MIDDLE GEORGIA COMMUNITY ACTION AGENCY, INC.
BOARD OF DIRECTORS
MEETING MINUTES
February 20, 2014
The Middle Georgia Community Action Agency, Inc. Board of Directors met at
121 Prince Street, Warner Robins, Georgia on Thursday, February 20, 2014 at
6:00 p.m.
Mr. Sonny Watson, Chairman, called the meeting to order. Mr. Willie Shannon
offered the invocation. Mr. Watson asked for Board Member updates.
On motion by Mr. Willie Shannon, second by Mr. Rodney Stewart, the minutes of
the January 16, 2014 board meeting were approved as submitted.
Personnel Committee Chairman Willie Shannon reported that the committee had
items that needed board action. He asked Executive Director Nancy Smith to
explain the proposed revisions.
Mrs. Smith reviewed the 2014 Wage Comparability Study and requested that
three positions be elevated in pay grade status as a result of this study.
Mrs. Smith also reviewed the HHS Information Memorandum 14-01 regarding a
COLA of 1.3%. She requested that the Pay Scale be increased across the board
by 1.3% to reflect the COLA.
Mrs. Smith reviewed Section 3.5 ADMINISTRATIVE CLOSING OF OFFICES of
Personnel Policies and Procedures. She requested that a paragraph be inserted
to clarify inclement weather closures for Non-Service Locations.
On motion by Mr. Willie Shannon and second by Mrs. Shirley Rouse, the
proposed revisions were approved with changes recommended by board
members.
No report from Planning or Human Rights Committees.
Finance Committee Chairman Hansel Morris asked Larry Southerland, Director
of Financial Operations, to review the financial narrative, income statement and
balance sheet for the period ending January 31, 2014 which are made a part of
these minutes.
Mrs. Nancy Smith, Executive Director, using a Power Point presentation, gave a
report on the status of specific agency programs and the impact of funding
decisions on programs. Mrs. Smith provided the Board with a written report and
a handout of the Power Point presentation which are made a part of these
minutes.
On motion by Mr. Willie Shannon, second by Mr. Hansel Morris, all reports were
accepted as presented.
OLD BUSINESS:
None
NEW BUSINESS:
Mrs. Smith presented a Resolution to Enter Contract with the Georgia DHS for
the provision of CSBG services.
On motion by Mrs. Joanna Banks, second by Mrs. Shirley Rouse, the resolution
to enter contract with DHS to provide CSBG services was approved for the
signature of the Secretary.
Mrs. Smith presented a Resolution to Enter Contract with the Georgia
Department of Human Services to provide Energy Assistance services.
On motion by Mr. Sammie Nelson, second by Mr. Willie Shannon, the resolution
to enter contract with DHS to provide Energy Assistance services was approved
for the signature of the Secretary.
Mrs. Smith presented a Resolution to Enter Contract with the Georgia
Department of Human Services to provide Fiscal Services for the Peach Family
Connection.
On motion by Mr. Willie Shannon, second by Mrs. Betty Hill, the resolution to
enter contract with DHS to provide Fiscal Services for the Peach Family
Connection was approved for the signature of the Secretary.
Mrs. Smith reviewed the Head Start Self-Assessments conducted by individual
assessment teams consisting of staff, parents and community volunteers. Each
team is responsible for collecting the information for their assigned SelfAssessment areas. A handout was provided that outlined the process, the areas
of content and the results of the assessment.
Mrs. Smith stated that the Head Start Policy Council had approved the SelfAssessment results at their last meeting. She asked that the Board approve the
results for submission to HHS.
On motion by Mr. Donald Floyd, second by Mrs. Shirley Rouse, the results of the
Head Start Self-Assessment were approved for the Chairman’s signature and
submission to HHS.
On motion by Mr. Donald Floyd, second by Mr. Willie Shannon, the resolution to
adopt an amendment to the 457(b) Eligible Deferred Compensation Plan with
Mutual of America to include R. Larry Southerland was approved for the
Secretary’s signature.
COMMENTS: Mr. Willie Shannon thanked the staff of MGCAA for a job well
done.
ADJOURNMENT: On motion by Mrs. Ellestine Stephens, second by Mr. Hansel
Morris, there being no further business, the meeting was adjourned at 7:00 p.m.
____________________________
Hansel Morris, Secretary
Present:
Sonny Watson
Willie Shannon
Donald Floyd
Joanna Banks
Sammie Nelson
Shirley Rouse
Ellestine Stephens
Staff:
Nancy Smith
Robin Doster
Larry Southerland
Tammy Sosebee
Hansel Morris
Rodney Stewart
Betty Hill