How to create a Single Historical Report Card Grade
Entry
Follow the instructions below to manually create historical grade entries to appear on student report
cards. Creating a Single Historical Grade Entry following the instructions below cause the grade to
appear on student’s current year report cards for an active section where a current enrollment record
exists (store codes Q1, Q2, Q3, Q4) or transcripts for current or prior year course enrollment (store
code Y1). Entering grades using Multiple Historical Grade Entry WILL NOT DISPLAY THOSE
GRADES ON REPORT CARDS – Multiple entry should be used for Transcript information ONLY.
1.
2.
3.
4.
Select the student from the Start Page.
Select “Historical Grades” link from the left side menu under “Academics”
Select “Single New Entry”.
Complete field values as listed below which relate to the single historical grade you are manually
entering:
School Name
School Year
Historical Grade Level
Store Code
Course Number –
Section Number
Course Name
Teacher Name
Grade
GPA points*
Added value
Percent
Citizenship
Earned credit hours
Potential credit hours**
Your school name is the default.
Enter a four-digit number in the "School year" field that indicates the year
that the school year began. Use the first of the two calendar years, such
as 2012 for the 2012-2013 school year.
Enter the current grade level of the student you will be entering the grade
for.
Enter the store code that your school uses for the term in which the
student earned the grade. Y1 is used to store end of year current
grades, which will print on end of year report cards and transcripts.
(Report Card Quarter grades use Q1, Q2, Q3, Q4)
Enter the course number and section number (from your current master
schedule). The grade you enter appears on report cards for this student.
If you enter a course number and course name but no current
section where the student is enrolled, the grade appears only on the
student’s transcripts (not on current year report cards).
Enter the Course Name as it exists in the CTHSS course catalog.
Enter the name of the teacher who taught the class (Last name, First
name).
Enter the numeric grade the student earned.
Enter the GPA points that correspond to the numeric grade the student
earned (refer to the chart on Page 2 for valid values).
Enter the added value associated to the specific course. Enter:
1 for regular track courses
1.15 for Honors track courses
1.3 for AP track courses
Enter the percent grade the student earned (not over 100%)
Do not enter Citizenship info
Enter the total number of credit hours the student earned for passing the
course. No credit is awarded until course completion.
Enter the total number of credit hours the student could have earned in
the course. Refer to chart below. Note: If awarding Earned Credit
greater than zero, the Potential Credit must be the same value. The
Potential credit must be posted for the grade to be used in the GPA
calculation. The other common reason for earned credit to be 0 and
potential credit to be >0, is when the grade the student earned is a failing
grade, which would not earn credit.
1
Credit Type
Exclude from GPA
Exclude from class rank
Exclude from honor roll
Teacher comment
At this point, we are not using this field.
Default is include – only courses that are included in GPA should be
entered into Historical grades
Default is include – only courses that are included in class rank should
be entered into Historical grades
Default is include – only courses that are included in honor roll should be
entered into Historical grades
Actual teacher comments related to this grade may be entered here.
They will print on current year report card for specific store code (Q1, Q2,
Q3, Q4, Y1).
5. Click Submit.
6. Check the Historical Grades page to verify the grades were entered correctly.
*GPA points values
Grade Percent
100
99
98
97
96
95
94
93
92
91
90
89
88
87
86
85
84
83
82
81
100
99
98
97
96
95
94
93
92
91
90
89
88
87
86
85
84
83
82
81
GPA
Points
Grade
4
4
4
4
4
4
3.9
3.8
3.7
3.6
3.5
3.4
3.3
3.2
3.1
3
2.9
2.8
2.7
2.6
80
79
78
77
76
75
74
73
72
71
70
69
68
67
66
65
64
63
62
61
60
Percent
80
79
78
77
76
75
74
73
72
71
70
69
68
67
66
65
64
63
62
61
60
GPA
Points
2.5
2.4
2.3
2.2
2.1
2
1.9
1.8
1.7
1.6
1.5
1.4
1.3
1.2
1.1
1
0.9
0.8
0.7
0.6
0.5
Grade
Percent
59 and
below
WI
IN
EX
59 and
below
0
0
0
GPA
Points
0
0
0
0
2
**Potential Credit Hours
Total Course Credit
Value
3
2
1
.50
.25
1 (Exploratory)
2 (110-level shop)
Q1
potential
credit
Q2
potential
credit
Q3
potential
credit
Q4
potential
credit
Y1 potential credit (if
creating year-end
historical records from
prior years for transcripts)
.75
.50
.25
.125
.0625
0
0
.75
.50
.25
.125
.0625
1
0
.75
.50
.25
.125
.0625
N/A
1
.75
.50
.25
.125
.0625
3
2
1
.50
.25
1
2
1
3