CHONG YUET MING AMENITIES CENTRE
THE UNIVERSITY OF HONG KONG
Pokfulam Road, Hong Kong
Fax: (852) 2517 4383
Tel: (852) 2859 8006
Introduction
The Chong Yuet Ming Amenities Centre Theatre 303 is located on the third floor of the
Centre. It provides a good quality facility for the cultural development of students.
Theatre 303 has a performance area in an auditorium for 140 people, a workshop and
dressing rooms. Basic furnishings are provided. The place can be used for performances,
drama productions and various kinds of functions.
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Booking Information and Conditions of Hire
1. Interpretation
In these Conditions: “University” means The University of Hong Kong.
“Theatre 303” means the Theatre located on the third floor of the Chong Yuet Ming Amenities Centre, the
University of Hong Kong.
Theatre 303 is managed by the Centre of Development and Resources for Students through the Manager of
Chong Yuet Ming Amenities Centre. ”Management” means staff members of the Chong Yuet Ming Amenities
Centre and any persons authorized by the Dean of Student Affairs to perform functions and duties in relation
to the management of Theatre 303.
“Hirer” means a person who hires Theatre 303 on behalf of a student society of the University.
“Function” means the performance, drama productions and various kinds of activities held in Theatre 303.
2. Covenant by Hirer
The Hirer shall ensure the observance and performance by himself/herself or his/her fellow students
admitted to Theatre 303 of these ‘Conditions of Hire’ and shall indemnify the University against all loss or
damage arising from any breach of these Conditions.
3. Application for Hire of Theatre 303
3.1
Theatre 303 is normally open for use from 09:00 to 13:00, 14:00 to 18:00 and 19:00 to 23:00 daily
except on the following days:
 The day before Lunar New Year’s Day
 The Lunar New Year’s Day
 The second day of Lunar New Year
 The third day of Lunar New Year
3.2
Applicants must demonstrate that the function is of such a nature which justifies the use of
Theatre 303.
3.3
Applications should normally be made up to 5 months in advance of the date of function; and bookings
result will be notified at least 2 months prior to the date of function.
3.4
Applicants should complete an application form and send it to the Management. The application form
is obtainable from the General Office of Chong Yuet Ming Amenities Centre.
3.5
A booking is confirmed upon payment of the required fees (if any) and compliance with conditions
(if any) specified by the Management and receipt of a confirmation from the Management.
3.6
The maximum duration of any single booking normally is 5 consecutive days.
3.7
Block bookings for specific time slots will be considered on merits of individual cases.
3.8
The Management reserves the right to retain time slots for maintenance and other purposes during
which Theatre 303 may not be available for hire.
3.9
The Management reserves the right not to accept any bookings deemed inappropriate without having
to give any reasons.
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4. Cancellation of Confirmed Booking
A Confirmed Booking may be cancelled without notice to the Hirer and without any refund of any fees paid if
the Hirer uses Theatre 303 for the purpose other than that states in the application form, or changes the
nature of the function, or if the Hirer is in breach of any condition which the Management has specified when
accepting the application for the Booking.
5. Hire Fees
5.1
The Hirer should pay fees for hire of Theatre 303 in accordance with the prevailing Rates of Charges.
The Rates of Charges may be altered by the University from time to time with or without notice.
5.2
Hire fees for use of Theatre 303 should be payable in full in advance on or before the date specified by
the Management.
5.3
The Management may cancel a booking without notice to the Hirer if such payment is not made by the
due date.
5.4
In case of over-run beyond the specified period of hire, the Hirer shall be required to pay additional fees
on an hourly basis and such hiring will be subject to the availability of manpower, accommodation and
the necessary equipment.
6. Refund of Fees
Where the hire fees for Theatre 303 have been paid in full by the Hirer and a Confirmed Booking of
Theatre 303 is cancelled by the Hirer, no fees paid will be refunded to the Hirer.
7. Responsibility for Injury and Damage
7.1
The Hirer accepts responsibility for all damages to Theatre 303 and to any property in Theatre 303
during the period of hire.
7.2
The Hirer shall pay to the Management on demand the cost of reinstating or replacing any part of or
any property in Theatre 303 hired by him/her which has been damaged, destroyed, stolen or removed
during the period of hire.
7.3
The Hirer shall, after a hiring, leave all apparatus, utensils, fixtures or equipment in Theatre 303 in a
thoroughly clean, wholesome and proper working condition to the satisfaction of the Management.
7.4
The University shall not be responsible for any loss of or damage to any property, goods, articles or
things whatsoever placed, deposited, brought into or left in the premises either by the Hirer or his/her
representative for his/her use during the period of hire.
7.5
The University shall not accept liability for any loss, damage or injury arising out of the use of
Theatre 303 during the period of hire.
7.6
The University shall not be responsible for any loss or damage arising from the interruption or
cancellation of the hiring caused by whatsoever reasons including breakdown of machinery, failure of
supply of electricity, leakage of water, accident, fire, typhoon, rainstorm, government restriction or act
of God. The Hirer shall indemnify the University against all claims, actions, proceedings, demands,
costs, and expenses, arising there from or in connection therewith.
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8. Sub-letting
The Hirer shall not sublet Theatre 303 hired by him/her or any part thereof.
9. Admission Tickets
9.1
Admission tickets for audience of University students and staff under “educational purpose” only.
9.2
Where admission tickets are used for functions held in Theatre 303, the total number of admission
tickets distributed shall not exceed the maximum capacity permitted for the function.
9.3
Admission tickets for functions for which an admission fee is charged shall have the name of the
organizer and particulars of the function printed clearly either in English or in Chinese, or both, on each
ticket.
10. Copyright
The Hirer shall not use Theatre 303 for functions in which copyright subsists without the consent of the owner
of the copyright and shall not in any other manner infringe any copyright and the Hirer shall indemnify the
University against all claims, actions, demands and costs by reason of any infringement of copyright
occurring during the period hire.
11. Logos Display
For the display of business logos inside or outside Theatre 303, the Hirer shall seek approval from the
Management.
12. Permits and Legal Procedures for Entertainment Programme
The Hirer shall obtain all permits and licences which by any enactment are required in connection with any
function in Theatre 303 during the period of hire.
13. Sales of Goods and Services
No goods or publications or services may be sold by the Hirer in or at the entrance of Theatre 303 without
prior permission of the Management.
14. Solicitation of Donation
No solicitation of donation in cash or in kind may be made by the Hirer in or at the entrance of Theatre 303
without prior permission of the Management.
15. Vacating Premises and Removal of Property after Period of Hire
15.1 Immediately after the termination of a hiring, the Hirer shall vacate Theatre 303 and remove all
property brought by him/her into Theatre 303. Any property found after a hiring will be removed or
stored in such manner as the Management considers necessary and, on demand, the Hirer shall repay
to the University the cost of such removal or storage.
15.2 If such property is not removed and all removal and storage charges are not paid by a date specified by
the Management, the Management may at its discretion dispose of or sell such property and in such
event, the proceeds of sale will be paid into the revenues of Theatre 303 Account. The Management
shall not be liable for any loss or damage to such property.
15.3 All rubbish, packing and waste materials must be cleared and removed by the Hirer from Theatre 303
immediately after a hiring. If such rubbish is not removed, the Hirer shall pay to the University the cost
for such removal.
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16. Adverse Weather Arrangement
16.1 The Management may at any time and at its absolute discretion close Theatre 303 and on such closure,
the hire fees paid by the Hirer will not be refunded and of any compensation to the Hirer.
16.2 When Tropical Storm Warning Signal No.8 (or above) or the Black Rainstorm Warning Signal is Hoisted,
all bookings will be cancelled automatically.
(a) If either of the warnings is hoisted or in force at or after 06:00, all bookings starting before 14:00
will be cancelled automatically.
(b) If either of the warnings is hoisted or in force at or after 11:00, all bookings starting at any time
from 14:00 and before 18:00 will be cancelled automatically.
(c) If either of the warnings is hoisted or in force at or after 15:00, all bookings starting from 18:00
onward will be cancelled automatically.
(d) When the Tropical Storm Warning Signal No.8 or above is hoisted in the middle of the booking, it
should be terminated immediately, but in the case of Black Rainstorm Warning Signal, the booking
will be allowed to continue as scheduled.
16.3 Booking starting time refers to the starting time of the actual booking, not the starting time of the
function concerned.
16.4 The hirer is responsible for making announcements and informing all participants of any cancellation,
and will be required to set up a hotline for enquiries. The University will not be responsible for such
announcements.
16.5 The Management shall not be liable to the Hirer for any loss or damage he/she may sustain arising out
of such closure.
17. Building Emergencies
17.1 The hirer shall ensure all his/her agents on the premises are familiar with all emergency exits and will
observe the University’s internal security and emergency evacuation procedures.
17.2 The University may decide for safety or other reasons to close the building or, by notice to the hirer,
cancel a confirmed booking or any part of the same.
18. Breach of Conditions of Hire of Theatre 303
If the Hirer shall fail to observe any of these ‘Conditions of Hire’, the Management may, without notice,
cancel the Confirmed Booking and terminate the hiring of Theatre 303 but such cancellation/termination
shall not relieve the Hirer from any of his/her obligations under the ‘Conditions of Hire’, not affect any right or
remedy which the University may have under the ‘Conditions of Hire’ and the hire charges paid by the Hirer
will be forfeited.
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