Job Description and Procedures
IMPORTANT EXTENTION NUMBERS
CMC ……….……........................247 & 248
WELCOME CENTER …………….255
FIRST AID TEAM DESK ……….655
USHERS STATION……………….254
Reference Guide to:

Responsibilities

Schedule

Contact Information
DIALING INSTRUCTIONS: ENTER EXTENTION AND PUSH “DIAL”
Thank you for your service to the Lord
through Children’s Ministries. You can leave
each week knowing that you have touched
a life for the Glory of God.
Checkpoint Absences
If you are unable to be at your assigned checkpoint
station, please remember that it is your responsibility
to find a substitute. Planned absences should be
switched with another worker. Please Contact Val
Lockhart as soon as possible to update the situation. If
we are surprised by an absence it is much harder to
cover.
Contact Information:
Val Lockhart
Children’s Ministries Assistant
Work Phone:
560-2341 x 278
Cell Phone:
(570) 856-3709
Email:
vlockhart@calvarychurch.org
val.lockhart@hotmail.com
CHECKPOINT
2012—2013
THERE IS NO
GREATER
REASON FOR
EXCELLENCE
THAN
MINISTRY
Classrooms
Page 3
Table of Contents
Volunteer Job Description ..…………………………...…..……..Page 4
Schedule ………………………………………….……………….Page 4
Contact Information …………………………….………………...Page 4
Classroom
Lists
2011-2012
Nursery
Checkpoint Lead Job Description ………………………..…….Page 5
Garden of Grace
Rooms 331— 338
Location of Checkpoints ………………………………….….…..Page 6
Confidentiality …………………………………………….…….…Page 7
Opening and Closing ………………………….…………..……..Page 8
Over View …………………………………………………………Page 9
The Big Five ……………………..……………………..…………Page 10
Early Childhood
Class
Procedures …………...………………………………..…………Page 11-13
Sun AM
Beginners ( 2 yr olds )
Rooms 209-212
Changers (3 yr olds)
Rooms 203-206
Pre—K ( 4 yr olds)
Rooms 223-226
Kindergarten (5 yr olds) Rooms 233-234
LDC
203/205
204/206
225/226
233
KK
209
208
204
S&S
209/210
204/206
236
235
Unique Responsibilities …………………………..……………..Page 14-16
Miscellaneous Procedures ……………………………………...Page 17
Emergency Procedures ………………………………………….Page 18-19
Maps & Class Room lists…………….…………………………..Page 20-22
Elementary
Grade 6
Grade 5
Grade 4
Grade 3
Grade 2
Grade 1
Rooms 392 & 393
Rooms 390 & 391
Rooms 292 & 293
Rooms 290 & 291
Room 236
Room 235
Checkpoint Volunteer
Page 4
Responsibilities:
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Arrive 5 minutes before your scheduled time to pick up key and get
to location
Know the checkpoint assigned and pick up key at CMC
Pray for the teachers, helpers, staff and families that will be
worshiping and learning in your hallways.
Ensure no unauthorized parents, staff or guest enter CM hallways
Greet everyone with cheerfulness and grace
Be able to firmly but gracefully direct individuals without ID to CMC
Understand the guidelines and procedures for Checkpoint
Volunteers
Do everything possible to make guests feel important and
welcomed.
Schedule:
Sunday AM
1st shift
8:50—10: 45 AM
(doors open—9:00)
2nd shift
10:45 AM—12:30 PM
Sunday PM
5:45—7:15 PM
(doors open—5:50)
Tuesday AM
9:05—11: 30 AM (doors open—9:15)
Wednesday PM
Calvary 56 Checkpoints
6: 10—8:20 PM
5:55—-6:25 PM
(doors open—6:20)
(doors open—6:00)
Contact Information:
Val Lockhart :
Phone: 570-856-3709
Email: vlockhart@calvarychurch.org
Email: val.lockhart@hotmail.com
Checkpoint coordinator:
Lois Metzger:
Phone: 569-1810
Page 21
Maps
Maps
Page 20
Page 5
Checkpoint Lead
Early Childhood Weekly Lead
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Know where the 4 EC checkpoints are and any special requirements
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Know and understand guidelines and procedures for checkpoints
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Contact EC checkpoint volunteers to remind of service times

Make sure substitutes are secured when needed and let Val know of
changes
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8:50 AM make sure each checkpoint is staffed and has what they
need

At the end of 1st service make sure 2nd service workers are in place
and prepared
Elementary Weekly Lead

Know where the 4 Elementary checkpoints
( 3rd—6th grades) are and any special
requirements

Know and understand guidelines and procedures for checkpoints

Contact Elementary Checkpoint volunteers to remind of service times

Make sure substitutes are secured when needed and let Val know of
changes

9:00 AM make sure each checkpoint is staffed and has what they
need

At the end of 1st service make rounds and be sure all doors and
desks are locked and keys are returned to CMC
Locations
Page 6
We have nine (9) checkpoint stations to secure our hallways
& protect our children. They are listed below:
Page 19
Severe Weather Emergency : Code Be Safe
 An announcement will be made on loudspeaker that there is a
300 Level
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6th Grade: outside double doors by 6th grade classroom
5th Grade: outside double doors by 5th grade classroom
Nursery: inside the Garden Gates in Nursery
Emergency Procedures
weather emergency in the area
Be calm
Establish which classes around you will move to another location
Supervise & assist children through doors and
hallways
Avoid exterior doors and windows
Follow the last class to their destination
Entertain and help with crowd control
fe
a
eS
B
200 Level
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4th Grade: outside double doors by the 4th grade classroom
3rd Grade: outside double doors by 3rd grade classroom
2nd Grade: in back hallway across from CM offices and
outside 2nd grade classroom
Elevator 1: between sets of double doors in front of Beginners
and Changers hallway
Elevator 2: next to elevator behind double doors in hallway
leading east (PreK hallway)
Gym side: outside double doors in back of Preschool hallway
Intruder : Code Possum
 Position -Determine where the threat is coming from
 Oversee classrooms to “Possum Picnic” locations
 Secure and lock ALL doors behind you
 Stay away from doors and windows
 Undercover—when responsibilities are

done or danger is eminent secure yourself
in one of the classrooms
Maintain shelter location until all clear is
given
oss
P
e
d
um
Co
There is a desk at each location, in each desk is:
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Checkpoint Handbook
Signs for tables
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Pens/ Pencils
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Incident report forms
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Trash can
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Phone
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Church Phone directory
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First Aid kit
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Evacuation Card
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Kleenex
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Maps of building
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Sundry Office supplies
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Blank Paper
Missing Child:
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Code Adam
Alert CMC with initial report
Detain everyone in place so that search is not hindered
Advise and update CMC with any NEW information
Monitor your location.
* Do not let anyone into your hallways
unless they are part of the emergency
team.
* Do not let children out of the hallway to
se the bathroom.
Code
Adam
Emergency Procedures
Page 7
Page 18
Confidentiality
Contacting the First Aid Team - x655
For any first aid needs, a CM team member may ask you to call the First
Aid Team at extension 655. Please give clear instructions as to the
location of the emergency. The First Aid team will either come to that
location, or ask you to have classroom team member bring the child to
them, depending on the nature of the injury.
Calling 911.
You must call 911 directly if a child or adult:
Is Unresponsive
Is Not breathing
Has no pulse
Is having a seizure
After you have called 911, call the First Aid Team at extension 655 so
that they can come and assist until the emergency team has arrived.
Incident Reports
An incident report must be completed any time an injury occurs. Completed reports must be turned in to CM Office (place in red file) and will be
kept on file. Blank incident reports are found In the bottom drawer to the
left of the front corner cupboard.
In Case of Emergency
We have specific evacuation routes and staging areas which are
displayed on hallway walls. Pease become familiar with the exit
route for your location & emergency card found in desk, and use
the following guidelines in case of an emergency.
Any team member who is authorized to work at a Checkpoint may on
occasion see or hear information which is confidential. You may not
discuss this information with anyone other than a director, pastor or agelevel coordinator. Under NO circumstances should you discuss or share
confidential material while in the presence of unauthorized persons. Only
a director or pastor may decide to give out information and to whom it
may be disclosed.
If you feel you are unable to accept this responsibility of confidentiality,
please talk about it with your appropriate director.
PROTECTION OF INFORMATION & MATERIALS
Because of our commitment to confidentiality we need to restrict access
to our Guest, Worker, and Parent information and badges. The following
rules must be strictly adhered to:

If you are alone at checkpoint and someone needs to be escorted,
please call or page CM staff. Sunday AM page a director. Tuesday
AM call CM office at extension 278. Wednesday PM call CM office or
page director.

If you must leave your checkpoint area, please put away ALL items
(no materials, paperwork, etc) and
lock up the desk.

At the end of your shift please be
sure that desk drawers and doors
are locked and keys are returned
to CMC.
Fire
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Alarms will sound (find emergency card in desk)
2nd Grade Checkpoint take elevator key (attached to card) and turn
keypad (located to the right of elevator door) to “OFF” - brings the
elevator to its standby position on 2nd floor
THE ELEVATOR IS THEN ONLY TO BE USED BY FIREMEN
Assist teachers in getting children out of building - quickly & quietly
* Hold doors
* Check classrooms and bathrooms to make sure no one is left
inside, unlocking classroom and hallway doors on your way out.
* Lock desk and take keys and evacuation card with you
To exit building, use doors assigned in evacuation plan on card
Go to the designated area that corresponds to your interior location
Give your evacuation card & keys to a CM staff member when they
come to collect them.
Opening and Closing Hallway
Page 8
Checkpoint doors should be locked at ALL TIMES
9:15 HOUR SERVICE

Parent Paging
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8:45 AM pick up keys from CMC and proceed to your assigned
checkpoint. PLEASE BE ON TIME

9:00 AM Open classroom hallways. Doors should be locked—
open
* Before opening a hallway check with Director/Coordinator to
be sure staffing is in place.
* Students and parents may wait outside the double
doors, until staff is ready, if they arrive early.
* Any staff, after showing their staff ID, may enter the hallways
before 9:00.

If you should need to leave your checkpoint area for any reason,
be sure the hallway doors are LOCKED and closed.

If your checkpoint is open during the second hour, please wait for
your replacement to arrive and hand off the keys to them. Please
do not leave the keys unattended on or in the desk.

If your checkpoint replacement does not arrive, call CMC to find
out what to do or if your checkpoint is not open during the second
hour, lock your desk and hallway doors and return your keys to
CMC.
11:00 HOUR SERVICE
Misc. Procedures
Page 17
If a classroom teacher/helper asks you to have a parent paged ~
Before calling CMC extension 248, collect the following information
to give to the CMC worker before the page will be issued.
Family Name to
Page

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Family # or
# to page
Child’s
Class
Location of Parent
(from sign in sheet)
When parent arrives at checkpoint, please ask if they have first reported
to CMC in order for their number to be removed from the page.
If they have not, call CMC and let them know that the parent has
responded to the page and their number can be removed.
Possible Assistance for EC Classroom

Help with bathroom duty:
* No teacher can go into a stall to assist a child unless another
worker is within sight of that stall.
> If a child requires the teacher to physically assist them in
the bathroom, you will be asked to stand in the open door so that you can
observe (hear) any interaction between the adult and the child. This
procedure is as much for the protection of the worker as the child.
> If you are male, you may be asked to step into the men’s
room to check on a child. If the child needs assistance in the stall, return and
get another male to assist you by standing in the open doorway. Again this
protects the worker and the child

When in doubt about any situation, call the Director. To page the
director, dial CMC at extension 247/248 and ask them to page the EC
Director. If the EC Director is not on the premises, another authorized
person will be paged to assist you.

10:45 AM Go to your assigned checkpoint and relieve the 9:15
volunteer. PLEASE BE PROMPT
Additional serving jobs while at checkpoint

If no one is at your checkpoint and there are no keys, go to CMC to
get your keys.
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Learning Center Prep
 Cutting, Sorting, Assembly of materials for learning centers
 If you are unable to do this please let CM staff know.
12:30 PM Shut hallway doors and make sure they are locked.
Please walk through hallway and check classroom to see if they
are empty.

Return keys to CMC. DO NOT leave keys on/in the desk.
Checkpoints with Unique Responsibilities
Page 16
Nursery Checkpoint
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Check the classrooms to make sure each has the appropriate child/
caregiver ratio.
If necessary, ask caregivers to switch rooms and/or move children to
allow for the correct ratio.
Check to make sure relief staff have arrived by the appropriate time
Take attendance on purple card and the quarterly attendance sheets
at 10 & 11:30
Help calm crying babies, pushing them in strollers.
If child has been crying continuously for 15 mins. A caregiver may
ask you to call for a parent. (follow parent paging procedures)
At the end of the service, make sure all children have been pick up
Turn off lights and lock doors.
Gym Side Checkpoint
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After 11:45 am Sunday mornings 2nd hour staff collects the offering
from the Early Childhood envelopes including Pre K and
Kindergarten.
Use the blue bank bag (found in desk drawer) to collect the money
and take to Usher’s closet to deposit.
Go to each classroom and remove the clear offering envelope from
the plastic file holders outside classroom doors
Empty money into bank
bag.
Replace classroom
envelopes clipped to the
holder outside the
classrooms.
Page 9
Checkpoint Procedures Overview
Remember, YOU are the physical representation of Christ. Greet Calvary
families and guest families as HE would greet them.

Arrive on time
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Wear your Children’s Ministries staff ID badge
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Smile
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Treat everyone with respect
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Greet People warmly
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Say, “Thank you” after someone shows you their ID card
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Be sure the photo on the card matches the person who is carrying it
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Make sure every adult who enters your hallway has one the five (5)
types of approved identification
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Graciously direct anyone without proper ID to CMC, when two
people are at checkpoint, walk guests to CMC personally.
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Patience, Patience, Patience!
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Escort families to classrooms in your hallway if CMC staff needs you
to do this.
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If you should have to leave your location and there is no one serving
with you, LOCK THE DOORS before leaving.
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Bring a Bible study, crossword puzzle, or a good book to occupy
your time while classes are in session
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Children’s Ministries often has projects you can help with during
class time.
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Hallway doors may be propped open while checkpoint is occupied
however be sure the doors are LOCKED.
“THE BIG FIVE”
Page 10
Page 15
Checkpoints with Unique Responsibilities
THE FOLLOWING ARE THE ONLY APPROVED FORMS OF IDENTIFICATION:
1.
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2.
3.
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Children’s Ministries Parent Photo ID
This is issued to families that have requested to be entered into
our children’s database.
Each Parent will have a separate photo ID card
Teens that are designated to pick up children will have their
individual photo ID
Grandparents and other family members who regularly pick up
children will have Children’s Ministries photo ID card with the
family number and their photo on it.
Temporary Parent ID
This is a bright blue laminated badge assigned to a parent who
has forgotten his/her regular photo ID.
Children’s Ministries Staff ID
This is printed on white glossy cardstock, it contains the CM
logo, photo and the staff person’s name.
Calvary Church Staff Picture ID is issued to Church staff person
nel and contains the Calvary Church logo, name, and depart
ment and photo on the reverse side. ALL MINISTRY STAFF
MUST SHOW ID
First Aid Team is issued a Children’s Ministries ID with the Red
Cross logo on it
4. Temporary Staff ID
This is a bright yellow laminated badge assigned to a worker
who had forgotten his/her regular photo ID
5.
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Guest Badge ID
This is a badge assigned to a guest family when they register
their children at CMC. Parent and child receive a badge with a
guest number on it. The numbers on the parent and child
badges MUST match.
Any additional adult family members
without proper identification will
have to wait outside the hallway for
the parents to drop off their child
and return. Children (siblings) may
go in
Children in grades 2 and lower
arriving at the checkpoint without
their parents will have to wait at the
checkpoint for their parents to arrive
before entrance to the hallways/
classrooms.
2nd Grade Subsequent Visits
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If guest indicates they have been here more than once but is not a
registered family—ask for last name of child (ren).
Call CMC extension 248 and ask for their registration card to be
pulled.
While waiting for CMC staff begin the name tags, and guest tags.
Ask CMC staff to verify on registration card which classrooms child
should be in.
Ask CMC staffer to enter today’s date and guest badge number on
registration card and the location of parents for each hour.
When phone call is complete and everyone has appropriate badges
and name tags escort parents and child (ren) to the classrooms.
At the classroom follow the instruction for 1st time guests.
2nd Grade Temporary Parent/Worker Badges
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This checkpoint is also stocked with temporary ID badges.
If a parent or worker need a temporary badge at the discretion of the
checkpoint worker they can issue a temporary badge.
Call CMC at extension 248 and ask the CMC worker to check the
roaster/worker list for the parent or worker and add to the list.
6th Grade
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Checkpoint doors open @ 8:45 am
This checkpoint is located in the area occupied by Calvary 56
The checkpoint staff opens door for students who leave the classroom to use the restrooms.
As long as there is a checkpoint person present the doors may
remain open but locked and doorway is monitored.
This 6th grade hallway doors are opened at 8:45 am therefore this
checkpoint needs to be manned by that time.
5th Grade Checkpoint doors open at 8:45 am


If the 6th grade checkpoint is not staffed then once class has started
the 5th grade checkpoint will lock the doors at 5th grade move to the
6th grade location. (20 minutes after class starts)
At the 6th grade door, monitor as students leave to use the
restrooms.
Checkpoints with Unique Responsibilities
Page 14
Page 11

2nd Grade Checkpoint
The checkpoint staff at this station can register new families. This
service is provided as a convenience for new families that have
entered the building via the playground or CPS entrance. This is a
rare occurrence however checkpoint staff need to be prepared.
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2nd grade checkpoint is supplied with Guest registration forms,
guest badges, sticky name tags, pens and sharpies in order to
complete the registration process.
When 1st time guest arrive at 2nd grade checkpoint - greet them
warmly.
Give them a registration form to complete and briefly explain it to
them. They are to fill out side A.
While they are filling out the form - pull out a Ziploc bag with guest
badges. Give a Parent badge to each of the parents and a child
badge for each child.
Make a sticky name tag for each child with name, class, and guest
number on it
Nursery age children - name tag goes on back, other children can
be on front.
When registration form is returned make sure it is complete. Don’t
be afraid to ask for clarification if necessary.
Using birth date and class list (located in file folder in desk drawer)
find appropriate classroom and note that on registration card as
well as name tag
Inform parents of CMC on 300 level and explain that on
subsequent visits they will need to stop there first before
proceeding on to classrooms ( see below for subsequent visits)
One checkpoint staff will escort the guest to the classroom and
introduce them to the teacher and/or assistant.
Nursery and EC children, the parents will need to fill out the sign in
sheet.
When the last child is taken care of, inquire where the parents will
be each hour.
Escort them to the sanctuary, Welcome desk, ABF class.
Never leave a guest alone to find their way around our building.
If parents indicate they are familiar with the building you may let
them go it alone.
When everyone is escorted to where they need to be, return to
your checkpoint
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Procedures
Arrive on Time
Remember you need to pick up your keys before you head for
your checkpoint assignment. Factor in this time. If you want to
get coffee please factor in that time as well so that you still
arrive at the checkpoint desk on time.
Use the time before opening the hallway doors to go over any notes,
hand-outs, or instructions for you in the desk. Pray for those who will
be coming through your doors.
Begin smiling! Greet all parents and children with a warm smile and
a cheerful “Good Morning”. Stand by the door and graciously open it
for parents and children as they approach the doorway.
Be sure to say “ Thank You” after a parent, worker, or guest has
shown you his/her identification.
For every adult that enters the hallway you keep secure, you must
see one of the five forms of approved identification.
1. Parent Photo ID
2. Temporary Parent ID
3. Children’s Ministries Staff ID
4. Temporary Staff ID
5. Guest ID
If an adult does not have the proper identification, please gracefully
direct them to CMC, or if there are two people at checkpoint, one of
you walk them up to CMC.
Nursery and Early Childhood hallways (including 1st & 2nd grades) a
parent/guardian with proper identification must accompany their child
or children to their appropriate classroom (s) and complete the
sign-in sheet.
Elementary hallways (grades 3-6) a parent/guardian does not have
to but may choose to accompany their 3rd—6th grade child to class.
If they choose to go into the Elementary hallways they must have
appropriate identification.
* Children may enter the age appropriate hallways
without having any identification
* Elementary children may not into Early Childhood
hallways unless they are meeting a parent/worker in
that hallway. Ask questions of child as to destination
and/or reason for wanting entrance.
* Students from Student Ministries must have proper
identification to enter the Children’s Ministries hallways
when classes are in session.
* Students may NOT use hallways as a short cut to
Student Ministries areas.
Procedures
Page 12
Page 13
Procedures
Checkpoint Interactions
Guests
Families
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Parent with valid ID (Photo or Temporary) - thank them and allow them
to enter hallways
Parent WITHOUT valid ID - politely prevent them from entering hallway.
* Ask if parent is a guest at Calvary or just forgotten ID card.
* If parent has forgotten ID graciously direct them to CMC for a
temporary ID
Parents who are guest - please greet them warmly and express that we
are glad to have them visiting with us
* Please explain the security we have in our hallways and the
necessity to go and register their child (ren) at CMC
Guest Parents without Guest Badges
* If more than one staffer is at checkpoint, one of you escort them to
CMC to begin the registration process.
* If you are able to escort the visiting family, find out why they are
visiting - visiting the area/family, vacationing, new to the area…
* Return to your checkpoint as soon as you have connected the
famiily with a CMC staffer.
If you are the only one staffing your checkpoint
* Look around and find a Calvary Church person who you are
familiar with and ask if they can escort them to CMC
* Call CMC to send someone to pick them up or bring necessary
items to register there.
If all else fails give, as precise as possible, directions to CMC
Workers



Anyone working in the classrooms must show a Children’s Ministries
staff ID before entrance to the CM hallways.
Workers with valid ID (Photo or Temporary) - thank them and allow
them to enter hallways
If worker had forgotten staff ID politely ask them to go to CMC and obtain
a temporary ID badge before allowing them to enter hallways.




Guest with proper ID (Calvary Church guest badge) may be escorted
by CMC staff. First time visitors are ALWAYS escorted to
classrooms.
Guest who have visited 2 or more times may be familiar enough to
get to the classrooms on their own,
If CMC is busy or understaffed, you may be asked to escort a family
from your checkpoint to a classroom in your hallway. Please be open
to helping in this way as long as there are two at your
checkpoint.
* Escort the family to the classroom assigned by CMC. The
CMC staffer will introduce you to the visitors so that you in turn
can introduce them to the classroom staff.
* While walking family to classroom convey to the child and
parent about how they will meet new friends, learn about God
and have fun too.
At the classroom:
* For EC - Have Parent fill in sign in sheet, indicating where
their location will be while child is in class. Reinforce with them the
paging procedure. Then introduce them to the teacher or helper.
* For Grades 1-2 - Escort to the Grade level check in desk and
introduce the child to the assistant there. Wait with family until the
Barnabas Kid has arrived . Let parent know they need to return to pick up
the child. If unsure they can ask for direction at any checkpoint.
* For Grades 3-6 - Ask parent if they want to accompany child
to class. Escort student (and parent, if they choose) to his/her classroom.
Introduce child to assistant there. Inquire about a Barnabas Kid to
introduce guest child to class.
 When parent is satisfied that their child is happily situated, escort
them back to checkpoint. If necessary offer to escort to sanctuary,
Welcome desk for ABF info, or directly to an ABF.
 Remind parents to deposit their guest badges in one of the available
wooden boxes at any checkpoint or CMC when they have retrieved
all of their children.
 If children are unhappy upon arrival at their classroom there are two
options:
1. Parent can stay in classroom with child until all are
comfortable with the situation
2. Parent can leave and if child remains unhappy for
more than 10 minutes the parent will be paged via the box in sanctuary.