From
To
Re
: The Administration
: Beginner Group Instructors
: Pre and Post Mid-Term Issues
December 2015
I. i. Mid-Term 02 will be given on Thursday, December 17, 2015 at 09:40.
ii. All classes will take the exam in their own classrooms.
II. The Mid-Term will comprise 4 sections: Section I: Listening, Section II: Language, Section III: Reading
& Vocabulary and, Section IV: Writing.
III.
Please make sure you do the following:
i. PRE-MID-TERM
- Prepare a seating chart (different for each Mid-Term) in which all students face the windows.
Check that the students are seated accordingly before the exam starts.
- Please make sure that the students turn off and leave their cell phones either in their bags or on the
teacher’s desk.
- MT CD / USBs will be collected by the instructors together with the Mid-Term material. Please
check your CD / USB and CD player before going into the classroom.
- Count and check your papers and inform the Administration about misprinted or missing pages
before going into the classroom.
- Enter the classroom 3-4 minutes early so that you can start the listening on time. The bell will ring
at 09:40 sharp so that all classes can start the exam at the same time.
ii. DURING MID-TERM
- Do not exceed the time allotted.
- IN CASE OF A POWER CUT, THE TAPESCRIPT OF THE LISTENING COMPONENT
WILL BE READ BY THE INSTRUCTOR PROCTORING THE EXAM. THEREFORE,
PLEASE FOLLOW THE TAPESCRIPT AS STUDENTS LISTEN TO THE RECORDING.
- Inform your students about the number of pages in the exam booklet and ask them to check the
pages one by one.
- Remind your students that they should read the instructions very carefully. Do not explain
or read the instructions yourself.
- The classroom doors will be closed only for the Listening Section. Make sure you collect the
listening papers before giving out the Writing Section and the main bulk.
- DO NOT LET LATECOMERS ENTER THE CLASSROOM DURING LISTENING
SECTION, BUT THEY CAN TAKE THE REST OF THE EXAM.
- PLEASE DO NOT ALLOW THE STUDENTS TO LEAVE THE CLASSROOM UNTIL
THEY FINISH THE EXAM.
- PLEASE INFORM YOUR STUDENTS THAT THEY WILL NOT BE ALLOWED TO
LEAVE THE CLASSROOM IN THE LAST 10 MINUTES OF THE EXAM.
iii. POST-MID-TERM
- Do not accept any answer not indicated on the answer key. If, however, acceptable answers appear,
such answers should be written on the Query Sheets after discussing them with the other
instructors in the staffroom.
- Write the total grade of each section into the box provided at the end of each section.
- Do not finalize the grades before you receive the Revised Marking Scheme.
- Write the section grades and the OVERALL GRADE in the boxes provided on the cover page
of the Mid-Term. Round up the overall grade ONLY.
- Observe the deadlines in the Post-Mid-Term Timetable.
- Take your Mid-Term papers to the Archives Room (C/1) (in alphabetical order) after going over
them in class and having your students sign them.
ALL CLASS INSTRUCTORS WILL PROCTOR THEIR OWN CLASSROOMS. THE MID-TERM
ASSIGNMENTS FOR THE GROUP SUBSTITUTES & THE REPEAT GROUP INSTRUCTORS
WILL BE POSTED ON THE dbePORT.
___________________
The Floor Monitors are requested to go to the testing office, and collect the spare MT CD of their floor
by 09:15. Please do not be late as we rely on you in the case of a problem.
POST-MID-TERM TIMETABLE
Dec. 18, Friday
Preparing a query. Submit the query sheet to the group coordinator by 13:30 latest.
Dec. 23, Wednesday
Revised Marking Scheme will be sent to the instructors.
By Dec. 25, Friday
Go over the MT papers in class.
Enter the grades into DBE Online.
By Dec. 28, Monday
Take the MT papers (in alphabetical order) to the Archives Room (C/1).