FLORIDA WING OPERATING INSTRUCTION 11-06
21 NOVEMBER 2011
Cadet Programs
ENCAMPMENT MANAGEMENT & OPERATIONS
Compliance with this instruction is mandatory. This operating instruction is designed to provide
continuity between wing encampments and serve as a source document for standard encampment
operating practices. Guidance provided through this instruction is derived from the applicable
CAP publication or Wing publication and is in accordance with CAPR 52-16 Para 9-1d.
TABLE OF CONENTS
CHAPTER 1 – GENERAL INFORMATION ........................................................................... 4
1-1. SCOPE ................................................................................................................................... 4
1-2. MISSION ................................................................................................................................ 4
1-3. TERMS .................................................................................................................................. 4
1-4. PUBLICATION CYCLE AND REVISIONS................................................................................... 5
1-5. ENCAMPMENT COMPLETION REQUIREMENTS ....................................................................... 5
1-6. UNIFORMS ............................................................................................................................ 5
1-7. WITHDRAWAL AND DISMISSAL ............................................................................................. 6
1-8. VEHICLES AND TRANSPORTATION ........................................................................................ 6
1-9. PROPERTY & EQUIPMENT ..................................................................................................... 7
1-10. WELFARE AND HYGIENE..................................................................................................... 7
1-11. REFLECTIONS ..................................................................................................................... 8
CHAPTER 2 – TRAINING OBJECTIVES, GOALS, AND TOOLS ...................................... 9
2-1. ENCAMPMENT GOALS ........................................................................................................... 9
2-2. ENCAMPMENT OBJECTIVES ................................................................................................... 9
2-3. TRAINING SYLLABUS ............................................................................................................ 9
2-4. EXCELLENCE/DISCREPANCY REPORTS (AETC FORM 341)................................................. 10
2-5. “IN-FLIGHT” DUTY ASSIGNMENTS ..................................................................................... 10
CHAPTER 3 – PRE-ENCAMPMENT PLANNING ............................................................... 12
3-1. SITE SELECTION CRITERIA .................................................................................................. 12
3-2. ENCAMPMENT COMMANDER .............................................................................................. 12
3-3. CADET COMMANDER .......................................................................................................... 12
3-4. TIMETABLE CHECKLIST ...................................................................................................... 13
3-5. NOTIFICATION .................................................................................................................... 13
3-6. APPLICATION ...................................................................................................................... 13
Supersedes: FLWG OI 09-2, 9 December 2009
Distribution: FLWG Website, Encampment Staff
OPR: CP
Approved By: FLWG/CC
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3-7. PRE-ENCAMPMENT STAFF TRAINING .................................................................................. 13
CHAPTER 4 – ORGANIZATION & STRUCTURE .............................................................. 14
4-1. UNITY OF COMMAND .......................................................................................................... 14
4-2. SPAN OF CONTROL .............................................................................................................. 14
4-3. SENIOR MEMBER ORGANIZATION ....................................................................................... 14
4-4. CADET ORGANIZATION ....................................................................................................... 15
4-5. SCALABILITY ...................................................................................................................... 15
4-6. ECHELON RESPONSIBILITIES ............................................................................................... 16
CHAPTER 5 – STAFF ASSIGNMENT & DUTY RESPONSIBILITIES ............................ 17
5-1. STAFF APPLICATION ........................................................................................................... 17
5-2. STAFF SELECTION ............................................................................................................... 17
5-3. ECCSS (ENCAMPMENT CADET STAFF SCHOOL) ................................................................ 17
5-4. SENIOR DUTY POSITIONS AND RESPONSIBILITIES ............................................................... 17
5-5. CADET DUTY POSITIONS AND RESPONSIBILITIES ................................................................ 21
5-6. CADET/SENIOR JOINT STAFF DESCRIPTIONS ....................................................................... 27
CHAPTER 6 – BUILDINGS AND FACILITIES .................................................................... 34
6-1. BUILDING INSPECTIONS (ACCEPTANCE/TURN-IN) .............................................................. 34
6-2. SLEEPING ASSIGNMENTS .................................................................................................... 34
6-3. LABELING ........................................................................................................................... 34
6-4. CLEANING, MAINTENANCE, AND UPKEEP ........................................................................... 34
6-5. BAGGAGE & PROPERTY STORAGE ...................................................................................... 34
6-6. UNOCCUPIED BEDS ............................................................................................................. 35
6-7. BUILDING CUSTODIAN ........................................................................................................ 35
CHAPTER 7 – STANDARDIZATION & EVALUATION .................................................... 36
7-1. PURPOSE ............................................................................................................................. 36
7-2. LIVING AREA STANDARDS .................................................................................................. 36
7-3. UNIFORM STANDARDS ........................................................................................................ 36
7-4. STANDARD INSPECTIONS .................................................................................................... 36
7-5. NO NOTICE INSPECTIONS .................................................................................................... 36
7-6. EVALUATOR RESPONSIBILITIES .......................................................................................... 37
7-7. STAFF COMPLIANCE ........................................................................................................... 37
CHAPTER 8 – FORMATIONS & COURTESIES ................................................................. 38
8-1. MOVEMENT OF PERSONNEL ................................................................................................ 38
8-2. STANDARD FORMATIONS .................................................................................................... 38
8-3. SMALL MARCHING UNITS ................................................................................................... 38
8-4. SALUTING AND NO SALUTE AREAS .................................................................................... 38
8-5. BUILDING SPECIFIC PROCEDURES ....................................................................................... 38
8-6. GENERAL CUSTOMS & COURTESIES ................................................................................... 39
CHAPTER 9 – MEALS .............................................................................................................. 40
9-1. BEHAVIOR .......................................................................................................................... 40
9-2. MEAL TIMES & FLOW ......................................................................................................... 40
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9-3. KITCHEN POLICE (KP) ........................................................................................................ 40
CHAPTER 10 – IN-PROCESSING/OUT-PROCESSING ..................................................... 41
10-1. IN-PROCESSING LINE ........................................................................................................ 41
10-2. PROPERTY SEARCH AND CONFISCATION ........................................................................... 41
10-3. RETURN OF CONFISCATED PROPERTY ............................................................................... 42
10-4. GRADUATION AND OUT-PROCESSING ............................................................................... 42
CHAPTER 11 – HONOR CODE & REVIEW BOARDS....................................................... 43
11-1. PURPOSE ........................................................................................................................... 43
11-2. CORE VALUES................................................................................................................... 43
11-3. EXPECTATIONS ................................................................................................................. 43
11-4. REVIEW BOARD APPOINTMENT ........................................................................................ 43
11-5. REVIEW BOARD MEMBERS ............................................................................................... 43
CHAPTER 12 – SAFETY .......................................................................................................... 44
12-1. OPERATIONAL RISK MANAGEMENT .................................................................................. 44
12-2. WINGMAN CONCEPT ......................................................................................................... 44
12-3. PREVENTION OF IMMINENT SITUATIONS ........................................................................... 45
12-4. REFLECTIVE MATERIAL & FLASHLIGHTS ......................................................................... 45
12-5. FIRE AND EVACUATION PLANS ......................................................................................... 45
12-6. FIRE DRILLS AND EMERGENCY PROCEDURE DRILLS ........................................................ 45
12-7. INITIAL MEMBER SAFETY BRIEFING ................................................................................. 45
CHAPTER 13 – HEALTH SERVICES .................................................................................... 46
13-1. LIMITATIONS .................................................................................................................... 46
13-2. RESPONSIBILITIES ............................................................................................................. 46
13-3. SCOPE OF CARE ................................................................................................................ 48
13-4. MANDATORY NOTIFICATION ............................................................................................ 48
Summary of Changes. This operating instruction includes additions, revisions, and corrections
in all chapters. All changes are indicated with grey shading over the changed area. Major
changes include: Clarification of “outdoor” and hat wear. Property & Equipment paragraph
divided for easier understanding. Organization & Structure updated cadet and senior duty
descriptions updated and consolidated to office function. Organization charts added and
clarified. Property confiscation procedure and chain of custody updated. TGV staff compliance
inspections added. All medical officer references updated to health services for CAPR
compliance. ENC/SE in-brief checklist added along with other safety program enhancements.
Health Services chapter revised in its entirety - complete review required.
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CHAPTER 1 – GENERAL INFORMATION
1-1. Scope. This instruction is Florida Wing Policy and compliance is mandatory. All personnel
participating in Florida Wing Encampments are governed by the policy prescribed in this
instruction. This instruction neither supplements nor supersedes any Civil Air Patrol regulation
or other official publication. The purpose of this instruction is to provide direct policy and
official guidance to personnel staffing Florida Wing Encampments.
1-2. Mission. The mission of Florida Wing Encampments is to provide cadets a positive training
environment that reinforces the core values of the Civil Air Patrol and the United States Air
Force through consistency and adherence to the standards of the Cadet Program. Through
interaction with peers, integrated teamwork, and direct mentorship from their leaders, cadets will
gain experiences that will form the foundation of their cadet career and serve them as young
adults. Physical and mental safety will be the first consideration of all members. All activities
will be conducted to the highest ethical and professional standards.
1-3. Terms. The below terms are described below to ensure all users of this instruction are
applying the same meaning and definitions uniformly.
a. Line Staff. Line staff includes all cadet staff in the positions of flight sergeant
(FLT/CCS), flight commander (FLT/CC), squadron first sergeant (CTS/CCF), and squadron
commander (CTS/CC or TSS/CC).
b. Squadron Staff. Squadron staff includes all flight commanders (FLT/CC), flight
sergeants (FLT/CCS), squadron commander (CTS/CC or TSS/CC), and the first sergeant
(CTS/CCF) for a cadet training squadron or training support squadron.
c. Flight Staff. Flight staff includes flight commander (FLT/CC) and flight sergeant
(FLT/CCS).
d. Group Staff. Group staff includes the Cadet Training Group Commander (CTG/CC;
Encampment Cadet Commander), cadet deputy commander (CTG/CD), cadet executive officer
(CTG/CCE), standardization and evaluation OIC (CTG/TGV), and the group superintendent
(CTG/CCC).
e. Senior Staff. The senior staff includes all senior members assigned a duty assignment
at the encampment. Seniors visiting the encampment or other guests are not included.
f. Cadet Staff. The cadet staff includes all cadet members assigned an official duty
assignment at the encampment as designated on the encampment cadet staff list.
g. Living Area. Living area refers to any area used by encampment attendees for
sleeping. Common terms include Barracks (Army), Dormitories (Air Force), quarters, lodging,
and billeting.
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h. TAC or TACO. This term refers to the TAC Officer. The TAC Officer is assigned to
a flight to serve as an adult presence for the flight. TAC’s are a critical component to
encampment and are the front line adult safety observers and a resource of experience and life
knowledge to cadet staff.
1-4. Publication Cycle and Revisions. This instruction will be published as a Florida Wing
Operating Instruction. Recommendations for changes to this publication shall be made to the
FLWG/DCP or through the FLWG CAC and in turn FLWG/DCP. The FLWG/DCP will review
and approve or deny the requested changes and route the instruction for FLWG/CC approval.
This instruction remains in effect until superseded or rescinded by the FLWG/CC.
1-5. Encampment Completion Requirements. CAPR 52-16 Paragraph 9-6c specifies
encampment graduation requirements. The encampment commander is the deciding authority to
award completion credit of encampment. To provide an objective standard for commanders to
determine completion status, the following standards shall be used.
a. Cadet Completion Requirements. For cadets to receive encampment credit they
must complete 80% of the required training as specified in "Encampments: Minimum Course
Content & Curriculum Overview" available at http://www.capmembers.com/encampment. The
Encampment Training Schedule should be used as a source document for determination of
categorization of training and encampment time. Training time not designated as required
training towards satisfying training requirements should not be counted for completion
determination.
b. Senior Completion Requirements. Seniors must contribute 32 hours of support as
specified in CAPR 52-16 Paragraph 5-8c(2) to receive encampment credit. This support may be
provided before, during, or after the encampment. The ENC/CC is the awarding authority for
encampment credit.
1-6. Uniforms. The uniform of the day will be worn by all personnel during the defined duty
day. Commanders may authorize wear of an alternate uniform if necessary for performance of
duty requirements. The physical fitness training uniform (PTU) shall be worn when another
CAP uniform is not prescribed for wear. Civilian attire will not be worn during encampment.
a. Headgear. Berets are not authorized at encampment. Functional hats/caps may be
worn if designated for the encampment. If distinctive hats/caps are used, all hats/caps will be
uniform and consistent wear standards will be published. Past encampment hats/caps are not
authorized unless functional position is the same and the style of the hat/cap remains the same.
Hats/caps will be worn unmodified, as designed, at all times (i.e. not "ranger rolled").
b. Physical Fitness Training Uniform (PTU). The PTU will consist of black athletic
shorts with no or limited markings and authorized CAP activity t-shirt. Hats will not be worn
with this uniform. During cold weather, black sweatpants or other athletic pants may be worn
and a black or CAP activity sweatshirt may be worn. Note: The intent of this policy is to
promote uniformity while also promoting CAP activities and participation. Appropriate clothing
for current weather conditions shall ultimately dictate what clothing is worn.
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1-7. Withdrawal and Dismissal. Any member leaving the encampment prior to graduation will
be classed as either a dismissal or withdrawal. Members shall complete the individual outprocessing requirements prior to their departure. Communication with parents or legal guardians
of cadets will be made only by the ENC/CC or the FLWG/DCP after notification of the ENC/CC
and may not be delegated.
a. Withdrawal. Withdrawal is the classification given to any person departing
encampment due to any medical, family emergency, or other reason beyond the control of the
member except disciplinary or conduct related reasons. Encampment credit will be awarded to
the member if the required standard for completion has been met as specified in paragraph 1-5 of
this instruction. Upon determination a member will not satisfy the graduation requirements, the
encampment commander or designee will notify the member. Members may elect to finish the
encampment understanding completion credit will not be awarded or the member may choose to
withdrawal. Members not meeting the completion standards due to limiting medical conditions
may not be permitted to stay if it is determined by the encampment commander that their
continued participation would put at risk any other participant or their medical needs create an
undue burden upon the health services staff.
b. Dismissal. Dismissal is the result of conduct on the part of any member that is
contrary to the interests of encampment, Florida Wing, Civil Air Patrol, or which harms the
standing of Civil Air Patrol in the eyes of the public. Members who are dismissed from
encampment will not receive encampment completion credit. The decision to dismiss a member
from encampment is solely the encampment commander’s. However, commanders should use
discretion and consult the FLWG/DCP, recommendation of the encampment honor board, and
other staff members prior to making a dismissal decision. The encampment commander will
notify the FLWG/DCP via phone immediately upon deciding to dismiss any member from
encampment. Additionally, the ENC/CC will provide a memorandum for record within 24 hours
after the dismissal to explain as necessary the situation that prompted the dismissal, attempted
corrective action, results of the corrective action, and ultimate deciding factors. As a minimum,
the dismissed member, the dismissed member’s squadron commander, and the FLWG/DCP will
be copied on all correspondence. If a dismissed cadet drove themselves to the encampment,
regardless of age, the cadet’s parents or legal guardian will be notified prior to the cadet’s
departure. CAP is not responsible for transportation from the activity after dismissal.
1-8. Vehicles and Transportation. CAP corporate vehicles or military owned and operated
vehicles will be the primary means of transporting all encampment participants. POV’s will be
used only when a corporate vehicle is not available or deemed impractical. At no time may a
cadet operate or ride in a POV unless the vehicle has been approved for use in accordance with
CAPR 77-1 and the ENC/CC or designee.
a. Vehicle Safety. All CAP drivers will receive a safety briefing covering operating
characteristics of 12 and 15 passenger vehicles prior to transporting any member at encampment.
The briefing will include roll tendencies, local area driving hazards, off limits to vehicle areas,
and any other items determined necessary by the safety officer and/or transportation officer.
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b. Mass Movement. CAP vehicles will not be “convoyed” at any time. When mass
movement of personnel is necessary, transportation will be provided “on demand.” Vans will be
loaded to authorized carrying capacity and then depart direct to destination.
1-9. Property & Equipment. All Florida Wing/Civil Air Patrol property shall be labeled clearly
as such prior to issue. Individual member property and equipment should be labeled with first
and last name as a minimum.
a. Lost and Found. The logistics section will maintain a lost and found section. Any
property found unattended, unlabeled, or otherwise determined out of place will be turned in to
logistics for processing. Logistics will ensure all items turned in to lost and found are accounted
for and returned to either the owner, designated storage location, or kept in lost and found.
b. Confiscated Property. Any cadet in possession of prohibited items during
inprocessing will have the prohibited items confiscated. The encampment staff will take
reasonable precautions to ensure confiscated property is secured safely and accounted for;
however, Florida Wing is not responsible for confiscated property brought to encampment
contrary to the encampment packing list.
c. Retrieval of Personal Property. Members retrieving property from lost and found
must be able to describe the item missing in enough detail that logistics personnel can ensure the
property is indeed the member’s property.
d. Unclaimed Property. Any property left unclaimed after the completion of
encampment will be kept for one week. If the property remains unclaimed beyond a week after
encampment completion the property may be disposed of. The FLWG/DCP, ENC/CC, or other
published encampment contact/designee should be contacted as soon as possible after
determining there is missing equipment.
1-10. Welfare and Hygiene. The health and welfare of all encampment participants is of the
highest priority at encampment. The following guidelines shall be used as a minimum.
a. Hydration. Commanders at all levels are responsible for ensuring member hydration
throughout encampment. Procedures shall be in place that ensures everyone at the encampment
is hydrating properly. Based on the encampment weather, hydration standards and goals shall be
published to all encampment participants.
b. Blister Checks. Flight TAC Officers are responsible for inspecting all cadet feet
every night. Cadets with blisters should be escorted to the encampment medical area for care.
This responsibility may not be delegated.
c. Trash. Trash will not be stored in any living area. Food items are not permitted in the
living area. Trash will be emptied every night prior to lights out from all living areas and prior to
securing any other facility when its use for the day is complete.
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d. Sleep. All participants shall receive as a minimum 6 ½ hours sleep per night. Cadets
(non-staff) shall receive, as a minimum, 7 hours sleep per night. Commanders at all levels of
encampment are responsible for ensuring their subordinates are in bed at lights out; including
encampment staff, cadet and senior.
e. Showers. All personnel will shower daily. The wear of shower shoes is required.
Encampment schedulers will ensure that enough time is provided for showers that every
participant receives at a minimum three minutes for showering and seven minutes for changing,
drying, etc. Especially at Winter Encampments, planners shall emphasize the importance of
participants fully drying off before leaving the shower facilities and going outside.
1-11. Reflections. Reflections is the time designated in the evening prior to lights out for
encampment personnel to speak with a chaplain individually or in a group format about the day.
Reflections is a chance for personnel who may be experiencing stress or a difficult time adjusting
to encampment to relax and discuss their day and the events in the day. Cadets will not be
prevented from attending Reflections when it is offered and will not be punished for attending
instead of performing another encampment function. The ultimate goal for reflections is to help
struggling personnel realize that encampment is an achievable feat and then help the individual
make it to the end of encampment and graduate. This time will be led by the Chaplain or
Commandant of Cadets. It is not a religious service, however, cadets with spiritual needs may
speak with the Chaplain at this time.
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CHAPTER 2 – TRAINING OBJECTIVES, GOALS, AND TOOLS
2-1. Encampment Goals (per CAPR 52-16 para 9-1a). Encampments are designed to provide
CAP members the opportunity to: apply knowledge gained in the cadet and senior programs to
practical situations, develop a greater understanding of CAP and Air Force missions and
capabilities, develop their leadership potential, enhance their interpersonal skills, develop timemanagement skills, develop a spirit of teamwork, inspire a sense of discipline, learn how to
overcome challenges and succeed, enhance their local unit’s Cadet Program, aid in retention and
motivation, and receive an introduction to the military.
2-2. Encampment Objectives. Training curriculum will be tailored to ensure these objectives
are achieved within the timeframe of encampment:
a. Safely complete all training activities and finish the encampment with no reportable
injuries. Minor injuries (i.e. cuts, scrapes, etc) are inevitable, however, it is every member’s
responsibility to exercise good judgment and make every reasonable attempt to avoid injury.
b. Cadets will be able to recite all specified memorization items in the Cadet Handbook
without error. Items under this category may include topics such as chain of command, rank
insignia, USAF and CAP core values.
c. Have a post test encampment average grade of 85% or higher and no knowledge test
scores below 70%.
d. Provide engaging activities and training that promote an active and healthy lifestyle
where all members participate and experience a physical success.
e. Ensure all cadets identify personal short term and long term goals for themselves as
cadets by the end of encampment that can be recorded and taken back to their squadrons.
f. Teach drill and ceremonies to the Wright Brothers Award proficiency and knowledge
levels while ensuring myths and incorrect practices are actively identified, addressed, and
corrected.
g. Collect meaningful feedback from cadets prior to the end of encampment to identify
immediately areas needing improvement and those areas that were thought to be productive,
educational, and fun.
2-3. Training Syllabus. A training syllabus will be prepared that covers all unallocated time
(i.e. “flight time”). The purpose of this syllabus is to ensure encampment training objectives are
met and that the flight staff have a training plan. As a minimum, the following will be included
on the syllabus: task item to be taught, recommended time per item, and the standard to which
the task will be evaluated. Flight time may be controlled at the group, squadron, or flight level,
however, unless the training is group directed, the next higher command must approve the plan.
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2-4. Excellence/Discrepancy Reports (AETC Form 341). The AETC Form 341 is a
multipurpose training tool available to record the performance of cadets. All cadets, including
cadet staff, will carry on their person at all times three completed AETC Form 341’s. Any staff
member may solicit an AETC Form 341 from a cadet at any time for either outstanding
performance or to document a deficiency in training. All AETC Form 341’s will be turned in to
designated collection points. The group superintendent will ensure the forms are disseminated to
the squadron first sergeants at least twice a day and prior to the start of the nightly staff brief.
Squadron staff should use the forms to identify weaknesses and help focus training on areas
where deficiencies in performance are noted. Additional uses for the form may be authorized by
commanders.
2-5. “In-Flight” Duty Assignments. Cadets shall be given the opportunity to contribute to their
flight. These jobs are listed as suggested duties. Additional duties may be created and the jobs
listed below may be modified. The intent of this requirement is to ensure cadets are given
responsibility and the chance to excel. Duties may be rotated daily or kept for the duration of
encampment. Duties should be assigned to cadets in the flight to task those who may not be as
challenged because of a higher level of maturity, age, or general CAP experience.
a. Academic Monitor. This should be a cadet with a strong grasp of the required
knowledge items from the cadet handbook. The academic monitor will help cadets in the flight
study and learn the required knowledge. This cadet is also responsible for helping cadets
struggling with memorization work.
b. Hydration Monitor. The hydration monitor will keep track of cadets’ water intake
and ensure that everyone in the flight is drinking water and that the flights water cooler is kept
full. Cadets in the flight should check in with the hydration monitor every time they refill their
canteens or water carrier. At any time during the day the encampment staff can determine
exactly how much water an individual has drank.
c. Element Leaders. Element leaders are traditional leadership positions within the
flight. Assigning element leaders will ensure flight sergeants are not overwhelmed and will
allow flight staff to take advantage of the experience and knowledge of cadets in the flight while
giving them time to focus on other cadets that may be struggling. Element leader responsibilities
include ensuring all members of the elements have their displays (bed, uniforms, etc) prepared
for inspection, helping identify cadets with potential medical issues, serving as a mentor and role
model, and being a cadet in the flight that younger, less experienced cadets can talk with to help
them adjust to encampment.
d. Flight Guide. A flight guide may be designated and should serve as an assistant flight
sergeant. This cadet can form the flight in the absence of the flight sergeant, can be held
responsible for the flights actions if the flight sergeant is not present, and can be a challenging
position for an experienced cadet just completing their first encampment. This cadet is not a
staff cadet and has no special privileges; however, flight staff should take advantage of the
experience members in the flight bring to encampment.
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e. Uniform Monitor. Any cadet in the flight with a well above average uniform
appearance should be considered for this position. The uniform monitor will help the members
of the flight with uniform preparation and uniform wear. This includes mentoring cadets to
achieve correct insignia placement, and passing of general wear techniques.
f. Shoe Aligner. A simple job for less experienced or younger cadets that still keeps the
person involved, shoe aligner ensures all shoes are displayed under the bed properly and always
kept ready for inspection. This cadet should be “tweaking” shoe placement, not completely
reorganizing another cadets shoes.
g. Display Monitor. This cadet will ensure all displays are set to meet inspections
standards. Attention to detail is critical for this position and this cadet should quickly be able to
become the flights expert on inspectable items.
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CHAPTER 3 – PRE-ENCAMPMENT PLANNING
3-1. Site Selection Criteria. The encampment location is the result of two competing interests.
First is a the desire to hold an encampment at an active, Air Force installation, or other military
installation, and the second is the availability of facilities that can accommodate encampment.
Facility availability is normally the most difficult task to satisfy. The following questions should
be answered when searching for an encampment site:
a. Sleeping Quarters. How many beds total? How many beds on each floor? How
many buildings? Are there linens and pillows available? Are the buildings heated/air
conditioned? Is there a separate staff building?
b. Restrooms/Showers. Are the restrooms and showers in the same building as the
sleeping quarters or different buildings? How many stalls? How many showers? Are showers
separated or communal?
c. Academic and Support Facilities. Are there classrooms available? Are there
auditoriums that can seat the entire encampment? Is there computer and technology support
setup? Are there projectors in the rooms? Are there rooms for staff offices?
d. Dining Facilities. Is there a dining facility available? How are meals charged (i.e. a
la carte, buffet, etc)? How many people can be seated at a time? Can encampment contract for
catering? Can encampment use its own food staff? Will the facility accommodate a banquet?
e. Miscellaneous. How much of the facility is lighted at night? Is there an adequate area
for physical fitness training? Is there a parade field or other suitable site for a parade (pass in
review)? What local area resources are available for activities (confidence course, rappel tower,
orientation flights, simulators, etc.)?
f. Costs. How much do buildings cost to use? How much do local activities cost
(confidence course, etc)? Are there other expenses? Is there a deposit required? Any other
expenses?
3-2. Encampment Commander. Selection of a qualified encampment commander is critical to
the success of the encampment. Selection should be made based on some of the following areas:
CAP experience, professional experience, encampment specific experience, cadet programs
experience. The FLWG/DCP shall review all applications to provide the best recommendation
to the FLWG/CC for encampment commander selection. The ENC/CC should be selected as far
in advance as possible to provide the maximum amount of time possible for planning.
3-3. Cadet Commander. The ENC/CC shall review all cadet commander applications with the
FLWG/DCP and any other senior cadet programs advisor designated by either the FLWG/DCP
or ENC/CC. Cadet applicants should show significant past experience at encampments and
possess a strong CAP background. Applications should, as a minimum, include a resume and
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goals based essay for encampment. Letters of recommendation may be submitted, however, are
not required.
3-4. Timetable Checklist. The ENC/CC shall ensure timeline events are conducted on time and
that all involved parties are coordinated with in the specified time frame. The master task
planning guide shall be used to ensure all pre encampment planning tasks are completed.
3-5. Notification. The ENC/CC is responsible for ensuring all FLWG units receive notification
of encampment dates, application procedures, deadlines, and general information notices. This
responsibility will become the responsibility of the ENC/PA once the encampment staff is
selected. Keeping all wing members current on encampment news is critical to the
encampment’s success and bringing back members in the future. The Florida Wing Cadet
Programs website (http://www.flcadet.com) will be the official source for all encampment news
and information.
3-6. Application. Staff applications will be submitted by all applicants for all positions. All
applications received by the deadline will be reviewed. The ENC/CC shall determine the
application deadlines for all levels of applicants (cadet, staff, command staff, etc). Extensions to
the deadline should be avoided unless extenuating circumstances exist. There should be at least
a two week application period to ensure notification is received by all eligible members. The
application process will be defined by the ENC/CC and posted as soon as possible for all
interested members to review.
3-7. Pre-Encampment Staff Training. Commanders are encouraged to provide training time
prior to the encampment start date for the staff to gather and conduct preparatory work. This
training time should be used to provide training such as first aid, CPR, required staff training,
operating instruction review, encampment mission briefing, and other topics pertinent to the
encampment's success. It should be accepted that not all encampment staff will be able to make
the training provided. Commanders must provide an alternative training opportunity, either via
an online source or in person at the encampment, for staff not present at the pre-encampment
training to cover the topics presented.
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CHAPTER 4 – ORGANIZATION & STRUCTURE
4-1. Unity of Command. To ensure effective communication it is essential that every person
have only one boss. Reporting to multiple people causes conflict and disrupts the flow of official
communication. The most challenging aspect at encampment of ensuring this principle is met is
the relationship of senior and cadet staff member interaction. Encampments have two distinct,
parallel chains of command – the senior chain of command and the cadet chain of command.
The only cadet that reports directly to a senior is the cadet commander. With this exception,
cadets report to cadets, seniors report to seniors.
a. Cadet – Senior Counterparts. Some duty positions exist as both a cadet staff and
senior staff duty assignment. Some examples of this are administration, public affairs, and
logistics. In these positions, the members assigned to these functions are counterparts with equal
responsibility in taskings assigned to their specific function, unless specifically noted otherwise.
Seniors should serve as mentors to cadets and cadets should serve as mentors to seniors with
each helping the other in areas where a lack of knowledge or experience exists. The intention of
this arrangement does not relieve the senior member of senior specific duties and all members
will maintain professionalism in all actions. Support functions are assigned to an “office” not an
individual. For example, “logistics” is responsible for issuing canteens, not specifically the cadet
or senior logistics officer.
b. First Sergeants and Superintendents. These senior enlisted advisor positions are not
a part of any cadets’ chain of command. They serve to execute special programs of the
commander they support and additional duties that may be assigned. Cadets assigned in these
duties shall not be used in a command or direct leadership role at encampment.
4-2. Span of Control. The encampment will be organized so that no person is presented a
situation in which they will become overwhelmed in supervisory responsibilities. Span of
control norms are three to five, and one to seven maximum. Sections should be deconsolidated
or consolidated based upon determined need of the encampment and number of cadets attending.
4-3. Senior Member Organization (Suggested).
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4-4. Cadet Organization (Suggested).
a. Cadet Training Group Organization (CTG)
b. Cadet Training Squadron Organization (CTS)
c. Training Support Squadron Organization (TSS)
4-5. Scalability. The encampment structure in a planning environment is a scalable organization
that should be tailored to the location of the encampment and to the expected number of
participants. Commanders shall evaluate how many cadet participants are expected and build an
encampment structure that supports that mission. Organizations that are not tailored result in too
much staff and support or too little; both situations creating problems for the encampment.
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4-6. Echelon Responsibilities. Each level of organization (group, squadron, flight, element,
section, etc) has inherent responsibilities. Commanders at each level shall ensure that their
organization satisfies its specific responsibilities. Duplication at multiple levels should be
avoided. Florida Wing encampments will be based upon a group structure to eliminate excessive
“overhead” staffing.
a. Group. Cadet Training Groups will use the symbol “CTG” for organizational
designation. The purpose of the group is to provide oversight and management to all subordinate
units. The group is responsible for setting the training goals for encampment and ensuring the
goals are being achieved through an aggressive standardization and evaluations program. The
CTG/CC is the “encampment cadet commander” and reports directly to the commandant of
cadets (ENC/CW).
b. Squadron. Encampment squadrons are the mid-level management unit of cadet
personnel. Squadrons will provide direct guidance to flights and ensure that each flight is
achieving its specific training objectives. There are two types of squadrons: cadet training
squadrons (CTS) and a training support squadron (TSS).
(1) Cadet Training Squadron. Cadet Training Squadrons will use the symbol
“CTS” for organizational designation. The primary purpose of the CTS is to evaluate the flight
staff and ensure the encampment training goals are being achieved by the flights.
(2) Training Support Squadron. The Training Support Squadron will use the
symbol “TSS” for organizational designation. The mission of the TSS is to provide a single unit
responsible for all training support functions at encampment while simultaneously offering more
cadets an opportunity in a leadership role during encampment. First Sergeant duties for the TSS
will be performed by the CTG/CCC.
c. Flight. The flight is the basic unit for encampment. Flights will use the symbol FLT
prefixed with the flight letter (ex. AFLT). Flights under the TSS will have a functional
designation (ex. Mission Support Flight – MSF). Flights should have a flight commander and
flight sergeant. An assistant flight sergeant may be appointed. The purpose of the flight is to
provide the organizational element in which encampment training is administered. Flight staff
will provide nearly all training in customs, courtesies, drill, and ceremonies as well as be the
always present staff member to assist cadets in meeting CAP and encampment standards. Cadets
will be assigned to the same flight for the duration of encampment. The flight is the unit cadets
will work with in all their team building problems and is the group of cadets whom a common
core of experience will be built from. Flight staff must ensure their flight is always on time in
accordance with the encampment schedule and that its cadets are always performing to
standards.
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CHAPTER 5 – STAFF ASSIGNMENT & DUTY RESPONSIBILITIES
5-1. Staff Application. Encampment command staff should determine required components of
an application and publish the application requirements in a timely manner. Applicants should
be provided at least 14 days to submit an application where practical. Possible parts to an
application may include CAP resume, professional resume, essay, essay questions, phone
interview or e-mail interview, letters of recommendation or reference, and FLWG ECCSS
results.
5-2. Staff Selection. All applications for encampment staff shall be reviewed and objectively
evaluated. The encampment commander retains ultimate authority for staffing personnel at
encampment. The encampment command staff should provide feedback and assist in the staff
selection process. Personnel are staffed because the encampment has a need for that staff billet
to be filled. Positions not needed or excessive assistant positions will not be staffed.
5-3. ECCSS (Encampment Cadet Staff School). ECCSS is a wing hosted school provided to
cadets who want to serve on encampment staff. Cadets applying for staff should attend ECCSS
to receive encampment specific duty assignment training and to be evaluated for a slot as an
encampment cadet staff member. ECCSS provides a structured tool to measure objectively
cadets applying for staff. The ENC/CC has final authority to appoint members to encampment
staff and attendance of ECCSS is not a guarantee that selection to encampment staff will be
made. All cadets applying for staff are highly encouraged to attend.
5-4. Senior Duty Positions and Responsibilities. Any position prefaced with “ENC”
organizational identifier indicates the position is a senior member position. Cadet duty positions
are prefaced with the organization identifier (i.e. CTG). Support function positions are listed
without an associated organization. These functions are combined cadet and senior duties.
Seniors in the duty will use ENC and cadets will use their associated unit for identification.
a. Encampment Commander (ENC/CC). The encampment commander is responsible
for the overall administration, operation, and training program of the encampment. Furthermore,
actions of all CAP personnel attending the encampment and their compliance with CAP
directives and instructions issued by the installation commander are the encampment
commander’s responsibility. Responsibilities include:
(1) Become thoroughly familiar with the Florida Wing Operating Instruction for
Encampment Management & Operations.
(2) Serve as the deciding authority for awarding of encampment completion credit
to all encampment participants, including withdrawn members, in accordance with this
instruction (para 1-5) and CAPR 52-16.
(3) Ensure a fair and functional application process is applied for all members and
serve as final approval authority for staff selection.
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(4) Determine facilities usage plan by assigning buildings for specific functions
(i.e. sleeping, logistics, health services, etc) at the location to be used. Additionally, ensure plans
are in place prior to facility use that will ensure the facilities are regularly inspected, maintained,
cleaned, and upon completion of the activity, turned in to the providing agency without
discrepancy. The motto “leave it better than we found it” should be adopted fully.
(5) Set specific training objectives, determine site specific activities that will
contribute to encampment training requirements, and ensure the training plan for the
encampment will satisfy CAPR 52-16 encampment requirements.
(6) Review all proposed training activities and ensures the recommendations of
the safety officer are considered and/or implemented as necessary. The ENC/CC must ensure
safety of all participating personnel will be maintained before any activity is conducted.
(7) Establish effective channels of communication at least 90 days in advance of
the encampment and ensure that all staff personnel are briefed on available resources, understand
communication channels, and are familiar with the encampment chain of command. Resources
include e-mail lists, websites, phone, instant messaging, and other social media.
(8) Complete the “Encampment Commander’s Checklist.”
(9) The ENC/CC will submit an after action report to the FLWG/DCP within 45
days after the end of encampment.
(10) Ensure a plan to compile all encampment documents, files, and other
publications is affected and submit the collected materials to the FLWG/DCP for archival.
(11) Publish a tentative schedule for the entire encampment period no later than
60 days from the start of the activity. Additional revisions should be sent as events are
confirmed and as changes become necessary. Early planning is essential to securing military
support for activities during encampment.
b. Deputy Commander (ENC/CD). The encampment deputy commander is the second
in command of the encampment and serves as an advisor and assistant to the ENC/CC as well as
manager of the commander’s support staff. The deputy commander may be delegated any duties
of the commander and may aid in planning, staff selection, and overall encampment
administration. The ENC/CD reports to the ENC/CC. Additional duties include:
(1) Provide oversight to all encampment committees on behalf of the ENC/CC.
(2) Coordinate dining in arrangements (seating arrangements, materials, costs,
etc), review script, and ensure guest speaker arrangements are made.
(3) Manage the encampment commander’s support staff. Ensure all support staff
understand their duties and serve as a “job control” maintaining the status of all assigned projects
and taskings.
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(4) Review and approve the public affairs daily newsletter. Review should
include accuracy of information and include only releasable information presented in good taste
reflecting a positive image of encampment and CAP.
(5) Collect the sleeping assignment/bunk number information for all senior staff.
Forward this information to administration for record keeping. Upon notification by any senior
staff person of a new bed assignment, ensure this information is passed to administration. Note:
ENC/DA is responsible for maintaining the bed locator list, however, initial assignment and
changes are approved by and recorded by ENC/CD.
c. Commandant of Cadets (ENC/CW). The Commandant of Cadets implements,
controls, and evaluates training activities for the cadets. The commandant reports to the
ENC/CC. The commandant assists with the implementation of the encampment curriculum
prescribed in this instruction and CAPR 52-16. The ENC/CW reports to the ENC/CC.
Responsibilities include:
(1) Provide guidance and oversight to TAC officers (may be delegated to a Chief
TAC Officer).
(2) Mentor the cadet staff and serve as a sounding board for cadets. The
commandant will maintain an open door policy for all cadet staff and will be available as needed
to ask questions and provide feedback.
(3) Coordinate with the encampment staff for the preparation of the Encampment
Training Guide and submit to ENC/CC for final approval.
(4) Review the encampment training plan and ensure it satisfies encampment
objectives and regulatory requirements. Provide input on training and activity opportunities to
the ENC/CC.
(5) Help lead guided discussions with the cadet staff to help the staff discover
potential problems, and solutions, to encampment challenges. The cadet staff must be allowed to
recognize problems, create, and implement a solution. However, the Commandant should ask
questions that will prompt the discussion of the problem or aid in its identification.
d. Chaplain (ENC/HC). The encampment chaplain’s primary duty during encampment
is to monitor encampment morale and advise the encampment commander on the emotional
welfare of participants. Responsibilities include:
(1) Be available for counseling for any individual at encampment who requests it
or is directed to the chaplain by encampment staff.
(2) Provide an opportunity for formal prayer and worship during encampment
where feasible for members seeking religious service.
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(3) Conduct “Reflections” time for encampment personnel prior to lights out.
Note: Reflections is not a religious service but an opportunity for members to unwind and
discuss in a relaxed environment the stressors of encampment. (Ref para 1-11)
e. Chief TAC Officer (ENC/CWT). The Chief TAC should be filled by an experienced
TAC officer with extensive encampment and cadet programs experience. The chief TAC must
be able to mentor TAC officers in their duties and help define how to perform effectively.
Responsibilities include:
(1) Provide initial TAC officer briefing to all TAC officers to define encampment
standards and expectations. Address with all TACs “how involved” to be as a TAC and provide
some insight to help new seniors gauge their involvement with their flight.
(2) Conduct briefings as needed to ensure TAC officers are informed of
encampment schedule changes and other modifications to the training plan. In the absence of the
ENC/CW the chief TAC should perform those duties until the ENC/CW becomes available.
(3) Advise the ENC/CW of TAC performance and any issues observed by the
TAC officers throughout the encampment. Information should be evaluated and provided to the
commandant through recommendations to policy or procedure change.
f. TAC Officer (ENC/CWTx). The flight letter will be used in place of “x” for
functional symbol (i.e. ENC/CWTE is the TAC for Echo Flight). The TAC (Teach, Advise,
Council) Officer is a critical duty position and the most directly involved senior member position
with cadet training at encampment. Responsibilities include:
(1) Serve as the adult mentor for the cadet staff assigned to the flight.
(2) Provide guidance to the cadet staff as requested or determined necessary.
Remember, praise in public, correct in private; do not undermine the authority of cadet staff by
correcting the cadet staff in front of cadets unless a safety or cadet protection issue exists.
(3) Monitor the welfare of the cadets in the flight, including the cadet staff.
Conduct blister checks every night on all cadets. Ensure the cadet flight staff is getting adequate
rest at night and that all cadets have the necessary items to maintain a healthy encampment
experience.
(4) Obtain a CAP drivers license prior to the start of encampment.
(5) Review the TAC Officer Handbook prior to encampment.
g. Finance Officer (ENC/FM). The encampment finance officer will account for all
participant fees, all encampment expenditures, and ensure all monies are properly accounted for
before, during, and after the encampment. This position may be combined with the
administration section; however, ENC/FM will remain a senior only function. Responsibilities
include:
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(1) Obtain ENC/CD and ENC/CC approval for all encampment paid expenses.
Note: Any purchases made without ENC/CC approval and not on the approved encampment
credit card and/or not preapproved on the encampment budget will not be reimbursed.
(2) Account for all activity fees paid, ensure all participants have paid the correct
activity fee, and actively collect any monies due to encampment.
(3) Provide a list to the ENC/CD from day two of encampment until graduation
with members who have not paid. After graduation, submit a list of members owing money to
encampment to the ENC/DA, ENC/CD, ENC/CC, and FLWG/DCP. Note: members who have
not paid their encampment fee or who have other outstanding debt or property issue will not be
given encampment graduation credit nor issued a graduation certificate.
(4) Update the encampment master budget worksheet. Verify expenditures and
income for the encampment are as projected in pre-encampment planning. Provide information
to the ENC/CD detailing any discrepancies or unexpected variances in the budget.
5-5. Cadet Duty Positions and Responsibilities. The following positions are all cadet duty
assignments. The prefaced organizational identifier indicates a cadet position (i.e. CTG). Senior
duty positions are prefaced by “ENC.”
a. Cadet Group Commander/Cadet Commander (CTG/CC). The cadet group
commander is the encampment cadet commander. The CTG/CC reports to the commandant of
cadets (ENC/CW). Responsibilities include:
(1) Review all cadet staff applications and select the cadet staff for encampment.
Note: the staff selection list will be submitted to the ENC/CW for approval.
(2) Actively participate in the scheduling dialog for encampment. Provide input
to the training schedule, activities, training opportunities, and other items as they arise.
(3) Review all encampment publications and provide recommendations for
changes to the ENC/CW. All recommendations for changes to published policy require an
explanation that details the reason the current policy is ineffective, the proposed change, and why
the change will be more beneficial to encampment.
(4) Exercise cadet communication channels to encourage maximum participation
at all levels of the cadet program at encampment (publicity). This includes encampment flyers
and handouts, website updates as practical and other venues where the encampment mission can
be publicized.
(5) Ensure all members of the cadet staff understand their duties and
responsibilities as described in this instruction and any other applicable regulation or policy.
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(6) Provide training opportunities (in person, electronic, telephone, etc) to the
staff to help them prepare for their duties.
(7) Delegate requirements to cadet staff and ensure tasks are completed. The
cadet staff should be tasked prior to encampment. Planning shall occur prior to the encampment.
(8) Lead all encampment formations. When a parade is held for graduation, lead
the parade in pass in review.
(9) Review all leadership feedback and cadet progression evaluations for all Phase
IV staff cadets and provide counseling and feedback to those cadets face to face.
(10) Brief the cadet staff on the encampment schedule and identify any special
interests or concerns. The encampment schedule is a complex project and must be kept on track
or required training may not be completed. Schedule changes must be coordinated through
ENC/CW and the encampment operations section (ENC/DO ~ CTG/DO).
b. Cadet Deputy Commander (CTG/CD).
Responsibilities include:
The CTG/CD reports to the CTG/CC.
(1) Work with the encampment curriculum development section and operations
section to ensure all required components of the encampment curriculum are accounted for in the
schedule through class or activity.
(2) Coordinate, review, and approve CTG/TGV inspection standards and ensure
the CTG/TGV staff complies with the requirements of this instruction (Ref Ch 7).
(3) Manage the encampment awards program. Ensure the award criteria are
established and published to all encampment personnel. Publish deadlines for submission and
grade awards packages based on the established criteria.
(4) Perform duties as assigned by the CTG/CC.
c. Cadet Executive Officer (CTG/CCE). The CTG/CCE reports to the CTG/CC and is
responsible for coordination of command staff directives. Note: The cadet executive officer
(often referred to as an “Exec”) will serve in a traditional Air Force role
(http://www.afmentor.com/mentor/execguide-intro.html). Duties include:
(1) Serve as the cadet escort for distinguished visitors by providing information,
directions, tours, and explanation of cadet activities.
(2) Manage special programs of the CTG/CC as delegated.
(3) Ensure coordination and routing is accomplished for all administrative actions
as directed in this instruction or other applicable regulations or publications.
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(4) Create duty schedules for encampment. This includes CQ (Charge of
Quarters) and KP (Kitchen Police) duty schedules as well as the daily "duty" flights. The
schedule must designate at least the unit of responsibility. The CTG/CCE may, at their
discretion, schedule the individuals to each duty.
(5) Manage the cadet officer feedback program. Track leadership feedback
provided to all officers and maintains a copy of feedback given for each cadet. This feedback
will be stored electronically for after encampment reference. Additionally, ensure each cadet
receives a copy of their performance feedback prior to graduation. Note: The CTG/CCE does not
conduct the feedback but merely track the required feedback was given and copies are retained
in accordance with this instruction.
d. Cadet Group Superintendent (CTG/CCC). The CTG/CCC reports to the CTG/CC.
The CTG/CCC is the enlisted leader at the group level. This cadet must provide leadership and
management in organizing and training personnel to most effectively meet the encampment
mission. The CTG/CCC may recommend or initiate actions to improve organizational
effectiveness and efficiency. Responsibilities include:
(1) Serve as a subject matter expert to flight and squadron staff in areas of drill
and ceremonies, uniform wear, and customs and courtesies.
(2) Conduct leadership feedback with squadron first sergeants. All first sergeants
should receive daily verbal feedback and at least two written feedbacks.
(3) Provide training opportunities for an encampment color guard, flight guides,
and squadron guides. Ensure the encampment color guard is trained for the pass in review. Due
to the short nature of encampment, cadets with prior color guard experience should be utilized.
(4) Give the CTG/CC a different perspective on command decisions and serve as
an alternate perspective.
(5) Assume the duties and responsibilities of first sergeant for the training support
squadron.
(6) Collect the sleeping assignment/bunk number for the entire cadet staff. This
information will be turned into administration for record keeping. Upon notification by any
cadet staff member of a change in bed assignment, forward the new bed location to
administration. Note: TSS/DA are responsible for maintaining the bed locator list, however,
initial assignment and changes are approved by and recorded by CTG/CCC.
e. Cadet Training Squadron Commander (CTS/CC). Squadron commanders report to
the CTG/CC. CTS/CC’s are responsible for ensuring their flights conduct training in accordance
with the encampment training syllabus and that all flight time is used correctly. Primary duties
include:
(1) Verify all flights are meeting the daily encampment training objectives.
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(2) Identify flight staff members experiencing difficulty and provide assistance to
those individuals. Helping set goals for the staff is critical to their self improvement.
(3) Ensure all flights are on time to all activities or other appointments.
(4) Provide daily verbal performance feedback and conduct written leadership
feedback on each flight commander twice throughout encampment.
(5) Ensure goals are set and evaluated daily. If goals are missed, identify why and
determine a means of correcting.
(6) Review all AETC Form 341’s collected from the squadron with the CTS/CCF.
f. Cadet Training Support Squadron Commander (TSS/CC). The TSS/CC reports
directly to the CTG/CC. The TSS/CC is the cadet focal point for encampment support services
requests and is the manager of all support functions. Note: The TSS/CC will work closely with
the ENC/CD on support matters. Responsibilities include:
(1) Task the appropriate flight and section to each support need daily.
requests for support must be evaluated and assigned.
All
(2) Identify ways to better support the encampment and account for encampment
services.
(3) Conduct at least two leadership feedbacks on all TSS Phase III cadets.
g. Cadet First Sergeant (CTS/CCF). CTS/CCF’s report directly to their squadron
commander and are not in the chain of command. First sergeants serve as a link between
commander’s and the enlisted force. Encampment first sergeants shall be vigilant in their
monitoring of cadet welfare and shall notify their CTS/CC anytime a situation that could
compromise cadets’ wellbeing is discovered. CTS/CCF’s shall not be placed in charge of any
encampment unit. Additional duties include:
(1) Collect all AETC Form 341’s taken from squadron personnel and provide
insight and recommendations to the CTS/CC to help correct the deficiencies.
(2) Observe all squadron flight sergeants and provide verbal feedback daily to
each. Help the flight sergeants in weak areas and assist in setting daily goals to rapidly improve
their ability to perform as a flight sergeant and Cadet NCO.
(3) Serve as the first line disciplinarian to cadets displaying poor behavior or
attitude at encampment. CTS/CCF should attempt to determine what is motivating the cadet to
act in that particular manner and then help the cadet work through the difficulty. ENC/CWT or
ENC/CW may be asked to assist in counseling or serve as an observer as needed.
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(4) Provide a knowledge base for flight staff to draw upon in all cadet areas (i.e.
drill, uniforms, feedback, etc).
(5) Collect from flight staff the listing of cadets and their assigned sleeping
location (bunk number). This data will be turned into administration for record keeping.
Approve changes of sleeping location / bunk assignment and ensure administration is notified of
the change. Note: TSS/DA are responsible for maintaining the bed locator list, however, initial
assignment and changes are approved by and recorded by ENC/CD.
(6) Additional duties may be assigned by the CTS/CC.
h. Cadet Flight Commander (FLT/CC). The flight commander reports to their
assigned squadron commander. FLT/CC’s hold one of the most critical staff duties during
encampment. The FLT/CC is ultimately responsible for the actions of all flight personnel and
for ensuring the flight satisfies all training requirements and objectives. The FLT/CC must foster
teamwork and cohesiveness within the flight. Duties include:
(1) Prepare detailed training plans for the flight to execute that ensure the
encampment training syllabus objectives are met.
(2) Teach all flight led classes and provide “refresher” lessons during
encampment as needed. The FLT/CC shall teach all drill and ceremonies lessons. The
FLT/CCS may be used to assist in teaching.
(3) Maintain 100% accountability of all flight personnel 100% of the time.
(4) Ensure the flight complies with the encampment training schedule.
(5) Coordinate with the FLT/CCS to assign in flight duty assignments (ref para 25). Take advantage of experienced cadets within the flight.
(6) Inspect the flight to ensure standardization and evaluation compliance for
standard and no notice inspection readiness.
(7) Provide guidance and direct feedback to the flight sergeant; the mentality of
“train your replacement” should be embraced by all flight commanders.
i. Cadet Training Support Flight Commander (TSF/CC). Reports to the TSS/CC.
The TSF/CC provides oversight and leadership to the administration, public affairs, and plans
and programs sections of the TSS. Duties include:
(1) Ensure that all taskings received from the TSS/CC are assigned to the
appropriate section and completed on time.
(2) Assist assigned sections as needed when workload exceeds a sections
capability.
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(3) Serve as a subject matter expert for the duty areas responsible for. The
TSF/CC must be able to train the personnel in all sections overseen.
(4) Provide at least two leadership and performance feedbacks to all personnel in
the flight.
(5) Maintain 100% accountability on all personnel 100% of the time.
j. Cadet Mission Support Flight Commander (MSF/CC). Reports to the TSS/CC.
The MSF/CC provides oversight and leadership to the communications, logistics, health services,
and food services sections of the TSS. Duties include:
(1) Ensures that all taskings received from the TSS/CC are assigned to the
appropriate section and completed on time.
(2) Assist assigned sections as needed when workload exceeds a sections
capability.
(3) Serve as a subject matter expert for the duty areas responsible for. The
MSF/CC must be able to train the personnel in all sections overseen.
(4) Provide at least two leadership and performance feedbacks to all personnel in
the flight.
(5) Maintain 100% accountability on all personnel 100% of the time.
k. Cadet Flight Sergeant (FLT/CCS). FLT/CCS’s report directly to their FLT/CC’s.
FLT/CCS is a critical component in the flight training team and is one of the most visible cadet
staff members to the cadet. FLT/CCS’s must always demonstrate military bearing, respect, and
perform proper customs and courtesies without exception. Basic cadets will look to the
FLT/CCS as a role model and example to follow – the example given must be perfect.
Responsibilities include:
(1) Forming the flight and conducting accountability checks.
(2) Coordinate with the FLT/CC to assign in flight duty assignments (Ref para 25). Utilize the cadets in the flight and take advantage of the experience they bring.
(3) Drill the flight in standard drill.
(4) Provide performance feedback to all cadets in the flight. This feedback may
be informal and verbal; however, it is important that cadets hear how they are performing.
(5) Assist the FLT/CC inspecting the flight to ensure standardization and
evaluation compliance for standard and no notice inspection readiness.
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5-6. Cadet/Senior Joint Staff Descriptions. These staff duties are filled by both seniors and
cadets. The responsibilities of these staff functions have been combined. The “ENC” prefix
refers to the senior assigned to the section and the unit identifier (ex. CTG) identifies the cadet
section. Unless specifically noted, the duties associated with the staff duty may be performed by
cadets or seniors. Additional information on cadet-senior working relationships is provided in
paragraph 4-1a of this instruction.
a. Administration (ENC/DA ~ TSS/DA). The administrative section performs the
duties of administration and personnel. Review the current encampment organization chart for
specific organizational reporting information. Responsibilities include:
(1) Distribute and account for copies of handouts for encampment (cadet
handbooks, class handouts, etc).
encampment.
ENC/CD.
(2) Create forms as necessary to ensure accountability of personnel and assets at
Publications must be approved by the TSS/CC and made available to the
(3) Create the encampment graduation certificate, and generate graduation
certificates for all participants. Final "proof" must be approved by the ENC/CC.
(4) During in-processing, ensure that all cadets have turned in all required
paperwork and activity fees. Additionally, verify the correct spelling and grade of each cadet.
(5) Collect the sleeping assignments/bunk numbers data from the ENC/CD for
senior staff, CTG/CCC for cadet staff, and CTS/CCFs for cadet information. Maintain an
encampment "bed book" listing that lists each person's CAPID, name, building, and bed number.
This is a locator list to be used in emergency situations to locate a member and during
evacuations as the accountability tool.
b. Communications (ENC/DC ~ TSS/DC). Communications is responsible for
providing the capabilities that enable all encampment participants to communicate. Radios,
telephones, e-mail distribution systems, and websites fall under communications. The
communications section will ensure the following requirements are met:
(1) The encampment communications plan is prepared prior to encampment. This
must include types of radios, frequencies and/or channel assignments, and an easy business card
format with the listing of all frequencies and callsigns for all users is available.
(2) Ensure proper sign in and sign out of radios. Serial numbers will be checked
and verified on check out and at check in. Radios will be issued to the member through
Operational Resource Management System (ORMS) in e-Services or via hard copy CAPF 37E.
All equipment must be signed for before custody is transferred - no exceptions.
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(3) Maintain charging equipment and spare batteries (rechargeable batteries and
charging banks should be utilized when available and necessary). Radios may be issued with or
without chargers, however, plans must be made to ensure all radios are charged fully daily.
(4) Serve as the Information Technology (IT) focal point. Assist with networking,
software, and other computer needs.
(5) Determine Basic Communications User Training (BCUT) completion status
and prepare a list for the CTG/CD and ENC/CD. All staff not having completed BCUT prior to
encampment will complete the training during the staff training period prior to cadet arrival.
(6) Actively secure radio equipment for encampment use from all available
sources within the wing to support the encampment communications plan. Coordination
requests shall be made in turn through the encampment chain of command. Direct coordination
to the FLWG/DC is not authorized.
(7) ENC/DC is accountable for all communications equipment used for the
encampment. Accurate logs must be maintained to ensure radio assignment and accountability is
maintained. The senior communications officer (ENC/DC) may delegate responsibilities to
cadets, however, ultimate accountability for proper issue and tracking of communications assets
is the ENC/DC’s responsibility.
c. Curriculum Development (ENC/XPC ~ CTG/XPC). Curriculum Development falls
under the Plans and Programs (ENC/XP ~ CTG/XP) section of encampment when staffed.
Office responsibilities include:
(1) Prepare comprehensive lesson plans for each CAP centric class or activity
held at encampment. Ensure all lesson plans and course products are maintained in a way that
subsequent encampments will be able to utilize the courseware.
(2) Establish an abbreviated lesson plan that can be provided to an outside agency
activity provider that outlines basic goals of encampment and specifically what objectives their
presentation should try to encompass (i.e. C-130 Static Display – ask the crew to provide a
presentation that discusses the capability that their particular model of C-130 brings to the Air
Force mission and how that relates to the big picture Air Force responsibility).
(3) Monitor classes and activities to verify that the instructor is satisfying all
defined objectives of the class and that the approved lesson plan is being followed.
(4) Complete an class/instructor critique form for each class. These forms are to
be used to improve the format and presentation of the class, not to provide direct feedback to the
instructor. These forms shall be kept confidential and access permitted only to the XPC staff.
(5) Assist the ENC/CW and the CTG/CC in preparing the encampment training
syllabus to ensure all defined encampment objectives and CAPR 52-16 goals are covered
throughout the encampment training period.
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(6) Verify that all CAPR 52-16 block instruction period requirements are met.
d. Food Service (ENC/DC ~ TSS/DF). The encampment food service staff
responsibilities will vary based on the encampment location and method of providing meals (i.e.
in house, contracted caterer, military dining facility, etc). General responsibilities may include:
(1) Maintain an accurate accounting of meals needed for each meal period of the
days at encampment. This includes planning for staff training days or other days where the full
encampment is not present.
(2) Ensure members with specific dietary needs are accommodated (i.e.
vegetarian, allergies, religious, etc). Monitor the dietary needs listing and note any requests that
will require additional preparation or planning to accommodate.
(3) Present a KP duty briefing to all encampment personnel stressing working
requirements while in the food preparation area. This briefing will be given to all cadets who
will serve on KP duty. Additionally, provide a walk through briefing to each new KP detail in
the dining facility before they begin performing their duties.
(4) Maintain the supply of food for encampment and ensure proper storage.
(5) Prepare, or assist in preparation, and serve encampment meals.
(6) If a food vendor external to CAP is used, validate the vendor's cadet protection
policy training (CPPT) status. If no vendor personnel are cadet protection qualified, a dedicated
CAP CPPT approved senior member must be present at all times cadets are working with the
food vendor.
e. Health Services (ENC/HS ~ TSS/HS). The health services staff is responsible for
providing basic first aid care. Any care necessary above the scope of basic first aid will not be
provided by encampment. Members will be taken to clinics, hospitals, and/or in emergencies
911 shall be used for any issue above the basic first aid scope of care. Only physician categories
will have the title “medical officer” and only nurse categories will have the title “nurse officer”
per CAPR 160-1. General health services section responsibilities include:
(1) Duty Assignment Prerequisite: All personnel assigned to ENC/HS shall have
basic first aid and CPR certifications current prior to encampment. Senior health services staff
should hold professional medical certification when possible.
(2) Provide basic first aid care to injured encampment participants. All care given
must be documented on the FLWG Form 504, Cadet Activity Medical Information Form, and the
health services log. Note: Care may be provided only at the basic first aid level regardless of the
member’s civilian medical qualification. Anything beyond basic first aid care requires either
ambulance or transport to a medical care provider.
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(3) Maintain a health services log. Log will include names, CAPID’s, date and
time, care given, and provider. This log should be a summary document that contains all data for
all members seen by the health services section.
(4) All medications given will be logged in accordance with Chapter 13 of this
instruction.
(5) Review all participant applications to screen for medical issues. Maintain a
listing for each person with allergies, taking medication, and recent or recovering injuries.
(6) Maintain a supply of basic non prescription medications (over the counter)
products and first aid supplies.
(7) Record all medications observed being taken by cadets on the respective
cadet's FLWG Form 504.
(8) Brief and assist TAC officers and cadet staff with the care and prevention of
blisters.
(9) Arrange for a basic first aid and CPR class during pre-encampment training or
during the staff training portion prior to the cadet arrival time. If qualified as a basic first aid and
CPR instructor, the ENC/HS may instruct this training. Training must be provided through an
official first aid/CPR training provider (ex. Red Cross, AHA, etc).
(10) Monitor encampment compliance with CAPR 160-2, Handling of Cadet
Medication, Chapter 13 of this instruction, and all other applicable CAP publications and
directives.
(11) Cadet health services assistants will assist the senior health services officers
at the encampment aid station. Cadets will be supervised by a senior health services officer at all
times. Cadets 18 years of age or older holding emergency medical technician certification and
current Florida state registry of EMT's may be given increased responsibility in accordance with
the provisions of this instruction and CAPR 160-1 and CAPR 160-2 by the senior health services
officer.
f. Logistics (ENC/LG ~ TSS/LG). Logistics is responsible for the following:
(1) Maintain a central storage/supply where encampment resources may be
stockpiled. This area must maintain inventory control and accountability over all encampment
property and materials.
(2) Ensure sign out and sign in of all non expendable property is accomplished.
Expendable property should be recorded to track usage.
busses, etc).
(3) Maintain the listing of vehicles and transportation assets available (vans,
Coordinate drivers and unit vehicle assignment prior to major encampment
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transportation moves (assign certain flights, squadrons, etc to specific vehicles based on known
unit numbers).
(4) Inspect all vehicles assigned to encampment for use daily prior to the start of
each duty day. Note: cadets may not operate any vehicle at any time during encampment.
Cadets may assist in performing vehicle inspections under the supervision of a senior member.
(5) Setup and maintain a designated lost and found. Record all property turned in
on a log. All cadets will outprocess lost in found where their name will be checked against the
property log.
(6) Assign building custodians in accordance with paragraph 6-7.
g. Operations (ENC/DO ~ CTG/DO). The encampment operations section reports to
the deputy commander (ENC/CD ~ CTG/CD). Responsibilities include:
(1) Serve as OPR for the encampment schedule. Ensure all schedule changes are
disseminated and copies of the revised schedule are made readily available to all staff. Note:
Operations does not create the schedule but rather maintain the published schedule and
incorporate changes as directed and approved by the commander.
(2) When schedule changes are directed, coordinate with XPC to verify that the
change will not prevent the encampment from obtaining the required number of hours of
instruction in encampment core curriculum.
(3) Coordinate with all instructors or activity coordinators at a minimum of three
weeks prior to encampment, reconfirm at one week, and again confirm at 24 hours prior to their
class/activity that everything is ready. Additionally, verify that the venue to be used (classroom,
outdoor auditorium, etc) is scheduled and ready for their use.
h. Public Affairs (ENC/PA ~ TSS/PA). The encampment public affairs mission is a
statewide mission spanning every unit in Florida Wing. It is important that every cadet be
recognized in their home town for their accomplishments at the encampment. Responsibilities
include:
(1) Generate a press release for each cadet’s hometown newspaper. The preferred
method for article submission is electronic. The ENC/PA should try to send, on the behalf of the
cadet(s) within a specific paper’s area of coverage, an article with a file encampment photo
(multiple cadets in the same geographic area should be listed in the same article to ensure all are
recognized). Mail merge releases will allow personal information to be added more easily than
creating manually multiple releases.
(2) Produce a daily encampment newsletter publication. The daily publication
shall be approved by the ENC/CD prior to publication. The newsletter should be posted to the
Florida Wing Cadet Programs website (www.flcadet.com) and copies made available to cadets
attending encampment (common areas, dining facility, etc).
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(3) Take photos of all activities cadets are participating in. Provide the visual
documentation of encampment. Post approved photos and videos to the cadet programs website.
(4) Prepare a video or slideshow for the encampment dining in. This presentation
should be made available online to cadets after encampment. Video time shall not exceed seven
minutes. Public video release shall not be made until approved by the ENC/CC and ENC/CD. If
the video is shown during the banquet or other encampment function, approval must be received
prior to its showing.
(5) Escort visitors from the media and provide information about CAP. Visitors
should be coordinated with the ENC/CD and CTG/CCE.
i. Safety (ENC/SE ~ CTG/SE). Safety officers report directly to the commanders
(ENC/CC and CTG/CC). Responsibilities include:
(1) Provide a pre-encampment safety survey to the ENC/CC with
recommendations to mitigate any findings regarding the facilities to be used and any other sites
or activities in the encampment plan.
(2) Conduct the vehicle operators’ safety briefing to all senior members with CAP
drivers license. Briefing details are specified in paragraph 1-8a.
(3) Post hydration level indicator posters and other informative displays in public
areas that will be viewed by everyone at encampment.
(4) Create fire and emergency evacuation plans. Plans will include location to
assemble and how accountability will be taken. Facility provided plans when available should
be used unless there is a CAP specific requirement not satisfied with the existing plan.
(5) Maintain the safety officer continuity binder and include all ORM survey
reports and mishap reports for future encampment review.
(6) Conduct an ORM evaluation on all facilities and activities to be
used/conducted at encampment. Ensure mitigation plans are implemented and reviewed
periodically for effectiveness. Ensure the FLWG Form 505, Activity Risk Assessment Tool is
used.
j. Standardization and Evaluation (ENC/TGV ~ CTG/TGV). The senior cadet on the
standardization and evaluation staff will serve as OIC for the staff and reports to the CTG/CD.
The stan/eval staff is responsible for developing site specific guidance in accordance with
Chapter 7 of this instruction and in coordination with the CTG/CD. Staff responsibilities
include:
(1) Set encampment wide uniform wear standardization policy.
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(2) Publish living area display standards.
(3) Conduct standard inspections and no notice inspection to assess the training
progress of encampment. Cadets and cadet staff shall be evaluated. Feedback should identify
specifically what areas were satisfactory and what areas deficiencies were found.
(4) Verify all CTG units are in compliance with all regulations, policies, and other
instructions as published by the ENC/CC and CTG/CC.
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CHAPTER 6 – BUILDINGS AND FACILITIES
6-1. Building Inspections (Acceptance/Turn-In). All facilities to be used during encampment
will be inspected with a representative of the hosting organization and the ENC/CC prior to use.
Photographs, video, and written notes should be taken to ensure an accurate assessment of the
state of the facility is determined. Any discrepancies should be reported immediately and
corrected or otherwise dealt with. Upon completion of the activity the ENC/CC shall try and
ensure the same inspector is used for out processing inspection as was used for the arrival. The
ENC/CC shall ensure all buildings are cleaned and meet at least the same level of upkeep or
better.
6-2. Sleeping Assignments. Flight staff will assign beds to cadets. If bunk beds are used, all
lower bunks will be used first then top bunks. The encampment commander, or designee, will
designate which buildings will be used for which members. Once bed and building assignments
are made, no changes in location (building or bed) may be made without notification and
approval for the approving authority listed below:
a. Cadets. Cadets will notify their flight staff who will notify the CTS/CCF of the need
for a sleeping assignment change. The CTS/CCF will designate where the move will be made to
and is the approval authority. The CTS/CCF will maintain a log of all CTS members for unit
accountability.
b. Cadet Staff. Cadet staff will notify the CTG/CCC of their sleeping location. After
initial notification is made, any change of sleeping location requires notification of the
CTG/CCC for organizational accountability.
c. Senior Staff. Senior staff will notify the ENC/CD of their sleeping location. After
initial notification is made, any change of sleeping location requires notification of the ENC/CD
for organizational accountability.
6-3. Labeling. All members will label their bunk in a way that is easily identifiable and uniform
to the encampment labeling standard. The encampment staff may provide materials or other
means of labeling to ensure a standardized process is used. Cadets and seniors must be able to
be found at night and their property must be able to be located without assistance by an
encampment staff member.
6-4. Cleaning, Maintenance, and Upkeep. The duty flight of the day will be responsible for
public area cleanup. Public areas include classrooms, latrines, and other public areas not
including the dining facility or flight sleeping quarters. All members will ensure all rooms,
buildings, and workspaces are cleaned up daily. Trash will be emptied daily. All floors will be
swept or vacuumed daily.
6-5. Baggage & Property Storage. Buildings with secured closets, rooms, or lockers should be
utilized to store valuable property. Confiscated encampment property will be secured in a locked
environment at all times. Cadet property not needed throughout encampment but not considered
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contraband may be placed in these storage areas. A carbon copy or two part property receipt will
be utilized. Complete property accountability must be maintained and the member turning in
property must receive documentation that will ensure the property can be located and returned
during outprocessing.
6-6. Unoccupied Beds. Beds not assigned will not be used. Cadets are required to sleep in their
assigned beds. When bed makeup is an evaluated component, cadets caught sleeping in an
unassigned bed will be in violation of the FLWG Cadet Honor code for cheating. Additionally,
to ensure all members are locatable and accounted for, all members will sleep in their assigned
bed (ref. Para 6-2).
6-7. Building Custodian. Each building used by encampment will have a senior member
designated as the building custodian. The building custodian is responsible for ensuring the
building is being used in accordance with published guidelines and authorized uses as well as
ensuring that all maintenance needs are addressed or reported. Because each encampment site is
different, specific guidance will be issued per encampment. General guidelines include: TAC
officers will be the building custodian of their flight’s building; support staff senior members
will be the custodian for their building (medical building is the medical officer’s responsibility,
etc). The ENC/LG will ensure all buildings are assigned custodians and will additionally serve
as the custodian to buildings where no other senior is available. All buildings will be first
inspected by the custodian before first use and at the end of encampment prior to ENC/CC final
out review.
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CHAPTER 7 – STANDARDIZATION & EVALUATION
7-1. Purpose. The purpose of the encampment standardization and evaluation program is to
evaluate the encampment as a whole, in all aspects of encampment operations, and provide
constructive criticism to all participants that will enable self improvement and immediate
correction.
Through individual inspections and unit organizational evaluations, the
standardization and evaluation team will ensure that every person at encampment is in full
compliance with all regulatory requirements and encampment policy.
7-2. Living Area Standards. The standardization and evaluation team (CTG/TGV) will
determine how the living areas will be setup and property displayed. During the pre
encampment staff training time, CTG/TGV will identify potential issues, develop feasible
solutions, and provide the recommended method to the CTG/CC and ENC/CW for evaluation.
Areas of consideration include: beds, shoes, uniforms (not being worn), personal property, etc.
The purpose of living area standards are to provide a standard for cadets to meet that can be used
to evaluate attention to detail and following instructions. The intent is not to take training time
away from CAPR 52-16 training requirements or otherwise burden the cadets with menial work.
Excessive or intricate setups shall be avoided.
7-3. Uniform Standards. CTG/TGV will set uniform wear standards for the encampment.
Uniformity will be maintained by all encampment participants. Proper uniform wear in
accordance with CAPM 39-1 will be maintained at all times – no standard contradictory to
CAPM 39-1 may be published or otherwise directed. Examples of specific uniform wear
guidance include: encampment functional hats rolled or unrolled, BDU sleeves up or down,
service uniform combinations to include ribbon wear, etc.
7-4. Standard Inspections. Standard inspections are published, scheduled, and expected
inspections. CTG/TGV will publish an inspection schedule to the CTG. All personnel will
know when inspections are to take place and what will be inspected. Inspections should be
scheduled periodically and not be so frequent that the CTG does not have time to implement
corrective actions from the previous inspection. Examples of standard inspections include, but
are not limited to: in ranks (uniform) inspection, drill evaluation, living area inspection, and
knowledge quiz (i.e. verbal quiz). The results of all inspections will be recorded by the
CTG/TGV and then made available to the inspected unit’s or person’s next higher commander
(i.e. Alpha flight was inspected on uniforms; the results are recorded by CTG/TGV then given to
the CTS/CC of AFLT for review).
7-5. No Notice Inspections. No notice inspections may be given with the approval of the
CTG/CC. The results of the inspection may not be included in unit rankings (i.e. honor flight).
No notice inspections should be used to evaluate the staff’s enforcement of encampment
standards and should reflect on the staff’s dedication to adherence to standards and not the cadets
evaluated. The results of all inspections will be recorded by the CTG/TGV and then made
available to the inspected unit’s or person’s next higher commander (i.e. Alpha flight was
inspected on uniforms; the results are recorded by CTG/TGV then given to the CTS/CC of
AFLT for review).
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7-6. Evaluator Responsibilities. All members of the CTG/TGV team must ensure objectivity at
all times. Inspection standards shall be published at the start of encampment and the score card
or evaluation sheet will be available for review at all times. Where a standard method of
evaluation is not practical, written evaluation may be provided. When written evaluations are
provided, evaluators will ensure that each item evaluated is documented and an explanation of
the results and corrective action, if needed, is provided.
7-7. Staff Compliance. CTG/TGV will also evaluate staff performance and provide graded
evaluation of their performance and compliance with CAP regulations, this instruction, and other
publications. Evaluation of the staff is important to ensure all personnel are compliant and to
identify areas where deficiencies exist.
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CHAPTER 8 – FORMATIONS & COURTESIES
8-1. Movement of Personnel. A primary training objective at encampment is to improve the
drill knowledge and proficiency level of cadets. To give cadets the greatest opportunity to
practice drill, movement of cadets attending encampment should always be done through
standard drill movements unless it will create a problem or is not effective for a specific
situation. Flight sergeants are primarily responsible for the movement of their flights. However,
experienced cadets within the flight may be used during specific training times and when the
flight staff determines an educational benefit will be received.
8-2. Standard Formations. Standard formations are defined in AFMAN 36-2203. During
encampment, the standard formation is the flight as a whole unit. When in standard formation,
the flight sergeant is primarily responsible for the movement of the flight. Additionally, when 13
or more cadets, not necessarily a flight, need to move point to point standard formations will be
used.
8-3. Small Marching Units. The small marching unit is two to twelve cadets. To afford the
maximum opportunity to all cadets for marching and drill command practice, any cadet
movement will be conducted in formation. When the cadets do not meet standard formation
requirements they will fall in as follows:
a. Arrangement. Cadets will fall in to two columns. Two cadets will march one beside
the other, three cadets would arrange two in front with the third in the back right. Up to twelve
cadets can move in a small marching unit (SMU); two columns of six cadets. The highest grade
cadet will serve as the formation leader and will call all commands, including the marching
cadence. The formation leader will fall in the back left corner of the formation. Formations will
size tallest to the front, shortest to the rear. If there is an odd number, the formation leader on the
last row will align under the right column.
b. Formation Leader Responsibilities. The formation leader will fall in to the furthest
back position. If an even number in the formation, this is the back left, in an odd number
formation the back right. The formation leader will call all commands for the formation and will
command necessary customs and courtesies (i.e. passing an officer, command “Present, ARMS”
and ALL formation members will execute).
8-4. Saluting and No Salute Areas. Unless designated a no salute area by the ENC/CC, all
encampment areas are salute areas. Outdoor areas that fall under overhangs, awnings, eves, or
covered areas, but are not enclosed will be considered outside areas and headgear will continue
to be worn, however, these areas will be designated no salute areas. Areas where there are safety
hazards such as cables, trip and fall hazards, or highly congested shared spaces, should be
designated no salute areas.
8-5. Building Specific Procedures.
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a. Cadet Living Areas. Cadet living areas will be called to attention any time an officer
enters the living area (standard customs and courtesies). This does not apply during sleeping
hours; between Taps and Reveille.
b. Auditoriums and Classrooms. In auditoriums or classrooms before the start of a
class or briefing, standard customs and courtesies apply. While classes or briefings are in
session, the room will not be called to attention.
c. Encampment Offices and Workspaces. Offices, storage rooms, and other work areas
will not be called to attention during normal duty operations unless the officer entering the area
is Colonel, or equivalent (O-6), or higher.
8-6. General Customs & Courtesies. Standard customs and courtesies in accordance with
CAPP 151 will be practiced at all times. This includes saluting, verbal greetings, and terms of
address. The correct term of address for cadets addressing another cadet is the cadet's earned
grade (ex. SSgt: "Sergeant"). The proper term of address will be used by all personnel at all
times as specified in CAPP 151, Respect on Display.
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CHAPTER 9 – MEALS
9-1. Behavior. Behavior in the dining facility will remain professional and should have no
change in standards of encampment norm. Cadets may be permitted to talk during their meals so
long as it does not create a disturbance or result in unusually long meal times. When talking is
authorized, cadets will speak only to those cadets seated at their table. Encampment staff will
permit cadets to consume their meal without harassment or interruption.
9-2. Meal Times & Flow. Cadets will be given sufficient time to consume all food. Where
practicable, a “flow-demand” system will be used to help gauge eating times during meals.
Cadets will continuously enter the dining facility. Ideally, tables seating four to eight people will
be used. Cadets will fill the tables in the specified order. After all tables are full, the first table
seated should be complete with the meal and leaving the facility. This continuous cycle will
continue until all personnel have eaten. Adjustments will be made to accommodate each
encampment site; however, a dining facility with at least 15 four person tables will ensure cadets
receive an adequate amount of time. A member of the KP detail will direct seating of cadets to
ensure the correct order of seating is maintained and that all members have adequate meal time.
9-3. Kitchen Police (KP). KP duty will be performed as determined necessary by the
encampment staff. Dining arrangements, types of meals, and facilities will be factors considered
in determining what type of KP support is necessary. KP duty will be divided equally amongst
cadets. When KP duty requires a wakeup time earlier than prescribed on the encampment
schedule the flight staff will be responsible for ensuring the cadets affected are given the
opportunity to go to sleep early the night prior or are allowed to go to sleep early the day of duty.
Cadets on KP must receive the same opportunity for sleep as other cadets.
a. Duties. Duties may include wiping tables after a table is cleared, dish washing,
emptying trash containers, mopping and cleaning floors, etc. KP detail will not normally include
serving or preparing food.
b. Food Preparation & Sanitation. In addition to any requirements imposed by the
food service officer, cadets performing KP duty will wear their hat at all times and will wear
gloves when dealing with food or trash. Cadets will take the trash to a collection point outside
the dining facility. A rolling trashcan will not be used and a can should not be brought through
the food preparation area. Cadets will wash their hands regularly and every time after dealing
with garbage.
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CHAPTER 10 – IN-PROCESSING/OUT-PROCESSING
10-1. In-Processing Line. In-processing will be briefed to all encampment staff. The purpose
of the in-processing line is to ensure arriving personnel are checked in with all sections that
require information or the collection of something from a participant. The following stations
will be used as a minimum in the in-processing line:
a. Administration. The administration section will ensure the member has all required
paperwork (except medical documentation) on file and that the encampment fee has been paid.
The correct grade will be verified and the correct spelling of the member’s entire name will be
checked. The member will be given an in-processing checklist form that includes the member’s
name, flight assignment and flight staff names (where applicable), billeting information , and list
of required in-processing stations remaining.
b. Logistics. Any encampment issued equipment will be issued and signed for.
Equipment includes flashlights, reflective vests, reflective belts, etc. This may be done in the inprocessing line or at the logistics office based on encampment facilities and commander
preference. Encampment t-shirts, hats, and other expendable property will be issued and the
receiving member will sign an issue log to show receipt of the property. Encampment t-shirts
may be issued during inprocessing or at a later time during encampment at the ENC/CC’s
discretion.
c. Health Services. The ENC/HS will review the FLWGF 504 with the member and
ensure its accuracy. Additionally, the member will inform the ENC/HS of any medications that
are currently being taken, prescription or non-prescription (OTC), and the frequency at which
they are being taken. The ENC/HS will collect all medication and ensure it is in the original
container, contains the member’s name, flight, and CAPID and place in the medication box.
Furthermore, the ENC/HS will verify known allergies with the participant and determine if there
are any medical conditions of note that are not included on the medical disclosure form.
Members may have their temperature taken during in-processing at the discretion of the
ENC/HS.
10-2. Property Search and Confiscation. All cadet property will be searched by a senior
member (including cadet staff). Cadets will not solely perform property inspections, however,
they may assist under a senior member's direct supervision.
a. Inspection. Property may be searched at the in-processing line or in the cadet’s living
area. Encampment facilities should be considered and a suitable inspection point determined. If
property is not inspected at in-processing, cadets will secure their property at their living area
and leave the building until the time property will be searched. Cadets must be present while
their property is searched. If property is secured until a later search time, an encampment staff
member must remain present at the billeting location until the time the property can be searched
or until the building can be locked or access otherwise securely restricted.
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b. Confiscation. Any property found not authorized at encampment will be confiscated
using encampment furnished contraband bags, containers, labels, and receipts. Cell phones
should have their batteries removed by the property owner to ensure the device does not activate
during encampment. All electronic devices and cell phones shall be turned off. Cadets will
observe the property placed in the bag. The senior will sign the receipt verifying the property
that was confiscated then the cadet will sign the receipt. The cadet will be given a copy of the
receipt or a property claim ticket. The cadet must have documentation showing what property
was confiscated and who confiscated it. Two part receipts with printed control numbers should
be used.
c. Storage. Confiscated property will be stored by ENC/LG in a secured, locked
location. The secured location must be accessible only by ENC/LG. ENC/LG will assume
responsibility for security of property once it is turned in. Seniors turning in property will check
the ENC/LG record versus their record to ensure that all property has been properly accounted
for. Confiscated property will only be accessed during encampment by ENC/LG (not CTG/LG –
senior ENC/LG only) and only when needed for a cadet leaving the encampment prior to
graduation.
10-3. Return of Confiscated Property. Seniors who confiscated property at the start of
encampment will go to ENC/LG at the start of the final day of encampment and reclaim
confiscated property. The senior will then give the property back to the cadet, collecting the
receipt and ensuring the property returned signature is completed. All property receipts will be
turned back in to ENC/LG for record storage after encampment. DO NOT discard property
receipts after property as been returned.
10-4. Graduation and Out-Processing. Out-processing will be briefed to all encampment staff.
The purpose of the out-processing line is to ensure departing cadets are checked out with all
sections that require information or the return of something to a participant. The following
stations will be used as a minimum in the out-processing line:
a. Administration. Cadets will sign-out of the encampment and receive their completion
certificate. Any miscellaneous paperwork of administrative needs will be accomplished during
this process. Cadets will be given an out processing checklist by their flight staff. This checklist
requires signatures of various encampment support sections. After all sections have signed the
checklist the cadet will process out with the administration section and turn in the completed
checklist.
b. Logistics. Any property assigned during encampment must be turned in. All
participants must have the logistics section sign the checklist regardless if equipment was check
out or not. Failure to turn in assigned property will prevent encampment completion credit from
being awarded.
c. Health Services.
medicines will be returned.
Any special circumstances will be addressed, any confiscated
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CHAPTER 11 – HONOR CODE & REVIEW BOARDS
11-1. Purpose. The Honor Code establishes standards for cadet behavior during encampment
and establishes procedures for violations of the cadet honor code.
11-2. Core Values. Core values are essential in the character development of CAP leaders.
Cadet behavior should reflect the CAP core values of integrity, respect, excellence, and volunteer
service.
11-3. Expectations. The following serve as examples of desirable and expected behavior:
a. A cadet’s word can be trusted until proven otherwise.
b. A cadet respects the property of others.
c. A cadet competes fairly and takes credit only for personal achievement.
d. A cadet strives to ensure that his or her personal bearing and behavior reflects credit
upon the individual and the Cadet Corps.
e. A cadet readily accepts responsibility and carries out that responsibility to the best of
his or her ability.
f. A cadet is loyal to peers, superiors and subordinates.
g. A cadet understands that adherence to orders in letter and in spirit is the heart of
discipline.
h. A cadet recognizes that this code serves as a bond of trust which exists among all
cadets.
i. A cadet strives always to practice the concept of leadership and discipline through
respect and example.
11-4. Review Board Appointment. Honor Code violations may be submitted by any member to
their direct supervisor. When the allegation is against a person’s direct supervisor, the next
higher person in the chain of command will be notified. The CTG/CC, ENC/CW, or ENC/CC
may convene a review board anytime the infraction is deemed to be serious and other corrective
measures have not resolved the situation.
11-5. Review Board Members. The convening authority will appoint three members to the
board. Board members must be cadet officers and the board chair will be a Phase IV cadet.
Boards should be comprised of cadets not in the direct chain of command of the cadet in
question, where possible. The ENC/CW, or other senior designated by the ENC/CC, will be
present during all review board proceedings.
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CHAPTER 12 – SAFETY
12-1. Operational Risk Management. Operational Risk Management (ORM) is a logic based,
common sense approach to making calculated decisions on human, material and environmental
factors associated with any type of activity. CAP uses the six step ORM process (1-Identify the
hazards, 2-Assess the risks, 3-Analyze the risk control measures, 4-Make control decisions, 5Risk Control Implementation, 6-Supervise and review). All encampment staff will complete the
basic and intermediate ORM courses available online at http://www.capmembers.com/orm prior
to encampment. All cadets will complete the ORM basic course on arrival day. Cadets (nonstaff) need not complete the exam, only receive the briefing.
a. Building ORM Plans. Each building used for encampment (excludes tour location or
other “one time” use facilities) will have an ORM assessment performed by ENC/SE. The
recommendations will be provided to the ENC/CC for implementation. Building ORM plans
will be stored in the ENC/SE Continuity Binder for future encampment use.
b. Activity ORM Plans. All activities that cadets will participate in shall have an ORM
assessment survey completed. Recommendations will be provided to the ENC/CC for
implementation. Activity surveys should be completed as soon as practical to ensure time for
proper briefing of the staff. Example activities include: rappel tower, confidence course,
leadership reaction courses, group leadership projects, etc.
c. Transportation ORM Plan. When movement of encampment personnel will be
necessary during encampment, the ENC/SE will review available transportation assets and
determine what course of action will ensure the safest manner of movement (Ref. Para 1-8).
Recommendations shall be provided to the ENC/CC for implementation.
12-2. Wingman Concept. The wingman concept will be utilized at all times during
encampment and is applicable to all encampment personnel. The wingman concept is that
generally no person will be alone at any time and that everyone has a designated person for
accountability. The following standards will be used based on the given situation:
a. Seniors.
(1) Day. Do not require a wingman unless traveling outside of the standard
encampment facilities in use.
(2) Night. Will have a wingman when not in the visual presence of another
senior. Exceptions may be authorized by the ENC/CC.
b. Cadets. Cadets will have a wingman at all times regardless of time of day. Cadet
staff may have this requirement waived during daylight hours if they will be within the standard
encampment facilities area being used.
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12-3. Prevention of Imminent Situations. If at any time, any member feels the current
operation is unsafe and potentially dangerous, the term “knock it off” may be used without
repercussion. If any person calls “knock it off” all members will immediately cease the current
operation and notify ENC/SE. The ENC/SE will either authorize continuance of the activity or
cease the activity. If an activity is terminated, the ENC/CC must be notified immediately. This
term is primarily for imminent safety issues, however, shall also be used in the event an
imminent violation of the cadet protection policy appears likely. Any member found to ignore a
“knock it off” call or found to misuse the term jokingly or otherwise inappropriately will be
dismissed from the encampment and will not receive completion credit (e.g. Yelling “fire” in a
crowded room when there is no fire) (Ref para 1-7b).
12-4. Reflective Material & Flashlights. The encampment schedule will depict sunrise and
sunset times. For the time prior to sunrise and the time after sunset, all personnel will carry a
flashlight and shall wear reflective materials (belts, vests, etc) as described by the ENC/CC based
upon available resources. Glow sticks, or other luminous products should be used to aid in
identifying commonly trafficked areas.
12-5. Fire and Evacuation Plans. ENC/SE will review existing plans, or create plans as
needed, to ensure all buildings used for encampment have a fire and evacuation plan.
Encampment participants will be briefed on emergency procedures prior to any training or other
operation in a building. These plans should be developed prior to arrival at the activity site.
12-6. Fire Drills and Emergency Procedure Drills. Drills may be used to ensure
understanding of briefed emergency procedures and to identify any weakness in the published
procedures. Drills are not to be used for any other purpose than testing published emergency
action plans and identifying deficiencies. Good judgment shall be exercised when executing a
drill (i.e. not in the middle of the night, not during showers, etc). Fire drills will be conducted
when determined necessary by ENC/SE and only with ENC/CC approval.
12-7. Initial Member Safety Briefing. All encampment staff will receive an initial facilities
and encampment safety briefing on staff arrival day. All cadets will receive an initial facilities
and encampment safety briefing as well as the formal presentation of Basic Operational Risk
Management on their arrival day. No member is exempt from attendance of these briefings. The
following is a minimum list of topics that will be covered by the ENC/SE staff.\
a. All paragraphs of this chapter.
b. Designated rally points for building evacuations.
c. Local area hazards. Where able, refer to the host facilities safety programs and
documentations.
d. Emergency dialing (911), fire department, and hospital information (general).
e. Emergency Action Response – call 911 and then send for help. Encampment Health
Services staff are not first responders.
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CHAPTER 13 – HEALTH SERVICES
13-1. Limitations. CAP is not a health care provider, and CAP members are not permitted to act
in the role of health care providers during the performance of official CAP duties. Consequently,
CAP members are not permitted to function as pharmacists, physicians, nurses, or in any other
role that would permit the administration and dispensing of drugs under various federal and state
laws and regulations. No senior member will be required or encouraged to accept the
responsibility of making sure the minor cadet is reminded to take, or takes, any prescribed
medication.
13-2. Responsibilities. Specific duty responsibilities of the health services section (ENC/HS)
are specified in paragraph 5-6e. This section outlines general responsibilities as described in
CAPR 160-1, The CAP Health Service Program, and CAPR 160-2, Handling of Cadet
Medications.
a. CAP Senior Member.
(1) Monitor medication compliance by directly observing medication ingestion
and ensure the FLWG Form 504, Cadet Activity Medical Information Form, is documented
accordingly. The FLWG Form 504 will record when doses were taken, pill count, date, time,
and signature or initials of the minor cadet taking the medication, and signature or initials of the
CAP Senior Member observing the medication being ingested.
(2) Give non-prescription medications to minor cadets as needed and according to
package directions only after verifying written permission has been given by the cadet's parent or
guardian as indicated on the FLWG Form 504, Cadet Activity Medical Information Form.
Additionally, prior to making the non-prescription medication available, contact the parent or
legal guardian of record as indicated on the FLWG Form 504 to confirm the parent's or legal
guardian's desires and reconfirm their intended permission.
(3) Record the minor cadet's name and the date, time, medication, and amount of
such medication administered or furnished to the minor cadet in the Encampment Medical Log
and on the minor cadet's FLWG Form 504.
(4) Provide a copy of the FLWG Form 504 to the parent or guardian of any minor
cadet at the conclusion of the activity if requested.
b. Parent or Legal Guardian.
(1) Responsible for the taking of prescription medication of the minor cadet.
Parents may authorize ENC/HS to take custody of medications to ensure medications are
properly secured and accounted for. Parents must provide written authorization for this through
the FLWG Form 504.
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(2) Provide written permission through the FLWG Form 504, Cadet Activity
Medical Information Form, authorizing, if any, prescription and/or non-prescription medications
that the minor cadet is prescribed or otherwise authorized.
(3) Ensure that if the cadet is unable to safely self-medicate that attendance to the
activity be either postponed until the cadet can handle the self-medication task or attend the
encampment as a CAP member of cadet sponsor member to supervise the cadet's medication.
(4) Notify the encampment staff of any requirement for refrigeration of
medication at least 30 days in advance of the start of the activity. CAP cannot guarantee the
availability of refrigeration.
c. CAP Cadet Member.
(1) Is responsible for transporting, storing, and taking their own medications,
including inhalers and epinephrine pens. Note: Legal responsibility, per CAPR 160-2, Handling
of Cadet Medications, places the responsibility for the minor cadet taking their prescribed
medications on the parent or legal guardian. Cadet members must ensure they take their
medications as required. Failure to do so may result in parent notification and dismissal from
encampment.
(2) Will sign the FLWG Form 504, Cadet Activity Medical Information Form,
after consuming any prescription or non-prescription medication.
(3) Members are prohibited from sharing, loaning, or otherwise providing any
prescription, non-prescription, herbal, vitamin, nutritional supplement or illegal substance to any
other cadet. Members found in violation of this restriction will be dismissed immediately from
encampment and subject to disciplinary action.
(4) Provide written documentation authorizing prescription and non-prescription
medications being brought to encampment. Documentation shall be provided through the use of
the FLWG Form 504, Cadet Activity Medical Information Form.
(5) Bring all prescription, non-prescription medications, herbals, vitamins, or
supplements to encampment only in the original containers in which the medication was
dispensed or packaged. Prescription containers must contain the name of the prescribing
physician, the name and telephone number of the dispensing pharmacy (if applicable), the name
of the recipient of the prescription, and any other applicable dosing instructions. All other nonprescription medications, herbals, vitamins and supplements must also contain dosing
instructions and be labeled with the cadet's name.
(6) Minor cadets may only self-administer non-prescription medications as
provided in writing by the parents or guardians.
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(7) Cadets over the age of majority are not limited by CAPR 160-2 or this
instruction to possess or self-administer prescription, non-prescription drugs, herbals, vitamins or
supplements.
13-3. Scope of Care. Basic first aid supplies and assistance may be provided by the health
services section. Long term care or treatment is not available and will not be provided by the
encampment. Any injury requiring any care beyond self aid will be transported to the nearest
clinic or emergency room for evaluation.
13-4. Mandatory Notification. Any cadet taken to a clinic, emergency room, or hospital
requires immediate notification of the ENC/CC. The ENC/CC will notify the FLWG/DCP who
will continue the notification process. The ENC/CC will provide updates as requested.
Additionally, the parents of the cadets will be notified by the ENC/CC along with the ENC/HS
immediately upon the determination that the cadet needs medical evaluation. Additional
guidance and requirements are found in CAPR 35-2, CAPR 62-2, CAPR 160-1, and CAPR 1602.