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Mastering Word
Project 5L — School Tour
In this project, you will apply the skills you practiced from the Objectives in
Project 5A.
Objectives: 1. Create and Save a New Document; 2. Edit Text; 3. Select,
Delete, and Format Text; 4. Print a Document; 7. Use the Spelling and
Grammar Checker.
In the following Mastering Word project, you will write a thank-you letter
to the Dean of the Music Center School of Atlanta to thank him for a
tour of his school’s facilities. You will leave enough room at the top of
the page to print it on preprinted company letterhead stationery. Your
completed document will look similar to Figure 5.54.
For Project 5L, you will need the following file:
New blank Word document
You will save your document as
5L_School_Tour_Firstname_Lastname
Figure 5.54
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Mastering Word
(Project 5L–School Tour continued)
1. Start Word and be sure a new blank docu-
to the school over the next few months
to meet with some of these students
individually to determine their next
steps in their music careers.
ment displays. Display formatting marks,
and be sure your screen displays both the
left and right document edges. Save the
document in your Word Chapter 5 folder
as 5L_School_Tour_Firstname_Lastname
Open the document footer area and add
the file name to the footer.
2. Use the letter formatting skills you prac-
ticed in Project 5A to create a letter. Begin
with the current date. Then, on the Home
tab, apply the No Spacing style. Add the
appropriate number of blank lines, and
then add the following inside address (at
the end of the last line of the address,
apply the Normal style).
Dr. Adair Leake, Dean
Music Center School of Atlanta
1395 Peachtree Street, Suite 1850
Atlanta, GA 30309
3. Add the salutation Dear Dr. Leake: and
then type the following paragraphs, saving
your work frequently. Be sure to space
only one time following end-of-sentence
punctuation:
Thank you for the tour of your school’s
facilities and for the opportunity to
watch the jazz piano recital. I was very
impressed with the methods you are
using to draw new and interesting
sounds from the students in the piano
program. Music School Records intends
to send a team from Artists & Repertoire
I liked meeting you and the students,
and I very much look forward to talking
with you again soon. Please send my
regards to the students.
4. Save your document. Use the appropriate
spacing, add the complimentary closing
Sincerely, and then add the following
writer’s identification:
Lisa Ivanko
Talent Developer
5. In the paragraph beginning I liked meeting
you, use either X or B to change
liked to enjoyed In the same paragraph,
select the text very much, and then press
X to remove this phrase.
6. In the paragraph beginning Thank you for
the tour, in the third line, locate the text
Music School Records and add Bold emphasis. In the same sentence, locate Artists &
Repertoire and add Italic emphasis.
7. Select the entire document. Change the
Font to Arial, and the Font Size to 12.
Center the letter vertically on the page.
8. Check the spelling and grammar. Preview
the document, and then print it, or submit it electronically as directed. Close the
document, and then Exit Word.
End You have completed Project 5L
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Mastering Word
Project 5M — Scouting Trip
In this project, you will apply the skills you practiced from the Objectives in
Project 5B.
Objectives: 5. Navigate the Word Window; 6. Add a Graphic to a
Document; 7. Use the Spelling and Grammar Checker; 8. Preview and Print
Documents, Close a Document, and Close Word.
In the following Mastering Word project, you will edit a memo from
one of Music School Records’ talent developers highlighting her third
quarter accomplishments. Your completed document will look similar to
Figure 5.55.
For Project 5M, you will need the following files:
w05M_Scouting_Trip
w05M_Piano
You will save your document as
5M_Scouting_Trip_Firstname_Lastname
Figure 5.55
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Mastering Word
(Project 5M–Scouting Trip continued)
1. Locate and open the document
w05M_Scouting Trip. Display formatting
marks, display the ruler, and be sure your
screen displays both the left and right
document edges. Save the file in your
Word Chapter 5 folder as 5M_Scouting_
Trip_Firstname_Lastname and add the file
name to the footer.
There are numerous acceptable memo formats. This format is an example from The
Gregg Reference Manual, Tenth Edition.
Always consult a trusted reference manual or business communication textbook
when formatting business documents.
2. Use the vertical scroll bar to examine the
document. Notice the potential spelling
and grammar errors that have been
flagged. Also notice that there is a heading—Atlanta Metropolitan Area—at the bottom of the first page that should be placed
at the top of the second page.
3. On the View tab, in the Window group,
click the Split button and drag the split
bar so it is in the middle of your screen.
Use the vertical scroll bars in the top and
bottom windows to display the Subject
line in the top window, and the last line of
the first page—Atlanta Metropolitan Area—
in the bottom window.
4. Position the insertion point at the end of
the Subject line and press J. Notice that
the Atlanta Metropolitan Area heading
moves to the top of the second page.
Scroll within the bottom window if necessary to view the top of page 2. Then, close
the split screen. As you progress in your
study of Microsoft Word, you will discover
other ways to manually end a page and
move text to the next page.
5. View the document in Full Screen
Reading view. Return to Print Layout
view and use the Zoom slider to display
two pages on the screen. Zoom back to a
comfortable document size.
6. In the first line of the memo, the word
Creative may be flagged as a potential
grammar error. If so, use the shortcut
menu to Ignore Once. In the FROM: line,
use the shortcut menu to ignore the
flagged word Ivanko.
7. Open the Spelling and Grammar dialog
box to check the remainder of the potential spelling and grammar errors. Although there are a number of uncommon
words and proper names that are flagged
because they are not in Word’s dictionary,
there are only two additional errors—the
misspelled word focuss and the grammar
error Videos has been. Correct these
errors, and ignore any other names,
words, or phrases that are flagged. Save
your work.
8. Move to the end of the document. Place
the insertion point at the end of the last
paragraph—the one beginning My next
trip—and then press J. From your student files, insert the w05M_Piano image.
9. Display your memo in Print Preview, and
then print or submit electronically as
directed by your instructor. Close the document and Exit Word.
End You have completed Project 5M
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Business Running Case
Project 5N — Loft Letter
In this project, you will apply all the Objectives found in Projects 5A and 5B.
Jennifer Nelson graduated with a Master of Architecture degree and
honed her space planning and design skills in a large architectural firm
before opening her own firm. Nelson Architectural Planning specializes
in corporate space planning, facility layouts, and interior design for
high-tech companies in northern California.
Jennifer’s team includes two network specialists who help assure that
every client’s space is scalable for continuous upgrades in computer systems and networking. Nelson Architectural Planning also maintains an
inventory of office furniture and accessories, such as mobile workstations, office chairs, and desk lamps.
Whenever Nelson Architectural Planning is contacted by a potential
client, Jennifer Nelson, the President and Chief Architect of the firm,
sends a brief note of thanks, summarizing the services that her firm can
provide. In this project, you will create a new letter and also import text
from another file. Your final document should look similar to Figure 5.56.
For Project 5N, you will need the following files:
w05N_Loft_Letter
w05N_Blueprint
You will save your document as
5N_Loft_Letter_Firstname_Lastname
Figure 5.56
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Business Running Case
(Project 5N–Loft Letter continued)
1. Start Word and be sure a new blank doc-
ument is displayed. Display formatting
marks, and be sure your screen displays
both the left and right document edges.
Save the document in your Word Chapter
5 folder as 5N_Loft_Letter_Firstname_
Lastname. Open the document footer and
add the file name to the footer.
2. Open the 03_business_running_case fold-
er, locate the Business Running Case project for this chapter, and insert the
w05N_Blueprint clip art image. Click to
the right of the image, and then press J.
Type Nelson Architectural Planning and
then press J.
3. Type the current date. Press J, and then
type the following information in standard
business letter format. Be sure to apply
the No Spacing style to the address block:
Mr. James Alvarez, President
The Major Group
778 Bullpen Street
San Jose, CA 95110
Dear Mr. Alvarez:
Subject: Warehouse Renovation Plans
4. Press J. Locate and insert the document
w05N_Loft_Letter. At the bottom of the
document, type If you have any questions,
comments, or concerns, please don’t hesitate to contact me directly at (408) 555
0030. Save your work.
5. Use the appropriate spacing, add the com-
plimentary closing Sincerely, and then
add the following writer’s identification,
using the No Spacing style between the
two paragraphs:
Jennifer Nelson
President and Chief Architect
6. At the top of the document, select the text
Nelson Architectural Planning. Change the
Font Size to 16, and the Font to Arial
Rounded MT Bold. If this font is not
available, use Arial Black instead.
7. From the Office menu, display the Word
Options dialog box, and then be sure that
grammar errors are marked and displayed.
8. In the paragraph that begins What is real-
ly very intriguing, select and delete very.
In the same paragraph, near the end of
the last sentence, insert the word
anywhere after unequalled, to read are
unequalled anywhere in the state.
9. There are several grammar and spelling
errors that need to be corrected. Use the
Spelling and Grammar dialog box, or
right-click to correct the flagged entries
individually. Be sure to change projects,
that to projects, which and associates has
to associates have. Save your changes.
10. Navigate to the top of the document.
Proofread the letter to be sure you have
made all necessary corrections.
11. Preview the document. Print and submit
as directed, or submit the document electronically according to your instructor’s
directions. Close the document and Exit
Word.
End You have completed Project 5N
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Problem Solving
Project 5O — Press Release
In this project, you will construct a solution by applying any combination of
the skills you practiced from the Objectives in Projects 5A and 5B.
For Project 5O, you will need the following files:
New blank Word document
w05O_Music_Logo
You will save your document as
5O_Press_Release_Firstname_Lastname
In Project 5O, you will write a press release to announce the opening of an
East Coast location for Music School Records. The information for the press
release should be taken from the following information about the company:
Music School Records is located at 2620 Vine Street, Los Angeles, CA
90028, (323) 555-0028. The new office will be located in Manhattan at
250 5th Avenue #1460, New York, NY 10001, (212) 555-9124.
Music School Records is owned by Lucy Burroughs, who founded the
company in 1994. The company was created to launch young musical
artists with undiscovered talent in jazz, classical, and contemporary
music. The creative management team searches internationally for talented young people, and has a reputation for mentoring and developing
the skills of its artists. The company’s music is tailored to an audience
that is young, knowledgeable about music, and demands the highest
quality recordings. Music School Records releases are available in CD
format as well as digital downloads.
For artists who meet the company’s high standards, Music School Records
takes the core components of music and artist and creates a total marketable product. Marketing begins by identifying the unique qualities that
will make a particular artist and their repertoire appealing to a particular
audience. The marketing team then pinpoints the product’s selling features
and presents them to the industry and consumers. This helps differentiate
the product from the competition and portrays the personality of the artist.
A key aspect of music marketing in today’s marketplace is creating a
bond between artists and audiences. Every Music School Records artist
has a Web site, and the artists are encouraged to write their own articles
and use their own voice to create a Web presence that shows who they
are. Newsletters, email lists, blogs, ticket giveaways, downloads of new
releases, and exclusive news items are among the ways that an artist
can interact with their fans.
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Problem Solving
(Project 5O–Press Release continued)
To complete this assignment:
• Insert a clip art image as the company logo at the top of the page.
Find one of your own, or use w05O_Music_Logo, which is included in
your student files.
• Add the contact information of the person writing the press release,
which should be in either the upper right or upper left corner of the
release. It should look similar to the address block you typed in
Project 5A, but with the addition of a telephone number. Use the
name of the owner and the address and telephone number from the
previous information.
• Add a For Immediate Release line before the body of the press release,
but lower on the page than the address block. Format the line so it
stands out from the rest of the text.
• Create an interesting title for the press release, and place it below the
For Immediate Release line.
• Use the preceding information to create a two- or three-paragraph
press release, with a space between each paragraph.
• Save the document to your Word Chapter 5 folder as 5O_Press_Release_
Firstname_Lastname and add the file name to the footer.
The press release should include the most important information first,
and should be simple and straightforward. For example, the information
about the new location should come in the first paragraph, and the general information about the company should be presented in the second
paragraph. A quote from the owners may make an interesting highlight
in the third paragraph—you will need to create an appropriate quote.
End You have completed Project 5O
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Problem Solving
Project 5P — Concert
In this project, you will construct a solution by applying any combination of
the skills you practiced from the Objectives in Projects 5A and 5B.
For Project 5P, you will need the following files:
New blank Word document
w05P_Singer
You will save your document as
5P_Concert_Firstname_Lastname
In Project 5P, you will write a letter inquiring about a venue for an
upcoming concert featuring three new clients of Music School Records.
The following information is necessary to complete the letter:
• Contact person: Jamie Buchanan, Manager, Prince Island Auditorium
• Address: 112 Forkbend Rd., Los Angeles, California, 90030
• Performer 1: Jimmie O’Farrell, trumpet
• Performer 2: Alicia Jones, singer
• Performer 3: The Sturgeon Pointers, instrumental trio
• Musical style: Jazz/Pop fusion
• Desired date: second or third week in June
• Letter from: John Diamond, Assistant Vice President, Creative
Development, Music School Records (323-555-0028)
Use the letter format you practiced in Project 5A to create a letter to
Jamie Buchanan. The letter should be an inquiry about the availability
of the auditorium during the specified time. All three of the performers
are from the West Coast, and have recently become clients of Music
School Records. Each performer or group will be releasing debut CDs
just before the anticipated concert date.
Add the w05P_Singer image included with your student files. Add the
file name to the footer. Check the memo for spelling or grammar errors.
Save the document to your Word Chapter 5 folder as 5P_Concert_
Firstname_Lastname and submit it as directed.
End You have completed Project 5P
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You and GO!
CD-ROM
Project 5Q — Cover Letter
In this project, you will construct a solution by applying any combination of
the skills you practiced from the Objectives in Projects 5A and 5B.
For Project 5Q, you will need the following file:
New blank Word document
You will save your document as
5Q_Cover_Letter_Firstname_Lastname
One of the benefits of completing a higher education is access to better,
higher paying jobs. These jobs are competitive. When you inquire about
an interesting job, a good cover letter may make the difference between
getting an interview or having your application ignored.
In Project 5Q, you will compose a cover letter to be sent with your
resume to a job of your choice. There are many books and Web sites
available to guide you as you create an effective cover letter. Many of
these books and Web sites provide sample cover letters. To find the Web
sites, use Yahoo! or Google or one of the other search engines and type
effective cover letter in the search box. One good site is:
http://jobsearch.about.com/od/coverletters/.
Your cover letter should:
• Refer to an actual job you know (or have read ) about.
• Follow the letter format used in Project 5A.
• Consist of at least three paragraphs:
• An introductory paragraph explaining why you are writing
• One or more paragraphs about why your skills and experience fit
the job
• A concluding paragraph to sum up the letter and to thank the
company for any consideration given to your application
Your letter should not include all of the information you will include in
your resume, but should highlight some of your skills and/or experience
and describe what you have to offer to the company.
Save your document to your Word Chapter 5 folder as 5Q_Cover_Letter_
Firstname_Lastname and submit it as directed.
End You have completed Project 5Q
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GO! with Help
Project 5R— GO! with Help
The Word Help system is extensive and can help you as you work. In this
chapter, you used the Quick Access Toolbar on several occasions. You
can customize the Quick Access Toolbar by adding buttons that you use
regularly, making them quickly available to you from any tab on the
Ribbon. In this project, you will use Help to find out how to add buttons.
! Start Word. At the far right end of the Ribbon, click the Microsoft
Office Word Help button
. In the Word Help window, click the
Search button arrow, and then click Word Help.
@ In the Type words to search for box, type Quick Access Toolbar and
then press J.
# From the list of search results, click Customize the Quick Access
Toolbar.
$ Click each of the links to find out how to add buttons from the
Ribbon and from the Options dialog box.
% When you are finished, Close the Help window, and then Exit Word.
End You have completed Project 5R
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Group Business Running Case
Project 5S — Group Business Running Case
In this project, you will apply the skills you practiced from the Objectives in
Projects 5A and 5B.
Your instructor may assign this group case project to your class. If your
instructor assigns this project, he or she will provide you with information and instructions to work as part of a group. The group will apply
the skills gained thus far to help the Bell Orchid Hotel Group achieve its
business goals.
End You have completed Project 5S
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