JOB POSTING
Position:
Publishing Coordinator
Range:
$38,000 - $47,500 - $57,000
Department:
Ivey Publishing
Richard Ivey School of Business Foundation
Reports to:
Director, Ivey Publishing
Ivey Publishing (www.iveycases.com) is a leader in the distribution of business case studies
with a global perspective. With over 8,000 products in our collection, Ivey Publishing adds more
than 300 classroom-tested cases to its collection each year.
Primary Objective of Position:
The Publishing Coordinator is responsible for publishing high quality cases, teaching notes, and
supplemental materials which will include formatting and editing items according to standard
guidelines provided. Provide excellent customer service to authors and case writers. Work with
contracted editors in obtaining edited material in a timely and accurate fashion, and complete
edits as approved by authors. Oversee permissions requests from other publishers and from
authors.
Key Results Areas:
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Publish new cases, teaching notes, and supplemental materials as requested by editors and
authors, checking for compliance with current Ivey Publishing standard templates and
guidelines, for copyright issues, and for reproduction quality.
Conduct an initial appraisal of case submissions from authors and determine if they are in
an acceptable condition for review.
Complete case revisions as requested in a timely and accurate manner.
Coordinate the submissions of authors and become the primary contact point for providing
feedback as well as accepting and handling questions from authors.
Scan and embed graphics as necessary to publish cases, teaching notes and supplemental
materials.
Ensure that cases and teaching notes bear the applicable standard Ivey copyright
statement, and, if applicable, the accepted donor recognition statement and footnotes.
Produce the final version of new and revised cases in appropriate formats.
Ensure finished products are stored in appropriate directories and folders.
Provide training and guidance on the use of the standard template to other staff members.
Ensure records of case processing, including changes, are tracked on tracking sheets
provided.
Add new products to the database as requested by customer service/course materials
coordinators.
Order masters of cases, teaching notes, videos, etc. from suppliers as needed.
Maintain database of new electronic masters created for course materials, and upload in a
timely fashion.
Work closely with Ivey faculty, their assistants, and case writers to ensure proper releases
are obtained, and guidance is provided with regard to copyrighted references in cases, and
that cases are registered by faculty in a timely fashion.
Required Education, Experience, and Abilities:
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Undergraduate degree and two to three year’s related experience.
Advanced computer skills in Microsoft products.
Working knowledge of Adobe Acrobat.
Aptitude and desire to learn other computer-related skills and software as required.
Skillful in file and directory management.
A high degree of attention to quality and detail.
Excellent interpersonal skills to deal tactfully and effectively with faculty and staff.
Work well under pressure and with high volume of material (many cases are time sensitive).
Ability to prioritize work autonomously.
Excellent oral and written communication skills to work effectively with non-Ivey authors
(answering questions, composing correspondence, speaking with customers via telephone).
Excellent knowledge of grammar, spelling and language rules
Knowledge of copyright law is desirable.
This is a two-year renewable contract position with a competitive salary and a comprehensive
benefits package. Location: London, ON
Qualified candidates should forward their applications in confidence to hrresumes@ivey.ca by
April 9, 2014. Please include reference IP133 in subject line.