MEMOS are sent to those people who are in the same organization as the sender.
Formal memorandums may be prepared on forms with special printed headings or using a word processor Memo template .
We will not be using the templates.
Formal, non-template memos were designed to cut down on the time required to type the memo.
All Memos are formatted in BLOCK STYLE, no indentation, paragraphs separated by a blank line .

Type To : and then hit tab, then put in the person’s name
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Skip a line, type From : and hit tab and put in the person’s name
 Skip a line, type CC : if there is a name you are carbon copying and put in the name
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Skip a line, type Date : and then hit tab, and type the date
 Skip a line, type Re :, and then hit tab, and put in the topic
Reference initials are always at the bottom of a memo if it is typed by someone other that the writer. Reference initials are always lower case with no punctuation. If the memo is from you, you DO NOT put reference initials.
. This is for grading only. A real memo has no headers or footers.

To: All Office Employees
From: Katie Stephens, Personnel Director
CC: Birch
Date: November 15, 2000
Re: Reception for New Employees
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I am pleased to announce that we have several new employees to fill new positions created by growth in the firm. Please join me in welcoming them to the company.
Kunio Akita, Director of Marketing, joins us from the West Coast region. Kunio is from the Fox
Corporation, where he was Assistant Marketing Director.
Julia Anderson, Office Manager, comes from the Indianapolis area. Julia joins us from a local firm where she was in charge of office administration and payroll.
Greg Patton will be Director of Security. Greg joins us from a local security firm.
A reception will be held for our new people in the employee dining room, Tuesday, January 9,
2000. All employees are invited. xx
Joe Student Period 7

Mr. Phillips wants you to type this memo. Use your reference initials. And your name in the footer.
To:
From:
Date:
All Secretaries
A. B. Phillips
November 15, 2000
Re: Reception for New Employees
In even the busiest offices there are often quiet days. When the “boss” is away, a secretary usually has some free time. Such days present opportunities to catch up on all kinds of matters that cannot be taken care of on busy days. This precious time should not be wasted. Below are some suggested things to do:
1.
One of the first jobs might be some housecleaning. Start with your desk, restocking it with supplies and discarding unneeded items.
2.
Even the best-organized files need attention from time to time. Certain sections will need arranging. Some folders will need new labels.
3.
Records such as address lists, personal telephone lists, and special reference lists need recopying from time to time to bring them up to date.
You will be able to think of numerous other jobs that can be done during this time to make your job much easier during a busy time. Make a list and have it available for use. xx
Joe Student Period 7
3

4
To: Marta Ortega
From: Jeanette Lorrilard
Subject: Revision of Employee Handbook
CC: Amy Hoffman
For your approval we have enclosed a copy of the complete manuscript for the next edition of
Jennings Manufacturing and You . Please review the manuscript, and mark on it any suggestions or corrections that you have. We will appreciate your returning the entire manuscript to us within three weeks so that we may be sure to meet our printing schedule.
Marta, please note that Chapter 6, “Employee Tuition-Refund Program,” is new to this edition.
We will especially appreciate a careful review of this chapter.
Of course, please feel free to call me if you should have any questions or problems.
Enclosure
To: Dominick Rotundo
From: Andrew J. Sinclair
Subject: Purchase and Lease of Copiers
CC: Arthur Ridermann
Dominick, this morning we received approval from Ms. Gooden to proceed with our plans to purchase five new photocopying machines and to lease five others. Now that we have a signed purchase order, we plan to meet with Patricia Haggerty, our Allied Business Machines representative, to discuss some of the specific details—delivery dates, shipping instructions, installation costs, maintenance agreements, and so on.
For your information, we are tentatively planning to install one Model 750 copier and one Model
950 copier in your district office. The others will be installed here in our headquarters office.
Please let me know as soon as possible if these two copiers will fulfill the needs of your staff.
See you at our summer sales conference!