Alpha Kappa Alpha Sorority, Incorporated
International Standards Committee
Annual Chapter Records Certification Form
Complete this form annually at the end of the year and maintain in your chapter files.
Check if on file
Required Chapter Files
1.
Chapter Charter
2.
Bound Chapter Minutes with Committee Reports
3.
Executive Committee Minutes
4.
Financial records as required by the Fiscal Fitness Guide to Chapter
Financial Procedures:
i.
Tamiouchos’ Cash Disbursements Journal
ii. Checkbook and Vouchers with receipts
iii. Bank Statements and Bank Reconciliations
iv. Pecunious Grammateus’ Receipt Book and Cash Receipt
Journal
v. Audit Report
vi. Chapter Budget
vii. Bond
5.
Roster of Officers
6.
Transfer Report forms
7.
Year-end Reports
8.
Ballots
9.
Documents related to MIP
10. Chapter Evaluations
11. Chapter Report Book
12. Summary of Chapter Self Assessment
13. Records of Conference Attendance
14. Soror Code of Ethics (Officers Signatures)
Annual Chapter Records Certification Form
(Revised October 2010)
Check if on file
Required Documents (current editions)
1.
Constitution and Bylaws (International & Local)
2.
Manual of Standard Procedure
3.
Standards Resource Guide
4.
So You Want to Run for Office
5.
So Now You’re Elected
6.
Graduate Membership Intake Manual 1
7.
Undergraduate Membership Intake Manual 2
8.
Robert’s Rules of Order (newly revised)
9.
Graduate Advisors Certification & Procedure Manual 3
10. Fiscal Fitness Guide to Chapter Financial Procedures
11. Documents and Records Retention Guide
12. History Book
13. Program Resource Guide
14. Anti-Hazing Handbook
15. Protocol Manual
16. Rituals
17. Public Policy Program (Connection Handbook)
18. AKA Ceremonial Songs (CD)
19. AKA Song Book
Chapter _______________________________ Region ________________________
Chapter Basileus __________________________________
Date ______________
(Signature)
Complete this form annually at the end of the year and maintain in your chapter files.
1
Not required for undergraduate chapters.
Only required for undergraduate chapters and graduate chapters that supervise undergraduate chapters.
3
Only required for graduate chapters supervising undergraduate chapters.
2
Annual Chapter Records Certification Form
(Revised October 2010)