Sl. No. /2016-17 TELANGANA STATE SEED CERTIFICATION AGENCY Regd.Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HDERABAD – 500 004 Phones: 040- 23235939; 23232577 :: Fax : 040-23231021 TENDER FORM Sl. SPECIFICATIONS No 1. Supply of Blue Seed Tags of size 15 Cms x 7.5 Cms printed on Azure Blue colour (ISI 104) 150 GSM weight Handmade paper with printing proforma along with emblem and machine numbering on one side with lamination using 12 microns Polythine film on entire back, as per Specifications. 1000 Nos, 2. Supply of White Seed Tags of size 15 Cms x 7.5 Cms printed on White colour 150 GSM weight handmade paper with printing proforma along with emblem and machine numbering on one side with lamination using 12 microns polythene film on entire back, as per specifications. 1000 Nos. 1) ANY OTHER CHARGES (Please Specify) RATE QUOTED PER 1000 TAGS Rs…………………… (Rupees………………... ………………………… ……………………...……) Rs…………………… (Rupees………………... …………………………… …………………………) : 2) Earnest Money Deposit through D.D. on any : Nationalised Bank taken in favour of .“DIRECTOR & MEMBER-SECRETARY, TSSCA” payable at “HYDERABAD”. (No tender will be considered without EMD) 3) Delivery Period Required : 4) Terms of payment : 5) TSGST/VAT (Enclose Latest Asst.Order) : 6) S.S.I. Registration No. : 7) Income Tax – Enclose latest Assessment Order : 8) Previous Experience : 9) Any other information. D E C L A R A T I O N I/We hereby declare that I/We shall keep our/my offer open for acceptance for a period of one year from the date of Agreement. Signature of the Tenderer : Name of Tenderer : Designation and Status of Tenderer signing the Tender Name and address of the Firm TELANGANA STATE SEED CERTIFICATION AGENCY Regd.Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HDERABAD – 500 004 ANNEXURE- A SPECIFICATIONS AND OTHER CONDITIONS 1. SPECIFICATIONS: a. BLUE SEED TAGS: 15 Cms x 7.5 Cms Size, Seed Tags of Azure blue Colour (ISI-104) Made of 150 GSM weight handmade paper with printing proforma along with emblem and numbering on one side and with lamination using 12 microns polythene film on entire back. b. WHITE SEED TAGS: 15 Cms x 7.5 Cms size Seed Tags made of White colour 150 GSM weight handmade paper with printing proforma along with emblem and numbering on one side and with lamination using 12 microns polythene film on entire back. 2. PRINTING: a. Printing should be done as per design and matter including Series and Sl.No. to be provided by TSSCA. b. The waste material should be handed over to the Agency for destroyal. Amount will be deducted for less tags delivered or defective cutting, missing in numbering at the rate at which the Agency purchased the tags. 3. NUMBERING: Series and Sl.Nos. should be printed legibly and clearly on left top side of tag as indicated by TSSCA. Each series shall be numbered from 000001 to 1000000 as indicated by the TSSCA. 4. RATE: Rate should be quoted per 1000 tags inclusive of all taxes and FOR destination by Road Transport. 5. VALIDITY: The tenderer should keep their rate valid at least for 60 days from the date of opening of tender. 6. APPROXIMATE QUANTITY REQUIRED: 114.95 Lakhs Blue seed tags and 31.45 lakhs White seed tags. 7. PERIOD OF DELIVERY: The Supplies to the extent of order placed be made starting within 20 days from the date of the order, at the rate of 20 lakhs seed tags per month. 8. PACKING: The packing should be 500 (Five hundred) tags in one bundle duly tied by a country twine. Label shall be kept on each bundle showing Series Number and Serial Number. Damaged material must be returned along with the tags for destroyal. 9. SAMPLES: Ten samples should be sent along with the Tender with specifications sheet. 10. PLACE OF DELIVERY: Door delivery at TSSCA Divisional Offices as per the list enclosed. 11. EARNEST MONEY DEPOSIT: A Demand Draft of Rs.1,00,000/- (Rupees one lakh only) drawn on any Nationalised Bank payable at Hyderabad in favour of “DIRECTOR & MEMBER-SECRETARY, TSSCA., HYDERABAD" towards EMD be accompanied with the Tender Form, failing which the Tender will not be considered. 12. AGREEMENT: The successful tendered should execute an agreement in the proforma prescribed by the APSSCA on a non-judicial stamp paper of Rs.100/-. 13. Sealed Tender will be received up to 4:00 PM on 18.01.2016 and will be opened at 5.00 P.M on 19.01.2016 by the Tender Sub-Committee Such of the Tenderers, who desire may present at the time of opening the tenders or send their authorized representative along with authorization letter. TENDERER DIRECTOR TSSCA-HYDERABAD TELANGANA STATE SEED CERTIFICATION AGENCY Regd. Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HYDERABAD – 500 004 ANNEXURE- B 1. 1.1. SUBMISSION OF TENDERS: The Tenderer should quote the rate of the material, inclusive of all taxes, excise duties, Octoroi, Insurance and FOR destination etc. 1.2 Tenderers must fill in their rates in this tender form and return it duly signed in token of their acceptance of the conditions laid down herein. Tenderer must specify invariably whether he is a manufacturer, sole representative of a selling agent. 1.3 Tenders should be written legibly in ink or type written. No alterations of the tender by scoring out, altering or over-writing. Similarly, no alterations are permitted in the rates quoted by them. No alterations will be allowed after the tender is received by this office. Ambiguity must be avoided in filling the tenders. However, any corrections etc., made will have to be duly attested with dated signatures and official seal. The tenders not complying with these conditions will be rejected summarily. 1.4 Tenderers are required to pay an amount of Rs.1.00 Lakh as Earnest Money Deposit (EMD) through Demand Draft drawn on any Nationalized Bank payable at Hyderabad in favour of “DIRECTOR & MEMBER SECRETARY, TSSCA., HYDERABAD”. a. All offers without Earnest Money Deposit will be rejected. b. Request for adjustment of pending bills/deposits, if any towards Earnest Money/Security Deposit will not be entertained. N.B: Cheques, Government Security (Stock Certificates, Bearer Bonds, Promisery Notes, Cash Certificates etc.,) will not be accepted. 1.5 The Tenders not confirming to the prescribed terms and conditions of the Agency or conditional tenders or tenders which can not adhere to the prescribed time schedule are liable for rejection. 1.6 Ten samples of the hand made paper to be used for tags duly putting their seal, as requested for in invitation of Tender must be sent along with the quotations failing which tenders are liable for rejection summarily. 1.7 Only one kind of sample with rate will be entertained under each item. 1.8 The specifications and other conditions prescribed in Annexure-“A” of this Tender shall also be treated as part of these tender documents for all purposes. 2. 2.1 VALIDITY OF RATES: The suppliers shall keep their rates open for 60 days from the date of opening of the tender for acceptance. Contd…..2. :2: 2.2 The validity of the Tender will extend to a period of 12 months from the date of placing the initial order and it shall be open to the TSSCA to place the orders with the suppliers on the same rates, terms and conditions, for any additional quantity likely to be required during this period. 3. ACCEPTANCE OF TENDERS: 3.1 Tenders will be opened on the specified date in the presence of such tenderers as may be present. A decision with regard to acceptance of tender will be taken as soon as possible. 3.2 The successful tenderers will be intimated by letter or other means of communication and the tenderer so informed shall be bound from the time of communication of such acceptance by the Agency. Formal acceptance of the tenderer in due course but it will serve merely as a confirmation of the initial information and shall not effect the time from which the offer/s is/are bound by the contract/s. 3.3 The Agency is not bound to accept the lowest quotations. Any or all the quotations may be rejected without assigning any reasons. TSSCA reserves the right of accepting in whole or part of the offer made. The decision of the TSSCA in this matter shall be final and binding on the tenderers, and there shall be no legal right to any tenderer to question the same. 3.4 The Agency may decide to split the order between two or more firms in manner convenient to it. 3.5 Successful tenderer/s shall execute a contract in accordance with these terms and conditions. 4. OTHER CONTRACTUAL OBLIGATIONS: 4.1 The contract shall not be capacity of being varied except by written consent by both the purchaser and the supplier and the Telangana State Seed Certification Agency shall not in the absence of the specific written acceptance be bound by any provisions of the supplier’s quotations, offers etc., which purpose to impose conditions at variance with this contract. 4.2 The supplier shall not sublet or delegate this contract or part thereof without the written consent shall not however, be withheld unreasonably. But the tenderer may without the consent of the Telangana State Seed Certification Agency, purchase such materials as he does not normally manufacture. 4.3 The supplier shall keep confidential all matters concerning this contract and comply with all reasonable security requirements. All drawings, blocks, specifications, manuscripts, samples etc., supplied by the Agency and all copies thereof shall be returned to the Agency when their use is terminated. In no event the supplier shall permit publicity concerning this contract without the prior consent of the Agency. . Contd…....3 :3: 4.4 No undertaking or commitment given by or made by any officer of the Agency verbally or in writing shall have effect of affecting this contract in any mannerunless it is signed by the Officer, who has signed the contract 5. 5.1 INSPECTION AND PACKING: At all reasonable time of production and prior to dispatch of material, the supplier shall afford and secure for the representatives of TSSCA every reasonable access and facility at his plant or premises, for its inspection and making of successful tests on behalf of the TSSCA. The supplier shall advice the TSSCA at least 7 days prior to the time when any material is ready for final dispatch. The supplier shall verify the No. of tags in each bundle and place a slip containing No. of missing and damaged tags for each 500 tag bundle. He shall also furnish a detailed statement of missing & damaged tags along with the letter intimating the completion of printing, and numbering of series when they are ready for dispatch. The Agency will make the inspection and subject of sound quality and workmanship, the Agency’s representative shall sign or counter sign a certificate of inspection. The responsibility of procurement of transport facilities and dispatch of the stock in good condition and as per specification and in time/door delivery lies with the supplier and they must keep up the delivery schedule at any rate. The insurance should be done at the cost of supplier as the rate quoted is all inclusive for door delivery at the Agency units/stores. The supplier should submit three copies of delivery challan duly furnishing the particulars of seed tags supplier each time. The concerned incharge of the Stores of the TSSCA at the receiving point will retain one copy with him and return the other two copies, duly signed to the supplier who will enclose one copy of this delivery challan with invoices when sent to the Office for payment. The supplier shall supply to the Agency on request a report from time to time as to the progress of suppliers. Any delay or anticipated delay will be reported at once together with the full reasons therefore. Should progress in suppliers be delayed any cause beyond the reasonable control of the supplier, whether such delay or impediment occurs before of after the time for dispatch, reasonable extension of time might be granted by agreement between the parties. 5.2 5.3 5.4 5.5 6. 6.1 SECURITY DEPOSIT: 10% of the value of each bill shall be withheld towards Security Deposit which shall be refunded after verification of tags by the Divisional Officers regarding missing/ damaged tags duly deducting the cost of missing & damaged tags. 7. SUPPLIES AS PER SPECIFICATIONS: 7.1 All supplies shall be to the description and to the specifications laid down and in strict accordance with the approved samples. The decision of the Agency, however, shall be final as to the quality of supplies received and binding upon the supplier. In case, the supplier supplied any other article other than that what is ordered, such articles supplied are liable to be rejected. 7.2 Should the TSSCA requires any changes in specifications the supplier shall use his best endeavor to comply with Agency wishes subject to fair fixation of price and delivery schedule where appropriate. Contd…..4 :4: 7.3 If at any time during the term of this contract, the plants of the APSSCA changes for any reasons, the TSSCA shall have the right to terminate or alter this contract by sending 15 days (fifteen) notice to the supplier by registered letter. Inspite of such of the material as is complete and ready for dispatch within a thirty days of such notice, the TSSCA agrees to accept delivery there of at the contract price and terms. 8. CONSEQUENCE OF NON-SUPPLY AND DAMAGES: 8.1 All risks of loss or depreciation to goods shall be up on supplier until the material is delivered at the address specified and in accordance with the provisions of the contract. Till the material received at the respective destination indicated by the material received at the respective destination indicated by the TSSCA the property continues to be at the risk of the supplier. Assuming that the supplier fails to deliver any or all the material covered by the contract. The TSSCA reserves the right in addition to other legal remedies, to cancel the contract or any portion thereof and held the supplier liable for all damages sustained by the TSSCA by virtue of the supplier failing to perform the contract and consequent cancellation of the contract. In the event of the supplier failing to complete the supplies in time or according to the approved specifications, the TSSCA reserves the right to make such arrangement as it may think fit for the completion of the supplies on account of and at the sole risk of the supplier. The time allowed for delivery of goods shall be deemed to be essence of contract. In case the goods are not delivered within the stipulated period, the TSSCA reserves the right to recover the liquidated damages a sum equal to 2% of the contract price of the undelivered material per week subject to a maximum of 10% of the value of undelivered material. The TSSCA also reserves the right to cancel the purchase order in case supplies are delayed beyond the scheduled date of delivery and to make such arrangements as it may think fit of the completion of supplies on account and the risk of the supplier. The additional expenses thus incurred together with the consequential losses and also the liquidated damages shall be recovered from the supplier out of his amount due to him. The balances still, if any payable by the supplier shall be paid by him within 7 days of notice of the TSSCA. 8.2 8.3 8.4 9. PAYMENTS: 9.1 All the invoices shall be prepared four copies and shall be signed by the supplier or his authorized agent. Every invoice shall bear a certificate to the effect that the material covered by the invoice has been inspected by the supplier before delivery and confirms in every way to the contract specifications and is packed in accordance with the contract requirements and further that the invoice is correct in every particular and no other invoice has been rendered previously in respect of the articles charged in the particular invoice. The invoice in triplicate shall be sent with LR by Regd. Post Ack. Due direct to the TSSCA or shall be presented personally. Contd…..5. :5: 9.2 Payment shall be made within 15 days against submission of the complete documents such as bills, packing, invoices, challans, goods received, notes of the destinations indicated by the TSSCA for the supplier made as per ccepted sample and specified quality. The payment of the bills shall be made by the Head Office of the TSSCA duly deducting the TDS and all statutory deductions if any as per Government Orders. 10. FORFEITURE/REFUND OF THE EARNEST MONEY DEPOSIT/ SECURITY MONEY: 10.1. In case the selected tenderer does not supply the seed tags at the quoted rates with in the period of contract and commits any break the earnest money and security deposited by the tenderer will be forfeited by the TSSCA. 10.2 Earnest money of the unsuccessful tenderers shall be refunded within one month from the date of decision regarding the tenders. No interest is payable by the TSSCA on such deposits. . 10.3. Earnest money/Security money deposited by the successful tenderer shall be retained by the TSSCA till three months of the expiry of the contract period. 10.4. On due performance and satisfactory completion of the order in all respects, during the contract period the EMD/Security deposit will be refunded to the tenderer with out any interest with in a period of 3 months with effect from the date of receipt of a request to this effect from the supplier. 11. SETTLEMENT OF DISPUTES: 11.1 Any difference of dispute arising out of or in connection with this tender or acceptance thereof or the contract that may be entered in consequence thereof shall be decided by arbitration. The Chairman or their nominee shall be the sole arbitrator and the arbitration decision shall be final and binding on the parties. The nominee may be an Officer of the Agency. The tenderer will have no objection to such appointment on any ground whatsoever including that such nominee, in his official capacity dealt with this matter at any stage. 11.2 The parties hereby agree that in the event of any dispute no cause of action shall arise in their favour to approach any court unless they have resorted to and exhausted the remedy or arbitration as envisaged above. 11.3 The parties also do hereby agree that the contract envisaged by these terms and conditions shall be deemed to have been entered at Hyderabad and the courts at Hyderabad alone will have jurisdiction to try and legal proceedings which may arise out of this contract. Neither party shall file any proceedings in any other court. DIRECTOR TSSCA-HYDERABAD. Sl.No. /2016-17 TELANGANA STATE SEED CERTIFICATION AGENCY Regd.Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HDERABAD – 500 004 Phones: 040-23232577; 23235939 :: Fax : 040-23231021 TENDER FORM S. No. 1. Quantity required (in Nos.) SPECIFICATIONS Rate Quoted per One bag Cloth bags with one side open with printing of Matter and Emblem of TSSCA, using Grey cloth without starch and using Standard Company thread with not less than 10 stitches in an inch.(Specimen Enclosed). Cloth bags shall be in three sizes as noted below. 21 x 25 Cms. 97,260 Rs……………. (Rupees……… ………………….) b) 25 x 30 Cms. 29,430 Rs……………. (Rupees……… ………………….) c) 30 x 40 Cms. 37,030 Rs……………. (Rupees……… ………………….) 1) Two sets of sample bags with which cloth you are going to use shall invariably be furnished along with Tender for scrutiny of Cloth quality, stitching etc., (Specimen Enclosed). 2) ANY OTHER CHARGES (Please Specify) : : a) 3) Earnest Money Deposit through D.D. on any : Nationalised Bank taken in favour of “DIRECTOR & MEMBER-SECRETARY, TSSCA” payable at HYDERABAD”. (No tender will be considered without EMD) 4) Delivery Period Required : 5) Terms of payment : 6) VAT Registration No.(Enclose Copy of Certificate) : 7) S.S.I. Registration No.(if any) : 8) Income Tax Assement No. : 9) Previous Experience : 10) Any other information. :D E C L A R A T I O N I/We hereby declare that I/We shall keep our/my offer open for acceptance for a period of one year from the date of Agreement. Signature of the Tenderer: Name of Tenderer : Designation and Status of Tenderer signing the Tender Name and address of the Firm GENERAL TERMS & CONDITIONS FOR THE SUPPLY OF CLOTH BAGS The Tender should be in the prescribed form supplied by the Office of the Director, TSSCA., Opp.Public Gardens, HACA Bhavan, Hyderabad. The EMD should be in the shape of Demand Draft in favour of the “DIRECTOR & MEMBERSECRETARY, TSSCA, HYDERABAD” payable at Hyderabad only. The Tenderer should quote the rate of the material inclusive of all taxes, Excise Duties, Octroi, Insurance and for destination etc., 1. Tenderer must fill in their rates in the Tender Form and return it duly signed in token of their acceptance of the conditions laid down herein. 2. Tenders should be submitted in sealed cover addressed to the Director, TSSCA., HACA Bhavan, Hyderabad–500 004 duly super scribed on the cover “Tender for supply of Cloth Bags”. 3. Sealed Tender will be received upto 4:00 PM on 18.01.2016 and will be opened at 5.30 PM on 19.01.2016 by the Purchase Sub-Committee. Such of the Tenderers, who desire may present at the time of opening the tenders or send their authorized representative along with authorization letter. 4. Tender will be valid for a period of (6) months from the date of opening of the tenders. 5. If the Tender is made by an individual, it shall be signed with his full name and full address. If it is made by a firm, it shall be signed by a member of the firm, who shall also signed his own name and also furnish the name and address of the each member of the firm. If the Tenderer is made by a Corporation it shall be signed by the Authorized Officer who shall produce with his tender a satisfactory evidence of his authorization and such tendering Corporation may be required before the tender accepted to furnish the evidence of the Corporate existence. In case of Proprietary, Partnership Firm, it will be necessary to produce a Certificate above mentioned for the Proprietor of the Proprietary and each of the Partners as the case may be. 6. Tenderers are required to pay an amount of Rs.10,000/- as Earnest Money Deposit (EMD) towards the supply of Stores Items for which tender is submitted in shape of D.D. in favour of “DIRECTOR & MEMBER-SECRETARY, TSSCA., HYDERABAD” payable at Hyderabad only, failing which the Tender will not be considered. 7. Every Tenderer is expected to know before quoting his rates to ensure that he will be able to supply the Stores Items within 30 days on receipt of Supply Order from this Office. 8. Specifications: All Cloth Bags shall be as per the sizes noted in Tender Form, manufactured using grey cloth without starch and using standard company thread with not less than 10 stitches in inch. Two sets of sample bags with which cloth you are going to use shall invariably be furnished along with render for scrutiny of cloth quality, stitching etc., 9. Printing : The Name of Agency including Emblem, other details are to be printed on Cloth Bag legibly and clearly. 10. Sample cloth with their own markings with specifications shall be accompanied with Tender, failing which the tender is liable to be rejected summarily. Contd…..2. :2: 11. The successful Tenderer shall acknowledge the receipt of supply order from the Director, TSSCA, Hyderabad and supply the items within 30 days from the date of receipt of the supply order. 12. All the Cloth Bags should be delivered at our Divisional Offices, Stores of Directorate as indicated in Purchase order at your costs only. 13. The Payment shall be made only after receipt of supply order in full for all items and quantity shown against each item in the Tender Form. Further the Tenderer should note that payment will be released against actual quantity received in the stores only duly deducting the TDS and all statutory deductions if any as per Government Orders. 14. Tenderer should also note that any sub-standard quality of cloth used in manufacturing of Cloth Bags, all such bags will be cancelled and the cost of such bags will be deducted in the bills. If any number of bags accepted by TSSCA, manufactured with lesser quality of cloth than the approved sample, penalty to the extent of inferior quality will be imposed on the firm while making payment. 15. The EMD will be returned after satisfactory supply of the order placed with the firm. 16. In case, the selected Tenderer does not supply the stores at the quoted rates within the period of contract and commits any breach of any one of the Terms & Conditions, the Earnest Money Deposited by the Tenderer will be forfeited by the TSSCA. 17. The TSSCA reserves the right to split the order between two or more firms in the matter convenient to it. 18. The TSSCA reserves the right to accept or reject in full or part of any one or all Tenders summarily without assigning any reasons thereto. In case of any differences of opinion between the Director, Telangana. State Seed Certification Agency, and successful Tenderer, shall be decided by arbitration. The Chairman, TSSCA, Hyderabad or his Nominee shall be soul arbitrator and the arbitrators decision shall be final and binding on the parties. The Tenderer(s) will have no objection to such appointment in any grounds what so ever including that such nominee, in his official capacity dealt with this manner any stage. DIRECTOR TSSCA-HYDERABAD Sl.No. /2016-17 TELANGANA 22ATE SEED CERTIFICATION AGENCY Regd.Off.:5-10-193, 1st FLOOR, HACA BHAVAN, HYDERABAD – 500 004 Phones: 040-23237016; 23235939:: Fax: 040-23231021 TENDER FORM Sl. Name / No. Description 1 FORM No.I (Pad) 2 Specifications Paper to be Quantity Rate quoted used required 1/4 F/S size, each set in 17"x27" size 699 Rate per Pad triplicate and 50 sets in 8.0 Kg. 60 Pads Rs……………… each pad. Printing GSM Sirpur proforma in Black ink on White Paper (Rupees……………… both sides of paper …..……………….…..) including Serial Number . M.R.Register 1/2 size(F/S) 400 Folios 17"x27" size 34 Rate per One Register (SSCO Office) (Book folded to 1/4th 8.0 Kg. 60 Nos. Rs………… size) Printing proforma GSM Sirpur with page Numbering. White Paper (Rupees……………… Marble binding). …..……………….…...) 3 M.R.Register 1/2 size(F/S) 200 Folios 17"x27" size 28 Nos. Rate per One Register (SSCO Office) (Book folded to 1/4th 8.0 Kg. 60 Rs………… size) Printing proforma GSM Sirpur with page Numbering. White Paper (Rupees……………… Marble binding). …..……………….…...) 4 Dist./Crop-wise Area Registration Register 1/4 size(F/S) 50 Folios 17"x27" size (Horizontal) printing 8.0 Kg. 60 proforma with Page GSM Sirpur Numbering with Calico White Paper and Chart sheet binding. 40 Nos. Rate per One Register Rs………… (Rupees……………… …..……………….…...) 5 Tag Account register (Companywise) 1/2 size(F/S) 200 Folios 17"x27" size 16 Nos. Rate per One Register (Book folded to 1/4th 8.0 Kg. 60 Rs……………… size) Printing proforma GSM Sirpur with page Numbering. White Paper (Rupees……………… Marble binding). …..……………….…..) 6 Monthly tour diary ½ size(F/S) printing 17"x27" size 80 Pads Rate per pad proforma on both sides. 8.0 Kg. 60 Rs……………… 100 sheets per pad. GSM Sirpur White Paper (Rupees……………… …..……………….…..) 7 Rejection Orders Pads 1/4 size(F/S) printing 17"x27" size 30 Pads Rate per pad proforma on both sides 8.0 Kg. 60 Rs……………… in Telugu. 100 sheets GSM Sirpur per pad. White Paper (Rupees……………… …..……………….…..) :2: Sl. Name / Specifications Paper to be Quantity Rate quoted No. Description used required 8 T.C. Books 6"x5" in triplicate 50 sets each 17"x27" size 8.0 845 Rate per Book (Other Crops) book with Numbering, pad Kg. 60 GSM Nos. Rs……………… (Pad) calico binding with Bottom Sirpur White board. Paper (Rupees………………… ..……………….…..) 9 STL Sample Slips (1+2) (Pad) Sample slips in triplicate in three 90 GSM Map661 Rate per pad colours Yellow, Pink and Blue 50 litho Paper Nos. Rs…………………….. sets in each pad with Serial Nos. Three colors, to be prepared in Inland letter Yellow, Pink & (Rupees………………… shape. Printing proforma on Blue. …………………….) both sides including Blocking with Black Ink at items "Sl.No. & MR Nos. from outside. 10 GOT sample Sample slips in quadruplicate in 90 GSM Map- 8 Nos Rate per pad slips(1+3) pad four colours Light green, Pink litho Paper four Rs…………………….. Yellow and Blue 50 sets in each colors, Light pad with Serial Nos. to be Green, Pink (Rupees………………… prepared in Inland letter shape. Yellow & Blue. …………………….) Printing proforma on both sides including Blocking with Black Ink at items "Sl.No. & MR Nos. from outside. 11 FORM No.II 1/6 Demmy (18x23 Cms size) 17"x27" size 8.0 960Nos. Rate per Pad (Pads) 100 sets in each pad. Each set Kg. 60 GSM Rs……………… in duplicate and printing Sirpur White proforma in Black Ink including Paper (Rupees………………… numbering & perforation. ..……………….…..) 12 Plant registration/ Renewal application 1/4 F/S size, each set in 17"x27" size triplicate and 50 sets in each 8.0 Kg. 60 GSM pad. Printing proforma in Black Sirpur White ink on both sides of paper Paper including Serial Number. Rate per Each 235 Nos. Rs……………… (Rupees………………… ..……………….…..) 13 Seed Proceeing Unit Registration Certificates 22x28 Cms size printing Green colour Rate per Each proforma only one side in single century Board 235 Nos. Rs……………… colour on Green colour century Board. (Rupees………………… 14 SPU Renewal 22x28 Cms size printing proforma only White colour Rate per Each one side in single colour on white century Board 235 Nos. Rs……………… colour century Board. (Rupees…………………..… Certificates ..……………….…..) …………….…..) ::3:: Sl. Name / Specifications Paper to be No. Description used 15 FIRs Other 1/4th F/S size, each book contains Sirpur - Colour Crops of 50 sets in Triplicate in 3 bits paper 6 Kgs. (3 in 1) with perforations printing proforma Three colours (Book) on one side on 3 Colour papers i.e. Pink, Green (Pink, Green and White) with and White. Numbering. Each Number on 9 bits (150 sheets) with calico binding on top. 16 FIRs (Jowar/ 1/4th Demmy size containing 25 Sirpur - Colour Bajra) sets in triplicate (each set 4 paper 6 Kgs. parts printed in 2 sheets), Three colours Printing proforma on one side in 2 i.e. Pink, Green bits on each page with perforation and Yellow. and printing each number on 12 bits, 3 colour papers. (150 sheets) 17 FIR Books 1/4th Demmy size containing 25 Sirpur - Colour (Maize) sets in triplicate (each set 4 paper 6 Kgs. parts printed in 2 sheets), Three colours Printing proforma on one side in 2 i.e. Pink, Green bits on each page with perforation and Yellow. and printing each number on 12 bits, 3 colour papers. (150 sheets) 18 Check Inspection (Pads) Quantity required Rate quoted Rate per Book 295 Nos. Rs……………… (Rupees………………….. ……………….…..) Rate per Pad 284 Nos. Rs……………… (Rupees………………….. ……………….…..) 18 Nos. Rate per Pad Rs……………… (Rupees………………….. ……………….…..) 1/8th Demmy 1+3 50 sets, Sirpur - Colour Rate per Pad Printing proforma on one side paper 6 Kgs. 480 Nos Rs……………… using 4 colour papers (Pink, Four colours I.e. Yellow, Green & White) with Pink, Yellow, (Rupees………………….. Perforation and Numbering with Green and ……………….…..) calico binding on top with bottom White. board. 19 M.R.Register 1/2 size(F/S) 50 Folios (Book 17"x27" size 8.0 480 Nos. Rate per One Register (SCO) folded to 1/4th size) Printing Kg. 60 GSM Rs……………… proforma with page Numbering. Sirpur White Calico & Chart sheet binding). Paper (Rupees………………….. ……………….…..) 20 Processing & 1/2 size (F/S) 50 Folios each 17"x27" size 8.0 Rate per One Register Tag Account proforma (Book folded to 1/4th Kg. 60 GSM 380 Nos. Rs……………… Register size) Printing proforma with page Sirpur White (SCO) Numbering Pasting 1/4th size 4 Paper (Rupees………………….. pages before original proforma of ……………….…..) Tag Account Register) with calico and chart sheet binding)Tags receipts 3 folios & Tags utilization 7 folios and processing 40 folios 21 T.A. Bill 1/4th size 100 sheets each pad 17"x27" size 8.0 79 Nos Rs. Per Pad Forms Printing proforma on two side with Kg. 60 GSM (Rupees…………………… (Pad) bottom board. Sirpur White …………………………. Paper …………………..only) ::4:: Sl. Name / Specifications No. Description 22 FVC. Bill 1/4th size 100 sheets each pad Forms Printing proforma on two side with (Pad) bottom board. Paper to be used 17"x27" size 8.0 Kg. 60 GSM Sirpur White Paper 23 Pay Bill Pads 17"x27" size 8.0 Kg. 60 GSM Sirpur White Paper 1/2 size(F/S) printing proforma on both sides. 100 sheets per pad. 24 Sanction 1/4 size(F/S) printing proforma on One 17"x27" size Order Pads side. 100 sheets per pad. 8.0 Kg. 60 GSM Sirpur White Paper 25 Bill Register 1/2 size(F/S) 200 Pages each 17"x27" size proforma (Book folded to 1/4th size) 8.0 Kg. 60 Printing proforma with page GSM Sirpur Numbering and . Marble binding). White Paper Quantity Rate quoted required 71 Nos Rs. Per Pad (Rupees………………… ………………………… …. …………………..only) 32 Pads Rs. Per Pad (Rupees………………… ………………………… …. …………………..only) Rate per Pad 32 Nos. Rs……………… (Rupees………………… ..……………….…..) 16 Nos. Rate per One Register Rs……………… (Rupees………………… ..……………….…..) 26 Analysis Cards 24x19 Cms. on Green Color Century Century Board Rate per One Card Board printing proforma on both sides. Green Color. 15,000 Rs……………… Nos. (Rupees………………… ..……………….…..) 27 STL covering letter 1/4th size 100 sheets each pad printing proforma one side printing with bottom board 17"x27" size 8.0 Kg. 60 GSM Sirpur White Paper 40 Nos Rate per Pad Rs……………… (Rupees………………… ..……………….…..) 28 Movement order statement A4 size 100 sheets in each pad printing proforma on one side with bottom board 17"x27" size 8.0 Kg. 60 GSM Sirpur White Paper 8 Nos. Rate per Pad Rs……………… (Rupees………………… ..……………….…..) 29 STL Code Register Ledger paper Full scape size 400 leaves 80 GSM Ledger with Leather binding STL log books Ledger paper 17x27size 400 leaves Folios 80 GSM with proforma in both sides rooling 5 Nos Rate per Register Rs……………… (Rupees………………… ..……………….…..) ::5:: OTHER TERMS : a) Sample paper with their own markings to be used for all the items shall be enclosed to the Tender Form for verification. b) The rate should be quoted inclusive of all charges in connection with Processing, Printing etc., Door delivery and inclusive of all Taxes, Insurance, Octroi etc., c) Delivery Period Required d) Terms of Payment e) f) g) h) T.S.G.S.T. No./VAT Regn.No. (enclose copy of latest Assesment order) S.S.I. Registration No. Income Tax Assessment No. (Enclose latest Assessment order) Any other information.(submit PAN CARD xerox copy of Tenderer) DECLARATION I/We hereby declare that I/We shall keep my/our offer open for acceptance for a period of Six months from the date of approval. Signature : Name, Designation and Status : of Tenderer signing the tender: Name & Address of the firm : GENERAL TERMS & CONDITIONS FOR SUPPLY OF PRINTED STATIONERY The Tender should be in the prescribed form supplied by the Office of the Director, TSSCA., Opp.Public Gardens, HACA Bhavan, Hyderabad. The EMD should be in the shape of DD in favour of the “DIRECTOR & MEMBERSECRETARY, TSSCA, HYDERABAD” payable at Hyderabad only. The Tenderer should quote the rate of the material inclusive of all taxes, Excise Duties, Octroi, Insurance and FOR destination etc., 1. Tenderers must fill in their rates in the Tender Form and return it duly signed in token of their acceptance of the conditions laid down herein. 2. Tenders should be submitted in sealed cover addressed to the Director, TSSCA., HACA Bhavan, Hyderabad – 500 004 duly superscribed on the cover “Tender for supply of Printed Stationery”. 3. Sealed Tenders will be received upto 4.00 PM on 18.01.2016 and will be opened at 6.00 PM on 19.01.2016 in the presence of the Purchase Sub-Committee and the Tenderers, who desire may present at the time of opening the tenders or send their authorized representative along with authorization letter. 4. Tender will be valid for a period of (6) months from the date of opening of the tenders. 5. If the Tender is made by an individual, it shall be signed with his full name and full address. If it is made by a firm, it shall be signed by a member of the firm, who shall also signed his own name and also furnish the name and address of the each member of the Firm. If the Tenderer is made by a Corporation, it shall be signed by the Authorised Officer who shall produce with his tender a satisfactory evidence of his authorization and such tendering Corporation may be required before the tender accepted to furnish the evidence of the Corporate existence. In case of Proprietary, Partnership Firm, it will be necessary to produce a Certificate above mentioned for the Proprietor of the Proprietary and each of the Partners as the case may be. 6. Tenderers are required to pay an amount of Rs.10,000/- as Earnest Money Deposit (EMD) towards the supply of Stores Items for which tender is submitted in shape of D.D. in favour of “DIRECTOR & MEMBER-SECRETARY, TSSCA., HYDERABAD” payable at Hyderabad only, failing which the Tender will not be considered. The firms who have deposited EMDs earlier during this year for this purpose are not exempted from payment of EMDs for this time. 7. Every Tenderer is expected to know before quoting his rates to ensure that he will be able to supply the Printed Stationery Items within 10 days on receipt of purchase Order from this Office. 8. Purchase order will be placed on Item-wise lowest basis only but not on overall basis. Contd…..2. ::2:: 9. Specifications: Size and other specifications shall be as specified in the Tender Form against each item. 10. Printing shall be in off-set processing only. 11. Sample Paper with their own markings with specifications shall be accompanied with Tender, failing which the tender is liable to be rejected summarily. 12. The successful Tenderer shall acknowledge the receipt of Purchase Order from the Director, TSSCA., Hyderabad and supply the items within 10 days from the date of receipt of the supply order. 13. All the Stores Items should be delivered in the Office of the Director, TSSCA., 5-10-193, 1st Floor, HACA Bhavan, Hyderabad. 14. The payment shall be made only after receipt of supply order in full for all items and quantity shown against each item in the Tender Form. Further the Tenderer should note that payment will be released against actual quantity received in the stores only. 15.The EMD will be returned after satisfactory supply of the order placed with the firm. 16 In case, the selected Tenderer does not supply the stores at the quoted rates within the period of contract and commits any breach of any one of the Terms & Conditions, the Earnest Money Deposited by the Tenderer will be forfeited by the TSSCA. 17. The TSSCA reserves the right to split the order between two or more firms in the matter convenient to it. 18. The TSSCA reserves the right to accept or reject in full or part of any one or all Tenders summarily without assigning any reasons thereto. In case of any differences of opinion between the Director, Telangana State Seed Certification Agency, and successful Tenderer, shall be decided by arbitration. The Chairman, TSSCA., Hyderabad or his Nominee shall be the soul arbitrator and the arbitrator’s decision shall be final and binding on the parties. The Tenderer(s) will have no objection to such appointment in any grounds what so ever including that such nominee, in his official capacity dealt with this manner at any stage. Sd/- DIRECTOR TSSCA-HYDERABAD