8 Northumberland
London’s Most Central
Venue
Information Pack
CONTENTS
8 NORTHUMBERLAND
4
The Ballroom
4
The Old Billiards Room
4
Capacities
4
Event Timings
5
Catering
5
Cash Bar
5
Furniture Hire
5
Cloakroom and Toilet Facilities
5
Disabled Access
5
ACCESS
6
Location and Map
6
Loading and Unloading
6
Parking
6
Coach Parties
7
Deliveries
7
Public Transport
7
Hotel Accommodation
7
EMERGENCY AND EVACUATION
7
Fire Extinguishers and Exits
8
First Aid Facilities
8
LIABILITY
8
Insurance
8
2
Accidental Damage
8
Licenses
9
Security
9
CCTV
9
Lost Property
10
Cleaning
10
Operating Briefs
10
Management Team
10
AV AND TECH
9
Equipment Hire
10
Suppliers
10
Power/ Lighting
10
Sound
11
Sound Restriction
11
Staging and Dance Floor
11
Internet Connection
11
Storage
11
Blackout
11
3
8 Northumberland
The Ballroom
This newly restored, huge and magnificent Ballroom has one of the grandest
Victorian interiors remaining in London, with its stunningly high ceilings and
natural daylight. The Ballroom has not been available to use for over 70 years
creating an incredible new venue that could give your event exclusivity that
no other venue in London can.
The Old Billiards Room
An amazing secondary space that is even larger than The Ballroom gives
your event more opportunities. This versatile room offers you the chance to
create a spectacular event whether it is transformed into a more
contemporary style or enjoyed for its classic beauty your event will no doubt
be sensational.
Capacities
The Ballroom
The Old
Billiard Room
Annex
Salon
Entrance Hall
Victoria
Westminster
Library
Small
Boardroom
Smaller
meeting
rooms
LxWxH
Sq
Meters
Boardroom
Theatre
Cabaret
(8 seats
pre
table)
Reception
Banquet
Dinner/
Dance
31.4 x
12.1 x
10.3
30.4 x
11.4 x 5
380
60+
500
240
600
400
360
346
60+
300
180
500
225
200
16.7 x 8.8
x 4.5
11.8 x 5.2
x 4.5
147
46
105
56
200
140
-
61.4
26
75
32
100
40
-
33
24
40
32
40
-
-
61.4
28
45
32
100
40
-
28.3
16
35
30
-
20
-
24.4
15
-
-
-
-
-
11.9
6
-
-
-
-
-
18.7
12
20
16
20
-
-
10 x 6.6 x
4.5
11.8 x 5.2
x 4.5
6.3 x 4.5 x
3.1
6.5 x 3.75
x 4.5
3.15 x 3.8
x 2.06
5.5 x 3.4 x
4.5
4
Exhibitions : We can accommodate stands in both spaces, the Ballroom can
hold up to 30 stands (8ft by 6ft) with a max of 300 guests standing, the Old
Billiard Room can hold 20 stands (8ft by 6ft) with 200 guests standing and the
Old Billiard Room and Annex together can hold 28 stands with 300 standing.
Event Timings
8am to 5.00pm
6pm to 12pm
8am to 12pm
If an event were to go past 12pm there will be a charge of £300 per ½ hour.
Catering
We have our own in house catering team and kitchen which offers an
extensive list of menus and wines which may be tailor made to suit your tastes
and preferences. Our rates are inclusive of staff and service hire.
The team comes from a long history of organising high level excellent
bespoke events and is dedicated to delivering all-round success as well as
pride themselves on presenting food in a simple and elegant way
Cash Bar
A cash bar can be set up upon request there will be a charge of £150 for set
up and staff.
Service Charge
We do allow clients to bring in their own alcohol if they wish but a service
charge does apply and depends on what is being brought in.
Furniture Hire
We have 40 round tables, 20 trestle tables, 10 poser tables and 500 chairs
which are included in the venue hire.
We have preferred suppliers who can provide a range of different furniture
which we can hire on your behalf.
Cloakroom and Toilet Facilities
There are ladies and gents toilet located on both floors. Generally the
cloakroom is always staffed and when it is not staffed; 8 Northumberland
accepts no liability for articles left in the cloakrooms. Clients do so at their
own risk.
Disabled access and facilities
There is full disabled access to 8 Northumberland. Disabled toilet facilities are
on the ground floor and lower ground floor.
5
Access
Location and Map
Below you will find a location map, which we would recommend you use in
your promotional literature to indicate to your guests and contractors how to
get to us.
8 Northumberland, 8 Northumberland Avenue, London, WC2N 5BY
6
Loading and Unloading
There is a loading bay located outside the front of the venue and a delivery
entrance. You can load and unload anytime except with minor time
restrictions from 7am to 10am.
Any set up or de rigging that takes place before 8am and after midnight
there will be a charge of £150 per hour.
Parking
There is no parking at 8 Northumberland but there are NCPs located short
walk away by Trafalgar Square.
Car Parks
Address
Spaces/Height/Hours
Tariff & Distance
Up to 1 Hour: £6.00
217 spaces
2 disabled spaces
6 electric car spaces
Motorcycle parking
available
Cockspur Street
/ Spring
Gardens
Trafalgar Car
Park
Up to 3 Hours: £14.50
Up to 4 Hours: £17.00
Up to 5 Hours: £21.00
Hours: 24 hours / 7 days
Up to 6 Hours: £22.00
Up to 9 Hours: £30.00
SW1A 2BN
Height: 6'5" / 1.95m
Tel: 020 7641
3291
Up to 2 Hours: £9.50
Up to 12 Hours:£35.00
Up to 24 Hours: £40.00
Width: 7'6" / 2.30m
Night Rate: £13.00
Night rate: applies to vehicles
entering after 5pm and departing
before 9am
Distance: 2 Mins
Total Spaces: 44
Opening times:
2 Hours: £11.00
2 to 4 Hours: £18.00
Monday 07:00-23:30
4 to 6 Hours: £24.00
St Martin’s Lane
Hotel
45 St Martins
Lane, London,
WC2N 4HX
Tuesday 07:00-23:30
6 to 9 Hours: £30.00
Wednesday 07:00-23:30
9 to 12 Hours: £36.00
Thursday 07:00-23:30
12 to 24 Hours: £42.00
Friday 07:00-23:30
Motorcycle per Day: £4.00
7
Saturday 07:00-23:30
Chinatown Car
Park
Newport Place,
WC2H 7PU
020 7287 5951
Sunday 07:00-23:30
Distance: 5mins
24 Hours/7 Days
293 spaces
No disabled parking
11 Electric car spaces
Motorcycle parking
available
Up to: 2 Hours
Up to: 4 Hours
Up to: 6 Hours
Up to: 9 Hours
Up to: 24 Hours
Night Rate
Height: 6’6”/ 1.98m
Width: 7’6”/ 2.29m
Total Spaces: 350 Wider bays: 0 - Disabled
bays: 4
£9.00
£15.50
£22.50
£28.00
£29.00
£15.00
Night rate: applies to vehicles
entering after 6pm and departing
before 9am
Distance: 8mins
2 hours: £11.00
2 to 4 hours: £25.00
4 to 6 hours: £37.00
24 Hours, 7 Days
6 to 9 hours: £40.00
9 to 12 hours: £42.00
Brewer Street
Brewer Street,
Soho, London,
W1F 0LA
12 to 24 hours: £44.00
Motorcycle per day: £4.80
Van up to 4 hours: £30.00
Van up to 6 hours: £40.00
Van up to 9 hours: £55.00
Van 24 hours: £65.00
Distance: 10 mins
30 minutes: £3.00
Drury Lane
0845 050 7080
Parker Street,
Parker Mews,
London, WC2B
5NT
Total Spaces: 330 Wider bays: 42 Disabled bays: 2
1 hour: £6.00
1 to 2 hours: £12.00
2 to 3 hours: £18.00
24 Hours 7 Days a week
3 to 4 hours: £24.00
4 to 5 hours: £30.00
5 to 24 Hours: £36.00
Motorcycle per day: £5.00
8
Distance: 13 mins
175 spaces
4 disabled parking
spaces
4 electric car spaces
Motorcycle parking
Abingdon Car
Park
Great College
Street, SW1P
3RX
020 7641 3291 

24 hours / 7 days
Height 7'0" / 2.13m
Width 8'6" / 2.60m
Up to: 2 Hours £6.00
Up to: 4 Hours
£10.00
Up to: 6 Hours
£16.00
Up to: 9 Hours
£22.00
Up to: 12 Hours
£26.00
Up to: 24 Hours
Night Rate
£32.00
£12.00
Night rate: applies to vehicles
entering after 6pm and departing
before 9am
Distance: 15 mins
Coach Parties
Coach drop offs can use the loading bay directly outside the main entrance
on Northumberland Avenue but will not be allowed to exceed 30 minutes
waiting time.
Deliveries
All parcels for delivery to events should be clearly marked with
Northumberland Events, Event Title, Contact Name and Name of 8
Northumberland Event Manager and also be labelled for the correct room.
Deliveries should be made as close to the day of the event as possible –
permission is required by 8 Northumberland if deliveries are being made more
than 1 days before the event. Large deliveries should also only be made with
prior arrangement to avoid refusal on arrival. Please contact your
Northumberland Event Manager. 8 Northumberland accepts no liability for
deliveries or goods left on the premises. Clients do so at their own risk.
Hotel Accommodation
8 Northumberland is attached to Club Quarters which is a private members
hotel. We have a strong relationship with the hotel and are able to offer our
client a favourable reduced room rate. If interested please enquire with the
sales team.
www.clubquarters.com
9
Emergency and Evacuation procedures
In the interests of public safety the following points are to be noted by all
event organisers, exhibitors and their helpers whilst on The Northumberland
premises for any public or private function.
• Take note of the position of all EXIT DOORS from the building.
• Take note of the position of all fire extinguishers.
• Take note of all fire alarm break glass points.
• Ensure that all fire exit doors, gangways, stairways and passages are kept
clear of furniture, refuse, packaging, materials, seated persons or any other
impediment to passage at all times.
• If the premises are to be evacuated for any reason, the event manager will
stop the event and request the guests to leave the building as quickly as
possible.
• Take note of assembly point: outside the Nigerian Embassy next door on the
corner of Northumberland Avenue and Great Scotland Yard
• Production teams and exhibitors are to switch off any and all equipment in
the venue, and they are to lead guests and staff to the nearest exit.
Production teams and exhibitors are then to report to organisers at the
assembly point.
• On no account must fire equipment be deployed between the public and
the nearest exit.
• Event organisers, production teams and exhibitors are reminded that
construction, erection of equipment and decoration of the rooms must be
fully in accordance with the event manager. If any damage occurs it must
be paid for.
Fire Extinguishers and Exits
There are permanent fire extinguishers and hoses sited within the venue.
These must not be covered or obstructed at any time. In addition to those we
have mobile extinguishers which will be placed around the hall by the Duty
Fire Marshall at the beginning of your event.
All entrances, exits and gangways at 8 Northumberland must be kept
unobstructed at all times. All goods, exhibits and staging materials must be
brought into or removed from the venue by such entrance or entrances as
we may direct.
First Aid Facilities
There are first-aid kits situated in both kitchens.
10
Liability
Insurance
Event organisers should ensure they have adequate insurance protection
when attending our venue. As a minimum, we require you to have £5 million
Public Liability cover. For advice on this, and other insurances that would be
of value, please talk to an Insurance Broker regulated by the FSA (Financial
Services Authority) for professional advice.
A valid copy of the event organiser’s Public Liability and Employer’s Liability
Insurance certificate confirming minimum cover of £5 million must be
provided to the Sales Office before the event starts in accordance with the
Terms of Hire.
Licenses
8 Northumberland operates under the conditions of a Premises Licence as
issued by Westminster City Council. As such we are required to have a
Designated Premises Supervisor or a properly delegated person and Personal
Licence holder on site for all events at which the sale and consumption of
alcohol takes place.
There may be occasions when Temporary Events Notice (TEN) application is
required to accommodate certain aspects of your event (i.e. performance
of a play or sporting activity) in which case we would suggest you seek
advice from the Head of Operations at your earliest convenience and no less
than one month prior to your event. At this point an application will be made
to the authorities on your behalf.
8 Northumberland has a current valid PRS license. Our license at 8
Northumberland goes until 2am.
Security
For certain events, security services are compulsory. Security services will be
contracted from the start time of the event until the end. We will arrange this
on your behalf and invoice you after the event. There will be a charge of
£500 for up 200ppl with an extra £100 per hundred people.
CCTV
There is CCTV installed at all of the entrances.
Lost Property
Generally, lost property should be handed in to the Cloakroom Attendants.
At the close of each event, all such items are then handed over to the safe
keeping of the Events Manager, to whom any enquiries concerning lost
property should be directed.
11
Cleaning
The venue is cleaned daily and must be left as it was found upon arrival.
Operating Briefs
For each event taking place in the venue, a management operating brief
will be issued to all 8 Northumberland staff and contractors detailing your
event. Full details of your event, including set-up, show open times, floor plans
and all contractors must be provided at least 3 weeks prior to your event. This
will enable us to prepare the document for your approval at least 1 week
before your event.
Management Team
8 Northumberland will inform you of who the Duty Manager for your event will
be and how he / she can be contacted. The Duty Manager will run over
evacuation procedures on your arrival. For each event there will be at least
one dedicated event manager to provide assistance to organisers whenever
necessary. It is essential that all site visits are booked in advance and are
accompanied by the event manager.
AV and Tech
Equipment Hire
8 Northumberland has a limited supply of audio visual and other equipment
for hire. We are also able to hire in more equipment on your behalf, please
contact the Sales Team.
Suppliers
AV and production are a very important aspect to events and it needs to be
perfect for events to be a success. With the size and flexibility at The
Northumberland the opportunities are endless and we want to make sure
that this is done properly to help create magnificent events. For this reason
we have selected a small number production companies to be our
nominated suppliers to make sure that all production for events at The
Northumberland are done with precision and care. Our suppliers have
increased familiarity of the venue, are able to share specifications, have
superior venue knowledge and an innate appreciation of how the venue
works logistically re: facilities, access, de-rig, noise pollution, health and safety
etc. This means that every event done by our suppliers will be more time and
cost effective to the client. This is because you save money on labour, time
and equipment making your event much more cost effective.
12
Our suppliers have excellent experience, equipment and knowledge of
events and the venue which means that they will make sure all events are set
up to perfection.
Eclipse
Evolve
Oxygen
If for any reason clients wish not to use our suppliers we are happy to consider
this however there will be a management fee of £950 which we recommend
is paid by the AV Company.
Power/lighting
a. The Ballroom
i. 11 chandeliers each with about 27 lamps
ii. Spotlighting on the gold painted ladies
iii. On the cornice there is a rope light
iv. At the end of the ballroom on each side of the asp there


2 x 32 amps 3 phase
2 x 63 amps 3 phase
v. The lighting frames on each side of the room can hold 160
kilos each and have 12 x 3 pin sockets
b. Old Billiard Room
i. At the end of the room on each side of the asp there are a
32 amp 3 phase commando sockets
13
ii. 2 lighting poles run down the length of the room with a
32amp 3 phase commando socket which you can put any
lights on, weight 160 kg on each point.
iii. The ceiling light there are track lights with 4 twin spot lights
iv. Arrangements for a supplementary sound system, lighting
and AV-equipment can be made through our
recommended supplier list please see the attached list
Sound
-
Foreground quality sounds (The Ballroom)
Quality background (The Old Billiard Room)
The system is designed to look after most applications including general
announcements to exhibitions or shows, background music with an
after dinner speech through to general meetings or conferences.
Sound Restriction
In the event of amplified music in The Ballroom there will be an extra charge
of £1,000. This charge is for the noise that affects the bedrooms above, with
that you can have access to them for the night.
Staging and Dance Floor
The Northumberland has a 24ft by 27ft dance floor and staging which is 4
pieces of 4ft by 8ft on site. For use of them there is a charge of £250 for each.
Internet connection
Wireless Internet connection is available throughout the building at a charge
of £50 per day. You will be provided with log in instructions and passwords.
Storage
Unfortunately there are no storage facilities at the Hall and
organisers/exhibitors are asked to make their own arrangements for packing
cases and other large goods off site.
Blackout
The windows in the Asp of The Ballroom have full blackout facilities by
electronic blinds.
14