PRESENTATION OF INTERNAL AUDIT SERVICES
DAVIS CAMPUS
Rick Catalano
Director, Internal Audit Services
January 2009
UC Davis Background
Rankings
Facts & Figures
Washington Monthly:
8th in contributions to
society
Undergraduates:
NSF: 10th in research at
public universities; 16th
overall
Fall 08 Avg. Freshman
GPA: 3.79
U.S. News & World Report:
12th public school; 44th
overall
U.S. News & World Report:
Medical Center in top 50
hospitals
23,604
Graduate Students: 7,081
FY 06 Operating Expense:
$2.6B
Contract & Grant Revenue:
$535M
Campus Land Area: 7,145
acres
UC Davis Internal Audit Services (IAS) Office
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•
13 FTEs: Director, 3 Managers, 1 Analyst, 8 Auditors
Highly qualified staff; multiple certifications; well
versed in information technology auditing
¾ 4 CPAs, 4 Certified Internal Auditors, 1 Certified
Information Systems Auditor, 2 Certified Fraud
Examiners, 1 Certified Information Systems
Security Professional, and 1 Global Systems and
Network Auditor),
¾ 14 average years of experience
•
Provide full scope audit services; performs financial,
compliance, operational, and information systems
audits; performs advisory services responsive to
UCD, Office of the President, and Regents needs.
UC Davis IAS Services
Audit works with campus management to improve
information system controls and security.
•Development & publication of minimum campus-wide
cyber-safety standards, including required annual
reporting by each Dean & Vice Chancellor on compliance
with written standards.
•Implementation of cyber-safety audits to assess
compliance with security standards and accuracy of
reporting by the Deans and Vice Chancellors.
•Development of guidelines and best practices for
ensuring department plans exist to recover and restore
data and systems in the event of a disaster.
UC Davis IAS Case Example
Audit has been a catalyst for effective change to improve
controls and accountability of research projects.
•New financial reporting specifically designed to assist
PIs in managing their research projects.
•Web-based training program for PIs on their
financial
and administrative responsibilities and best practices for
addressing typical research management issues.
•Improved systems for electronically notifying PIs when
final reports have not been filed with funding agencies
and follow-up to ensure reports are filed.
UC Davis IAS Management
Support & Involvement
•
UCD Audit Committee chaired by the Provost ; includes
Campus & Health System Senior Management teams
•
Effective coordination and collaboration with Campus
& Health Compliance Units.
•
Funding provided to hire manager to lead IT audit
function
•
Strong system for following up that involves engaging
Audit Committee when necessary
UC Davis IAS Challenges & Opportunities
Challenges
•
Maintaining internal
control systems in face of
budget reductions
•
Increased demand for
audit resources coupled
with limited available staff
resources
•
•
Difficulty recruiting and
retaining qualified staff
Increased quantity of
external requirements
Opportunities
•
Budget reductions &
regulatory examination
will increase value of
audit services
•
Further strengthen
compliance programs &
IT security
•
Streamlining of campus
business processes to
increase operational
efficiency
UC Davis IAS Summary
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The Davis campus has a mature audit function
that is recognized and respected within the
campus community.
•
Audit staff resources have, and will continue to
be, stretched to address the most significant risk
issues facing the campus.
•
Audits of information security, contracts and
grants, and construction will remain a high
priority.
•
Audit will continue to maximize the use of
technology to improve effectiveness.