Tender - tssca

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Sl. No.
/2016-17
TELANGANA STATE SEED CERTIFICATION AGENCY
Regd.Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HDERABAD – 500 004
Phones: 040- 23235939; 23232577 :: Fax : 040-23231021
TENDER FORM
Sl.
SPECIFICATIONS
No
1. Supply of Blue Seed Tags of size 15 Cms x 7.5 Cms
printed on Azure Blue colour (ISI 104) 150 GSM
weight Handmade paper with printing proforma along
with emblem and machine numbering on one side
with lamination using 12 microns Polythine film on
entire back, as per Specifications. 1000 Nos,
2. Supply of White Seed Tags of size 15 Cms x 7.5
Cms printed on White colour 150 GSM weight
handmade paper with printing proforma along with
emblem and machine numbering on one side with
lamination using 12 microns polythene film on entire
back, as per specifications. 1000 Nos.
1) ANY OTHER CHARGES (Please Specify)
RATE QUOTED PER
1000 TAGS
Rs……………………
(Rupees………………...
…………………………
……………………...……)
Rs……………………
(Rupees………………...
……………………………
…………………………)
:
2) Earnest Money Deposit through D.D. on any :
Nationalised Bank taken in favour of .“DIRECTOR &
MEMBER-SECRETARY, TSSCA” payable at
“HYDERABAD”. (No tender will be considered
without EMD)
3) Delivery Period Required
:
4) Terms of payment
:
5) TSGST/VAT (Enclose Latest Asst.Order)
:
6) S.S.I. Registration No.
:
7) Income Tax – Enclose latest Assessment Order
:
8) Previous Experience
:
9) Any other information. D E C L A R A T I O N
I/We hereby declare that I/We shall keep our/my offer open for acceptance for
a period of one year from the date of Agreement.
Signature of the Tenderer :
Name of Tenderer
:
Designation and Status of
Tenderer signing the Tender
Name and address of the Firm
TELANGANA STATE SEED CERTIFICATION AGENCY
Regd.Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HDERABAD – 500 004
ANNEXURE- A
SPECIFICATIONS AND OTHER CONDITIONS
1. SPECIFICATIONS:
a. BLUE SEED TAGS: 15 Cms x 7.5 Cms Size, Seed Tags of Azure blue
Colour (ISI-104) Made of 150 GSM weight handmade paper with printing
proforma along with emblem and numbering on one side and with lamination
using 12 microns polythene film on entire back.
b. WHITE SEED TAGS: 15 Cms x 7.5 Cms size Seed Tags made of White
colour 150 GSM weight handmade paper with printing proforma along with
emblem and numbering on one side and with lamination using 12 microns
polythene film on entire back.
2. PRINTING:
a. Printing should be done as per design and matter including Series and Sl.No.
to be provided by TSSCA.
b. The waste material should be handed over to the Agency for destroyal.
Amount will be deducted for less tags delivered or defective cutting, missing in
numbering at the rate at which the Agency purchased the tags.
3. NUMBERING: Series and Sl.Nos. should be printed legibly and clearly on left
top side of tag as indicated by TSSCA. Each series shall be numbered from
000001 to 1000000 as indicated by the TSSCA.
4. RATE: Rate should be quoted per 1000 tags inclusive of all taxes and FOR
destination by Road Transport.
5. VALIDITY: The tenderer should keep their rate valid at least for 60 days from the
date of opening of tender.
6. APPROXIMATE QUANTITY REQUIRED: 114.95 Lakhs Blue seed tags and
31.45 lakhs White seed tags.
7. PERIOD OF DELIVERY: The Supplies to the extent of order placed be made
starting within 20 days from the date of the order, at the rate of 20 lakhs seed
tags per month.
8. PACKING: The packing should be 500 (Five hundred) tags in one bundle duly
tied by a country twine. Label shall be kept on each bundle showing Series
Number and Serial Number. Damaged material must be returned along with the
tags for destroyal.
9. SAMPLES:
Ten samples should be sent along with the Tender with
specifications sheet.
10. PLACE OF DELIVERY: Door delivery at TSSCA Divisional Offices as per the list
enclosed.
11. EARNEST MONEY DEPOSIT: A Demand Draft of Rs.1,00,000/- (Rupees one
lakh only) drawn on any Nationalised Bank payable at Hyderabad in favour of
“DIRECTOR & MEMBER-SECRETARY, TSSCA., HYDERABAD" towards EMD
be accompanied with the Tender Form, failing which the Tender will not be
considered.
12. AGREEMENT: The successful tendered should execute an agreement in the
proforma prescribed by the APSSCA on a non-judicial stamp paper of Rs.100/-.
13. Sealed Tender will be received up to 4:00 PM on 18.01.2016 and will be
opened at 5.00 P.M on 19.01.2016 by the Tender Sub-Committee Such of the
Tenderers, who desire may present at the time of opening the tenders or send
their authorized representative along with authorization letter.
TENDERER
DIRECTOR
TSSCA-HYDERABAD
TELANGANA STATE SEED CERTIFICATION AGENCY
Regd. Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HYDERABAD – 500 004
ANNEXURE- B
1.
1.1.
SUBMISSION OF TENDERS:
The Tenderer should quote the rate of the material, inclusive of all taxes,
excise duties, Octoroi, Insurance and FOR destination etc.
1.2
Tenderers must fill in their rates in this tender form and return it duly signed in
token of their acceptance of the conditions laid down herein. Tenderer must
specify invariably whether he is a manufacturer, sole representative of a
selling agent.
1.3
Tenders should be written legibly in ink or type written. No alterations of the
tender by scoring out, altering or over-writing. Similarly, no alterations are
permitted in the rates quoted by them. No alterations will be allowed after the
tender is received by this office. Ambiguity must be avoided in filling the
tenders. However, any corrections etc., made will have to be duly attested
with dated signatures and official seal. The tenders not complying with these
conditions will be rejected summarily.
1.4
Tenderers are required to pay an amount of Rs.1.00 Lakh as Earnest Money
Deposit (EMD) through Demand Draft drawn on any Nationalized Bank
payable at Hyderabad in favour of “DIRECTOR & MEMBER SECRETARY,
TSSCA., HYDERABAD”.
a. All offers without Earnest Money Deposit will be rejected.
b. Request for adjustment of pending bills/deposits, if any towards
Earnest Money/Security Deposit will not be entertained.
N.B: Cheques, Government Security (Stock Certificates, Bearer Bonds,
Promisery Notes, Cash Certificates etc.,) will not be accepted.
1.5
The Tenders not confirming to the prescribed terms and conditions of the
Agency or conditional tenders or tenders which can not adhere to the
prescribed time schedule are liable for rejection.
1.6
Ten samples of the hand made paper to be used for tags duly putting their
seal, as requested for in invitation of Tender must be sent along with the
quotations failing which tenders are liable for rejection summarily.
1.7
Only one kind of sample with rate will be entertained under each item.
1.8
The specifications and other conditions prescribed in Annexure-“A” of this
Tender shall also be treated as part of these tender documents for all
purposes.
2.
2.1
VALIDITY OF RATES:
The suppliers shall keep their rates open for 60 days from the date of opening
of the tender for acceptance.
Contd…..2.
:2:
2.2
The validity of the Tender will extend to a period of 12 months from the date of
placing the initial order and it shall be open to the TSSCA to place the orders
with the suppliers on the same rates, terms and conditions, for any additional
quantity likely to be required during this period.
3.
ACCEPTANCE OF TENDERS:
3.1
Tenders will be opened on the specified date in the presence of such
tenderers as may be present. A decision with regard to acceptance of tender
will be taken as soon as possible.
3.2
The successful tenderers will be intimated by letter or other means of
communication and the tenderer so informed shall be bound from the time of
communication of such acceptance by the Agency. Formal acceptance of the
tenderer in due course but it will serve merely as a confirmation of the initial
information and shall not effect the time from which the offer/s is/are bound by
the contract/s.
3.3
The Agency is not bound to accept the lowest quotations. Any or all the
quotations may be rejected without assigning any reasons. TSSCA reserves
the right of accepting in whole or part of the offer made. The decision of the
TSSCA in this matter shall be final and binding on the tenderers, and there
shall be no legal right to any tenderer to question the same.
3.4
The Agency may decide to split the order between two or more firms in
manner convenient to it.
3.5
Successful tenderer/s shall execute a contract in accordance with these terms
and conditions.
4.
OTHER CONTRACTUAL OBLIGATIONS:
4.1
The contract shall not be capacity of being varied except by written consent
by both the purchaser and the supplier and the Telangana State Seed
Certification Agency shall not in the absence of the specific written
acceptance be bound by any provisions of the supplier’s quotations, offers
etc., which purpose to impose conditions at variance with this contract.
4.2
The supplier shall not sublet or delegate this contract or part thereof without
the written consent shall not however, be withheld unreasonably. But the
tenderer may without the consent of the Telangana State Seed Certification
Agency, purchase such materials as he does not normally manufacture.
4.3
The supplier shall keep confidential all matters concerning this contract and
comply with all reasonable security requirements. All drawings, blocks,
specifications, manuscripts, samples etc., supplied by the Agency and all
copies thereof shall be returned to the Agency when their use is terminated.
In no event the supplier shall permit publicity concerning this contract without
the prior consent of the Agency.
.
Contd…....3
:3:
4.4
No undertaking or commitment given by or made by any officer of the Agency
verbally or in writing shall have effect of affecting this contract in any
mannerunless it is signed by the Officer, who has signed the contract
5.
5.1
INSPECTION AND PACKING:
At all reasonable time of production and prior to dispatch of material,
the supplier shall afford and secure for the representatives of TSSCA every
reasonable access and facility at his plant or premises, for its inspection and
making of successful tests on behalf of the TSSCA. The supplier shall advice
the TSSCA at least 7 days prior to the time when any material is ready for
final dispatch. The supplier shall verify the No. of tags in each bundle and
place a slip containing No. of missing and damaged tags for each 500 tag
bundle. He shall also furnish a detailed statement of missing & damaged
tags along with the letter intimating the completion of printing, and numbering
of series when they are ready for dispatch.
The Agency will make the
inspection and subject of sound quality and workmanship, the Agency’s
representative shall sign or counter sign a certificate of inspection.
The responsibility of procurement of transport facilities and dispatch of the
stock in good condition and as per specification and in time/door delivery lies
with the supplier and they must keep up the delivery schedule at any rate.
The insurance should be done at the cost of supplier as the rate quoted is all
inclusive for door delivery at the Agency units/stores.
The supplier should submit three copies of delivery challan duly furnishing the
particulars of seed tags supplier each time. The concerned incharge of the
Stores of the TSSCA at the receiving point will retain one copy with him and
return the other two copies, duly signed to the supplier who will enclose one
copy of this delivery challan with invoices when sent to the Office for payment.
The supplier shall supply to the Agency on request a report from time to time
as to the progress of suppliers.
Any delay or anticipated delay will be
reported at once together with the full reasons therefore.
Should progress in suppliers be delayed any cause beyond the reasonable
control of the supplier, whether such delay or impediment occurs before of
after the time for dispatch, reasonable extension of time might be granted by
agreement between the parties.
5.2
5.3
5.4
5.5
6.
6.1
SECURITY DEPOSIT:
10% of the value of each bill shall be withheld towards Security Deposit which
shall be refunded after verification of tags by the Divisional Officers regarding
missing/ damaged tags duly deducting the cost of missing & damaged tags.
7.
SUPPLIES AS PER SPECIFICATIONS:
7.1 All supplies shall be to the description and to the specifications laid down and in
strict accordance with the approved samples. The decision of the Agency,
however, shall be final as to the quality of supplies received and binding upon
the supplier. In case, the supplier supplied any other article other than that
what is ordered, such articles supplied are liable to be rejected.
7.2 Should the TSSCA requires any changes in specifications the supplier shall use
his best endeavor to comply with Agency wishes subject to fair fixation of price
and delivery schedule where appropriate.
Contd…..4
:4:
7.3 If at any time during the term of this contract, the plants of the APSSCA
changes for any reasons, the TSSCA shall have the right to terminate or alter
this contract by sending 15 days (fifteen) notice to the supplier by registered
letter. Inspite of such of the material as is complete and ready for dispatch
within a thirty days of such notice, the TSSCA agrees to accept delivery there
of at the contract price and terms.
8.
CONSEQUENCE OF NON-SUPPLY AND DAMAGES:
8.1
All risks of loss or depreciation to goods shall be up on supplier until the
material is delivered at the address specified and in accordance with the
provisions of the contract.
Till the material received at the respective
destination indicated by the material received at the respective destination
indicated by the TSSCA the property continues to be at the risk of the
supplier.
Assuming that the supplier fails to deliver any or all the material covered by
the contract.
The TSSCA reserves the right in addition to other legal
remedies, to cancel the contract or any portion thereof and held the supplier
liable for all damages sustained by the TSSCA by virtue of the supplier failing
to perform the contract and consequent cancellation of the contract.
In the event of the supplier failing to complete the supplies in time or
according to the approved specifications, the TSSCA reserves the right to
make such arrangement as it may think fit for the completion of the supplies
on account of and at the sole risk of the supplier.
The time allowed for delivery of goods shall be deemed to be essence of
contract. In case the goods are not delivered within the stipulated period, the
TSSCA reserves the right to recover the liquidated damages a sum equal to
2% of the contract price of the undelivered material per week subject to a
maximum of 10% of the value of undelivered material. The TSSCA also
reserves the right to cancel the purchase order in case supplies are delayed
beyond the scheduled date of delivery and to make such arrangements as it
may think fit of the completion of supplies on account and the risk of the
supplier.
The additional expenses thus incurred together with the
consequential losses and also the liquidated damages shall be recovered
from the supplier out of his amount due to him. The balances still, if any
payable by the supplier shall be paid by him within 7 days of notice of the
TSSCA.
8.2
8.3
8.4
9.
PAYMENTS:
9.1
All the invoices shall be prepared four copies and shall be signed by the
supplier or his authorized agent. Every invoice shall bear a certificate to the
effect that the material covered by the invoice has been inspected by the
supplier before delivery and confirms in every way to the contract
specifications and is packed in accordance with the contract requirements and
further that the invoice is correct in every particular and no other invoice has
been rendered previously in respect of the articles charged in the particular
invoice. The invoice in triplicate shall be sent with LR by Regd. Post Ack.
Due direct to the TSSCA or shall be presented personally.
Contd…..5.
:5:
9.2
Payment shall be made within 15 days against submission of the complete
documents such as bills, packing, invoices, challans, goods received, notes of
the destinations indicated by the TSSCA for the supplier made as per
ccepted sample and specified quality. The payment of the bills shall be made
by the Head Office of the TSSCA duly deducting the TDS and all statutory
deductions if any as per Government Orders.
10.
FORFEITURE/REFUND OF THE EARNEST MONEY DEPOSIT/ SECURITY
MONEY:
10.1. In case the selected tenderer does not supply the seed tags at the quoted
rates with in the period of contract and commits any break the earnest money
and security deposited by the tenderer will be forfeited by the TSSCA.
10.2
Earnest money of the unsuccessful tenderers shall be refunded within one
month from the date of decision regarding the tenders. No interest is
payable by the TSSCA on such deposits.
.
10.3. Earnest money/Security money deposited by the successful tenderer shall be
retained by the TSSCA till three months of the expiry of the contract period.
10.4.
On due performance and satisfactory completion of the order in all respects,
during the contract period the EMD/Security deposit will be refunded to the
tenderer with out any interest with in a period of 3 months with effect from the
date of receipt of a request to this effect from the supplier.
11.
SETTLEMENT OF DISPUTES:
11.1
Any difference of dispute arising out of or in connection with this tender or
acceptance thereof or the contract that may be entered in consequence
thereof shall be decided by arbitration. The Chairman or their nominee shall
be the sole arbitrator and the arbitration decision shall be final and binding on
the parties. The nominee may be an Officer of the Agency. The tenderer
will have no objection to such appointment on any ground whatsoever
including that such nominee, in his official capacity dealt with this matter at
any stage.
11.2
The parties hereby agree that in the event of any dispute no cause of action
shall arise in their favour to approach any court unless they have resorted to
and exhausted the remedy or arbitration as envisaged above.
11.3
The parties also do hereby agree that the contract envisaged by these terms
and conditions shall be deemed to have been entered at Hyderabad and the
courts at Hyderabad alone will have jurisdiction to try and legal proceedings
which may arise out of this contract. Neither party shall file any proceedings
in any other court.
DIRECTOR
TSSCA-HYDERABAD.
Sl.No.
/2016-17
TELANGANA STATE SEED CERTIFICATION AGENCY
Regd.Off.:5-10-193, 1ST FLOOR, HACA BHAVAN, HDERABAD – 500 004
Phones: 040-23232577; 23235939 :: Fax : 040-23231021
TENDER FORM
S.
No.
1.
Quantity
required
(in Nos.)
SPECIFICATIONS
Rate Quoted per
One bag
Cloth bags with one side open with printing of
Matter and Emblem of TSSCA, using Grey cloth
without starch and using Standard Company
thread with not less than 10 stitches in an
inch.(Specimen Enclosed). Cloth bags shall be in
three sizes as noted below.
21 x 25 Cms.
97,260
Rs…………….
(Rupees………
………………….)
b)
25 x 30 Cms.
29,430
Rs…………….
(Rupees………
………………….)
c)
30 x 40 Cms.
37,030
Rs…………….
(Rupees………
………………….)
1) Two sets of sample bags with which cloth you are going to use shall
invariably be furnished along with Tender for scrutiny of Cloth quality,
stitching etc., (Specimen Enclosed).
2) ANY OTHER CHARGES (Please Specify)
:
:
a)
3) Earnest Money Deposit through D.D. on any :
Nationalised Bank taken in favour of “DIRECTOR &
MEMBER-SECRETARY, TSSCA” payable at
HYDERABAD”. (No tender will be considered
without EMD)
4) Delivery Period Required
:
5) Terms of payment
:
6) VAT Registration No.(Enclose Copy of Certificate) :
7) S.S.I. Registration No.(if any)
:
8) Income Tax Assement No.
:
9) Previous Experience
:
10) Any other information.
:D E C L A R A T I O N
I/We hereby declare that I/We shall keep our/my offer open for acceptance for
a period of one year from the date of Agreement.
Signature of the Tenderer:
Name of Tenderer
:
Designation and Status of
Tenderer signing the Tender
Name and address of the Firm
GENERAL TERMS & CONDITIONS FOR THE SUPPLY OF CLOTH BAGS
The Tender should be in the prescribed form supplied by the Office of the
Director, TSSCA., Opp.Public Gardens, HACA Bhavan, Hyderabad. The EMD
should be in the shape of Demand Draft in favour of the “DIRECTOR & MEMBERSECRETARY, TSSCA, HYDERABAD” payable at Hyderabad only.
The Tenderer should quote the rate of the material inclusive of all taxes,
Excise Duties, Octroi, Insurance and for destination etc.,
1. Tenderer must fill in their rates in the Tender Form and return it duly signed in
token of their acceptance of the conditions laid down herein.
2. Tenders should be submitted in sealed cover addressed to the Director, TSSCA.,
HACA Bhavan, Hyderabad–500 004 duly super scribed on the cover “Tender for
supply of Cloth Bags”.
3. Sealed Tender will be received upto 4:00 PM on 18.01.2016 and will be opened
at 5.30 PM on 19.01.2016 by the Purchase Sub-Committee. Such of the
Tenderers, who desire may present at the time of opening the tenders or send
their authorized representative along with authorization letter.
4. Tender will be valid for a period of (6) months from the date of opening of the
tenders.
5. If the Tender is made by an individual, it shall be signed with his full name and full
address. If it is made by a firm, it shall be signed by a member of the firm, who
shall also signed his own name and also furnish the name and address of the
each member of the firm. If the Tenderer is made by a Corporation it shall be
signed by the Authorized Officer who shall produce with his tender a satisfactory
evidence of his authorization and such tendering Corporation may be required
before the tender accepted to furnish the evidence of the Corporate existence. In
case of Proprietary, Partnership Firm, it will be necessary to produce a Certificate
above mentioned for the Proprietor of the Proprietary and each of the Partners as
the case may be.
6. Tenderers are required to pay an amount of Rs.10,000/- as Earnest Money
Deposit (EMD) towards the supply of Stores Items for which tender is submitted
in shape of D.D. in favour of “DIRECTOR & MEMBER-SECRETARY, TSSCA.,
HYDERABAD” payable at Hyderabad only, failing which the Tender will not be
considered.
7. Every Tenderer is expected to know before quoting his rates to ensure that he
will be able to supply the Stores Items within 30 days on receipt of Supply Order
from this Office.
8. Specifications: All Cloth Bags shall be as per the sizes noted in Tender Form,
manufactured using grey cloth without starch and using standard company thread
with not less than 10 stitches in inch. Two sets of sample bags with which cloth
you are going to use shall invariably be furnished along with render for scrutiny of
cloth quality, stitching etc.,
9. Printing : The Name of Agency including Emblem, other details are to be printed
on Cloth Bag legibly and clearly.
10. Sample cloth with their own markings with specifications shall be accompanied
with Tender, failing which the tender is liable to be rejected summarily.
Contd…..2.
:2:
11. The successful Tenderer shall acknowledge the receipt of supply order from the
Director, TSSCA, Hyderabad and supply the items within 30 days from the date
of receipt of the supply order.
12. All the Cloth Bags should be delivered at our Divisional Offices, Stores of
Directorate as indicated in Purchase order at your costs only.
13. The Payment shall be made only after receipt of supply order in full for all items
and quantity shown against each item in the Tender Form. Further the Tenderer
should note that payment will be released against actual quantity received in the
stores only duly deducting the TDS and all statutory deductions if any as per
Government Orders.
14. Tenderer should also note that any sub-standard quality of cloth used in
manufacturing of Cloth Bags, all such bags will be cancelled and the cost of
such bags will be deducted in the bills. If any number of bags accepted by
TSSCA, manufactured with lesser quality of cloth than the approved sample,
penalty to the extent of inferior quality will be imposed on the firm while making
payment.
15. The EMD will be returned after satisfactory supply of the order placed with the
firm.
16. In case, the selected Tenderer does not supply the stores at the quoted rates
within the period of contract and commits any breach of any one of the Terms &
Conditions, the Earnest Money Deposited by the Tenderer will be forfeited by
the TSSCA.
17. The TSSCA reserves the right to split the order between two or more firms in the
matter convenient to it.
18. The TSSCA reserves the right to accept or reject in full or part of any one or all
Tenders summarily without assigning any reasons thereto.
In case of any differences of opinion between the Director, Telangana.
State Seed Certification Agency, and successful Tenderer, shall be decided by
arbitration.
The Chairman, TSSCA, Hyderabad or his Nominee shall be soul
arbitrator and the arbitrators decision shall be final and binding on the parties. The
Tenderer(s) will have no objection to such appointment in any grounds what so ever
including that such nominee, in his official capacity dealt with this manner any stage.
DIRECTOR
TSSCA-HYDERABAD
Sl.No.
/2016-17
TELANGANA 22ATE SEED CERTIFICATION AGENCY
Regd.Off.:5-10-193, 1st FLOOR, HACA BHAVAN, HYDERABAD – 500 004
Phones: 040-23237016; 23235939:: Fax: 040-23231021
TENDER FORM
Sl.
Name /
No. Description
1 FORM No.I
(Pad)
2
Specifications
Paper to be Quantity
Rate quoted
used
required
1/4 F/S size, each set in 17"x27" size
699
Rate per Pad
triplicate and 50 sets in 8.0 Kg. 60
Pads
Rs………………
each pad.
Printing GSM Sirpur
proforma in Black ink on White Paper
(Rupees………………
both sides of paper
…..……………….…..)
including Serial Number
.
M.R.Register 1/2 size(F/S) 400 Folios 17"x27" size
34
Rate per One Register
(SSCO Office) (Book folded to 1/4th 8.0 Kg. 60
Nos.
Rs…………
size) Printing proforma GSM Sirpur
with page Numbering. White Paper
(Rupees………………
Marble binding).
…..……………….…...)
3
M.R.Register 1/2 size(F/S) 200 Folios 17"x27" size 28 Nos. Rate per One Register
(SSCO Office) (Book folded to 1/4th 8.0 Kg. 60
Rs…………
size) Printing proforma GSM Sirpur
with page Numbering. White Paper
(Rupees………………
Marble binding).
…..……………….…...)
4
Dist./Crop-wise
Area
Registration
Register
1/4 size(F/S) 50 Folios 17"x27" size
(Horizontal)
printing 8.0 Kg. 60
proforma with Page GSM Sirpur
Numbering with Calico White Paper
and Chart sheet binding.
40 Nos. Rate per One Register
Rs…………
(Rupees………………
…..……………….…...)
5
Tag Account
register
(Companywise)
1/2 size(F/S) 200 Folios 17"x27" size 16 Nos. Rate per One Register
(Book folded to 1/4th 8.0 Kg. 60
Rs………………
size) Printing proforma GSM Sirpur
with page Numbering. White Paper
(Rupees………………
Marble binding).
…..……………….…..)
6
Monthly tour
diary
½ size(F/S) printing 17"x27" size 80 Pads Rate per pad
proforma on both sides. 8.0 Kg. 60
Rs………………
100 sheets per pad.
GSM Sirpur
White Paper
(Rupees………………
…..……………….…..)
7
Rejection
Orders Pads
1/4 size(F/S) printing 17"x27" size 30 Pads Rate per pad
proforma on both sides 8.0 Kg. 60
Rs………………
in Telugu. 100 sheets GSM Sirpur
per pad.
White Paper
(Rupees………………
…..……………….…..)
:2:
Sl.
Name /
Specifications
Paper to be Quantity
Rate quoted
No. Description
used
required
8 T.C. Books
6"x5" in triplicate 50 sets each 17"x27" size 8.0
845
Rate per Book
(Other Crops) book with Numbering,
pad Kg. 60 GSM Nos.
Rs………………
(Pad)
calico binding with Bottom Sirpur
White
board.
Paper
(Rupees…………………
..……………….…..)
9
STL Sample
Slips (1+2)
(Pad)
Sample slips in triplicate in three 90 GSM Map661
Rate per pad
colours Yellow, Pink and Blue 50 litho
Paper Nos.
Rs……………………..
sets in each pad with Serial Nos. Three
colors,
to be prepared in Inland letter Yellow, Pink &
(Rupees…………………
shape.
Printing proforma on Blue.
…………………….)
both sides including Blocking
with Black Ink at items "Sl.No. &
MR Nos. from outside.
10 GOT sample Sample slips in quadruplicate in 90 GSM Map- 8 Nos Rate per pad
slips(1+3) pad four colours Light green, Pink litho Paper four
Rs……………………..
Yellow and Blue 50 sets in each colors,
Light
pad with Serial Nos. to be Green,
Pink
(Rupees…………………
prepared in Inland letter shape. Yellow & Blue.
…………………….)
Printing proforma on both sides
including Blocking with Black Ink
at items "Sl.No. & MR Nos. from
outside.
11 FORM No.II 1/6 Demmy (18x23 Cms size) 17"x27" size 8.0 960Nos. Rate per Pad
(Pads)
100 sets in each pad. Each set Kg. 60 GSM
Rs………………
in
duplicate
and
printing Sirpur
White
proforma in Black Ink including Paper
(Rupees…………………
numbering & perforation.
..……………….…..)
12 Plant
registration/
Renewal
application
1/4
F/S size, each set in 17"x27"
size
triplicate and 50 sets in each 8.0 Kg. 60 GSM
pad. Printing proforma in Black Sirpur
White
ink on both sides of paper Paper
including Serial Number.
Rate per Each
235
Nos.
Rs………………
(Rupees…………………
..……………….…..)
13 Seed
Proceeing
Unit
Registration
Certificates
22x28 Cms
size printing Green
colour
Rate per Each
proforma only one side in single century Board 235 Nos.
Rs………………
colour on Green colour century
Board.
(Rupees…………………
14 SPU Renewal
22x28 Cms size printing proforma only White
colour
Rate per Each
one side in single colour on white century Board
235 Nos.
Rs………………
colour century Board.
(Rupees…………………..…
Certificates
..……………….…..)
…………….…..)
::3::
Sl.
Name /
Specifications
Paper to be
No. Description
used
15 FIRs Other 1/4th F/S size, each book contains Sirpur - Colour
Crops
of 50 sets in Triplicate in 3 bits paper 6 Kgs.
(3 in 1)
with perforations printing proforma Three colours
(Book)
on one side on 3 Colour papers i.e. Pink, Green
(Pink, Green and White) with and White.
Numbering. Each Number on 9
bits (150 sheets) with calico
binding on top.
16 FIRs (Jowar/ 1/4th Demmy size containing 25 Sirpur - Colour
Bajra)
sets in triplicate (each set
4 paper 6 Kgs.
parts printed in
2 sheets), Three colours
Printing proforma on one side in 2 i.e. Pink, Green
bits on each page with perforation and Yellow.
and printing each number on 12
bits, 3 colour papers. (150 sheets)
17 FIR Books
1/4th Demmy size containing 25 Sirpur - Colour
(Maize)
sets in triplicate (each set
4 paper 6 Kgs.
parts printed in
2 sheets), Three colours
Printing proforma on one side in 2 i.e. Pink, Green
bits on each page with perforation and Yellow.
and printing each number on 12
bits, 3 colour papers. (150 sheets)
18 Check
Inspection
(Pads)
Quantity
required
Rate quoted
Rate per Book
295 Nos.
Rs………………
(Rupees…………………..
……………….…..)
Rate per Pad
284 Nos.
Rs………………
(Rupees…………………..
……………….…..)
18 Nos. Rate per Pad
Rs………………
(Rupees…………………..
……………….…..)
1/8th Demmy 1+3
50 sets, Sirpur - Colour
Rate per Pad
Printing proforma on one side paper 6 Kgs. 480 Nos
Rs………………
using 4 colour papers (Pink, Four colours I.e.
Yellow, Green & White)
with Pink,
Yellow,
(Rupees…………………..
Perforation and Numbering with Green
and
……………….…..)
calico binding on top with bottom White.
board.
19 M.R.Register 1/2 size(F/S) 50 Folios (Book
17"x27" size 8.0 480 Nos. Rate per One Register
(SCO)
folded to 1/4th size) Printing
Kg. 60 GSM
Rs………………
proforma with page Numbering.
Sirpur White
Calico & Chart sheet binding).
Paper
(Rupees…………………..
……………….…..)
20 Processing & 1/2 size (F/S) 50 Folios each 17"x27" size 8.0
Rate per One Register
Tag Account proforma (Book folded to 1/4th Kg. 60 GSM 380 Nos.
Rs………………
Register
size) Printing proforma with page Sirpur
White
(SCO)
Numbering Pasting 1/4th size 4 Paper
(Rupees…………………..
pages before original proforma of
……………….…..)
Tag Account Register) with calico
and chart sheet binding)Tags
receipts 3 folios & Tags utilization
7 folios and processing 40 folios
21 T.A. Bill
1/4th size 100 sheets each pad
17"x27" size 8.0 79 Nos Rs.
Per Pad
Forms
Printing proforma on two side with Kg. 60 GSM
(Rupees……………………
(Pad)
bottom board.
Sirpur White
………………………….
Paper
…………………..only)
::4::
Sl.
Name /
Specifications
No. Description
22 FVC. Bill
1/4th size 100 sheets each pad
Forms
Printing proforma on two side with
(Pad)
bottom board.
Paper to be
used
17"x27" size
8.0 Kg. 60
GSM Sirpur
White Paper
23 Pay Bill
Pads
17"x27" size
8.0 Kg. 60
GSM
Sirpur
White Paper
1/2 size(F/S) printing proforma on
both sides. 100 sheets per pad.
24 Sanction
1/4 size(F/S) printing proforma on One 17"x27" size
Order Pads side. 100 sheets per pad.
8.0 Kg. 60
GSM
Sirpur
White Paper
25 Bill Register 1/2 size(F/S) 200 Pages each 17"x27" size
proforma (Book folded to 1/4th size) 8.0 Kg. 60
Printing
proforma
with
page GSM
Sirpur
Numbering and . Marble binding).
White Paper
Quantity
Rate quoted
required
71 Nos Rs.
Per Pad
(Rupees…………………
…………………………
….
…………………..only)
32 Pads Rs.
Per Pad
(Rupees…………………
…………………………
….
…………………..only)
Rate per Pad
32 Nos. Rs………………
(Rupees…………………
..……………….…..)
16 Nos. Rate per One Register
Rs………………
(Rupees…………………
..……………….…..)
26 Analysis
Cards
24x19 Cms. on Green Color Century Century Board
Rate per One Card
Board printing proforma on both sides. Green Color.
15,000
Rs………………
Nos.
(Rupees…………………
..……………….…..)
27 STL
covering
letter
1/4th size 100 sheets each pad
printing proforma one side printing
with bottom board
17"x27" size
8.0 Kg. 60
GSM Sirpur
White Paper
40 Nos Rate per Pad
Rs………………
(Rupees…………………
..……………….…..)
28 Movement
order
statement
A4 size 100 sheets in each pad
printing proforma on one side with
bottom board
17"x27" size
8.0 Kg. 60
GSM Sirpur
White Paper
8 Nos.
Rate per Pad
Rs………………
(Rupees…………………
..……………….…..)
29 STL Code
Register
Ledger paper Full scape size 400
leaves 80 GSM Ledger with Leather
binding STL log books
Ledger paper
17x27size 400
leaves Folios
80 GSM with
proforma
in both sides
rooling
5 Nos
Rate per Register
Rs………………
(Rupees…………………
..……………….…..)
::5::
OTHER TERMS :
a) Sample paper with their own markings to be used for all the items shall be enclosed
to the Tender Form for verification.
b) The rate should be quoted inclusive of all charges in connection with Processing,
Printing etc., Door delivery and inclusive of all Taxes, Insurance, Octroi etc.,
c) Delivery Period Required
d) Terms of Payment
e)
f)
g)
h)
T.S.G.S.T. No./VAT Regn.No. (enclose copy of latest Assesment order)
S.S.I. Registration No.
Income Tax Assessment No. (Enclose latest Assessment order)
Any other information.(submit PAN CARD xerox copy of Tenderer)
DECLARATION
I/We hereby declare that I/We shall keep my/our offer open for acceptance for
a period of Six months from the date of approval.
Signature :
Name, Designation and Status :
of Tenderer signing the tender:
Name & Address of the firm :
GENERAL TERMS & CONDITIONS FOR SUPPLY OF PRINTED STATIONERY
The Tender should be in the prescribed form supplied by the Office of the
Director, TSSCA., Opp.Public Gardens, HACA Bhavan, Hyderabad. The EMD
should be in the shape of DD in favour of the “DIRECTOR & MEMBERSECRETARY, TSSCA, HYDERABAD” payable at Hyderabad only.
The Tenderer should quote the rate of the material inclusive of all taxes,
Excise Duties, Octroi, Insurance and FOR destination etc.,
1. Tenderers must fill in their rates in the Tender Form and return it duly signed in
token of their acceptance of the conditions laid down herein.
2. Tenders should be submitted in sealed cover addressed to the Director, TSSCA.,
HACA Bhavan, Hyderabad – 500 004 duly superscribed on the cover “Tender for
supply of Printed Stationery”.
3. Sealed Tenders will be received upto 4.00 PM on 18.01.2016 and will be opened
at 6.00 PM on 19.01.2016 in the presence of the Purchase Sub-Committee and
the Tenderers, who desire may present at the time of opening the tenders or
send their authorized representative along with authorization letter.
4. Tender will be valid for a period of (6) months from the date of opening of the
tenders.
5. If the Tender is made by an individual, it shall be signed with his full name and full
address. If it is made by a firm, it shall be signed by a member of the firm, who
shall also signed his own name and also furnish the name and address of the
each member of the Firm. If the Tenderer is made by a Corporation, it shall be
signed by the Authorised Officer who shall produce with his tender a satisfactory
evidence of his authorization and such tendering Corporation may be required
before the tender accepted to furnish the evidence of the Corporate existence. In
case of Proprietary, Partnership Firm, it will be necessary to produce a Certificate
above mentioned for the Proprietor of the Proprietary and each of the Partners as
the case may be.
6. Tenderers are required to pay an amount of Rs.10,000/- as Earnest Money
Deposit (EMD) towards the supply of Stores Items for which tender is submitted
in shape of D.D. in favour of “DIRECTOR & MEMBER-SECRETARY, TSSCA.,
HYDERABAD” payable at Hyderabad only, failing which the Tender will not be
considered. The firms who have deposited EMDs earlier during this year for this
purpose are not exempted from payment of EMDs for this time.
7. Every Tenderer is expected to know before quoting his rates to ensure that he
will be able to supply the Printed Stationery Items within 10 days on receipt of
purchase Order from this Office.
8. Purchase order will be placed on Item-wise lowest basis only but not on overall
basis.
Contd…..2.
::2::
9. Specifications: Size and other specifications shall be as specified in the Tender
Form against each item.
10. Printing shall be in off-set processing only.
11. Sample Paper with their own markings with specifications shall be accompanied
with Tender, failing which the tender is liable to be rejected summarily.
12. The successful Tenderer shall acknowledge the receipt of Purchase Order from
the Director, TSSCA., Hyderabad and supply the items within 10 days from the
date of receipt of the supply order.
13. All the Stores Items should be delivered in the Office of the Director, TSSCA.,
5-10-193, 1st Floor, HACA Bhavan, Hyderabad.
14. The payment shall be made only after receipt of supply order in full for all items
and quantity shown against each item in the Tender Form. Further the Tenderer
should note that payment will be released against actual quantity received in the
stores only.
15.The EMD will be returned after satisfactory supply of the order placed with the
firm.
16 In case, the selected Tenderer does not supply the stores at the quoted rates
within the period of contract and commits any breach of any one of the Terms &
Conditions, the Earnest Money Deposited by the Tenderer will be forfeited by the
TSSCA.
17. The TSSCA reserves the right to split the order between two or more firms in the
matter convenient to it.
18. The TSSCA reserves the right to accept or reject in full or part of any one or all
Tenders summarily without assigning any reasons thereto.
In case of any differences of opinion between the Director, Telangana State Seed
Certification Agency, and successful Tenderer, shall be decided by arbitration. The
Chairman, TSSCA., Hyderabad or his Nominee shall be the soul arbitrator and the
arbitrator’s decision shall be final and binding on the parties. The Tenderer(s) will
have no objection to such appointment in any grounds what so ever including that
such nominee, in his official capacity dealt with this manner at any stage.
Sd/- DIRECTOR
TSSCA-HYDERABAD
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