Integration Assignment #3: Databases
CASE:
You are an administrative assistant for a local real estate developer. The office staff has
started to use a Microsoft Access database to manage and organize their data. The
database contains an Agents table which tracks the agent responsible for each listing. The
database needs another table named Properties that tracks the status of each listing
(whether the property is sold or still available). Your boss has asked you to update and
finish the database. The list of properties for sale is in a Word document; you will create
a Properties table and add the records from the Word document. This assignment will be
completed individually.
TASK:
1. Open the Access database file Databases_Listings.mdb, and then rename (Save
As) YourLastNameFirstNameListings.mdb. Enable the content, if necessary.
2. Create a new table named Properties, switch to the Design View and enter the
following fields as specified following table. After you have entered the
information, save the table, and close it.
Field Name
PropertyID
(primary key fieldgenerated
automatically)
StreetAddress
City
ZIP
Owner
Price
Purchased
ListingDate
Data type
Text
Field Size
4
Required format
Caption
Property ID Code
Text
Text
Text
Text
Currency
Yes/No
Date/Time
25
15
5
50
Currency
Number and Street
Town or City
ZIP Code
Last Name of Owner
Listing Price
Is this sold?
Date Listed
AgentID
Text
Short Date format
MM/DD/YYYY
4
ID Number of Listing Agent
3. Relate the table you just created and the Agents table already in the database in a
one-to-many relationship using AgentID as the linking field; enforce referential
integrity, cascade update related fields, and do not cascade deleted records. Save
and close the Relationship Window.
4. Enter the your information in the first record in the Properties table using the
following information: your own address, yourself as the owner, a price of
$250,000, Yes in the Purchased field, a listing date of two weeks ago, and BM27
as the AgentID.
5. Open the Word file Databases_Listings and Agents.doc. Add the agents and
properties records to tables using the appropriate forms.
6. Create a query from the Agents table listing all agents in alphabetical order by last
name, save it as “Agents by Last Name”.
7. Created a query from the Agents table listing all agents whose stipend is $500,
save it as “Agents with $500 stipend”.
8. Create a report using the Report Wizard named “Properties By Agent” that
displays all properties by agent and includes the agent’s name. Include all fields
from the Properties table. Use the Block format and the Solstice style.
9. Create a query from the Agents and Properties tables that displays all information
on Ruth Rosen’s Properties, save it as “Agent Rosen Properties”.
10. Create a query from the Properties table that displays all properties located in
Englewood, save it as “Englewood Properties”.
11. Create a Word document directed to the local real estate developer indicating
which agents you feel he/she should work with and why, save the file as
LastNameFirstName.docx.
12. Submit your completed files to the SAM Dropbox by no later than 11:59pm on
Friday, November 30, 2012.