Eh Capa, Inc. - P.O. Box 744 - Nampa, ID 83653
Dec. 2, 2010 Board Meeting Minutes
Type of Meeting:

Regular Meeting

Executive Session

Committee ___________________
Date
Dec. 10, 2010
Time:
6:30 pm
Place: Karmel Laursen Home
In Attendance:

Board members: Gina Price, Ian Byrnes, Dennis Sutherland, Paula Tucker, Karmel Laursen, John Harris


Members: Brandi Horsley, Jessika P., Ashley Rojahn, Hansen Polenski
Visitors and Guests: None
______________________________________________________________________
6:46 pm
-
Meeting called to Order
Agenda: Ian
Minutes -
Gina
-
Karmel motioned to approve Minutes: 2nd : Dennis
Treasurer Report - All Account Balances
Gina motion to approve Treasurers Report, Karmel Second
-
Gina will check on Non-profit status.
Gina will call Chic regarding Registered “EhCapa” name
Mark submit invoice for payment Website
Youth Board Report - Hansen/Ashley RoJahn

Rake Up Boise update – Had over 40 kids for Bareback Riders and 4-H club

Festival of Trees – Canceled event due to no application

Christmas Party update

YB will bring plastic wear and Drinks

YB has received Expo information and will give to Brandi
Need to give them new P.O. Box information

YB bank statements will now be sent to new P.O. Box in Nampa

Information regarding a member using partial costume for other events
Brandi will contact member and remind them of the proper use of the EhCapa costume.
Drill Instructor Report – Brandi
-
Brandi will lead the committee to clean-up verbiage for Royalty
Gina call Carleen regarding the printing of Board Binders
Event Coordinator – Ian for Nancy Weikel
Nephi, Utah (PRCA) - Ute Stampede – July 14-16
-
Elko, Stampede (PRCA) (July 8-10?)
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Wild Weippe Rodeo – North Idaho – Aug 20 and 21 – Looking for funding

Contacted us. Would like us to perform for their 50th Anniversary

Third Weekend in Aug.

Saturday Performance with Noon Parade
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Sunday – Cowboy Breakfast and 2pm Rodeo Performance
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Idaho City - June 24 – 25th – Still looking for funds

Contacted us. Would like us to perform for their 50th Anniversary

Third Weekend in Aug.

Saturday Performance with Noon Parade

Sunday – Cowboy Breakfast and 2pm Rodeo Performance
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Logan

Does not want us there 2 years in a row. Contact them at a later date
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PRCA 
Membership is $140.00 per year per rider

Would it be worth the club paying for each member’s PRCA dues? If the PRCA Rodeos pay us enough to
compensate us.

Brandi suggested to try a small team first to advertise and see what doors open

Brandi will call Ike for more PRCA information

Kent will call Brad – Brother in law – to see what he can find out about PRCA membership and privileges
-
Roseburg, Oregon

No longer has a rodeo
-
Sister, Oregon - Friday-Sunday, June 10-12, 2011

Possible Rodeo this coming year
-
North Idaho Fair – Aug. 24th – 28th

Possible Rodeo
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Tax Donation – Possible to rodeos who cannot find the funds

Ask alumni for tax deductable donation

Brandi will call Janice for Alumni information

Karmel motion to get a list of alumni for donation, John 2nd
-
Quesnel, BC 
Dennis will write up a question/answer sheet regarding a possible trip to BC in the near future
Old Business:

EhCapa Trailer - Saddle and poster sales only

Ian will contact RC Bean Saddlery for possible saddle donation

Will get business cards too for publicity for RC Bean

New Member Handbook clarification and update - Paula

Some portions need a little bit more clarification

FAQ page in the front of the handbook for quick reference

Full handbook online for members to view, once they viewed and read, they print out a sheet (located with
the handbook-on the website) that they can print out and sign and submit with membership dues holding
them accountable that they have received/read the handbook

Paula and Rebecca Ruiz will get together to “clarify” and update

Status report at January meeting

Handbook is given to members in April with full Membership payment only

Jessika Price
Update on toe pieces for costume

John motion to approve, Karmel 2nd
New Business:
Meeting adjourned: 8:25 pm
Gina motion to enter executive session, Dennis 2nd .
8:26 Executive session begins

Drill Instructor Presents – unanimously approved

2011 Board member replacement
Discussion regarding if replacement is needed
Ian will contact potential member to see if interested

2011 Goals
Re-establish the confidence in the board
Improve communication – Ie Smoke Signal return
Have YB have a clinic regarding Paint Symbols that are used so all members know the meaning
Executive session ends: 9:12 pm
Next Regular Board meeting date: Saturday, Jan. 8, 2011
3:00 at Brandi’s home.
February meeting will meet on Saturday, Feb. 5, 2011 at Brandi’s home 3:00 pm