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PACIFIC COLLEGIATE SCHOOL
REGULAR MEETING OF THE BOARD OF DIRECTORS
AGENDA
Wednesday, March 2, 2011
6 p.m.
Pacific Collegiate School
255 Swift Street
Santa Cruz, CA 95060
Room 1
Mission and Vision
Pacific Collegiate School’s mission is to provide exemplary, standards based college preparatory and fine
arts education for public middle and high school students of Santa Cruz County and bordering areas. Our
vision is to offer any student the same quality of education offered by the most academically distinguished
schools in California. Our graduates will be prepared to enter and thrive at the world’s finest colleges and
universities.
In addition to a core college preparatory curriculum, Pacific Collegiate School will emphasize international,
cross-cultural, and technological education in order to prepare graduates for life in the 21st Century. Pacific
Collegiate students will be introduced to the rich variety of world cultures and become fluent in at least one
foreign language. They will become proficient in the basic information technologies essential for cultural
literacy in the 21st Century.
1. Open Session Call to Order Townsend
a. Roll Call / Establishment of Quorum
b. Introductions
c. Welcome and explanation of format
2. Approval of Agenda Townsend
3. Opportunity to Address the Board:
Public comments are allowed. The Board President will recognize any member of audience
not on the agenda and wishing to speak on a matter directly related to school business. The
President may allot time to those wishing to speak (3 to 5 minutes/ individual; 15 minutes
per subject), but no action will be taken on matters presented (ed. Code Sec. 36146.6). The
President or any Member of the Board may direct that a matter be referred to the Principal’s
Office for placement on a future agenda.
4. Oral Communications from Board Members or Staff
5. Approval of the Minutes
a. Regular Board Meeting February 9, 2011
6. Consent Agenda
Information concerning the Consent items listed below has been forwarded to each
Board Member prior to this meeting for his/her study. Unless some Board Member
or member of the audience has a question about a particular item(s) and asks that it be
withdrawn from the Consent list, the item(s) will be approved at one time by the
Board of Directors. The action taken in approving Consent items is set forth in the
explanation of the individual item(s).
a. Check Book Registers for January 2011
7. Presentations
a. Special Education Report. Merchant (30 minutes)
b. Visual and Performing Arts Department Presentation. Hughes (30 minutes)
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8. Discussion Items
a. Proposed Revision to World Language graduation requirement. Dooley (15 minutes)
b. Propose Math Department elective: Introduction to Engineering. Garrett (10 minutes)
9. Oral Reports
a. Principal Report. Douglas (10 minutes)
b. Preliminary Lottery Report. Douglas (5 minutes)
c. Faculty Report. Garrett (5 minutes)
d. Student Representative Report. Samios (5 minutes)
e. Board President’s Report. Townsend (5 minutes)
f. Educational Partnerships Report. Palm (5 minutes)
10. Action Items
a. Allocation of $200,000 from the Reserve for Two Portable Classrooms Morell (10
minutes)
b. Approve Financial Statements for January 2011. Dixon (10 minutes)
c. Second Interim Revision of 2010-2011 Budget. Desai/Dixon (15 minutes)
11. Announcement of Closed Session
Government Code Section 54947 Public Employee Performance Evaluation -- Principal
Public comments are allowed on closed session items (limited to 3 minutes per speaker).
12. Closed Session
Government Code Section 54947 Public Employee Performance Evaluation -- Principal
13. Open Session
Report will be given at the conclusion of the closed session on any reportable action(s) taken
in closed session. Townsend
14. Written Report (questions only)
a. Executive Committee Report. (by Townsend, andrew.townsend@pcsed.org)
b. Development Report. (by Navas/Boolootian, camilla.boolootian@pcsed.org,
mary.navas@pcsed.org)
c. Development Committee Report. (by Larson, greg.larson@pcsed.org)
d. Facilities Committee Report. (by Morell, tom.morell@pcsed.org)
e. Diversity Oversight Committee Report. (by Cole ken.cole@pcsed.org)
f. Finance Committee Report. (by Desai, jigisha.desai@pcsed.org)
g. PVA Report (by Rode/Thornhill, pete.rode@pcsed.org , susan.thornhill@pcsed.org)
15. Future Board Meetings Regular Meeting, Wednesday, April 6, 2011
Board Retreat, Sunday, March 13, 2011
16. Adjournment
Pacific Collegiate School does not discriminate against persons with disabilities. Upon request, the agenda can be
provided in a format to accommodate special needs. Additionally, if you wish to attend this public meeting and will
require assistance such as an interpreter for American Sign Language, Spanish, or other special equipment, please call
the school office at 479-7785 at least five days in advance so that we can arrange for such special assistance.
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available
for public inspection in the PCS Office at 255 Swift Street, Santa Cruz, during normal business hours. Such documents
are also available on the PCS website subject to staff's ability to post the documents before the meeting.
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PACIFIC COLLEGIATE SCHOOL
REGULAR MEETING OF THE BOARD OF DIRECTORS
Unapproved MINUTES
Wednesday, February 9, 2011
Open Session 5:30 p.m.
Closed Session 5:35 – 6:30 p.m.
Open Session – 6:30 p.m.
Pacific Collegiate School
255 Swift Street
Santa Cruz, CA 95060
Room 1
Mission and Vision
Pacific Collegiate School’s mission is to provide exemplary, standards based college preparatory and fine
arts education for public middle and high school students of Santa Cruz County and bordering areas. Our
vision is to offer any student the same quality of education offered by the most academically distinguished
schools in California. Our graduates will be prepared to enter and thrive at the world’s finest colleges and
universities.
In addition to a core college preparatory curriculum, Pacific Collegiate School will emphasize international,
cross-cultural, and technological education in order to prepare graduates for life in the 21st Century. Pacific
Collegiate students will be introduced to the rich variety of world cultures and become fluent in at least one
foreign language. They will become proficient in the basic information technologies essential for cultural
literacy in the 21st Century.
[I] = Information [D] = Discussion [A] = Action
1. Open Session Call to Order Townsend
a. Roll Call / Establishment of Quorum
Board Members Present: Sharmaine Cheleden, Ken Cole, Jigisha Desai, Bob Dixon, Carol
Foote, Randy Garrett (Open Session Only), Denine Guy, Greg Larson, Tom Morell, Lisa Palm,
Pete Rode, Deepika Shrestha Ross, Susan Thornhill, Andrew Townsend
Staff Present: Archie Douglas, Mary Navas, Cheryl Samios, Camilla Boolootian, Emily Bolton,
Tara Firenzi
Student Representative Present: Gus Samios
b. Introductions
c. Welcome and explanation of format
2. Approval of Agenda Townsend
Because some members of the audience were in attendance for the item on the 2011-12
Academic Calendar, that item was moved to 10b.
3. Announcement of Closed Session
Government Code Section 54947 Public Employee Performance Evaluation -- Principal
Public comments are allowed on closed session items (limited to 3 minutes per speaker).
4. Closed Session (60 minutes)
Government Code Section 54947 Public Employee Performance Evaluation -- Principal
5. Open Session
Report will be given at the conclusion of the closed session on any reportable action(s) taken
in closed session. Townsend
No action was taken.
6. Opportunity to Address the Board: No comments were made.
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7. Oral Communications from Board Members or Staff
8. Approval of the Minutes
a. Regular Board Meeting January 12, 2011
b. Special Board Meeting January 26, 2011
None.
[A] MOTION by Ken Cole to approve the minutes of January 12, 2011. Second by Lisa Palm.
VOTE: Unanimous with Pete Rode abstaining.
[A] MOTION by Sharmaine Cheleden to approve the minutes of January 26, 2011 with a
modification suggested by Denine Guy. Second by Deepika Shrestha Ross. VOTE:
Unanimous with Lisa Palm and Susan Thornhill abstaining.
9. Consent Agenda
Information concerning the Consent items listed below has been forwarded to each
Board Member prior to this meeting for his/her study. Unless some Board Member
or member of the audience has a question about a particular item(s) and asks that it be
withdrawn from the Consent list, the item(s) will be approved at one time by the
Board of Directors. The action taken in approving Consent items is set forth in the
explanation of the individual item(s).
a. Check Book Registers for December 2010
b. Approve three-year contract with auditor Hosake, Nagel & Company
c. Approve overnight field trip by Latin 3 and AP Latin students to the Getty Villa in
Malibu March 3-4.
[A] MOTION by Carol Foote to approve the Consent Agenda. Second by Ken Cole. VOTE:
Unanimous.
10. Discussion and Action Item
a. Consideration of waivers to the admissions preference policy for the 2011 Lottery
with respect to PCS families having children who do not qualify as siblings under
the existing definition. Townsend
[I] A PCS family is requesting a waiver to the current definition of sibling in the Admissions
Preference Policy for their sixth grade son who does not have a biological or adoptive parent in
common with their daughter, who is currently at PCS. They live as a family and are asking for a
waiver to allow their son to come to PCS under the sibling preference. Several other members of
the audience spoke on the issue, saying that blood relationships or legal adoptions are not always
what makes a family.
The Board President gave some background and noted that legal counsel has advised that the
Board can grant a waiver to a policy. PCS families were notified of this issue in case there were
others with similar circumstances who would like the same opportunity. No other families came
forward. Board members spoke on both sides of the question and in favor of reviewing the
Admissions Preference Policy.
[A] MOTION by Greg Larson to approve a one-time waiver, without affecting the underlying
policy, to grant sibling preference in the 2011 lottery to the family petitioning for the waiver,
and to direct the Policy Committee to review the Admissions Preference Policy. Second by
Deepika Shrestha Ross. VOTE: The motion passed by a vote of nine in favor, five opposed.
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b. Approve 2011-12 Academic Calendar. Douglas
Three PCS parents in the audience expressed disappointment in hearing about the proposed
calendar with such short notice because of the potential impact on families. Concern was
expressed about the summer schedule and the winter break not lining up with SCCS District’s,
creating a burden on families and resulting in a loss of quality family time. PCS history teacher and
Faculty Dean Tara Firenzi said that the question as to what is the best way to schedule the 180
teaching days has been considered for years and that this seems to be the most livable schedule
for most families and teachers. One parent spoke in favor of the change because it would more
evenly distribute the number of days in each semester.
Principal Archie Douglas explained that the draft had gone through a number of iterations and
been approved by the Management Team and the Leadership Team, reviewed by Exec and the
staff and faculty, and presented to the PVA. He noted that the proposed calendar would start on
Tuesday, August 16, almost a week earlier than currently, and also end earlier, on Friday June 1.
Winter break would be five days longer, and each semester would have a four-day weekend. The
proposal also balances the semesters more evenly. The Fall Semester would go from 79 days to
85 days, while the Spring Semester would go from 101 days to 95 days. The calendar would also
provide for more learning days before the Advanced Placement exams in May. The number of
teaching days remains 180, and teachers will still have 190-day contracts.
Board members expressed appreciation for the thought and analysis that went into the preparation
of the calendar and for the approach it offers to breaks and timing and in support of our academic
program.
A few Board members suggested that parents have not had enough time to review and weigh in on
the proposal. PVA Co-Chair Susan Thornhill said that parents have expressed concern about the
impact on summer programs, summer AP homework, problems for working parents, the effect on
the start of base camp, etc.
[A] MOTION by Randy Garrett to accept the 2011-12 Academic Calendar as proposed.
Second by Deepika Shrestha Ross.
[A] MOTION by Carol Foote to postpone the vote on the motion until the next Board
meeting, March 2. Second by Ken Cole. VOTE: Motion failed by a vote of four in favor, ten
opposed.
[A] VOTE on the motion to accept the calendar: Motion passed by a vote of thirteen in favor,
one opposed.
11. Oral Reports
a. Principal Report. Douglas
•
•
•
Received notice that PCS has been selected to move forward with the 2011 California
Distinguished School Award process.
The application period for the lottery has closed; the number of applicants is about the
same as last year, around 550. There will be about 53 openings in seventh grade after
preferences and the pilot lottery. There are fewer preferences for 7th grade this year and a
slightly larger capacity. The pilot lottery for first-generation college students received about
30 applications. The lottery will be held at school Thursday, February 17.
The Principal is initiating a series of meetings to look beyond the mission statement to
examine what makes PCS special. Holding discussions with faculty, parents, board
members, and students. Seeking philosophical consistency about what we really value –
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not just hard work and high achievement. Wants students to feel good about the efforts
they’re making so it’s part of a larger whole, part of something meaningful in their lives.
b. Faculty Report. Garrett
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•
Math/Science Day will be March 14. Hoping to get some of the science fair judges to be
speakers.
Re facilities needs, the faculty and staff have expressed a desire that some alternative
items be considered, such as solar panels.
c. Student Representative Report. Samios
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•
•
•
Puma Pride Day is tomorrow
Students are having a Valentine’s Day super hero theme dance
There will be an assembly drugs and alcohol on February 15, facilitated by Drug Education,
a nonprofit organization. There will be a panel presentation and Q&A session with a
recently recovered addict and a sheriff answering questions.
Homecoming is the week of March 14. Trying to incorporate all aspects of student activities
this year: math and sciences, the school musical, choir and musical performances, etc.
The all-school field trip will be to the Tech museum Monday, May 16, right after AP’s.
d. Educational Partnerships Report. Palm
Attended the meeting of the Santa Cruz County School Boards Association, an organization
formed for schools to collaborate and share information. Charter schools are still being excluded
from the association. The group argued that charter schools were represented by the COE, but the
COE has withdrawn from the organization.
e. Development Committee Mid-Year Report Larson
Development Committee Chair Greg Larson gave an update on progress toward the committee’s
goals. While the average contribution to the Annual Fund Drive is up, the participation rate is down,
making it likely we will achieve our total budget revenues from the annual campaign but not
achieve growth in participation. Looking for Board members to join the Development Committee
and asking each Board member to call 5 to 10 families and to solicit at least one new $100 outside
donor.
[A] MOTION by Greg Larson to accept the mid-year Development Report. Second by
Deepika Shrestha Ross. VOTE: Unanimous
f. Treasurer Report. Desai
•
•
•
•
•
•
After comparing leasing vs. purchasing portable classrooms from a financial perspective,
recommending that we purchase them.
The Finance Committee Compensation Subcommittee met to start the conversation on
compensation, including all aspects -- benefits, salary, merit pay etc.
Looking at benefits first because health insurance is coming up for renewal. Expecting a 2025% increase in health care premiums. We switched carriers last year because of high
increases.
The Compensation Subcommittee will also look at base salaries to see how we compare
with other local schools and charter schools. Will also compare benefits packages.
Also reviewing the merit component of compensation.
Expecting to bring a compensation plan to the Board in May.
12. Additional Discussion and Action Items
a. Amend PCS By-Laws to make the teacher representative a non-voting advisor to
the Board. Guy
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This proposal came from our Legal Committee in response to advice from legal counsel, concern
during the charter renewal process, conflict of interest questions, uncertainty in the state law, and
personal legal exposure of the teacher representative. Currently, the faculty representative would
have to recuse himself and leave the room for a number of issues, thus not being able to be part of
the discussion. By becoming a non-voting advisor to the Board, the faculty representative would be
able to participate fully in discussions on all issues.
The question was raised as to whether the faculty representative represents the staff as well as the
faculty. Randy Garrett, current faculty rep, said the presumption is that he does represent both
faculty and staff.
[A] MOTION by Greg Larson to approve the recommended revision to the bylaws while
striking the words “who is not on the Principal’s Leadership Team” and adding the words
“and staff” after “selected by the PCS Faculty.” Second by Tom Morell. VOTE: Unanimous.
[A] MOTION by Greg Larson that the change to the bylaws regarding the faculty
representative shall be effectively immediately. Second by Ken Cole. VOTE: Unanimous.
b. Approve 2011-12 Academic Calendar. Douglas Moved to Item 10b above.
c. Approve Whistleblower Policy. Guy
This policy was drawn up by our Legal Committee in response to advice from legal counsel that a
whistleblower policy is now required of all charter schools. Jigisha Desai suggested we have a
phone number that people would be able to call.
[A] MOTION by Denine Guy to approve the Whistleblower Policy as presented by the Legal
Committee. Second by Ken Cole. MOTION: Unanimous
d. Approve Financial Statements for December 2010. Dixon
Bob Dixon went over the December financial statements. He noted that we budgeted to receive
72% of state funds through December, but we have only received about 63% due to deferrals. All
indications are that we will eventual receive all the monies for this year. In terms of budgeting for
2011-12, we have received guidance that, given uncertainties about the state budget, we should
budget conservatively. Governor Brown’s budget proposal for 11/12 includes the possibility that
revenues from the State could be reduced by $350 per ADA if voters don’t approve tax extensions.
[A] MOTION by Bob Dixon that we accept the Financial Statements for December 2010.
Second by Jigisha Desai. VOTE: Unanimous.
e. Facilities Committee Update. Morell
The Facilities Committee chair and some committee members met with representatives from
SCCS, and they were supportive of the proposed location. Would like to move ahead on retaining
the engineer and architect in order to come to the March Board meeting with a budget for all
subsequent items, including design, trenching, electrical, soils engineer, etc.
f. Approval of Engineering and Architectural Agreements for Site Plan to install
portables. Morell
[A] MOTION by Greg Larson to authorize the Principal or his designee to solicit, negotiate
and execute the architecture and engineering contracts for two portable classrooms, not to
exceed $20,000 total. Second by Pete Rode. VOTE: The motion passed with a vote of 13 in
favor, one opposed.
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g. Election and introduction of new Board members. Cheleden
The Nominations Committee is pleased to recommend the election of three highly qualified
candidates, Brett Graessle, J Zac Stein and Beth Trenchard, to the PCS Board. Detailed
background information about all three is in the Board Packet.
[A] MOTION by Sharmaine Cheleden to elect Brett Graessle, J Zac Stein and Beth
Trenchard to the PCS Board. Second by Denine Guy. VOTE: Unanimous.
New Board members begin service immediately and are seated with voting privileges in June
2011.
13. Written Report (questions only)
a. Executive Committee Report. (by Townsend, andrew.townsend@pcsed.org)
b. Development Report. (by Navas/Boolootian, camilla.boolootian@pcsed.org,
mary.navas@pcsed.org)
c. Development Committee Report. (by Larson, greg.larson@pcsed.org)
d. Facilities Committee Report. (by Morell, tom.morell@pcsed.org)
e. Diversity Oversight Committee Report. (by Cole ken.cole@pcsed.org)
f. Finance Committee Report. (by Desai, jigisha.desai@pcsed.org)
g. Nominations & Governance Report. (by Cheleden, sharmaine.cheleden@pcsed.org)
h. PVA Report (by Rode/Thornhill, pete.rode@pcsed.org , susan.thornhill@pcsed.org)
14. Future Board Meetings Regular Meeting, Wednesday, March 2, 2011
Board Retreat, Sunday, March 13, 2011
15. Adjournment Adjourned at 10:20 p.m.
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9:53 AM
02/17/11
Accrual Basis
Pacific Collegiate School
9
Check Register
January 2011
Type
Date
Num
Name
Memo
Amount
Jan 11
Bill Pmt -Check
01/01/2011 13827 Anthem Blue Cross
Health Insurance
-11,235.00
Bill Pmt -Check
01/04/2011 13846 AFLAC
Y6739
Bill Pmt -Check
01/04/2011 13847 Archibald Douglas
postage
Bill Pmt -Check
01/04/2011 13848 AT&T (427-5254)
Phone Bill
-54.48
Bill Pmt -Check
01/04/2011 13849 AT&T (479-7785)
phone bill
-382.46
Bill Pmt -Check
01/04/2011 13850 CAN Insurance Services
Dental Insurance
Bill Pmt -Check
01/04/2011 13851 Comcast
internet
Bill Pmt -Check
01/04/2011 13852 Community Printers
remit envelopes
Bill Pmt -Check
01/04/2011 13853 First Alarm
Daily Timer, Monitor Fire Alarm, Supervise open and Close
-307.68
Bill Pmt -Check
01/04/2011 13854 First Alarm Security & Patrol, Inc.
Vehicle and Foot Patrol
-189.00
Bill Pmt -Check
01/04/2011 13855 Flinn Scientific Inc.
9501001
-125.33
Bill Pmt -Check
01/04/2011 13856 Hosaka, Nagel & Company
Audit Fees
-850.00
Bill Pmt -Check
01/04/2011 13857 IT IN SCALE COMPANY
Science Supplies
-695.10
Bill Pmt -Check
01/04/2011 13858 Joel Tarbox
Sharpies
Bill Pmt -Check
01/04/2011 13859 Mary Navas
Floor Mats and Light Bulbs
Bill Pmt -Check
01/04/2011 13860 Office Equipment Finance Services
copier rental
Bill Pmt -Check
01/04/2011 13861 Palace Art & Office Supply
47613
Bill Pmt -Check
01/04/2011 13862 PG & E
BVT 45 45521-7
-2,550.60
Bill Pmt -Check
01/04/2011 13863 Santa Cruz Municipal Utilities
100-2250-12
-1,065.41
Bill Pmt -Check
01/04/2011 13864 Tams-Witmark Music Library
Orchestration books
Bill Pmt -Check
01/04/2011 13865 CAN Insurance Services
Dental Insurance
Bill Pmt -Check
01/04/2011 13866 Santa Cruz Municipal Utilities
100-2250-12
Bill Pmt -Check
01/04/2011 13867 Silicon Valley Systems
Consulting and system support
Bill Pmt -Check
01/12/2011 13868 AFLAC
Y6739
Bill Pmt -Check
01/12/2011 13869 Anthem Blue Cross
Health Insurance 0201101079362
Bill Pmt -Check
01/12/2011 13870 Balance4Kids
Instructional Aides
Bill Pmt -Check
01/12/2011 13871 Bookshop Santa Cruz
Supplemental English Books
-285.40
Bill Pmt -Check
01/12/2011 13872 California Janitorial Supply
Custodial supplies
-534.69
Bill Pmt -Check
01/12/2011 13873 Dee Vlasak
art supplies
-83.05
Bill Pmt -Check
01/12/2011 13874 Joel Tarbox
Glue Sticks
-9.84
Bill Pmt -Check
01/12/2011 13875 Judy Barbata
copy costs for Sem 2 APUSH Readers
-1,142.44
-3,575.00
-140.81
-11.21
-1,218.70
-69.90
-502.82
-37.28
-87.04
-2,514.95
-229.87
-70.50
-643.50
-74.71
-5,492.35
-140.81
-11,334.00
-1,572.10
Bill Pmt -Check
01/12/2011 13876 Katie Merchant
SELPA Consult
Bill Pmt -Check
01/12/2011 13877 Mary Navas
Commercial floor mats for the school
Bill Pmt -Check
01/12/2011 13878 NCS Pearson, Inc.
PowerSchool Premier License
Bill Pmt -Check
01/12/2011 13879 OptekUSA
Student Microscope Service
-120.00
Bill Pmt -Check
01/12/2011 13880 PCS Club Account
reimburse choir account for Music Theatre Bill
-550.00
Bill Pmt -Check
01/12/2011 13881 SPURR
gas bill
-967.26
Bill Pmt -Check
01/12/2011 13882 Vernier Software & Technology
61941
-577.58
Bill Pmt -Check
01/13/2011 13883 Dell Catalog Sales L.P.
Order Number # 577952570
Bill Pmt -Check
01/18/2011 13884 AT&T (459-6655)
phone bill
Bill Pmt -Check
01/18/2011 13885 Camilla Boolootian
postage and supplies
Bill Pmt -Check
01/18/2011 13886 CAN Insurance Services
Jan'11 dental insurance premium
-1,862.20
Bill Pmt -Check
01/18/2011 13887 First Comp
Worker's Comp
-5,026.00
Bill Pmt -Check
01/18/2011 13888 Jennifer Ostrowski
science supplies
-31.70
Bill Pmt -Check
01/18/2011 13889 Jim Wason
Plumbing Parts for Saturday Workday
-77.47
9
-130.02
-2,500.00
-14,835.34
-91.09
-273.25
Page 1 of 2
9:53 AM
02/17/11
Accrual Basis
Pacific Collegiate School
10
Check Register
January 2011
Type
Date
Num
Name
Memo
Amount
Bill Pmt -Check
01/18/2011 13890 Lynn McCune
DVD player for English dept
-91.54
Bill Pmt -Check
01/18/2011 13891 Middleton, Young & Minney, LLP
legal consult
Bill Pmt -Check
01/18/2011 13892 Palace Art & Office Supply
47613
-299.03
Bill Pmt -Check
01/18/2011 13893 Postmaster
postage for office
-220.00
Bill Pmt -Check
01/18/2011 13894 Santa Cruz Municipal Utilities
100-2250-12
Bill Pmt -Check
01/18/2011 13895 Tara Firenzi
Copy costs for AP World Readers
Bill Pmt -Check
01/25/2011 13896 AT&T (427-5254)
phone bill
-51.05
Bill Pmt -Check
01/25/2011 13897 AT&T (479-7785)
phone bill
-359.28
Bill Pmt -Check
01/25/2011 13898 California Department of Education
Independent Study Operations Manual (2002 Ed)
-38.65
Bill Pmt -Check
01/25/2011 13899 Comcast
1/14-2/13 Internet fees
-69.90
Bill Pmt -Check
01/25/2011 13900 Fred Keeley
Jan 10 Gov't Lecturer
Bill Pmt -Check
01/25/2011 13901 Mary Navas
2 Panasonic Vacuum cleaners, 1099 forms
-456.10
Bill Pmt -Check
01/25/2011 13902 Palace Art & Office Supply
47613
-969.04
Bill Pmt -Check
01/25/2011 13903 Peterson's, A Nelnet Company
Reference book
Bill Pmt -Check
01/25/2011 13904 Rod Atchley
Science Field Trip Guides
-212.27
Bill Pmt -Check
01/25/2011 13905 Tim Outtrim
Jan 10 Athletic Director
-500.00
Bill Pmt -Check
01/25/2011 13906 Dominic Calmels
Dry Erase Pens
-29.22
Bill Pmt -Check
01/25/2011 13907 Jennifer Suhd-Brondstatter
Mandels for Science
-10.95
-1,177.52
-1,735.82
-620.84
-1,250.00
-22.73
Bill Pmt -Check
01/27/2011 13909 Archibald Douglas
Conference, mileage and coffe before COE meeting
Bill Pmt -Check
01/27/2011 13910 Bookshop Santa Cruz
English supplemental books
Bill Pmt -Check
01/27/2011 13911 Camilla Boolootian
Lunch for the KUSP crew, teachers, students
-35.54
Bill Pmt -Check
01/27/2011 13912 Dee Vlasak
Art Supplies
-35.19
Bill Pmt -Check
01/27/2011 13913 Ellen Masten
Counselor Tour
-60.00
Bill Pmt -Check
01/27/2011 13914 First Alarm
Monitor Burglar Alarm, Supervise Open and Close
Bill Pmt -Check
01/27/2011 13915 First Alarm Security & Patrol, Inc.
Patrol Service, Vehicle and Foot
Bill Pmt -Check
01/27/2011 13916 Houghton Mifflin Harcourt
Data Director Module-R
-1,062.00
Bill Pmt -Check
01/27/2011 13917 Mary Navas
Charter School Conference
-1,181.97
Bill Pmt -Check
01/27/2011 13918 Sandy Lansdale (A/P)
Clarence Jones Luncheon
-25.85
Bill Pmt -Check
01/27/2011 13919 MPS
Behind the Dream books
Bill Pmt -Check
01/28/2011 13920 Jennifer Ostrowski
Brain cap for Steely
Bill Pmt -Check
01/31/2011 13921 First Comp
WSl0026699-01
Jan 11
-28.97
-103.39
-348.15
-189.00
-708.27
-66.24
-3,172.00
-89,398.45
10
Page 2 of 2
6:40 PM
02/16/11
Accrual Basis
Pacific Collegiate School - PVA Account
Check Register
11
January 2011
Type
Date
Num
Name
Memo
Amount
Jan 11
Bill Pmt -Check
01/04/2011 1131 Bernadette Zavala
Finals Food
Bill Pmt -Check
01/04/2011 1132 Community Printers
Roar Newsletter, Nov/Dec 2010
Bill Pmt -Check
01/04/2011 1133 Pacific Collegiate School Clubs
Grad chairs, Dance costumes
Bill Pmt -Check
01/04/2011 1134 The Bagelry
Finals Food
-126.00
Bill Pmt -Check
01/04/2011 1135 The Bagelry
Bagels for Finals
-126.00
Bill Pmt -Check
01/12/2011 1136 Pacific Collegiate School Clubs
Portable bench, dance co clothes
Bill Pmt -Check
01/12/2011 1137 Sandy Lansdale
Staff Coffee
-87.50
Bill Pmt -Check
01/18/2011 1138 Ms. Camilla Boolootian
reimburse for BASH postage
-44.00
Bill Pmt -Check
01/18/2011 1139 Pacific Collegiate School Clubs
PVA to Reimburse Dance Company for Costumes -757.04
Bill Pmt -Check
01/25/2011 1140 National Steinbeck Center
Science/Eng Field Trip
Bill Pmt -Check
01/25/2011 1141 Pacific Collegiate School
$$ for AFD, chairs
Bill Pmt -Check
01/25/2011 1142 Royal Coach Tours
Trip to Steinbeck Ctr/Elkhorn Slough (Science/Eng-1,855.00
Class)
Bill Pmt -Check
01/25/2011 1143 Santa Cruz Seaside Company
BASH Deposit
Bill Pmt -Check
01/25/2011 1144 Pacific Collegiate School Clubs
PVA to Reimburse Class of 2012 for Grade Event
Jan 11
-487.01
-396.99
-2,548.72
-1,317.32
-220.00
-1,345.80
-500.00
-4.00
-9,815.38
11
Page 1 of 1
6:16 PM
02/16/11
Accrual Basis
Pacific Collegiate School - Club Account
Check Register
12
January 2011
Type
Jan 11 Bill Pmt -Check
Date
Num
Name
Memo
01/04/2011 1519 Alexis Party Rental
Rental of Graduation Chairs
Amount
-2,111.00
Bill Pmt -Check
01/04/2011 1520 Cathy Brown
Girls Varsity HS Basketball Tamale Sales
-391.00
Bill Pmt -Check
01/04/2011 1521 Connie Grimsich
HS Boys Soccer Bench
-177.03
Bill Pmt -Check
01/04/2011 1522 Educational Theatre
Thespian Membership
-374.00
Bill Pmt -Check
01/04/2011 1523 Genna Brown
Ice Cream Social
Bill Pmt -Check
01/04/2011 1524 Mary deVries
Pancake Breakfast
Bill Pmt -Check
01/04/2011 1525 Mission Hill Middle School
JH Boys Basketball Tournament Fees
Bill Pmt -Check
01/04/2011 1526 Mission Trail Athletic League
Officials Mileage Fees for Girls Varsity Volleyball
Bill Pmt -Check
01/04/2011 1527 Music Theatre International
VOID: Alice in Wonderland rental:already paid
Bill Pmt -Check
01/04/2011 1528 Sport About
Dance Company Clothes
-319.32
Bill Pmt -Check
01/04/2011 1529 Tara Firenzi
Dance Company Costumes
-437.72
Bill Pmt -Check
01/12/2011 1530 Alana Ramey-Bernardi
Thespian Pizza Lunch Supplies
-575.66
Bill Pmt -Check
01/12/2011 1531 CCS-CMEA
Honor Orchestra for Sophia O' Malley-Krohn
-25.00
Bill Pmt -Check
01/12/2011 1532 Chris Krohn
JH Boys Basketball Uniforms/Nets/Supplies
-109.20
Bill Pmt -Check
01/12/2011 1533 Emmy Cushner
Varsity Boys basketball Warmups
-323.02
-44.12
-37.76
-180.00
-99.96
0.00
Bill Pmt -Check
01/12/2011 1534 Harlina Manley
HS Girls V Volleyball Coach Stipend
-1,200.00
Bill Pmt -Check
01/12/2011 1535 HornBlower
Class of 2011 Charter Deposit
-2,400.00
Bill Pmt -Check
01/12/2011 1536 Jacquie Low
All Club Food Supplies
-22.38
Bill Pmt -Check
01/12/2011 1537 Ryan Dooley
Root Beer Floats
-11.88
Bill Pmt -Check
01/12/2011 1538 Watsonville High School
Lacrosse Sports Fee
-250.00
Bill Pmt -Check
01/12/2011 1539 William Koens
Games Club restock
-436.86
Bill Pmt -Check
01/12/2011 1540 CCS-CMEA
Honor Band for Gabe Ares and Kay Smith
Bill Pmt -Check
01/12/2011 1541 Harlina Manley
HS Girls Varsity Volleyball Team Gift
-800.00
Bill Pmt -Check
01/12/2011 1542 Steven R. Garrett
Surf Club Expenses
-255.52
Bill Pmt -Check
01/18/2011 1543 Colleen Corrigan
HS Girls Soccer Speg Lunch Supplies
Bill Pmt -Check
01/18/2011 1544 Cynthia Gorski
Thespian supplies
Bill Pmt -Check
01/18/2011 1545 Tara Firenzi
Dance Company Costumes
-50.00
-70.41
-196.78
-2,515.99
Bill Pmt -Check
01/18/2011 1546 William Koens
Games Club Candy restock
Bill Pmt -Check
01/18/2011 1547 City of Santa Cruz
Bldg Rental
-269.35
Bill Pmt -Check
01/18/2011 1548 Colleen Corrigan
HS Girls Soccer Sweatshirts
-459.10
Bill Pmt -Check
01/25/2011 1549 Alana Ramey-Bernardi
Thespian Pizza Lunch
-213.70
Bill Pmt -Check
01/25/2011 1550 Barbara M. Smith
Class of 2012 Grade Event
Bill Pmt -Check
01/25/2011 1551 CETA
CETA Registration
-316.00
Bill Pmt -Check
01/25/2011 1552 CMEA-CCS
5 Honor Choir Students (Middle School)
-125.00
Bill Pmt -Check
01/25/2011 1553 Cynthia Gorski
BASH dinner donated at Auction by Cindy and Alice -138.79
Bill Pmt -Check
01/25/2011 1554 Discovery
100.00 for Bus reservation
-100.00
Bill Pmt -Check
01/25/2011 1555 Mazera Cox-Goulter
Choir Accompanist
-125.00
Bill Pmt -Check
01/25/2011 1556 Pacific Collegiate School
Choir and Art reimb to Gnl acct
-366.98
Bill Pmt -Check
01/25/2011 1557 Tim Outtrim
Light bulbs for the Gym
Bill Pmt -Check
01/25/2011 1558 United Coach Tours
Bus for JSA Trip
-1,068.00
-4.00
-226.17
-1,290.00
Bill Pmt -Check
01/31/2011 1559 Central Coast Section, CIF
Sports Rule Book
Bill Pmt -Check
01/31/2011 1560 Cheryl Samios
Lacrosse Balls
-163.88
Bill Pmt -Check
01/31/2011 1561 Colleen Corrigan
HS Girls Soccer Speg Lunch Supplies
-144.36
Bill Pmt -Check
01/31/2011 1562 Jessica Barbata
Retreat Pizza
Bill Pmt -Check
01/31/2011 1563 Junior State of America
Registration Fees
-430.00
Bill Pmt -Check
01/31/2011 1564 Alana Ramey-Bernardi
Thespians Pizza Lunch Supplies
-177.72
Jan 11
-84.50
-81.83
-19,198.99
12
Page 1 of 1
13
PCS
Special Education Department
March 2011
13
14
Program Goals:

Complying with Federal & State Laws in following the steps required for student
identification through placement within Special Education.

Designing effective instructional programs and accommodations in addressing the needs of
identified students in ensuring learning.

Working collaboratively with faculty and other specialists in implementing effective learning
programs and accommodations for identified students (WASC).

Maintaining productive, ongoing communication with students and parents regarding
progress, achievement, concerns, etc.

Assisting students in planning for their successful transition to post secondary institutes of
learning and adult living.
14
15
Key Actions & Activities:
General and Special Education Staff:

Pre-Referral Activities implemented through General Education Programs:
–
Response to Intervention (RtI): Implementation of interventions and resources
within general education through tiered system of intervention.
–
Student Study Team (SST): General Education function whereby teachers,
parent, student, and specialist, as appropriate, meet formally to discuss
relevant student histories, concerns, strengths, challenges and past strategies
implemented as a means for developing a remedial plan for the student.
–
SST Follow-Up: Review progress of student in response to the implementation
outlined within the remedial plan.
15
16
Key Actions & Activities:

continued
Referral through Placement:
- Review of cumulative student data
- Obtain parental permission & conduct Multi-Disciplinary Psycho-Educational
Assessment within 60 day timeline.
- Hold Initial IEP Meeting
Individual Educational Program Meeting
- Determine Eligibility for Sp. Ed. Services from assessment findings
- Develop Goals/Objectives based on State Standards
- Develop Profile Sheets on the student for implementation of
accommodations by all teachers involved with student
- Implement Services and Accommodations defined in the student’s
IEP
- Review student’s progress annually (Annual IEP)
- Re-evaluate student eligibility for Sp. Ed. services every 3 years
(3-Year IEP)
16
17
Key Actions & Activities:

continued
Primary Disabilities (Those in bold are handicapping conditions served
within our population.)
Specific Learning Disabled
Speech & Language Impaired
Other Health Impaired
Autism Spectrum Disorders
Emotionally Disturbed
Traumatic Brain Injury
17
Orthopedically Impaired
Hearing Impaired
Deaf
Deaf/Blind
Visually Impaired
Mentally Retarded
Multiple Disabilities
18
Key Program Components:
Staff and Programs/Services

Special Education Coordinator
Katie Merchant, Ed.D.
Administrative and Budgetary Duties

Licensed Educational Psychologist
Katie Merchant, Ed.D.
Psychological Assessment, Therapy,
Counseling, Guidance

Resource Specialist
Joan Duafala
Direct Instruction & Collaborative
Support, Educational Assessment

Language, Speech & Hearing Specialist
Joanne Volpe
Direct Therapy & Collaborative
Support, LSH Assessment

Vocational Specialist
Nina Willcox
Vocational and Workability Services
(Regionalized Program)

Special Circumstance Instructional Assistance
Contracted w/ Balance4Kids
Instructional and Behavioral
Assistances
18
19
Key Actions & Activities:

continued
Service Delivery Models:
- Direct Instruction: 1-1, small group
instruction/therapy in the areas of
defined need.
- Collaborative Support: specialists and
general education staff collaborate in
jointly addressing the needs of the
identified student.
19
20
Key Actions & Activities:

continued
Administrative Level:
North Santa Cruz County SELPA Activities
- Special Education Council (SEC)
Monthly meetings with the SELPA administrative body. which is responsible for program
development.
- Operations Council (OpC)
Bi-weekly meetings with SELPA Representatives (6), which is an intermediary group responsible
for reviewing budgetary and program recommendations. (FCMAT8 Study)
- Special Education Coordinating Agency (SECA)
Quarterly meetings with SELPA governing body (Superintendents), which is responsible for
administration & coordination of Sp. Ed. & Regionalized Programs.
- Community Advisory Committee (CAC)
Monthly meetings with parent group, which serves in an advisory capacity to the SELPA
Governing Council (SECA).
- AB602, PL 94-142, & ARRA Funds
Regular meetings in budget and finance with SELPA Representatives.
20
21
Student Outcomes:

Individual Student progress towards standards based goals &
objectives are:
- Measured quarterly and annually.
- Revised annually and re-evaluated every 3-years, if the student
continues to qualify for Special Education services.

Performance on State Testing and CAHSEE

Students sometimes placed on 504 Plans upon entering post
secondary institutions, if additional academic support is needed.
21
22
Parent Satisfaction:

Parents have a vital role as an IEP Team member & are active
participants throughout the entire educational process of their
child.

Personal comments and responses suggest that parents are
pleased with the Sp. Ed. Services/support provided to their
child and themselves, as evidenced through:
– Meetings with parents, as requested, needed, or legally
required.
– Ongoing e-mail & phone communications.
– SESR Parent Questionnaire Responses. (Spring 2011)
22
23
Teacher Satisfaction:



Personal interactions, conversations, participation in
IEP meetings, and ongoing collaborations reflect
interest and commitment by some teachers in
serving the needs of the identified students.
Teachers are exposed to ongoing education of the
mandated requirements.
Appreciation is expressed by some teachers for the
availability of materials and resources used with
identified students as well as others in need.
23
24
Resources:

Revenue: Funding Based on CBEDS:
AB602 (State)
$ 215,204 Generated by ADA
PL 94-142 (Federal)
$ 30,342 Distributed per Pupil Count of prior year
Pre-Mental Health
$ 2,360
Staff Development
$
36
Total:
$ 247,942
ARRA
$ 48,926 (Federal monies for 2 years, only)
(American Recovery and Reinvestment Act of 2009)

Incurred Costs from July to January, 2011:
Basic Budget
ARRA Funds
$ 94,600
$ 48,826
24
25
Resources: continued

Pupil Count Data to Date
Year
01-02
02-03
03-04
04-05
05-06
06-07
07-08
08-09
09-10
10-11
Total
1
8
13
13
19
24
16
14
13
16
Gr. 7 & 8
0
4
9
3
8
10
3
0
4
8
25
Gr. 9 – 12
1
4
4
10
11
14
13
14
9
8
26
Resources: continued

2010-2011
Number of Referrals to Date
Pending Assessment
Qualified
Not Qualified
26
7
1
7
0
27
Resources: continued

Historical Pattern of Students, who have
Exited Sp. Ed. Programs:
* Graduated/Entered Post Secondary Institution
* Transitioned to another School in SCCo.
* Moved out of Area
27
28
Evaluation Self-Reflection & Suggestions:

Transition to new Federally mandated RtI Model for
identifying Special Learning Disabled students once
adopted by the State. (15% of ARRA Funds)

Expand the evaluative methods for all students,
while maintaining State Standards and aligning the
curriculum with A-G requirements.

Implement, as appropriate, differentiated instruction,
materials, and evaluations across all subject areas.
28
29
2 December 2010
World Languages Policy Change Proposal
History of Problem: Students at Pacific Collegiate School have had access to four languages since its
inception, which reveals the intent of the founders to embed a top-notch, global education within a small school
setting. At this same time the three-year, consecutive graduation requirement was passed: progress beyond any
of the neighboring Santa Cruz schools. Moreover, students would be preparing for a grueling AP examination
with only three years of that language, rather than the standard four year preparation, which required the PCS
curriculum to be accelerated. However, students have been able to fulfill this requirement by 9th or 10th grade,
limiting their foreign language skills and, frankly, their competitive edge in college admissions. Our school
goals of “fluency” and producing “global citizens” will require students to take advantage of the unique
language opportunities provided at PCS.
Objective: To increase the graduation requirements for World Languages at Pacific Collegiate School, thus
aligning more effectively the school’s vision of preparing its students for global citizenship in the 21st century
with the reality of the course work.
Current Policies and Guidelines:
•
•
•
•
The PCS Course Guide currently states: “PCS promotes an international perspective in its academic
and arts curriculum and emphasizes second language learning to the level of proficiency in at least one
foreign language as measured by successfully passing the SAT II at a level of 600 or above, or by
passing an AP test for that language.”
The PCS Mission Statement currently states: “Pacific Collegiate students will be introduced to the
rich variety of world cultures and become fluent in at least one world language.”
Current graduation requirement: A PCS student must pass three courses (30 course credits) in the
same language.
PCS Charter (2011-2016) emphasis: The PCS curriculum was guided by five organizing principles, of
which there is an international and cross-cultural focus, including the study of world languages.
Proposed Policy Changes:
1) Students are required to pass either
o
o
Four years (40 course credits) of the same language, including the related Advanced Placement course,
or
Five years (50 course credits) of World Language Department offerings, and reaching at least the thirdyear level in one language.
2) Students entering PCS in the 9th grade and beyond are required to take (or have taken) at least three
consecutive years of World Language credits during the four high school years.
Addenda:
1) The exemption from the five required years for students who take an AP language course incentivizes that
option by permitting students with an advanced ability in a language to complete their language requirement in
only four years. It also assures they will study the language to a depth equivalent to that of a college-level
offering.
29
30
2 December 2010
2) Independent study and focus projects can count as one year of the five year requirement, should that be the
only option for a student to remain within a desired language.
3) As with all matters concerning Graduation Requirements, exceptions may be made with the approval of the
Principal, and at his or her discretion.
Outcomes:
-Students would continue in foreign language for most of their high school career, which would prepare
them for the rigor of university requirements and programs.
-The language program would be more educationally sound, asking students to remain in contact with a
world language for a longer period of time.
-AP languages would be incentivized, but not required, providing students choice.
-Many students would take AP languages at a later stage in high school, which may provide the
necessary maturity for such a rigorous examination.
-PCS would align itself with the honors/college preparatory tracks at most high schools in the area,
which strongly encourage three years of language at the high school level.
-Students would still choose the languages taken at PCS.
-Many seniors would be encouraged to take another course on campus, which will improve the student
learning experience.
-Effects on other courses are minimal due to the flexibility of the schedule in the higher grades.
30
31
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Q1: How many students have already
completed the proposed requirements?
-Seniors (out of 55)Finished at PCS (38%)
Late Entry (20%)
21
23
11
Not Finished (42%)
N.B.*Students finished either by taking the AP
level of a language or by taking five years and
two separate languages.
*Students who entered PCS late (i.e. 9th grade
or later) only need complete three
35 consecutive years of a language.
36
Q1: How many students have already
completed the proposed requirements?
-Juniors (out of 82)-
Finished at PCS (27%)
Late Entry (27%)
22
37
Not Finished (46%)
22
36
37
Q1: How many students have already
completed the proposed requirements?
-Sophomores (out of 86)-
Finished at PCS (29%)
25
Late Entry (31%)
34
Not Finished (40%)
27
37
38
Q2: What courses are current PCS 7th grade
students choosing to take?
50
45
40
35
30
25
20
15
10
5
0
46
SS and Art (56%)
SS and Language (20%)
Art and Language (20%)
16 16
Art and Art (1%)
SS and DS (3%)
1
No Data (1%)
2
1
7th Grade Courses (out of 82)
38
39
Q3: How many PCS students are enrolled in double art courses?
90
80
82
75
75
70
Not Double Arts
60
Double Arts
48
50
Triple Arts
40
30
20
10
13
0
3 1
5
1
5
0
9th Grade
10th
Grade
11th
Grade
39
12th
Grade
2
N.B.*In the 9th grade, 12 of the
13 students have no other
options due to Math limit.
*Students in 11th and 12th
grades are taking triple
arts and still do not have a
full course load.
40
Q4: What is the course load for juniors and seniors this academic
year (2010-2011)?
Seniors (out of 55)
4 1
6
18
26
40
Six Courses
(11%)
Five Courses
(47%)
Four Courses
(33%)
Three Courses
(7%)
Two Courses
(2%)
N.B.*I did not count TA sections as
classes.
*I did count part-time courses,
including Local Government and
Horticulture.
*I did not count Study Hall.
41
Q4: What is the course load for juniors and seniors this academic
year (2010-2011)?
Juniors (out of 81)
Six Courses (31%)
3
Five Courses (65%)
Four Courses (4%)
25
N.B.*I did not count TA sections as
classes.
*I did count part-time courses,
including Local Government and
Horticulture.
*I did not count Study Hall.
53
41
42
Q5: How many students are enrolled in each language, and at which
levels?
180
176
Levels 1-3
160
AP/4
140
Focus Project
120
100
80
60
40
20
49
43
22
1
8
18
2
2 1
0
Spanish
French
Latin
42
0 0
Mandarin
N.B.*Mandarin is in its
second year, and is thus
not representative.
*Only French offers a
French 4 option.
*The total students
taking language comes
to 322, or 67.2% of
PCS.
43
Pacific Collegiate School
Math Department
Proposed Class Description -­‐ Introduction to Engineering
The design of this class is preliminary and may be changed based on further research. Prerequisites
Successful completion of Pre-­‐Calculus (B or better). Limited to seniors.
Proposed Meeting Time
The class will meet Mon Wed Fri, 4th period. Thurs block day.
Proposed Curriculum
First Semester:
Introduction to Drafting and AutoCAD Students will learn the principles of engineering drawing using instrument drawing and computer aided drafting. This portion of the course will mainly focus on using AutoCAD to create two dimensional technical drawings. Students will learn basic CAD commands and current CAD standards. Required Materials:
•Drafting Board (36” x 24” minimum)
•T-­‐Square
•45/45/90 triangle
•30/60/90 triangle
•Engineers scale
•Drafting pencils
•Vellum (tracing paper)
•Computer (Room 1 Windows or room 19 Mac)
•AutoCAD ‣AutoCAD 2011 for Mac: Free for schools (with watermark)
$395 for schools (without watermark)
3 Gb RAM minimum
This just came out last year and some of the reviews that I have read have been less than satisfactory.
‣AutoCAD 2010 for Windows:
$205 Student Version (with watermark)
2 Gb RAM minimum
Not sure if any of our windows machines would be able to run this program ef^iciently.
Second Semester: Introduction to Engineering (Description taken from Cabrillo College catalog) Provides information to evaluate the engineering profession as a personal career choice. Explores the branches of engineering, the functions of an engineer, and the industries in which they work. Presents an introduction to the methods of engineering analysis, design and problem solution emphasizing the interface of the engineer with society and engineering ethics. Explains the engineering education process and explores effective strategies for students to reach their full academic potential.
43
44
The class will culminate with a design project chosen by the student. The choice will be guided by the instructor. Notes
I spoke with Jo-­‐Ann Panzardi, Engineering Department Chair at Cabrillo College and she said that students will receive college credit for the class if taught by a licensed professional engineer. Brandon Summerrill is a licensed professional engineer in the state of California.
44
45
Pacific Collegiate School
A Public Charter School
P.O. Box 1701
Santa Cruz, California 95061-1701
(831) 479-7785
(831) 427-5254 (fax)
www.pacificcollegiate.com
Date:
February 24, 2011
TO:
Board of Directors
FROM:
Bob Dixon
SUBJECT:
PCS Monthly Financial Statements Report – YTD January 2011
Attached are the following reports for the month of November for your review and approval:











Club check register
Club P&L
Club Cash Flow
PVA check register
PVA P&L
PVA Cash Flow
General (PCS) check register
General (PCS) – P&L
General (PCS) – Cash Flow
2nd Interim Budget Report
Dashboard summary
All reports were reviewed and accepted by the Finance Committee on February 22nd. On a year to
date basis, the profit and loss shows a surplus of $405K, which compares favorably with a surplus of
$132K for the same period of last year. The main drivers of this variance are (a) the receipt of both
September’s and December’s General Purpose ADA and state charter block monies ($119K variance),
(b) the receipt of $87K in one-time federal stimulus monies through December, and (b) an increase of
$84K in YTD AFD monies.
The 2nd Interim Budget Report included in this month’s package is due to be submitted to the COE by
mid-March. The Finance Committee has reviewed and vetted the document and has found the
assumptions used in estimating the financial results for the remainder of the year to be reasonable.
I hope this information answers many of your questions. If you have any further questions and/or
comments, please feel free to contact me or Jigisha. Thank you.
r eimagining t he p ossibilities of p ublic s chool
45
46
Pacific Collegiate School
Summary of Financial Position
As of: January 2011
Acct #
Description
Adopted
1st Interim
2nd Interim
Budget
Revise
Revise
Jan
thru Jan
July
2010-11
10-11
10-11
2011
2011
% of Interim
VS
Comments:
% of actual
REVENUES
2nd
STATE FUNDS:
REVENUE LIMIT SOURCES
STATE AID GENERAL PURPOSE
8015
709,697
709,697
709,697
68,901
441,157
IN LIEU PROPERTY TAXES
8096
1,842,503
1,842,503
1,842,503
148,937
930,857
2,087
114,076
128,076
0
112,476
FEDERAL
8181,8290
-
8560
45,000
43,000
40,000
21,089
34,761
CATEGORICAL BLOCK GRANT (
8590
180,548
181,505
181,515
17,459
87,295
Unexpected one-time
8311,8560,8590
25,000
25,000
23,500
31,182
35,814
8792
160,000
160,000
160,000
57,084
95,140
2.94%
4.73%
8660,8674
808,262
796,147
794,997
58,653
638,221
24.64%
30.87%
$3,773,096
$3,871,928
$3,880,288
$403,305
$2,375,721
LOCAL FUNDS:
AB602 LOCAL SPECIAL EDUC TRF
REVENUE TOTALS
-
SpEd funds: Dec, Sept's deferral and Jan @$19k each
$84k increase over last y-t-d AFD monies
EXPENDITURES
Interim vs Actual
Certificated Salaries
1000
1,728,673
1,740,272
1,739,059
317,180
871,913
Classified Salaries
2000
542,493
534,564
537,155
45,087
304,447
Benefits
3000
394,376
402,336
409,952
48,583
219,612
Books & Supplies
4000
144,240
175,490
171,590
8,693
98,116
Contracts & Services
5000
925,497
966,292
962,859
60,778
475,237
Capital Outlay
6000
35,000
35,000
35,000
0
0
Other Outgo
7000
2,000
2,000
2,000
0
1,071
Debt Service
7400
$3,772,280
$3,855,954
$3,857,615
$480,321
$1,970,397
$817
$15,975
$22,673
($77,017)
$405,325
Total Expenditures
-
Teachers Salaries - Dec & Jan salary pd in same month.
45.11%
44.25%
Staff Salaries -
13.86%
15.45%
Employees Benefits -
10.43%
11.15%
Textbooks, materials and supplies Ops, lease pymts, prof dev, contract svcs -
4.55%
4.98%
25.05%
24.12%
FUTURE ITEMS: (a) Rec'd one-time monies of $14,311 for mandated costs
(b)The polling of the tax extensions looks like an election will occur; should
EXCESS (DEFICIENCY REVENUES OVER EXPENDITURES
know by March 10 if there will be an election. The possible extension of the
taxes is not polling well.
Balance as of:
FUND BALANCE, RESERVES
Beginning Balance 7/1/2010:
January 2011
$2,452,174
$2,452,174
Y-T-D Net Income
Student count:
480
# of Sections:
146
($800,000)
Total Teacher FTE:(-.6FTE Fletcher, .4FTE Firenzi)
29.2
Total Staff FTE:
10.8
($800,000)
Designated Funds: Economic Uncertainty
($652,858)
($652,858)
$999,316
$1,404,640
% incr/(decr)
46
MISC INFO: for 10-11
$405,325
Designated Funds: Facility
Ending Unrestricted Bal as of Jan'10:
64.40%
- STATE FUNDS:
- Rec'd Mandated Cost monies; one-time of $14,311
-
LOCAL
OTHER LOCAL REVENUES
72.20%
monies: ARRA $87k
LOTTERY
OTHER STATE REVENUE
$105k increase over last y-t-d monies
- FEDERAL FUNDS:
STATE
Interim vs Actual
40.56%
Pacific Collegiate School
Profit and Loss Statement
47
Year-to-date Comparison
For the Month Ending January 2011
2nd Interim
2/23/2011
Budget REVISE
Total
Actual
Prior
Prior YTD
Actual
Actual YTD
Budget YTD
10-11
YTD to
Jan 10
Jul-Jan 10
Jan 11
Jul-Jan 11
Jul-Jan 11
Budget
Budget
Income
8010-8099 Revenue Limit Sources
8015 · Charter Schl Genl Purp Enttlmnt
8019 · Rev Limit State Aid-Prior Years
86,749.00
353,662.00
68,901.00
441,157.00
-
0.00
0.00
0.00
0.00
-
8096 · Charter in-lieu (new acct a/o 07-08) 137,242.00
709,696.71
0.62
914,206.00
148,937.00
930,857.00
-
1,842,503.32
0.51
223,991.00
1,267,868.00
217,838.00
1,372,014.00
-
2,552,200.03
0.54
8181 · Spec. Ed - Entitlement
0.00
10,832.00
0.00
24,984.00
-
29,000.00
0.86
8290 · All Other Federal Rev
0.00
12,278.00
0.00
202.00
-
2,087.00
0.10
8290.01 · Federal Stimulus/ARRA
0.00
0.00
0.00
87,290.00
0.00
23,110.00
0.00
112,476.00
TOTAL 8010-8099 Revenue Limit Sources
*
105k
*
87k
*
14k
8100-8299 Federal Revenues
TOTAL 8100-8299 Federal Revenues
-
96,989.00
0.90
128,076.00
0.88
8300-8599 Other State Revenue
8311 · Oth ST Apportionments-Curr Yr
943.00
3,847.00
627.00
3,135.00
-
8480 · Charter Categorical Block Grant
24,482.00
91,625.00
0.00
0.00
-
0.00
0.00
14,311.00
14,311.00
-
16,051.18
14,431.49
21,088.69
34,761.39
-
40,000.00
0.87
8550 · Mandated Cost Reimbursement
8560 · State Lottery Revenue
8590 · All Other State Revenues
3,500.00
(Blk Grant to #8590)
0.00
10,736.00
33,703.00
105,663.00
-
201,515.10
0.52
56,914.00
118,413.00
57,084.00
95,140.00
-
160,000.00
0.59
98,390.18
239,052.49
126,813.69
253,010.39
-
405,015.10
0.62
117.22
7,198.37
797.28
5,866.73
-
9,000.00
0.65
8674.01 · AFD Pledges
39,300.66
488,956.12
56,668.84
572,377.69
-
700,000.00
0.82
8674.06 · School Depts
0.00
1,504.91
871.00
1,022.00
-
578.40
1,993.70
0.00
9,183.72
-
8674 · Contributions/Annual Fund/PVA - Other
0.00
0.00
0.00
0.00
-
8792 · Spec.Ed-State
TOTAL 8300-8599 Other State Revenue
8600-8799 Other Local Revenue
8660 · Interest earned
8670-8689 Fees and Fundraising
8674 · Contributions/Annual Fund/PVA
8674.07 · Other Contributions
TOTAL 8674 · Contributions/Annual Fund/PVA
39,879.06
-
700,000.00
0.82
74,776.75
316.06
49,770.84
-
85,997.16
0.58
0.00
0.00
0.00
0.00
-
46,077.32
567,231.48
57,855.90
632,354.25
-
0.00
0.00
0.00
0.00
-
0.00
0.00
0.00
0.00
-
368,575.72
2,104,460.34
403,304.87
2,375,721.37
-
8670-8689 Fees and Fundraising - Other
TOTAL 8670-8689 Fees and Fundraising
492,454.73
57,539.84
582,583.41
785,997.16
0.80
8631-8639 Sales
8632 · Sale of Publications &Directory
TOTAL 8631-8639 Sales
TOTAL INCOME
0.00
3,880,288.29
0.61
Expense
1000-1999 Certificated Salaries
1100 · Teachers' Salaries
1110 · Teachers Reg
0.00
(205.80)
0.00
58.20
309,522.65
841,502.39
308,238.60
796,667.40
-
1,613,446.26
2,525.00
8,345.00
1,860.00
8,570.00
-
29,750.00
0.00
37,527.00
0.00
41,833.19
-
53,375.26
312,047.65
887,168.59
310,098.60
847,128.79
-
1,696,571.52
1140 · Substitutes
1160 · Certificated Stipends
TOTAL 1100 · Teachers' Salaries
0.50
1300 · Cert. Supv & Admin. Salaries
1310 · Admin-Prin
TOTAL 1300 · Cert. Supv & Admin. Salaries
1900 · Other Certificated Salary
TOTAL 1000-1999 Certificated Salaries
7,081.32
24,784.62
7,081.32
24,784.62
-
42,487.92
0.58
7,081.32
24,784.62
7,081.32
24,784.62
-
42,487.92
0.58
(8,625.00)
8,625.00
0.00
0.00
-
310,503.97
920,578.21
317,179.92
871,913.41
-
1,739,059.44
0.50
32,712.43
196,890.80
39,546.31
272,388.35
-
480,599.01
0.57
0.00
1,750.00
0.00
1,400.00
-
1,400.00
2000-2999 Classified Salaries
2400 · Clerical, Tech, Ofc Staff Salar
2400.1 · Certificated Stipends
2900 · Other Classified Salaries
TOTAL 2000-2999 Classified Salaries
4,338.18
26,047.42
5,540.81
30,658.96
-
55,155.80
0.56
37,050.61
224,688.22
45,087.12
304,447.31
-
537,154.81
0.57
3000-3999 Employee Benefits
3101 · STRS Certificated
25,440.82
75,545.68
26,117.82
71,622.13
-
143,472.40
0.50
3202 · PERS Classified
5,162.11
34,163.39
3,554.64
30,675.66
-
53,624.89
0.57
3301 · Medicare-Certificated
4,294.23
10,890.57
4,451.13
12,296.18
-
66,308.70
0.19
3302 · Medicare-Classified
524.58
5,137.37
631.81
4,254.07
-
-
3311 · FICA Certificated
119.66
564.96
69.26
239.32
-
-
47
84k
290k
6,198.26
8689 · All Other Fees & Contracts
*
Pacific Collegiate School
Profit and Loss Statement
48
Year-to-date Comparison
For the Month Ending January 2011
2nd Interim
2/23/2011
Budget REVISE
Total
Actual
Prior
Prior YTD
Actual
Actual YTD
Budget YTD
10-11
YTD to
Jan 10
Jul-Jan 10
Jan 11
Jul-Jan 11
Jul-Jan 11
Budget
Budget
3312 · FICA Classified
2,237.47
13,333.29
2,701.52
17,177.83
-
3401,2 · Health & Welfare Benefits Cert
2,365.97
44,192.02
6,892.07
59,434.91
-
96,657.14
0.61
3501 · State Unemploy Ins Certificated
888.42
2,658.70
2,165.85
6,061.28
-
12,521.23
0.48
3502 · State Unemploy Ins Classified
108.52
657.25
313.74
2,112.49
-
3,867.51
3601-02 · Workers Comp
TOTAL 3000-3999 Employee Benefits
-
2,408.00
15,841.00
1,685.00
15,738.00
-
33,500.00
0.47
43,549.78
202,984.23
48,582.84
219,611.87
-
409,951.87
0.54
1,126.31
30,545.36
0.00
19,792.36
-
24,310.00
0.81
970.97
9,371.98
1,046.82
24,685.92
-
46,105.00
3,896.07
40,969.32
7,554.89
40,262.27
-
79,675.00
0.51
4000-4999 Books and Supplies
4100 · Textbooks
4200 · Books and Other Reference Mat.
4300 · Materials and supplies
4400 · Noncap Equipment
TOTAL 4000-4999 Books and Supplies
-
489.95
3,593.46
91.54
13,375.28
-
21,500.00
0.62
6,483.30
84,480.12
8,693.25
98,115.83
-
171,590.00
0.57
1,112.60
7,183.71
1,345.83
11,744.47
-
23,900.00
0.49
0.00
3,112.00
0.00
65.00
-
70.00
5000-5999 Services&Other Op Exp
5200 · Travel/conferences
5200.01 · Staff
5200.02 · Students
5200 · Travel/conferences - Other
TOTAL 5200 · Travel/conferences
5300 · Dues/Membership
5300.01 · Licenses
5450 · Insurance excl Workmens Comp
0.00
0.00
0.00
0.00
-
1,112.60
10,295.71
1,345.83
11,809.47
-
13,340.18
16,325.43
450.65
26,316.80
-
64,989.20
205.73
23,459.58
0.00
16,615.50
-
17,000.00
23,970.00
0.49
0.40
0.00
7,409.00
0.00
8,480.00
-
8,500.00
1.00
6,975.16
39,339.98
6,323.07
38,171.47
-
91,500.00
0.42
27,500.00
192,500.00
28,334.00
198,688.00
-
340,000.00
0.58
5600.02 · Rentals; Equip/Other Facilities 4,520.20
18,240.70
2,947.97
19,569.64
-
42,100.00
0.46
5500 · Operations & Hskp
5600 · Rental, Leases, Repairs, Improv
5600.01 · Lease; Bldg
0.00
4,135.00
0.00
4,114.57
-
8,200.00
0.50
TOTAL 5600 · Rental, Leases, Repairs, Improv
32,020.20
5600.03 · Repairs & Improvements
214,875.70
31,281.97
222,372.21
-
390,300.00
0.57
0.92
5800 · Consult/Operations
5800.01 · Consultants/1099
5800.02 · Accounting Svcs
850.00
8,281.00
850.00
8,281.00
-
9,000.00
16,602.50
92,152.39
1,750.00
9,271.70
-
63,780.00
5800.27 · SELPA Consultant
0.00
55,213.87
7,803.58
45,963.66
-
88,000.00
5800.28 · Edu Psych (Non SELPA)
0.00
0.00
0.00
0.00
-
5800.29 · Info Technology Consultant 5,000.00
5800.04 · School Svcs
5800.01 · Consultants/1099 - Other
TOTAL 5800.01 · Consultants/1099
35,000.00
5,000.00
35,000.00
-
0.00
0.00
0.00
0.00
-
0.63
60,000.00
0.58
-
22,452.50
190,647.26
15,403.58
98,516.36
-
220,780.00
0.45
5800.3 · Printing &Copying
1,713.86
7,466.03
1,763.28
9,298.99
-
13,950.00
0.67
5800.4 · Bank fees
1,006.64
7,116.82
965.87
6,191.86
-
11,000.00
0.56
5800.5 · Advertising
0.00
1,564.00
0.00
150.00
-
2,000.00
0.08
5800.6 · Recruiting 1
0.00
1,093.56
0.00
0.00
-
2,500.00
5800.8 · Security
422.38
4,497.21
537.15
3,555.49
-
8,000.00
0.44
5801 · Legal fees
0.68
277.50
6,376.01
1,177.52
27,229.44
-
40,000.00
5830 · COE fees
0.00
0.00
0.00
0.00
-
45,000.00
5800 · Consult/Operations - Other
0.00
0.00
0.00
0.00
-
25,872.88
218,760.89
19,847.40
144,942.14
-
5900 · Phone and Communication - Other 472.75
TOTAL 5800 · Consult/Operations
343,230.00
-
#DIV/0!
0.42
5900 · Phone and Communication
TOTAL 5900 · Phone and Communication
3,519.89
1,078.16
4,148.24
-
12,000.00
0.35
472.75
3,519.89
1,078.16
4,148.24
-
12,000.00
0.54
220.00
1,523.69
220.00
1,416.50
-
2,000.00
0.00
0.00
0.00
0.00
-
5915 · Postage
5915.1 · Develop postage
5915.2 · Instructional postage
5915.3 · Managemt postage
5915.4 · Off/Admin
5915.5 · Diversity/Outreach postage
5915 · Postage - Other
TOTAL 5915 · Postage
TOTAL 5000-5999 Services&Other Op Exp
0.00
0.00
11.21
11.21
360.17
863.27
220.00
646.44
-
0.00
0.00
0.00
0.00
-
248.70
1,573.67
0.00
306.81
-
9,370.00
828.87
3,960.63
451.21
2,380.96
-
11,370.00
80,828.37
537,946.81
4860,778.29
475,236.79
-
962,859.20
0.49
Pacific Collegiate School
Profit and Loss Statement
49
Year-to-date Comparison
For the Month Ending January 2011
2nd Interim
2/23/2011
Budget REVISE
Prior
Jan 10
Prior YTD
Actual
Jul-Jan 10
Jan 11
Total
Actual
Actual YTD
Budget YTD
10-11
YTD to
Jul-Jan 11
Jul-Jan 11
Budget
Budget
6400 · Equipment
0.00
0.00
0.00
0.00
-
6900 · Depreciation Expense
0.00
0.00
0.00
0.00
-
35,000.00
0.00
0.00
0.00
0.00
-
35,000.00
TOTAL 6000-6999 Capital Outlay
7142 · Other Costs to County Offices
TOTAL EXPENSE
NET INCOME
0.00
1,920.38
0.00
1,071.47
-
478,416.03
1,972,597.97
480,321.42
1,970,396.68
-
131,862.37
(77,016.55)
405,324.69
-
(109,840.31)
49
-
2,000.00
3,857,615.32
22,672.97
0.51
50
10/11 PACIFIC COLLEGIATE SCHOOL PROJECTED CASHFLOW
Fiscal Year 2010-11
GENERAL FUND
As of Jan 2011
02/23/11
2nd Interim
Revise
PROJ. BUD.
10/11
A. BEGINNING CASH
A
1,102,673
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
TOTAL
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------1,102,672.68
1,129,865.35
1,201,420.57
1,416,847.95
1,255,868.20
1,244,666.86
1,589,201.32
1,909,345.25
1,712,078.64
1,721,152.84
1,522,713.34
1,424,685.91
1,102,673
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------------------
B. RECEIPTS
Revenue Limit:
State Aid/Rev Limit:
State Aid/In Lieu:
Federal Revenues
Other State Rev
Other Local Rev
Other Local Rev
Interfund Transfers
All Other Financing
8010-8019
8096
8100-8299
8300-8599
8792
8600-8799
8910-8929
8931-8979
709,697
1,842,503
128,076
245,015
160,000
794,997
-
TOTAL RECEIPTS
C. DISBURSEMENTS
Certificated Salary
Classified Salary
Employee Benefits
Supplies/Services
Capital Outlays
Other Outgo
Interfund Transf Out
Other Financing Uses
3,880,288
1000-1999
2000-2999
3000-3999
4000-5999
6000-6599
7000-7399
7400-7629
7630-7699
1,739,059
537,155
409,952
1,134,449
35,000
2,000
-
TOTAL DISBURSEMENTS
ACCTS PAY/REC'V ADJ
3,857,615
B
D. NET CASH FLOW
130,479.00
61,457.52
0.00
0.00
0.00
0.00
0.00
0.00
178,745.00
72,117.87
0.00
0.00
0.00
0.00
0.00
0.00
70,866.00
223,406.00
99,531.00
0.00
0.00
158,167.42
0.00
0.00
27,645.00
18,458.00
0.00
31,758.70
0.00
89,790.38
0.00
0.00
68,901.00
148,937.00
12,945.00
37,114.00
0.00
79,005.65
0.00
0.00
137,802.00
148,937.00
0.00
57,324.00
0.00
119,430.07
0.00
0.00
68,901.00
148,937.00
0.00
69,729.69
57,084.00
58,653.18
0.00
0.00
0.00
120,550.63
635.00
21,559.59
0.00
81,588.47
0.00
0.00
38,309.03
267,950.90
0.00
19,505.96
0.00
105,837.14
0.00
0.00
0.00
129,763.15
0.00
44,138.82
0.00
49,258.83
0.00
0.00
0.00
265,187.14
0.00
27,716.92
0.00
30,668.81
0.00
0.00
23,445.89
265,187.14
965.00
81,088.09
0.00
25,010.97
0.00
0.00
745,094
1,870,889
114,076
389,936
57,084
797,411
0
0
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- --------------------------------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------191,936.52
250,862.87
551,970.42
167,652.08
346,902.65
463,493.07
403,304.87
224,333.69
431,603.03
223,160.80
323,572.87
395,697.09
3,974,490
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------12,080.76
34,853.70
21,336.62
96,472.77
0.00
0.00
0.00
0.00
12,080.76
34,853.66
27,531.13
104,842.10
0.00
0.00
0.00
0.00
161,294.90
45,889.54
31,502.60
97,856.00
0.00
0.00
0.00
0.00
165,644.66
44,861.81
33,816.63
84,308.73
0.00
0.00
0.00
0.00
202,551.65
53,257.06
38,868.04
62,355.77
0.00
1,071.47
0.00
0.00
1,080.76
45,644.42
17,974.01
54,259.42
0.00
0.00
0.00
0.00
317,179.92
45,087.12
48,582.84
69,471.54
0.00
0.00
0.00
0.00
166,966.79
50,221.71
35,389.77
122,538.70
0.00
0.00
0.00
0.00
166,966.79
50,221.71
35,389.77
122,538.70
0.00
928.53
0.00
0.00
166,966.79
50,221.71
35,389.77
122,538.70
0.00
0.00
0.00
0.00
166,966.79
50,221.71
35,389.77
122,538.70
0.00
0.00
0.00
0.00
197,966.79
58,948.99
35,389.77
123,618.70
35,000.00
0.00
0.00
0.00
1,725,667
529,429
375,224
1,086,867
35,000
2,000
0
0
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------164,743.85
179,307.65
336,543.04
328,631.83
358,103.99
118,958.61
480,321.42
375,116.97
376,045.50
375,116.97
375,116.97
450,924.25
3,754,187
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------0.00
0.00
0.00
0.00
0.00
0.00
397,160.48
(46,483.33)
(46,483.33)
(46,483.33)
(46,483.33)
(46,483.33)
164,744
27,192.67
71,555.22
215,427.38
(160,979.75)
(11,201.34)
344,534.46
320,143.93
(197,266.61)
9,074.20
(198,439.50)
(98,027.43)
(101,710.49)
220,303
---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------1,125,346
1,129,865.35
1,201,420.57
1,416,847.95
1,255,868.20
1,244,666.86
1,589,201.32
1,909,345.25
1,712,078.64
1,721,152.84
1,522,713.34
1,424,685.91
1,322,975.42
1,322,975
============= ============= ============= ============= ============= ============= ============= ============= ============= ============= ============= ============= =============
A
E. ENDING CASH
ACTUAL = SHADED
PROJECTED UNSHADED
A Begin./mth end cash bal. omits:
B
397,160.48
$
800,000.00 for facility reserve.
represents net payables and receivables year-to-date.
(file: 'GNL ACCT-PCS Cash Flow 10-11')
50
6:37 PM
02/16/11
Accrual Basis
Pacific Collegiate School - PVA Account
51
Profit & Loss
January 2011
Jan 11
Jan 10
Jul '10 - Jan 11
Income
8660 · Interest Income
3.09
3.00
24.88
542.79
460.54
9,185.22
545.88
463.54
9,210.10
545.88
463.54
9,210.10
4300 · Materials and supplies
3,256.55
1,177.10
13,818.13
4400 · Noncap Equipment
1,095.80
0.00
1,095.80
4,352.35
1,177.10
14,913.93
3,399.00
0.00
9,395.55
3,399.00
0.00
9,395.55
8674.02 · Contributions-PVA
Total Income
Gross Profit
Expense
4000 · Book and Supplies
Total 4000 · Book and Supplies
5200 · Travel/Conf/Prof.Dev
5200.02 · Travel/Conf/Prof.Dev · Students
Total 5200 · Travel/Conf/Prof.Dev
5300 · Dues/Membership
5600 · Rental, Leases, Repairs, Improv
0.00
660.00
1,219.00
2,611.00
0.00
2,611.00
5800 · Consult/Operations
0.00
480.00
250.00
5800.3 · Printing &Copying
5800.04 · School Svcs
396.99
0.00
2,885.16
Total 5800 · Consult/Operations
396.99
480.00
3,135.16
0.00
0.00
10.34
10,759.34
2,317.10
31,284.98
-10,213.46
-1,853.56
-22,074.88
5915 · Postage
Total Expense
Net Income
51
Page 1 of 1
6:37 PM
02/16/11
Pacific Collegiate School - PVA Account
Statement of Cash Flows
52
July 2010 through January 2011
Jul '10 - Jan 11
OPERATING ACTIVITIES
Net Income
-22,074.88
Adjustments to reconcile Net Income
to net cash provided by operations:
9500 · Accounts Payable
1,460.64
Net cash provided by Operating Activities
-20,614.24
Net cash increase for period
-20,614.24
Cash at beginning of period
86,315.66
Cash at end of period
65,701.42
52
Page 1 of 1
6:12 PM
02/16/11
Accrual Basis
Pacific Collegiate School - Club Account
53
Profit & Loss
January 2011
Jan 11
Jan 10
Jul '10 - Jan 11
Ordinary Income/Expense
Income
8660 · Interest Income
10.04
3.93
64.54
5,464.18
8,808.06
17,393.73
10,553.64
14,641.64
50,679.86
5,986.95
219.66
28,441.47
0.00
0.00
0.00
22,004.77
23,669.36
96,515.06
22,014.81
23,673.29
96,579.60
22,014.81
23,673.29
96,579.60
84.50
0.00
397.47
11,477.80
9,696.20
41,406.82
0.00
0.00
196.81
11,562.30
9,696.20
42,001.10
0.00
0.00
175.00
3,790.00
12,011.50
6,557.36
Total 5200 · Travel/Conf/Prof.Dev
3,790.00
12,011.50
6,732.36
5300 · Dues/Membership
2,919.96
846.00
18,329.85
3,295.98
690.50
8,097.53
0.00
50.00
193.24
3,295.98
740.50
8,290.77
8674 · Contributions & Donations
8674.03 · Performing Arts
8674.04 · Sports
8674.05 · School Clubs
8674 · Contributions & Donations - Other
Total 8674 · Contributions & Donations
Total Income
Gross Profit
Expense
4000 · Book and Supplies
4200 · Books and Other Reference Mat.
4300 · Materials and supplies
4400 · Noncap Equipment
Total 4000 · Book and Supplies
5200 · Travel/Conf/Prof.Dev
5200.01 · Travel/Conf/Prof.Dev · Staff
5200.02 · Travel/Conf/Prof.Dev · Students
5600 · Rental, Leases, Repairs, Improv
5600.02 · Rent-Equip,Facilities,Clothing
5600.03 · Repairs & Improvements
Total 5600 · Rental, Leases, Repairs, Improv
5800 · Consult/Operations
5800.02 · Security
0.00
0.00
90.00
2,125.00
757.00
3,503.54
5800.30 · Printing &Copying
0.00
0.00
71.83
5800 · Consult/Operations - Other
0.00
0.00
682.24
2,125.00
757.00
4,347.61
0.00
0.00
15.95
23,693.24
24,051.20
79,717.64
-1,678.43
-377.91
16,861.96
5800.04 · School Svcs
Total 5800 · Consult/Operations
5915 · Postage
Total Expense
Net Ordinary Income
53
Page 1 of 2
6:12 PM
02/16/11
Accrual Basis
Pacific Collegiate School - Club Account
54
Profit & Loss
January 2011
Jan 11
Jan 10
Jul '10 - Jan 11
Other Income/Expense
Other Expense
5800.41 · Charitable Donations
5800.42 · Scholarships
Total Other Expense
Net Other Income
Net Income
54
0.00
0.00
1,694.79
450.00
0.00
450.00
450.00
0.00
2,144.79
-450.00
0.00
-2,144.79
-2,128.43
-377.91
14,717.17
Page 2 of 2
6:13 PM
02/16/11
Pacific Collegiate School - Club Account
Statement of Cash Flows
55
July 2010 through January 2011
Jul '10 - Jan 11
OPERATING ACTIVITIES
Net Income
14,717.17
Adjustments to reconcile Net Income
to net cash provided by operations:
9330 · Prepaid Expenses
539.55
9500 · Accounts Payable
4,868.25
9650 · Deferred Revenue
381.05
Net cash provided by Operating Activities
20,506.02
Net cash increase for period
20,506.02
Cash at beginning of period
90,358.44
Cash at end of period
110,864.46
55
Page 1 of 1
56
Pacific Collegiate School
P.O. Box 1701
Santa Cruz, California 95061-1701
(831) 479-7785
(831) 427-5254 (fax)
www.pacificcollegiate.com
COMMITTEE REPORT
Date: 2/25/11
To:
PCS Board of Directors
From: Executive Committee
Committee: Andrew Townsend, Chair
Sharmaine Cheleden
Carol Foote
Jigisha Desai
Pete Rode
(1) Committee Meetings
Number of full committee meetings in last month: 1 (2/23/11)
Percentage of committee members present at meetings: 80% (Bob Dixon represented Jigisha
Desai and the Finance Committee on 2/14/11.)
All agendas posted 72 hrs in advance? Yes
Minutes taken and actions recorded? Yes
Number of ad-hoc or subcommittee meetings in last month: None.
(1) Goal Update: Provide clear expectations and support to Board committees, and
schedule 100% of committee chairs to give a report during one or more Board meetings.
This goal is ongoing.
(2) Goal Update: Conduct two Board evaluations per year and compile information
for interim feedback within a month of each evaluation.
VP Cheleden will bring a board evaluation tool to the board in Spring 2011.
r eimagining t he p ossibilities of p ublic s chool
56
57
Pacific Collegiate School
Office for Development
(831) 479-7785
(831) 427-5254 (fax)
P.O. Box 1701
Santa Cruz, California 95061-1701
www.pacificcollegiate.com
Development Update March 1, 2011
¾ 2010-2011 Annual Fund pledges are at 352 donors, up from 339donors in
February’s report. Currently at 92% of last year’s number of donors.
¾ This year’s goal is 100% participation from all Board Members and PCS families.
Participation breakdown:
Constituent
#
Donors
% Participation
Board Member
15
15
100%
PCS Parents
380
272
72%
Class of 2011
55
49
89%
Class of 2012
80
75
93%
Class of 2013
84
71
89%
Class of 2014
87
62
71%
Class of 2015
86
66
77%
Class of 2016
86
75
87%
Constituent Participation
2008-2009
2009-2010
09-10 Mar. ‘10
10-11 Mar. ‘11
Board Members*
11/100%
12/100%
11
15
PCS Parents
266/ 80%
319/82%
313
272
PCS Grandparents
57
53
49
56
PCS Alumni
2
0
1
0
PCS Alumni Parents
3
5
5
5
Staff/Faculty*
1
1
1
0
340
405
381
352
Totals
¾ A follow-up letter was sent to all families who have not participated in the AFD
the week of 1/31/2011.
¾ A Board Phone-a-thon occurred from 2/15-2/28 to follow-up on the AFD.
Campaign theme: Every donation makes a difference, help us reach 100%
participation.
¾ Bash Invitations were designed, printed and mailed.
¾ Puma Pride Dance credit cards processed.
¾ Working on 2011-2012 AFD Campaign Materials
r eimagining t he p ossibilities of p ublic s chool
57
58
Highlights at PCS during the month of February:
Science Fair
27 Students were inducted into The National Honor Society
58
Pacific Collegiate School
Development-Annual Fund Drive
59
For the 2010-2011 School year
AFD Pledge Budget 10-11::
PCS Donors 10-11:
AFD Committed Pledges:
file name: 2010-11 AFD Pledge Sheet NEW
As of:
As of:
As of:
As of:
As of:
As of:
As of:
Feb 28, 2011
Feb 25, 2010
Jan 31 2011
Dec 31 2010
Nov 30 2010
Oct 31 2010
Sept 30 2010
700,000
700,000
700,000
700,000
700,000
690,000.00
660,000.00
380
380
380
380
380
380
380
335
$ 800,396.28
$ 820,505.07
$ 790,051.24
$ 771,656.24
$ 725,586.24
$ 664,996.16
$ 625,088.04
785,360.87
704,843.57
342
329
285
253
231
% participating:
93.4%
100.5%
90.0%
86.6%
75.0%
66.6%
60.8%
PCS Bd Members:
PCS Former Bd Members/Faculty:
Matching Gifts/Anonymous:
702,631.12
736,508.91
695,866.12
692,056.20
661,291.20
605,966.16
567,288.04
41,880.00
46,025.00
41,480.00
39,430.00
24,300.00
20,050.00
19,800.00
745.00
770.00
745.00
725.00
36,650.00
26,571.00
36,595.00
39,895.00
17,840.16
PCS Exchg/Staff/Community:
-
(16,650.00)
AFD Write Offs (in $$):
620,000.00
690,000
382
PCS Alumni:
2007-2008
380
355
PCS Grandparents:
2008-2009
700,000
# of Committed Donors:
PCS Parents:
2009-2010
7,070.16
560.00
(21,232.00)
14,740.12
-
(15,350.00)
2,125.04
625.00
(12,600.00)
38,895.00
-
-
-
(9,500.00)
-
25.00
-
-
-
-
-
45,210.03
$ 783,746.28
Pledges committed as % of Budget:
112.0%
$ 799,273.07
115.8%
$ 774,701.24
110.7%
$ 759,056.24
108.4%
$ 716,086.24
102.3%
341
44,900.00
16
NET Committed AFD Pledges:
604,752.00
37,895.00
-
Write off (in # of donors):
340
-
38,895.00
1,100.04
405
$ 664,996.16
95.0%
52
$ 625,088.04
740,150.84
659,943.57
89.3%
ACTUAL AFD Collected:
Per Blackbaud:
$ 621,879.43
$ 539,401.11
$ 573,637.73
$ 517,608.89
$ 396,908.23
$ 317,296.49
$ 262,760.04
% of Committed Pledges Rec'd:
79.3%
67.5%
74.0%
68.2%
55.4%
47.7%
42.0%
% of Pledges Rec'd to Budget:
88.8%
78.2%
81.9%
73.9%
56.7%
45.3%
37.5%
740,150.84
107.3%
604,752.00
0.0%
------------------------------------------Per QuickBooks:
Campaign Yr 10-11:
606,662.73
505,291.20
535,433.75
467,828.85
352,941.53
Checks in transit/cc entries:
16,536.66
34,275.10
36,743.94
48,300.00
44,846.66
$ 623,199.39
$ 539,566.30
$ 572,177.69
$ 516,128.85
$ 397,788.19
1,460.04
1,480.04
Delta:
(1,319.96)
(165.19)
(879.96)
302,441.49
-
$ 302,441.49
14,855.00
265,680.04
18,265.66
$ 283,945.70
(2,920.00)
($85 S/N be AFD $)
Prior Yr(s) pledges Receivable:
Prior Yr pledges rec'd in current yr:
Prior Yr Write Offs:
Committed Pledges Receivable:
48,473.01
-
23,785.03
-
48,723.01
250.00
-
48,723.01
-
51,723.01
65,039.01
65,039.01
65,039.01
32,940.03
3,000.00
-
(13,316.00)
-
48,473.01
23,785.03
48,473.01
48,723.01
48,723.01
51,723.01
65,039.01
160,546.89
259,706.77
202,523.55
242,927.39
318,298.05
362,554.67
341,142.34
Remaining Pledges % of Committed:
22.9%
37.6%
28.9%
34.7%
45.5%
51.8%
48.7%
Remaining Pledges % of Budget:
20.5%
32.5%
26.1%
32.0%
59
44.4%
54.5%
54.6%
20,235.03
44,803.98
32,940.03
97.5%
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Pacific Collegiate School
P.O. Box 1701
Santa Cruz, California 95061-1701
(831) 479-7785
(831) 427-5254 (fax)
www.pacificcollegiate.com
DEVELOPMENT COMMITTEE REPORT
Date: February 25, 2011
To:
PCS Board of Directors
From: Development Committee
Committee: Greg Larson, Chair/Board member
Susan Thornhill, PVA/Board member
Brett Graeselle, new Board member
Dori Schack
Ram Ramanujan
(1) Committee Meetings
Number of full committee meetings in last month: 1 meeting with 1 absence
All agendas posted 72 hrs in advance? Yes
Minutes taken and actions recorded? Yes, to be approved at next meeting
(2) Other Updates:
• Reviewed Chair’s mid-year report to the Board
(3) Goal Update: Continue Supporting the Operating Campaign (Annual Fund)
• Database development discussion deferred to future meeting
• Discussion and guidance to chair on report to Fundraising Policy Ad Hoc Committee:
o Strong thank you to entire PCS community for already raising $1 million/year
o Annual Fund Primacy: Need to coordinate all PCS affiliated fundraising
o Differentiate fundraising by: schedule, targets, approach (e.g., pledge, auction)
o Future challenges: rising donor fatigue, State takes, lower participation rates
o Future opportunities: increased tax deductibility, increased matching, non-PCS
o Available tools: Use of PCS resources & tax ID; matching gifts requirement
o Available models & best practices: charter/private schools, churches/temples
o Preserve “asset-based giving” for a future campus capital campaign
(4) Goal Update: Start Preparing for a Future Major Capital Campaign
• Community volunteer Susie O’Hara agrees to help guide development of Santa Cruz
community based fundraising efforts for PCS
• Community volunteer Diane Landy presents a speakers series event proposal for
potential fundraising and Silicon Valley linkages; referred to new board member Brett
Graeselle, chair of the Silicon Valley Outreach Sub-committee
(5) Goal Update: Increase Board involvement in development
• 100% participation in follow-up calls to non-donors
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Pacific Collegiate School
P.O. Box 1701
Santa Cruz, California 95061-1701
(831) 479-7785
(831) 427-5254 (fax)
www.pacificcollegiate.com
COMMITTEE REPORT
Date: March 1, 2011
To:
Committee: Ken Cole, Chair (Board)
Carol Foote (Board)
Denine Guy (Board)
Jonathan Fox (Parent)
Christine Ravelo (Parent)
Lauren Friend (Faculty)
Joaquin Garcia (Student)
Aldrianne Young (Student)
Angela Bocanegra (Staff)
Sandy Lansdale (Staff)
PCS Board of Directors
From: Diversity Oversight Committee
(1) Committee Meetings
Number of full committee meetings in last month: One since last board report
(second meeting scheduled on the date of this report)
All agendas posted 72 hrs in advance? Yes
Minutes taken and actions recorded? Yes
Number of ad-hoc or subcommittee meetings in last month: None
Percentage of committee members present at meetings: 95%
(2) Goal Update: Support and monitor the implementation of the Lottery Pilot Study
beginning with the 7th grade PCS lottery in early 2011. Report data analysis back to the
board by November 2011.
Actions against Goal: We are working with principal and key staff on the
implementation of the Pilot Lottery Study. A report on how the seventh grade PCS
lottery went and the tracking of participants in the study will be on the agenda for the
March 1, 2011 meeting.
(3) Goal Update: Review the PCS diversity plan and refine proposed structural change
options.
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Actions against Goal: The ad hoc group finished its draft write up the DOC plan
accomplishments to date, and presented it at the DOC meeting in February. The effort
successfully created a summary for each main section of the plan so that a reader can
quickly get a sense of what has been accomplished and what remains to be done.
Following a discussion at the regular committee meeting the summary will be
reworked by the ad hoc group to incorporate some format changes.
(4) Goal Update: Work with the COE to determine the metrics by which diversity at PCS
should be measured, to help determine diversity goals for future years.
Actions against Goal: This area needs to be focused on now that the charter renewal
and MOU discussions have been successfully completed.
(5) Goal Update: Provide support to staff involved in planning and implementing outreach
efforts.
Actions against Goal: This is an ongoing discussion at each DOC meeting. An example
is reviewing how the Lottery Pilot Study will be described and used in outreach
efforts.
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Pacific Collegiate School
(831) 479-7785
(831) 427-5254 (fax)
P.O. Box 1701
Santa Cruz, California 95061-1701
www.pacificcollegiate.com
COMMITTEE REPORT
Date: February 22, 2011
To:
Committee: Jigisha Desai, Co-chair
Bob Dixon, Co-chair
Rich Hill
Randy Garrett
Darrell Steely
Tom Morell
Debbie Zenker
Neil Laird
Bruce Schumm
Barry Margerum
Camilla Boolootian
Mary Navas
Dieter Rothmeier
Archie Douglas
PCS Board of Directors
From: Bob Dixon
Finance Committee
(1) Committee Meetings
Number of full committee meetings in last month: 1
Percentage of committee members present at meeting: 75%
All agendas posted 72 hrs in advance? Yes
Minutes taken and actions recorded? Yes
Number of ad-hoc or subcommittee meetings in last month: None
Dates, attendees, and description of community meetings attended in last month:
N/A
(2) Goal Update: Recommend the faculty exceptional performance incentive plan,
measured by increased teacher satisfaction in surveys.
Current Status Measured (if Nov, Mar, or June):
Actions against Goal (if activity this month): No activity in February
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(3) Goal Update: Assist the Facilities Committee with financial analysis as it relates
to facilities and capital improvements.
Current Status Measured (if Nov, Mar, or June):
Actions against Goal (if activity this month): Advised full Board at February meeting
that outright purchase of portable units would be more financially prudent due to
current economic conditions and their impact on interest rates on loans versus interest
rates on investments.
(4) Goal Update: Develop and recommend an optimum capital reserve policy for ongoing operating expenses, endowment and long-term acquisition of facility.
Current Status Measured (if Nov, Mar, or June): Complete
Actions against Goal (if activity this month): Adopted by board at January 2011
meeting.
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Pacific Collegiate School
P.O. Box 1701
Santa Cruz, California 95061-1701
(831) 479-7785
(831) 427-5254 (fax)
www.pacificcollegiate.com
COMMITTEE REPORT
Date: March 2th, 2011
Committee: Susan Thornhill, B.A. Co-Chair
Pete Rode, B.A. Co-Chair
To:
PCS Board of Directors
Alana Ramey, P.E. Co-Chair
Kim Sides, P.E. Co-Chair
From: Parent Volunteer Association (PVA)
Tara Leonard, Secretary
Noreen Brayton, Clubs Coord.
Sally Vattadi, Treasurer
(1) Committee Meetings
Number of at-large PVA committee meetings in last month: One
Number of PVA Executive Committee meetings last month: Three
Percentage of PVA committee members present at meetings:
Exec, Ad-Hoc, Sub-committee meetings: 100%
All agendas posted 72 hrs in advance? Yes
Minutes taken and actions recorded?
Yes
Number of ad-hoc or subcommittee meetings in last month: Seven
Two (2) PVA Executive Meetings
One (1) PVA Meeting
Weekly meeting with Camilla (Susan)
Parent Survey Meeting (2)
BASH (2) Meetings
Dates, attendees, and description of community meetings attended in last month:
None
(2) Upcoming events or activities, critical resource needs, upcoming items for
consideration by Board, etc.
PVA Meeting, March 7, 2011, 8:15 am
BASH, April 8, 2011
Parent Survey
Volunteer Software Roll-out
(3) Goal Update: Update PVA Bylaws.
Funding Meeting/Fund Distribution Follow-up
Working on updating/publishing PVA Bylaws
Working on Annual Funding Policy (Noreen)
Prospective PVA and Parent Co-Chair Orientation
(4) Goal Update: Implement new volunteer software.
In Process.
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