GUIDED STUDIES GUIDELINES & POLICIES
STUDENT INFORMATION
Dodge City Community College
Nicole M. Frank, Coordinator
2501 N .14th Ave
guidedstudies@dc3.edu
Dodge City, Kansas
PH: 620.227.9409
67801
Fax: 620.227.9350
______________________________________________________
WELCOME TO GUIDED STUDIES AT DODGE CITY COMMUNITY COLLEGE! THESE CLASSES ARE INTENDED
TO BE A FLEXIBLE ALTERNATIVE TO REGULARLY SCHEDULED ON-CAMPUS/IN-CLASSROOM COURSES. THESE
COURSES ARE OFFERED IN A TIMELINE SIMILAR TO THE CURRENT CAMPUS SEMESTER, SO YOU CAN STAY ON
TRACK WITH YOUR ACADEMIC DEGREE PLAN. YOU WILL HAVE AN INSTRUCTOR TO ACT AS A GUIDE TO HELP
YOU THROUGH THE COURSEWORK, BUT GENERALLY YOU WILL BE WORKING ON YOUR OWN TIME, LEARNING
THE MATERIAL IN A SELF-STUDY FORMAT.
BECAUSE THESE CLASSES ARE DESIGNED TO BE COMPLETED INDEPENDENTLY, THE FOLLOWING RULES HAVE
BEEN PUT IN PLACE TO ENSURE THAT EVERY STUDENT ENROLLED CAN BE SUCCESSFUL IN THIS METHOD OF
STUDY. PLEASE READ CAREFULLY:
USE OF TECHNOLOGY
o These are NOT online classes. However, they do utilize MyDC3Web as a supplemental tool for
communication between instructor and student. Here you can find your course schedule, syllabus, and
instructor’s contact information. You may find coursework and some exams here, too.
o You will need access to a computer with internet capabilities. We have numerous computer labs here
on the DCCC campus for student use:
ACADEMIC SUCCESS CENTER (ASC – SM 210)
MONDAY-THURSDAY 8:00 AM – 9:00 PM, FRIDAY 8:00 AM – 5:00 PM
TECHNICAL CENTER COMPUTER LAB
CONTACT PROF. PAUL YAROSLASKI FOR HOURS
620.227.9324
LEARNING RESOURCE CENTER (LRC OR LIBRARY UPSTAIRS)
MONDAY-THURS 7:30 AM – 9:00 PM, FRI 8:00 AM – 5:00 PM, SUN 6:00 PM – 9:00 PM
COURSE SYLLABUS
o YOUR COURSE SYLLABUS IS YOUR EXPLANATION TO THE GUIDED STUDIES COURSE(S) YOU HAVE DECIDED TO TAKE. It is
ESSENTIAL that you read the syllabus PRIOR TO beginning your class(es). You will need to make sure to
READ THROUGH YOUR COURSE SYLLABUS AND KEEP UP WITH YOUR COURSE ON MyDC3Web. You can get to your
course by going to www.dc3.edu , then clicking on the MyDC3Web icon. There will be instructions here
for logging on.
CLASS COMMUNICATION
o Communication in these courses will be mainly through the email address you have provided to the
school. Please make sure this address is accurate and check it often.
o You will need to be checking your Junk/Spam folder for communications. Also, look out for emails from
“helpdesk” as teachers may use MyDC3Web to send out class-wide messages.
FACE-TO-FACE MEETINGS
o Communication between instructor and student is key! YOU MUST HAVE A MINIMUM OF 3 FACE-TO-FACE
MEETINGS WITH YOUR INSTRUCTOR throughout the session. Your syllabus will give you instructions for
completing this requirement. Failure to attend even one of these meetings will result in your inability
to earn a grade of a “C” or better in the class, regardless of points earned. This is not negotiable and is
a policy set within the Guided Studies department.
o Your instructor is your guide to the course you are taking. Feel free to contact your instructor at any
time during the course with questions, comments, concerns, etc. They will be receiving and grading
your work throughout the session.
o Phone calls and emails do NOT constitute Face to Face Meetings. You must meet with your instructor, in
person, and discuss items pertaining to the class.
CERTIFICATION OF ENROLLMENT
o The instructor is required to certify your enrollment in this class. Because these classes do not have
regular classroom attendance, you will need to turn in coursework so the instructor can certify that you
are participating in the class. YOU MUST COMPLETE THE CERTIFICATION ASSIGNMENT FOR EACH OF YOUR CLASSES BY
THE CERTIFICATION DATE. YOU CAN FIND THIS DATE IN YOUR SYLLABUS, AS WELL AS ON THE GUIDED STUDIES FACEBOOK
PAGE.
 You can learn more about this requirement by talking to your instructor. There will be no extensions on this
date! If you do not complete this task, you will be dropped from the class.
COURSE EXAMS
o Effective Summer 2012, the exams for these classes may be taken from home, or proctored, depending
on your instructor’s guidelines. Consult your syllabus for verification.
o ALL FINALS MUST BE PROCTORED. This is non-negotiable, and not subject to instructor discretion.
o If you are able to come to the DC3 campus, you may take proctored exams at the DC3 Testing Center.
o ALL Exams at the Testing Center must be scheduled ahead of time. You CANNOT simply show up and
expect to be provided a place to test. To schedule an exam, contact Jacqueline Kahlich-Romero at
620.227.9357 or jkahlich@dc3.edu .
o You are advised to call at least 3 business days in advance of the day you wish to test. This
recommendation is especially vital for weeks surrounding mid-terms and finals.
o Tests may be scheduled Monday –Friday from 8:00 am to 4:00 pm.
o For the months of June and July, you may schedule tests Monday-Thursday from 7:30 am to 4:30 pm.
o Evening testing appointments are available by appointment only on Tuesdays, year-round, from 5:00
pm- 8:00 pm. Please note that the Testing Coordinator will not be in the Testing Center and the Center
will be closed if there are no exams scheduled on a particular evening.
o If you are not easily able to travel to Dodge City for exams, please contact your instructor or the Guided
Studies Coordinator for off-campus proctoring rules and guidelines.
o If you are a “no-show” for 3 or more exams in any semester, you will be allowed to test on an asavailable basis only. You will not be allowed to secure appointments. You will be considered a “noshow” if you fail to call the Testing Center and cancel/postpone your test before your appointment time.
o No matter where you test, you will be required to show a photo ID. Please have your student ID or
driver’s license with you.
TIMELINE FOR CLASSES
o You are expected to complete this class within the timeframe of the session in which you are enrolled.
Guided Studies classes end on the Friday BEFORE finals week for regular, on-campus classes to give all
instructors time to enter final grades.
MINIMUM TIME REQUIREMENT
o Working ahead is allowed in these courses. However, you must be enrolled in a class for a minimum of
30 calendar days.
ACADEMIC ASSISTANCE
o If you are having difficulties completing your coursework, first set up a meeting with your instructor.
o If you meet with your instructor and determine that further assistance is needed, the Academic Success
Center on DCCC main campus offers free tutoring in almost every subject. The ASC is open 8 am - 9 pm
Monday-Thursday and 8 am - 5 pm on Friday. For the months of June and July, the ASC is open from
7:30-5:30, Monday- Thursday.
o Tutoring is available by appointment or during drop-in hours.
o Call 620.225.9508 for more information.
FINANCIAL AID
o A student’s financial assistance will pay for these classes just like any other regular course offering. The
Financial Aid office at DCCC disburses scholarships, loans, and grants at the mid-term of each semester.
You must have a 2.0 GPA (C-average) at that time in order to have your financial assistance applied to
your balance with the school. If you do not, you risk having your funds returned and being personally
responsible for the balance of your bill.
o Students receiving financial assistance must to complete 50% of the coursework of each class by the
mid-term of each session so that instructors can accurately report the grade at mid-term.
[Rev. April 13, 2012]