student handbook
DEGREE EXHIBITIONS 2013
contents
2-3
Dates and Deadlines
4-6
FAQS
7-8
Audio / Visual Requests
9-10
Computer Requests
11-13
Facilities Policies + Guidelines
14
Working at Heights
15
Installation Week
16-17
General Graduation Information
18
Preview Night, Valedictorians
19
Convocation Ceremony
20
Degree Exhibitions Committee Contacts
1
dates + deadlines
FEBRUARY
18-22 Studio week. No classes.
IMPORTANT: PLEASE CHECK THE GRADUATION INFORMATION BOARD (INFO BOARD)
ACROSS FROM RECEPTION FOR ANY CHANGES/UPDATES.
All Graduating Students Meeting Wednesday 11:30am - 12:20pm, SB 301
Lecture Hall
19
15
ALL APPLICATION TO EXHIBIT FORMS dropped off at reception.
19-26 Grad access to sculpture + metal shop and tool crib.
15
Deadline to return ìInformation Release Formî to reception.
15
Deadline for submissions to Abraham Rogatnick Gallery.
Application forms submitted to Reception by 4:30pm.
NO EXCEPTIONS.
21 April Storage of art works in NB 274.
-3 May
15
Preview/Industry Night mailing list posted on Info Board.
29
Rogatnick Gallery Result posted at Student Services.
27
MARCH
APRIL
4
Computer Equipment Request Forms for Degree Exhibitions.
5
Assigned location for drop-off of works on April 30 will be posted on
Degree Exhibitions Info Board, near Student Services.
8-19
Order graduation ceremony tickets online. See Convocation Ceremony
page 18.
9
All A/V production equipment due back by 4:30pm.
12
Last day of regular shop access.
19
Deadline for trailer for time-based media, submitted to reception by
4:00pm. NO EXCEPTIONS.
South building: all student locker use ends. All studio space must be
cleared out. See Mindy in Facilities if you require a locker from April 21
onward.
22-26 Graduating student access only at A/V (no production equipment)
26
Notification of results of A/V Equipment Requests.
26
Deadline for submissions of time-based work for FVIM student screenings
in room 301. All submissions delivered to FVIM, room 246 by 4:30 pm.
26
Access to Technical Services resources ends at 4:30 pm. No exceptions.
Last day of access (for all grads) to University resources. No exceptions.
26
DEADLINE FOR SUBMISSION FOR PRINTED LABELS FOR ART EXHIBITS
Go to http://www.ecuad.ca/gradlabels and fill in requested information.
26
Tool Crib closed.
29
Tool Crib open 2:00 - 10:00pm for tools to install work.
29
Ticket sales for the graduation ceremony open to the public. Any tickets
left over from the initial request period will become available to the public.
29
Tool Crib open for distribution of tools for mounting the exhibition
(NO PRODUCTION) from 8:30 am to 4:30 pm.
2
dates + deadlines (continued)
APRIL
30
MAY
Final deadline for students to bring their work to the assigned drop off
location for registration: 9:00am - 12:00 pm, noonóNO EXCEPTIONS.
Any artwork not brought to assigned drop-off location by this time will
not be included in the exhibition.
30 April Curatorial process for VAMP, art exhibits and installation of works.
- 4 May
MAY
1-2
Pick up all A/V equipment for installation in the Degree Exhibition.
2
Installation must be completed by 5:00 pm. Work that is not completely
installed by this time may be removed by the curatorial committee.
NO APPEAL.
3
Final Preparation Day. All printed labels posted and final inspection.
Tool crib closes at 4:30 pm. All installations must be completed by 4:30pm.
3
Preview/Industry Night, 7:00 - 10:00pm.
4
Convocation Ceremony, Chan Centre, UBC, 1:00 - 4:00pm
4
DEGREE EXHIBITION OPENING 5:00pm- 10:00 pm.
5
Film/Video and Animation screening at the Rio Theater, TBA
5-19
DEGREE EXHIBITION open 10:00 - 6:00pm, daily.
Media and Animation Screenings, 10:00am and 3:00pm, daily.
19
***DEGREE EXHIBITION TERMINATES at 6:00pm***
20
Students de-install exhibition. Return equipment to A/V.
All equipment due back by May 22, 1:00pm.
24
DEADLINE TO RESTORE UNIVERSITY SPACE
North Building, all student locker use ends.
North and South Buildings, all student access to ECU ends (midnight).
Artwork must be de-installed between May 20 and May 22.
University will not assume liability for work not picked up after May 24.
20-21 Tool crib open from 8:30 to 8:00pm for use of tools to dismantle the
exhibition.
3
FAQs
When will I know if I am actually graduating?
Students who are unsure of their status should contact Lawrence Lowe, Associate
Registrar, immediately.
Do I have to exhibit? If I have completed my graduation requirements by the end of Fall
semester, do I still have to exhibit in the Degree Exhibition?
Participation in the 2013 Degree Exhibitions is a requirement for graduation for
Media Undergraduates, voluntary for Visual Arts Undergraduates and Design
Undergraduates.
How many guests can I bring to the Convocation ceremony? Can I buy extra tickets?
Two tickets for guests are available for each graduating student. Graduating students
DO NOT require a ticket. Tickets can be ordered online from April 8 to 26. Any tickets
left over after April 27 will be made available to the public on April 29. Students can
choose to pick up their tickets at the Chan Centre (no charge) or choose online
ticket printing via Ticketmaster (nominal charge of $2.00 per ticket and $1.75 per
order, credit card required.)
If you are unable to pick up your tickets prior to May 4 they will be held for you up
to 30 minutes before the start of the ceremony. Please note we encourage everyone
to pick up their tickets early to avoid long lineups and delays.
A friend or family member may pick up your tickets as long as they have:
1. a printout of your confirmation message, and
2. a copy of your student card.
Who is in charge?
All members of the Degree Exhibitions Committee can be approached with queries.
They will be able to direct you to the appropriate person to answer your question if
it is not in the Degree Exhibitions Handbook. A contact list of committee members is
included in this document and is posted on the Info Board. Contact the appropriate
person.
How will I know who my faculty advisor(s) is? How often will we meet?
Visual Arts: Senior Studio faculty are your faculty advisors; meetings (individual and
group) are weekly. Consult with your senior studio faculty(ies) when choosing the
work you intent to exhibit. Seek advice to make the best choice.
Design: Senior Core Studio faculty are your faculty advisors, plus other faculty will
see your work during the grad review process.
Film, Video + Integrated Media: Faculty of FVIM 400 and 410 supervise the grad
projects with weekly meetings. Grad panels give final graduation approval.
Animation: Faculty for Animation 420 are the grad faculty advisors. Grad panels are
scheduled with two meetings in the fall and one in the spring for all animation grads.
Photography: Faculty delivering PHOT 400 and 410 (Senior Photo Practice I and II)
are your faculty advisors.
Students should consult their faculty up to the end of the spring semester.
Committee members are not available for specific advice on the creation of your
work. Their role is to manage the exhibition details, supervise the installation of the
show and ensure its success.
How much space is available and how much space do I get? Is there an appeal process
in place if I am unhappy with my assigned space?
For VAMP students, a committee process designates which location to bring your
work at the beginning of installation week. It is not where your work will finally be
placed. The faculty curators move work around constantly as they put together the
whole exhibition. Students may discuss the final placement with the faculty curators
on Wednesday May 1st. Students do not select any individual room to themselves
and this may not be appealed. One work per student only - No exceptions. Series
or multiples may be edited by the curatorial committee whose decision cannot be
appealed.
4
FAQs (continued)
If I have planned to have my work in a specific place, how can I guarantee my work
will be in that location? Can I have a space to myself?
Students do not automatically receive a space they request. If a specific space is
needed, these needs (and rationale) must be included on the Application To Exhibit.
The Committee will assign space according to student requests, if appropriate.
How do I deal with special requirements (power, dark or quiet room, a/v room, natural
light etc)?
Students requiring technical assistance must clearly and specifically state their
needs on their Application To Exhibit form. Use of scissor-lifts and other
mechanical/electrical needs need to be confirmed in advance.
How is A/V equipment shared among the students?
Equipment is reserved in advance: Complete a Request For Equipment form found at
the back of this document.
How much technical assistance can I expect?
Construction and installation methods must be resolved with the aid of your faculty
supervisors, before final approval is given on your Application To Exhibit. Also, ask
a technician for advice ahead of time. Be sure to resolve even ì simpleî things like
hanging methods. Note: most technicians will be unavailable to problem-solve in
the two weeks prior to the exhibition as they are involved in the construction of the
exhibition space. Plan ahead!
Can students have collaborative installations, as in curate their own section?
No.
Who hangs my work? What are my responsibilities during the installation process?
Students are required to hang or install their own work. They may arrange to have
another student or alternate help . Faculty and technicians do not hang work or
build installations. If a student does not bring their work to the assigned location on
Tuesday April 30, 9:00 am to 12:00 noon they will not be included in the exhibition,
unless they have made arrangements with the Committee. NO EXCEPTIONS.
No work will be submitted after 12:00 noon on Tuesday April 30.
All works MUST be submitted on the site by that time, to be assessed by the VAMP
curatorial committee. Final location will then be assigned between noon and 5:00 pm
on Wednesday, May 1st.
If a student or alternate does not hang/install the work by closing on Thursday
May 2, by 5:00 pm, the Committee will remove the work from the exhibition without
consultation.
Where do I store my work between classes and installation of the Grad Exhibition?
The Graduation Info Board (near Reception) will have info about temporary storage
space.
What is the deadline to have my work completed and ready for installation?
On the morning of the first day of installation week for VAMP - Tuesday April 30
at 9 am, take your work to the assigned destination space. Fill in ìInstallation
Informationî form, available online. Describe your artwork (your name, title of work,
etc.) and post visibly on your work. Make sure you have uploaded label information
about your work on the website (see labels info below.)
Can I put up my own lights?
Students may not hang their own lights. The Degree Exhibitions will be seen only
during daylight hours, excluding Preview Night and the Degree Exhibitions
opening reception.
Do I have to go to Preview Night?
Students are encouraged to attend as Preview Night is an opportunity to make
contact with professionals from their chosen fields as well as networking with their
peers.
5
FAQs (continued)
Who does the labels for my work?
Graduating students will post label information on the website as per instructions, by
Friday, April 26. Labels will be produced and installed in a standard format and font
approved by the Committee. Guest books are not allowed. Business cards
(standard format only) are allowed in designated areas with customized card
holders.
DEADLINE FOR SUBMISSION FOR PRINTED LABELS, APRIL 26
Go to http://www.ecuad.ca/gradlabels and fill in requested information.
What supplies (paint, rollers, etc.) does the University provide for my installation?
How do I access them? Are tools provided for me?
Only standard white paint to be used for walls is supplied by the University. Painting
supplies will be on site before and after the exhibition. Students are responsible for
making their own plinths and for providing materials and hardware such as screws,
nails, hooks, wire, double-sided tape, etc. (Check the Important Dates & Deadlines
for Tool Crib hours.)
Individual students are responsible for supplying their own tools and safety
equipment. Some hand tools will be available for booking through the Tool Crib.
(Refer to Important Dates & Deadlines for specific dates and times.)
Who will maintain and operate my media piece (video monitors, slides, etc.)?
Graduating students are responsible to ensure their pieces function properly.
The Exhibition Installation Committee and the Audio Visual Department should be
instructed on the operation of the pieces, especially powering on and off, prior to
exhibition. A student monitor will turn their pieces on and off each day with the
exception of Preview and Opening night. Graduating students will be responsible for
making sure their pieces are operational and powered on for Preview and Opening
night. If a piece breaks it may be removed from the exhibition.
Will the University store my work after the Graduation Exhibition comes down?
No. Students must make their own arrangements if they are not available to pick up
their work. Pieces not picked up by the Friday, May 24th deadline will be discarded.
How will people be able to contact me about my work?
Graduates can have their names placed on the Graduate Contact Sheet by
completing the Information Release Form located at the end of this handbook.
A Graduate Contact Box will also be placed at reception for the duration of the
Exhibitions. Guests wishing to contact Graduates about their work can complete
the Graduate Contact Form; their requests will be relayed to the Graduates by the
Communications Office.
If your installation requires extra walls, this request must be indicated on your
Application to Exhibit, and must be approved in advance by the Exhibition
Installation Committee, Facilities Department and will be subject to a safety
inspection during installation. Consult the Degree Exhibitions Installation Guidelines
for specifics.
6
audio/visual requests
This information is intended to answer most of the common questions about A/V
equipment for the Graduation Exhibition. Please read this carefully, and hang on to it
for future reference.
THE BOOKING PROCESS
The booking process that you have used during the regular school term does not
apply for Exhibition bookings, instead:
> Use the online PDF form. Print and fill out the form completely and hand it in at A/V.
> DO NOT book requests via e-mail.
> The A/V request for is used to book A/V requests only. ITS has a separate computer request form.
Audio visual will handle requests for A/V equipment and computer requests will be
forwarded to ITS. Computer requests must be signed off by ITS technicians in Digital
Resources before you return it to A/V. Equipment Request Forms are due
back at the A/V counter no later than Tuesday, April 19, by 12 NOON.
*After April 19 , A/V will not accept Request Forms. No Exceptions.
We try to make sure that everyone gets what they need, and are able to
accommodate the majority of requests with few, if any problems. However, with the
exceptional volume of graduates this year working in media and digital mediums,
there are bound to be a few situations where they may be insufficient resources. In
these instances we will contact those students affected and work towards a solution.
If a solution cannot be agreed upon, than the matter will be referred to the Exhibition
Installation Committee.
It takes A/V about a week to process and organize the Equipment requests. You can
expect a confirmation or a request for more information by ECUAD email by
Friday, April 26.
After the last day of the spring semester, the A/V Department will not distribute
equipment for the production of work.
BRINGING YOUR OWN EQUIPMENT FOR THE EXHIBITION
Some students may decide to bring or rent their own equipment for the Exhibition.
There are two points to consider:
1 Security (see below)
2 The operation of your equipment: While the show is running, A/V will have
technicians and student monitors maintaining the showís media works. It is
imperative that you fill out the Grad Show Media Equipment Information form
and hand it in to A/V. You must also provide any remote controls for equipment
you bring in, and extra copies of any removable media such as DVDs or USB
drives. This allows the monitors to properly keep your piece(s) running for the
duration of the show.
Please note:
–– A/V can only support DVDs in NTSC, Region One format. Blu-Ray discs must
be Region One. VHS tapes can be accommodated. Digital media to be played on
media players must be in Quicktime H264 format. See the I.T.S. section for more
details.
–– A/V cannot accommodate exhibit lighting beyond the primary setup.
–– A/V does not supply power cords, connection cables, or headphones.
SECURITY
This is a concern for everyone, not just those who bring their own equipment. As
with the regular school term you are financially responsible for the cost of any theft
of, or damage to, any ECU equipment in your possession.
If you bring your own or rental equipment, ECU will not be responsible for any theft
of, or damage to, your own personal equipment. A/V will consult with you and supply
security cables and locks for the duration of the show.
7
a/v requests (continued)
VIDEO TAPE FORMATS
*VHS (NTSC) tapes or DVD only
A/V will book only one VHS format player or one DVD player and one monitor per
grad request ONLY during the Exhibition. Monitors are assembled with a metal cart
on wheels and can not be detached. If you require a video player for your Grad piece,
your tapes must be in VHS (NTSC) format only.
A/V requires three (3) copies of your VHS tape or DVD.
*All A/V equipment due Friday April 19, at 4:30 pm
*After April 19 A/V will not sign out production equipment
EXHIBIT LIGHTING
A/V cannot accommodate exhibit lighting beyond the primary setup.
A/V does not supply power cords, connection cables, or headphones.
DOCUMENTATION
Digital Photographic Documentation of the entire exhibition is conducted by
University Technical Staff for the Emily Carr Library Archive. An extensive archive
can be consulted in the University Library. Graduating students are strongly
encouraged to document their own work with their personal equipment.
REMINDER: Audio Visual Resources does not provide equipment for documentation.
8
exhibits with computers
Requests for Computers
Requests to borrow campus computers for the exhibition are to be completed in
writing. The PDF request form can be found in the Exhibition Student Handbook or
on the ITS webpage. Request forms should be handed in to a computer technician in
room 203e, in the Mac labs.
If you are part of a group, only one person should submit a request form for the
group. For all communications, please use the same name & student number that
you used to complete the form with. Be aware that requests may exceed the supply
of computers available; please limit your request to one computer. Please consider
alternative plans in case a computer cannot be allocated to you. ITS does not have
iPads, but if you plan to supply your own iPad for the exhibition please consult with
the technicians regarding security and networking. Direct ITS support of iPads in the
exhibition is relatively limited.
If you need any of the following items, you will need to supply it yourself:
––
––
––
––
––
Power bars/strips, extension cords, and any other related cables. (3) Pronged Extension cables and power bars only!
Data projectors (let the technician and faculty advisor know ASAP if you are supplying a data projector)
Keyboards are generally not provided unless you specifically ask for one. Most projects should only need a mouse
Speakers/Headphones. You must supply your own headphones; speakers are generally not permitted as the sound may detract from neighbouring exhibits. If you feel your project absolutely requires speakers, you may need approval from your Faculty Advisor and the Exhibition Installation Committee. You must supply your own speakers.
Security cables: if you supply your own computer or equipment, you are
responsible for securing it. All equipment supplied by the university will already have security cables attached.
Planning your Exhibit Project
It is highly recommended that you consult with a computer technician ASAP
regarding graduation projects using computers. The technicians can give you
feedback on the feasibility of your project--or the possible challenges it may pose-in an exhibit environment. Past graduation exhibit projects have tended to fall into
one of these categories:
––
––
––
––
HTML/Web browser based content
Adobe PDFs
Flash movies
QuickTime/AVI Movies.
Please encode movies using a common codec such as H.264. Uncompressed video is
unsupported
If your project deviates from these categories, you are urged to discuss it with a
computer technician ASAP. Computers will not have wired or wireless internet/
network access and therefore live web pages that access data from the internet will
not work. Your project files will be copied to the computerís hard disk and run locally.
Test your project/digital files frequently. If you need help testing, or if your project
requires network access, again see the computer technician as soon as possible.
Always make multiple backup copies of your project files.
Computers borrowed for the graduation exhibit will be configured to spotlight your
project and minimize any other type of computer functionality. The computers will
also be programmed to load and launch your project immediately upon starting up. If
possible, leave out any obvious ìQuitî options from your project and omit live links
to external websites such as Facebook or Twitter.
9
exhibits with computers (continued)
Procedures, Help, & Installation
If you have requested a campus computer, the computer technician will contact you
by e-mail to review your request. In the week leading up to the Exhibit opening you
will need to book an appointment with a technician to install and review the project
on the computer. Booking instructions and the link to the booking system will be
emailed to you by the computer technician.
Prior to your appointment please submit your final project file to the ëGradShowí
Dropbox. For instructions on accessing Dropboxes please refer to the ëFTP Guideí on
the ITS webpage. Please name the file so we can tell itís yours. If it is not possible
to FTP your file, please bring your project to the appointment on a USB stick or hard
drive.
Computer installations must take into consideration environmental conditions
such as ventilation, temperature and electrical safety. If your project requires the
computer to be in a confined or restricted area, it must be ventilated, dry, and
accessible for maintenance. These details are best caught and accounted for as early
as possible through discussions with the Faculty Advisor and the computer technician
concerning furniture and display options.
When selecting or designing your furniture/display, keep the following in mind:
Consult with the Faculty Advisor and the computer technician if you need help with
planning your installation.
Once the project files is installed on the computer and is functioning correctly the
computer technician will make arrangements with you to deliver it to your exhibition
space. Prior to this you will have prepared your space (including any painting/
decorating etc.) put your furniture in place (plinth/table/desk), and supplied all
extension cords, power bars, cable extenders, headphones and any other equipment
necessary. If your space is not ready, or if there are equipment security or safety
concerns, your computer will be held until these issues are remedied.
Generally, appointments for installing your project files on your borrowed computer
will be made for the Monday, Tuesday and Wednesday of the week leading up to the
Saturday Exhibit opening. Subsequently, computers are delivered to your exhibition
space on Thursday and Friday. If you are late for any of your appointments you may
be rescheduled to a future time or date. If you are ready before your appointment
date, let the computer technician know in case there is an opportunity to work
with you earlier. If you decide to forego your computer request, let the computer
technician know as soon as possible.
1. Will I build the furniture/display?
2. Are there any suitable plinths/tables/desks already available on
campus?
3. Are you going to hide, or leave visible the wires, cables and cords?
4. How do I minimize the possibility of equipment theft?
5. Where are the power outlets? Are they working?
6. Where will the mouse sit? Will I need a mouse pad? Will its cord reach
to the computerís location?
7. Does the video monitor have enough space on top of the plinth/table/
desks?
8. Where will the security cable and lock securely attach to?
10
facilities policies + guidelines
PURPOSE OF FACILITIES GUIDELINES
The Facilities Department fully supports the graduates of the University and strives
to work with them to enable the successful display of their work. Facilities will
endeavor to provide the numerous extra services required to ensure the smooth
running of the Exhibition.
GENERAL AREAS OF CONCERN
A studentís evaluation of their piece should include answering the following
questions:
1 Does the construction/installation process create any hazards?
What can be done to mitigate the hazards?
Facilities also has a responsibility to safeguard the resources of the University for
the benefit of all users. This requires the enforcement of a number of guidelines
designed to limit Health & Safety risks to building users, damage to the fabric of the
University, and attempt to negate legal liability attributable to Emily Carr.
2
The Facilities Department has no interest whatsoever in placing limits on artistic
freedom of expression. Exhibition guidelines are formulated with the intention
of controlling risks to Health & Safety, preventing damage to Emily Carr property,
protecting the safety of the public, and limiting legal liability.
4
Is all electrical equipment contained within the piece CSA approved?
5
Will your electrical equipment overload any circuits?
6
Are there tripping hazards posed by cables and construction materials or
7
Are you following safety procedures if working at heights?
8
Do you require the mechanical lift? If yes, indicate request on the Application to Exhibit form.
9
Is the piece structurally sound? (Might it collapse while being built or when finished?)
It is hoped that exhibitors can be encouraged to look at their pieces not only
as a work of art, but also as a physical presence, which may create hazards and
complications for our buildings and their users. If each graduate can evaluate their
proposal with regards to its physical effects and work to limit any negative impact, it
is hoped that Facilities will not need to adopt any enforcement role.
GENERAL GUIDELINES
Once graduates have conducted an evaluation of their piece using the preceding
guidelines, they should take steps to ameliorate any problems that they have
identified. At this stage they may also contact Facilities to discuss any problems
that they are not able to overcome. However, if graduates choose to ignore these
guidelines when developing and installing their work, Facilities, in conjunction with
the Degree Exhibitions Committee, may be forced to remove the piece from the
Exhibition. It is in the best interests of the Emily Carr community that we all work
together to create a safe environment for all. Particularly in todayÌs litigious times,
failure to exercise due diligence towards these important Health & Safety issues
could be financially ruinous for all involved.
Will construction make use of dangerous/harmful materials?
3 Are you proficient in the use of tools and equipment being utilized in construction/installation?
10 Does the piece impede any building exit or access points? (ie doors, fire exits, elevators, etc.)
Does the finished piece create any hazards? Consider that the public viewing your
piece will come in all shapes, sizes and mental capabilities.
1 Sharp, jagged edges or corners which may cause injury.
2 Movable parts that may strike a person.
3 Possibility of contact with live electricity or moving parts.
4 Parts that may short circuit, wear out, or be easily broken through 11
interaction.
facilities guidelines (continued)
5
> Post signs that give clear instructions on how to use the piece.
> Create safeguards for any possible hazards that may arise from interactivity
(i.e. guardrails if the piece is raised off the ground, caution signs for pinch hazards, etc)
6
Might the public misjudge your piece and think it is interactive,
when it is not? If so:
> Post signs that clearly indicate Do not touch.
7
Is the piece interactive? If so:
Are there any other dangers that are particular to your piece? ie:
> Strobes or flashing lights may trigger seizures in people with epilepsy
> Loud noises that may startle
Warnings should be posted at the room entrance to such exhibits.
SPECIFIC RULES ON INSTALLATION
>> NO open flames are allowed.
>> NO fire extinguishers, signage, or any other life safety equipment
>> NO installations are to be hung from pipes, duct work, sprinkler heads or
light fixtures.
>> NO installations are to be located at, or in, door entrances, elevators,
stairwells or fire escapes.
>> NO installations are to be located in washrooms.
>> NO installations are to be hung on, or interfere with, any wooden
support beams.
>> NO unauthorized lighting fixtures.
>> NO installations are to compromise university HVAC systems
USE OF DRYWALL
Drywall is prohibited. Speak to Facilities or Technical Services for alternate
materials.
ELECTRICITY
Past experience has shown that pieces containing electrical power and/or electrical
equipment are often cause for concern. Therefore, students wishing to utilize
electrical power/equipment in their piece are requested to seek the assistance of
either Facilities or Technical Services to ensure that their piece is not dangerous. If
an extension cord is to be used, it should be capable of handling the power of the
electrical load. Any artwork or exhibit found to be unsafe will require modifications
defined by the Safety Committee; should it prove impossible to make the piece safe
it will be removed from the exhibition. Authorized electrical installations are to be
coordinated with Facilities.
*220 volt electrical power is not available for any exhibits or artwork.
POLICY ON PAINTING SPACES
Walls are painted with (Dulux) flat Latex,obtainable from the Tool Crib.
Do not paint:
Wooden Beams Metal Beams Floors & Carpets
Temperature Controls Doors & Windows Electrical Outlets
Baseboards Door Jambs Ceilings Metal Corner Guards Lights & Light Fixtures Light Switch Plates
Thermostats
Fire Pull Stations/Bells
Air Ducts
Room Numbers
>> Do not paint walls & ceilings a colour other than the existing colour.
>> Electrical outlets, door jambs and baseboards, etc. are to be masked over
with tape and paper before painting. Do not remove switch covers or electrical
outlet covers.
>> When painting, use masking tape and a drop sheet to cover floor.
Use tape to mask all baseboards, door jambs, switches, etc.
>> If in doubt, contact Facilities for advice.
12
facilities guidelines (continued)
INSTALLATIONS
The floors will be polished before installation begins. Therefore, do not drag heavy
things across the floor as this will leave marks on the floor. Installation with electric
or electronic components, or special lights, should have an on /off instruction
sheet. Please ensure that the process of turning the work on and off be as simple
as possible and that it be accessible to the monitors but secured from public
interference.
Room 420 & 424
Do not cover or enclose the access to the lighting grid electrical panel.
Room 434
It is not permitted to put a ceiling on an installation booth due to fire regulations.
April 22 is not the time to start working on your Graduation Project April 22 to
April 26 is the time to fine tune your completed project. April 30 - May 2 is the time
to install it in the space provided to you by the Installation committee.
Students with art exhibits must be aware that they are required to hang their work
starting on Wednesday, May 1st at noon.
Also, although we employ extra security during the Exhibitions, we have in the
past experienced some thefts from installations. Please ensure that any valuable
equipment is secured as well as possible. The University is not responsible for any
theft, loss or damages of any exhibit, so be sure to secure your exhibit, particularly
if there is considerable value to it.
AFTER THE SHOW
You are personally responsible for removing your exhibit and returning your assigned
space to the original condition in which you found it prior to installing your work.
If you fail to do this by the deadline (Tuesday May 21st, 5:00pm) to restore University
space, the work will be done by Emily Carr staff and you will be billed for their time
plus materials.
NOTE: The deadline for restoration of the University exhibition area is Friday,
May 24th, 2013 but all artworks must be picked up by Tuesday, May 21st, 5pm.
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When de-installing work,everything must be restored to University standards.
Any screws, staples or hooks must be removed.
Holes to be filled with drywall mud, sanded and repainted.
Walls are painted with (Dulux) flat Latex, obtainable from the Tool Crib.
Students who are putting together installations and work involving sound, lighting
and/or projections will start on Tuesday, April 30, after receiving approval from the
Curatorial Committee.
For works to be installed in room 406, after Faculty approval, preparation and set
up will begin on April 30.
FINAL NOTE ON OPENING NIGHT
Please note that during Opening Night we welcome thousands of people into
our buildings, the sheer numbers cause other problems. A crush of people may
inadvertently damage pieces by knocking over unstable items and breaking off
fragile parts. If your piece might be susceptible to this type of damage, please
discuss this issue with the Degree Exhibitions Committee, with a view to being
provided with a location more sheltered from the crowds.
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working at heights
Many pieces in the Degree Exhibition requires the use of ladders and lifts to be
properly installed. We ask that students review the policies below on the use of
these items prior to attempting to install their piece.
LADDER SAFETY
Emily Carr Student Ladder Safety Policy must comply with the WCB Regulation 13.1
to 13.14.
INSPECTION OF LADDERS
It is the Studio Technicianís responsibility to:
1
2
ensure all ladders are CSA approved
inspect all ladders for any defects before a ladder is given to a student. A
ladder with a loose, broken or missing rung, a split side rail, or other hazardous defect must be removed from service.
LIFTS
The University has several lifts which are used for working at heights. The lifts are
maintained and used by the Facilities Department. Only employees of the
University who are trained on the use of the lifts are authorized to operate the lifts.
The Facilities Department sets the correct operating procedures for the use of the
lifts. Some of the Studio Technicians have been trained in the use of the lifts. A
student may go up in the 2-person lift with a trained Institute staff member, but
they are to follow all the instructions of the operator.
During the Exhibitions setup, lift use will be coordinated through Paul Mathieu,
Chair, Degree Exhibitions Committee.
NOTE: Studio Technicians with valid certified lift tickets only may operate lift
equipment.
NOTE: Ladders cannot be painted; paint might conceal a defect
SIGNING OUT LADDERS
The Studio Technician in charge of the Tool Crib signs out ladders to students. The
extension ladder is for Facilitiesí use only and not available to students.
The tool crib staff are responsible to:
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2
To ensure that students (or staff) read the ladder info sheet and understand it before being allowed to sign out a ladder.
To ensure that all ladders are signed out so that the University has records of ladder use.
Ladder users are responsible to:
1
2
To take responsibility for safe use of the ladder during the time he/she has it.
To sign the ladder back in rather than passing it on to the next student.
NOTE: Personal ladders shall not be brought into the University.
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installation week
PROCESS LEADING TO THE DEGREE EXHIBITION
Participation in the Degree Exhibitions is voluntary for all undergraduates. Design
Undergraduates must participate in the online catalogue. A Degree Exhibitions
Committee with student representatives is responsible for coordinating the
exhibition.
There will be a mandatory meeting of all graduating students held during the spring
semester on Wednesday, Feb 27, 11:45 am, in SB 301.
Students must submit a Application to Exhibit form by the March 15, 2013 deadline
or they will not be able to participate in the exhibition. No Exceptions. Students
should indicate their specific needs and describe on the form, in detail, their grad
project. Technical aspects of construction and installation must be resolved prior to
faculty approval.
A preliminary assignment of a location for students to bring their work will be made
based on information provided in the Application to Exhibit forms (Art and Media
Exhibits. This is only a rough starting point for the organization of the Degree
Exhibitions. You will be notified of this location by April 5 on info board at Student
Services.
Students graduating from Design will have space allocation determined by the
Design Department and agree to come to campus and assist with the installation of
their work on April 29. Failure to install the exhibit on time will disqualify your work
from being exhibited. Installation must be completed by Thursday, May 2 at 5 pm.
Students proposing to install heavy objects, build installations and/or use sound
and projection elements will have gone through a review process that will include
faculty advising, technical review, safety (Facilities) and the approval of the
Degree Exhibitions Committee. Students may be asked to revise plans if they do
not meet acceptable standards as determined by Facilities, Technicians or the
Committee at any point in the process.
Students who are screening film and video work must work in consultation with
faculty and technicians who will outline deadlines and completion dates. This will
include not only film/video and animation but other students who wish to show
their projects in this format.
From April 21 to May 3, students can store their exhibits in NV 274. Contact security
for access. Bring your student ID and label your work clearly with your name.
INSTALLATION: 4TH FLOOR - SOUTH BUILDING, CONCOURSE
All participating students must bring their completed work to the assigned drop off
location for registration, between 9 am and 12 noon on Tuesday April 30. They will
be reminded about uploading label information to the Emily Carr server if they
have not done so (Deadline: April 26). To submit information for printed labels,
go to http://www.ecuad.ca/gradlabels and fill in requested information. If you
cannot attend, you MUST assign an alternate to bring the work. No work will be
accepted after 12 noon on Tuesday, May 2. Fill in information form about your work
(your name, title of work, etc.) at that time too, and post visibly on your work. Use
“Installation Instructions Form for Art Exhibits”, available online.
Students who do not bring their work to the exhibit space by 12:00 noon on Tuesday
April 30 will not be included in the exhibition. NO EXCEPTIONS.
Faculty will curate the placement of work until noon on Wednesday May 1. Many
changes will take place during the first few days of installation week. At any time
during these two days of locating and installing of artwork, your work may be
moved to a different location. Students are welcome to participate in this process
Hanging will take place after a determination of the final placement is completed.,
when a notice will be posted next to your work indicating it is READY TO BE
INSTALLED.
REMEMBER to bring the tools and equipment you will need to hang or install your
work. All students will use drywall screws when hanging, NO NAILS. Please avoid
using permanent felt markers or pens as they bleed through the paint and are
difficult to cover.
Students who do not hang their work by closing on Thursday May 2 at 5:00 pm will
have their work removed from the exhibition by the Committee.
Any installations/exhibits that are deemed unsafe by the safety committee or
facilities will be removed from the exhibition unless modifications are made to
comply with requirements.
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general graduation information
GRADUATION ELIGIBILITY
Requirements (in order to graduate the student must:)
> successfully complete the courses of his or her program
> be approved for graduation by the students Graduation Committee or Graduation Review Panel
Any questions surrounding Graduation requirements should be directed to
Lawrence Lowe, Associate Registrar.
GRAD REQUIREMENT FORM
Each student is provided a graduation requirement form with his or her fall
registration package. This form outlines your current program of study and
indicates the courses that have been completed and those remaining to be
completed. This form should be retained and presented whenever you are
discussing your program or registration status with the Academic Advising Centre.
Questions regarding your form or program status should be directed to Student
Services.
POSTPONEMENT OF GRADUATION
A fourth year student may apply to his/her Graduation Committee/Panel for a one
or two semester postponement of graduation. The request must be based on illness
or compassionate grounds and be approved by the Lawrence Lowe, Associate
Registrar. Further, a Graduation Committee/Panel may recommend that a student's
graduation be delayed. In either case, Lawrence will inform the student of the
decision and offer one of the following three options:
1 The student will be required to resubmit work to the Graduation
Committee/ Panel according to the following year's graduation schedule.
Access to the faculty and University facility for the next academic year
continues.
2 The student will resubmit work to the Graduation Committee/Panel
according to the following year's graduation schedule. The student is
not permitted access to the facility but meets a minimum of three times
with the Graduation Committee/Panel during the year of postponement.
Design students will be required to satisfy the requirements of the Design
Department's graduating guidelines in effect during the year of graduation.
3 The student is denied graduation and not permitted further access to the
faculty or facility of the day program.
GRADUATION PANELS AND COMMITTEES
A faculty panel/committee examines each student's work to determine whether
a body of work exhibiting competence and maturity has been completed. The
structure of the graduation committee/panel varies with each curriculum area as
follows:
BACHELOR OF FINE ARTS
Majors in Critical and Cultural Practice
General Fine Arts, Major in Photography
A Graduation Review Panel is set up in the spring of third year to facilitate a
studentís preparedness for the fourth year program. In fourth year, a Graduation
Review Panel will take place in the fall semester.
Major in Film, Video + Integrated Media
Film, Video + Integrated Media graduation panels meet individual 4th year students
in December and April to advise students on their projectsí form and content and
recommend whether a student will graduate or not, based on the quality of their
grad projects. Graduation projects are supervised by faculty in FVIM 400 and 410,
outcomes and deadlines are embedded in the curriculum of those courses. Third
year students present their recent body of work and discuss their proposed grad
projects to a faculty panel in April of their third year, in preparation for their grad
year.
Majors in Animation
Faculty for Animation 420 are the grad faculty advisors. Graduation panels are
scheduled with two meetings in the fall and one in the spring for all animation
undergraduates.
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general graduation information (continued)
BACHELOR OF DESIGN
Designís graduation cycle is multi-faceted. The Graduation Panel will consist of senior
level faculty including instructors teaching core studio courses at the fourth year level.
Outcomes and deadlines are embedded in fourth year curriculum. Additionally, this
faculty panel recommends the candidate for graduation on the basis of the overall body
of work as presented in a portfolio.
All design students are expected to take part in the organization and setup of the Design
Exhibits area. It is a compulsory requirement of the program.
MASTER OF APPLIED ARTS GRADUATION REQUIREMENTS
There are three main graduation requirements for MAA students:
- Successful completion of all courses (including the internship)
- Successful review of the Thesis Project (both written and practical components)
- Exhibition of a Thesis Project (in a format appropriate to the work).
The Exhibition is a compulsory requirement of the program (part of the thesis).
The final review committee meets several weeks prior to the opening of the Thesis
Project Exhibition. It is expected that students will make every effort to respond to
feedback and revision requirements stipulated by the Final Review Committee in the
period between the final review and the exhibition. In all cases, students are expected
to exhibit a Thesis Project.
Thesis Project Exhibition
Thesis Project final work will be presented in a group exhibition for each graduating
class. Students will establish the best mode of exhibition for their work in consultation
with supervisors and exhibtion curators. Proposals to exhibit outside the group
exhibition must receive advance approval from the Graduate Studies Office.
Students are to set up their work under supervision of the Charles H. Scott Gallery
(unless otherwise notified.)
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preview night
valedictorians
Preview Night, Friday, May 3 is a professional event to provide students with an
opportunity to present their work to industry. The University issues electronic
invitations to industry professionals, companies, galleries, etc. An invitation
list will be posted on the Info Board between March 11-29. Students may submit
additions to the list, however, please keep in mind that Preview Night is touted as
an intimate industry-based event; additional invitations should only be sent to
those with relevance to your business, gallery or individual added to the invitation
list, please ensure that you provide the name of the business, contact person,
street address, email address and telephone number. Incomplete submissions will
not be accepted.
One valedictorian will be selected to represent the undergraduate class
(BFA; B.DES. and BMA) and one will be selected to represent the graduate (MAA)
class. Valedictorians will be selected by a committee of the Vice President,
Academic and Provost.
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convocation ceremony
Students must complete all degree requirements in order to receive their
degree and participate in the convocation ceremony.
The 2013 convocation ceremony will be at 1pm on Saturday, May 4 at the Chan
Centre for the Performing Art. More information regarding the ceremony is
available on the Emily Carr website:
www.ecuad.ca/studentservices/graduation/ceremony. The Degree Exhibitions
open at 5pm following the convocation ceremony and closes at 10pm.
Tickets
Tickets are required for guests to attend the ceremony. Students order ceremony
tickets online. Graduating students DO NOT require a ticket.
From Monday, April 8 at 12 noon until Friday, April 19 at 11:59pm each graduating
student who has indicated they are attending the ceremony is guaranteed access
to two (2) tickets for the ceremony. After April 19 any tickets remaining will be
considered extra tickets and will become available to the public on April 22.
Students can either:
yy Pick up tickets at the Chan Centre ticket office at no charge, OR
yy Order tickets online (nominal non-refundable charge of $2.00 per ticket
and $1.75 per order, credit card required)
Pick Up in Person
Students need to present their Emily Carr Student ID card at the Chan Centre
Ticket Office. A friend or family member can pick up tickets on behalf of a student
provided they have a copy of their student ID card. The Chan Centre Ticket Office
hours are Tuesday to Saturday, 12pm to 5pm.
Tickets can be printed at home or picked up at will call on the day of the ceremony.
Tickets at will call are held until 30 minutes before the ceremony begins at which
time they will be reallocated to guests in the stand by line up.
Each ticket/ticket receipt is scanned by the Chan Centre staff as guests enter
the lobby, at this time they are not able to scan tickets/ticket receipts from a
smartphone.
Additional Tickets: Any additional tickets will be released online on Monday, April
22 at 12 noon (nominal non-refundable charge of $2.00 per ticket and $1.75 per
order, credit card required). Maximum of 2 tickets per order. There is absolutely NO
possibility of obtaining additional tickets in advance of April 22.
PLEASE DO NOT CALL THE STUDENT SERVICES OFFICE REGARDING EXTRA TICKETS.
Stand by line up: Any guests without tickets are welcome to come early and wait in
the Stand by line up prior to the ceremony. It is recommended that they line up at
least half an hour before the ceremony begins. There is no guarantee that guests in
the stand by line will be able to attend the ceremony but the Chan Centre staff will
do their best to accommodate everybody.
Webcast
A live webcast of the 2013 Emily Carr convocation ceremony will be linked from:
www.ecuad.ca/studentservices/graduation/webcast beginning at 12:45pm on
Saturday, May 4.
Order Online
From the online ticketing site, students select the number of tickets (maximum 2)
and enter their student number, without the zeros at the front, as their password. A
link to the online ticketing site will be emailed to graduating students just prior to
April 8.
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committee contacts
AREA
NAME
COMMITTEE CHAIR
Paul Mathieupmathieu@ecuad.ca
FACULTY
PHONE
EMAIL
Visual Arts
Arni Haraldssonarnih@ecuad.ca
Rodney Konopaki 604.844.3800
rkonopak@ecuad.ca
ext. 2835
Design +
Dynamic Media
Helene Day Fraser
Chris Hetherington 604.737.1746
Leslie Bishko
604.630.7415
hfraser@ecuad.ca
chetherington@ecuad.ca
lbishko@ecuad.ca
MAA
Program
Cameron Cartiere 604.630.7423
Angeles Fernandez 604.844.3833
Correa
ccartiere@ecuad.ca
afernandezcorrea@ecuad.ca
TECHNICAL SERVICES
Dale Gamble
Yang Hong
Brian Fossl James Nattall
Cimarron Knight Jen Hiebert
Kathleen Jacques
Matt Stephanson
Kate Freeman
dgamble@ecuad.ca
yhong@ecuad.ca
designshop@ecuad.ca
jnattall@ecuad.ca
cknight@ecuad.ca
jhiebert@ecuad.ca
kathleenjacques@ecuad.ca
mstephanson@ecuad.ca
kfreeman@ecuad.ca
ID Shop
Soft Shop
Comm. Design
FIVM
Media
604.844.3084
604.844.3872 604.844.3842
604.844.3826
604.844.3842 604.844.2882
604.844.3841
604.844.3889
604.844.2994
LIBRARY
Larissa Beringer
604.630.4547
lberinger@ecuad.ca
STUDENT SERVICES
Lawrence Lowe
Jennifer
De Dominicis
604.844.3822
llowe@ecuad.ca
604.844.3823
jdedominicis@ecuad.ca
COMMUNICATIONS
Roxanne Toronto
604.844.3075
roxanne@ecuad.ca
FACILITIES
& SECURITY
Nick Hubines Janice Wong
604.844.3880 604.844.3818
nhubines@ecuad.ca
jwong@ecuad.ca
SENATE
Miles Thorogood
604.844.2885
mthorogood@ecuad.ca
CHARLES H. SCOTT
GALLERY
Greg Bellerby
604.844.3800
ext. 4514
Cate Rimmer
604.844.3800
ext.3809
BLOG
ecuad.ca/grad2013info
gbellerb@ecuad.ca
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