EWLTC
Web Administration System Guide
INDEX
Login Details ................................................................. 2
Web Administration Overview .................................... 3
User Levels ................................................................................................................ 3
Members .................................................................................................................... 4
Member Types ........................................................................................................... 4
Club News .................................................................................................................. 4
League ........................................................................................................................ 4
Tournaments .............................................................................................................. 4
Events ......................................................................................................................... 4
Links .......................................................................................................................... 4
New Season ................................................................................................................ 4
Adding Member Details ............................................... 5
Updating the Calendar ................................................. 6
Adding an item to the calendar .................................................................................. 6
Editing an item in the calendar .................................................................................. 6
Deleting an item in the calendar ................................................................................ 6
General Advice.............................................................. 7
How Do I ?..................................................................... 8
Add a News Item ....................................................................................................... 8
Add an Event.............................................................................................................. 8
Update Club Application Forms ................................................................................ 8
Set Membership Fees ................................................................................................. 8
Add a New Member ................................................................................................... 9
Update a Fixture or Match Result .............................................................................. 9
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EWLTC
Web Administration System Guide
Login Details
Web Address
www.ewltc.co.uk
www.ewltc.co.uk/maintenance.php
Go To : www.google.com
(Click on Mail in the menu at the top of the
screen)
www.google.com/calendar
Purpose
Main Website
Web Admin
Receiving emails
for
info@ewltc.co.uk
Update Calendar
on Club Website
Username
*see notes
*see notes
*see notes
Password
*see notes
*see notes
*see notes
*see notes
*see notes
For convenience, it’s recommended you add the above four web addresses to your
favourites in Internet explorer.
*Login details should have been sent in an email or are available from Tina Darling
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EWLTC
Web Administration System Guide
Web Administration Overview
User Levels
Member
A member can login to the main website but can’t login to the administration panel,
most members will have this status.
Captain
A Captain can log in to the administration system but can only carry out updates
relating to league fixtures.
Admin
An Admin user can carry out most admin tasks with the exception of starting a new
season, an admin user can update member details, but can’t update another admin
user’s details or those of the super user.
Super User
The Super User can update any details and can also grant admin access or take admin
access away from any member (by changing the access level to Member, which only
allows a login to the main website).
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There must always be 1 super user
The super user can upgrade an admin user to the super user, which would
automatically downgrade the current super user to admin status
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EWLTC
Web Administration System Guide
Members
Maintain Member Details
Provide Member Information
Provide Financial Summaries
Send Mass Emails to All or Groups of Members
Send Annual Welcome Email to All Members
Member Types
Maintain Types of Member and Associated Fee
This section also allows membership application forms to be updated in PDF
format only (i.e. word documents are not accepted, these can be converted to
PDF at http://convert.neevia.com/pdfconvert/ )
Club News
Add/Amend Club News Items
League
Maintain Leagues, Teams, Opponents, Fixtures and Results
Items should be approached in the above order at the start of each season.
Tournaments
Maintain Annual Tournament Result Information, including Tournament
Presentation Evening details
Events
An event is any club event which members are required to sign-up for,
creating an event allows members to sign-up for that event online.
An event consists of a date and a description, to see who has registered for an
event, go to the See Registrations section.
Links
Maintain links to external websites on the website links page
New Season
Used to reset details at the start of a new season
** Currently only accessible to the Super User **
Note
A number of items in the admin system require image(s) to be uploaded, it is
advisable to locate and save the necessary images prior to attempting an update.
Images must be in jpg or gif format, and ideally should be close to a 4:3 aspect ratio,
eg. sizes 200 x 150, 400 x 300, 1200 x 900 are all 4:3
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EWLTC
Web Administration System Guide
Adding Member Details
When adding members the following should be carried out.
D.O.B need only be entered for Junior Members
When adding a Family, set one of the Adults as type ‘Family’ and the other
persons as type ‘FamilyMember’ (This is to ensure the financial data in the system
remains accurate as FamilyMember will have the annual fee set as 0)
When an email address is entered, the system will automatically email website login
details to the member who was added.
Publish On Web – Ticking this box will make a members name, telephone no. and
email address visible to members who are logged in to the club website.
Any member’s login access can be suspended through the Edit Members section.
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EWLTC
Web Administration System Guide
Updating the Calendar
The calendar makes use of the google calendar tool and is a separate login from the
main administration system (see page 2).
Adding an item to the calendar
Select the required date
Click on the appropriate time
Enter a title for the event and click Create Event
The item will now be added
More details can be entered by double clicking on the new event, which will allow
you to: Specify the Start/End Time
 Specify if the event is a repeating one (Weekly, Daily etc.)
 Repeating events can have an end date or you can leave them open
ended
When adding a new event, reminder options are automatically set, these should be
removed when adding an event. If these are not removed then an email will be sent at
10.30 on Sunday Morning to info@ewltc.co.uk, informing you of Men’s Match
Practice, etc.
Editing an item in the calendar
Simply double click on an event and the details can be altered accordingly.
Deleting an item in the calendar
Simply double click on an event and you should see a delete button
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EWLTC
Web Administration System Guide
General Advice
When making alterations to the website contents, either via the admin system or the
Google calendar login, the best way of ensuring if the change has been made
correctly is to visit the main website and check the changes are as expected
You can open two windows in Internet explorer, one for the calendar or admin
system and a second to view the actual club website, remember you will have to click
the refresh button
changes take effect.
on the club website or re-enter the page to see the
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EWLTC
Web Administration System Guide
How Do I ?
Add a News Item
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Create or obtain an image for the news story, you can find plenty of images
available on the web, when you find a suitable image, right click it and select
‘save picture as’
Click Club News
Enter a Headline & Details
Use Browse to select your image
Click Add/Edit News Details
Add an Event
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Create or obtain an image for the news story, you can find plenty of images
available on the web, when you find a suitable image, right click it and select
‘save picture as’
Click Events
Enter Date & Description
Click Add Event
Update Club Application Forms
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Obtain the application form in Microsoft Word format
Visit http://convert.neevia.com/pdfconvert/ to convert it to PDF format and
save it on your computer
Click Member Types
Click Edit Application Form
Select the form to be updated and click Edit Form
Select Browse and locate the PDF form on your computer
Click Update Form
Set Membership Fees
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Note : this task should only be carried out when the Super User has started a
New Season
Click Member Types
Click Edit Member Type
Select the class and click Edit Member Type
Update the details
Click Update
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EWLTC
Web Administration System Guide
Add a New Member
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Click Members
Fill out the new member details
Click Add Member
Update a Fixture or Match Result
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Click League
Click Fixtures
Click Edit Fixture
Select Required Team and Click Edit Fixtures
Amend Details (Note : Only one fixture can be updated at a time)
Click Update
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