SUBMIT COMPLETED FORM TO:
Office of Financial Aid and Scholarships
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-7436
Telephone: 619 • 594 • 6323
Web: sdsu.edu/financialaid
Satisfactory Academic Progress (SAP) Appeal
You are allowed to submit only one appeal for your degree program. Before completing and submitting this appeal,
read all of the instructions and review the Satisfactory Academic Progress (SAP) requirements in the “Academic
Progress” section of the website: sdsu.edu/financialaid. Lack of knowledge of the SAP requirements will not be
grounds for submitting an appeal.
If you have failed to meet Satisfactory Academic Progress (SAP) requirements, you may appeal your ineligibility for
financial aid. The SAP requirements consider the quality of your academic performance and the pace at which you
progress toward your degree, credential or certificate. You may use this appeal if:
• you have not completed at least 75% of the units you attempted summer, fall, and spring; and/or
• your grade point average (GPA) is below the minimum SAP standard; and/or
• you have completed the maximum units and/or semesters for which you may receive aid for your degree.
Note: Repeating a course more than once for course forgiveness that you previously completed with a D- or better,
does not count toward the completion of 75%.
Completion Rate or Minimum GPA
Your appeal must be based on extenuating circumstances beyond your control that affected your ability to satisfactorily
complete your classes. If you did not have extenuating circumstances, you may regain financial aid eligibility by using
your own resources to attend and complete coursework until you meet the SAP standards. Review the following
information and the “Instructions” on page 2.
Extenuating Circumstances
Extenuating circumstances beyond your control that may be considered with supporting documentation might include:
• personal injury or illness that required extended recovery time or significant improvement;
• death or illness of immediate family member; or
• significant trauma in your life that impaired your emotional and/or physical health.
Explanation and Documentation
• In your signed letter of explanation (refer to the “Instructions” on page 2), explain the extenuating circumstances;
when they occurred and how long they lasted.
• If an illness or injury, provide medical documentation that includes the date(s) of the illness and treatment. Include
a statement signed by your doctor, on his/her letterhead addressing the situation and your ability to return to
school. If you are registered with Student Disability Services (SDS), provide a letter of support from your SDS
counselor.
• If a death in your immediate family, include a death certificate or obituary (include relationship to you).
• If you are an EOP student, provide a letter of support from your EOP counselor.
• Include police reports or attorney statements if appropriate to support your circumstances.
• Indicate how you have addressed or resolved the issue(s) which resulted in your inability to meet Satisfactory
Academic Progress requirements. Explain why it will not cause problems in the future. If available, include letters
and/or documentation of your meeting(s) with an academic advisor and his or her recommendations of corrective
action you should take.
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Satisfactory Academic Progress (SAP) Appeal
Maximum Units
Explanation and Documentation
• Submit the completed appeal form (page 3), a Financial Aid Satisfactory Academic Progress Academic Plan (page
4), and other supporting documentation.
Listed below is the documentation you must submit with your appeal, depending on your degree or credential objective.
• Undergraduate Degree —
• A Graduation Evaluation (available 8 weeks after you apply for graduation) which you may print from your
WebPortal record.
• Or, a Degree Audit Report (Degree Evaluation) which you may print from your WebPortal record.
• Or, a manual degree evaluation (required for this appeal if you have a double major or minor; available 8
weeks after you request it from the Office of Advising and Evaluations).
• And, if required for your major, a Master Plan or Major Outline signed and approved by your academic
department.
• Single or Multiple Subject Teaching Credential —
• Documentation detailing requirements you have not yet completed is available from the department managing
your specific credential program.
• Classified Graduate or Second Master’s Degree —
• Official Program of Study.
• If you are working on your thesis (799A or 799B), submit a letter from your thesis committee chair stating your
progress and projected completion date of your thesis.
• Doctorate Degree —
• Letter from your program advisor stating that you are now or will be enrolled in coursework appropriate to your
degree during the period covered by the appeal.
Instructions
1. Develop a plan of action. We recommend you consult with an academic advisor for assistance in developing your
plan. Your action plan must address how you have resolved the issue(s) which resulted in your inability to meet
Satisfactory Academic Progress requirements. Explain why it will not cause problems in the future. If available,
include letters and/or documentation of your meeting(s) with an academic advisor and his or her recommendations
of corrective action you should take. Your future aid eligibility is at risk if you do not develop a reasonable plan to
ensure you can meet Satisfactory Academic Progress requirements.
2. Submit the appeal by the deadline (refer to page 3) for the academic term for which you are appealing to receive
financial aid.
3. Submit the completed appeal form (page 3), your signed letter of explanation, other letters and documentation that
explain the extenuating circumstances beyond your control that affected your ability to satisfactorily complete your
classes. Letters and documentation must be typed or written legibly.
4. If you did not complete at least 75% of the units you attempted or you did not maintain the minimum
required GPA, your personal letter of explanation should include, but is not limited to:
• the extenuating circumstances that prevented you from meeting SAP standards;
• when the circumstances occurred and how long they lasted;
• what has changed in your situation that would allow you to demonstrate satisfactory academic progress; and
• the steps and action you are taking to ensure you will meet SAP standards and maintain satisfactory academic
progress in the future. If your appeal is approved, you must meet the terms of your probation to continue
receiving financial aid.
5. Submit everything related to your appeal at the same time. Incomplete information or documentation may result
in a denied appeal.
6. Once submitted, your appeal will be evaluated and a decision made within 4-6 weeks. The result of our review will
be in the “Your Messages” section of your AidLink record.
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SUBMIT COMPLETED FORM TO:
Office of Financial Aid and Scholarships
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-7436
Telephone: 619 • 594 • 6323
Web: sdsu.edu/financialaid
FILL IN STUDENT INFORMATION
Last Name
First Name
Telephone Number
SDSU Red I.D. Number
Satisfactory Academic Progress (SAP) Appeal
If you have failed to meet Satisfactory Academic Progress (SAP) requirements, you may appeal your ineligibility to
receive financial aid. Your SAP Appeal, with all documentation must be submitted by the deadline date for the academic
term you are attending and for which you are appealing to receive financial aid.
Deadline Dates
Student Attending SDSU During Last Day to Submit a Completed Appeal
Attending Summer 2014
July 9, 2014 (by 3 pm Pacific Time)
Attending Fall 2014
September 22, 2014 (by 3 pm Pacific Time)
Attending Spring 2015
February 17, 2015 (by 3 pm Pacific Time)
Term You are Appealing
Check the term for which you are submitting this appeal to receive financial aid.
Summer 2014
Fall 2014
Spring 2015
Reason for Your Appeal
Check the reason(s) for your appeal and attach your personal statement and supporting documentation. If maximum
units is your reason for appeal, you must also attach the Financial Aid SAP Academic Plan (page 4).
Did not complete 75% of my units
GPA below minimum SAP standards
Exceeded maximum units
Signature and Certification
My signature certifies that the information and documentation I am submitting in support of this appeal is accurate and
complete. I understand that any false information will be cause for denial of this appeal. Any documents suspected of
being forged, altered, or falsified will be referred to the Center for Student Rights and Responsibilities. Processing of
any financial aid will be on hold until the outcome of a review by that office.
If my appeal is approved, I understand that if I again fail to meet the Satisfactory Academic Progress requirements (refer
to the “Academic Progress” section of the website at sdsu.edu/financialaid), I will not be eligible for further financial aid
until I reestablish eligibility meeting the requirements on my own, without the benefit of financial aid (including all grants,
work study, student loans, and parent loans).
If my appeal is denied, I understand that I must use my own resources to attend and complete courses until I meet the
Satisfactory Academic Progress standards for one academic year after my original appeal. I further understand that I am
responsible for paying university charges that may have been postponed before I became ineligible because I failed to
make satisfactory academic progress and, I may need to pay tuition and fees to be able to register at my assigned time.
Student Signature Date
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Red I.D. Number
Student’s First Name
Student’s Last Name
Financial Aid Satisfactory Academic Progress (SAP) Academic Plan
This page to be completed only for a maximum unit appeal
Indicate your expected graduation semester: year:
Indicate the total units you still need to complete your degree program:
Indicate the reason(s) you have reached the unit or semester maximum for your degree but have not yet graduated.
Changed major subject from:
to:
Added a second major subject of:
Added a minor subject of:
Transfer units do not apply to my current degree objective.
Other (explain):
Courses You Need To Graduate
Semester and Year
in Which You Plan
to Enroll
Course Name and Number
Units
• Print below, or attach a typed list, courses that remain for your degree. Also
attach required documentation (refer to page 2).
• List each course on a separate line.
• Group courses by semester, in the order you plan to enroll.
• Begin with your current or upcoming semester courses.
Example:
Summer 2014
History 452 - Advanced Internship
3
Signature and Certification
My signature certifies that the information I have provided is complete and accurate, and includes photocopies of
documentation to support my appeal. Further, I will complete my degree requirements as I have outlined and any
deviation from that plan will jeopardize my financial aid eligibility in subsequent semesters.
Student Signature Date
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