© Paradigm Publishing, Inc.
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Word 2013
Level 1
Unit 2 Enhancing and Customizing Documents
Chapter 7 Creating Tables and SmartArt
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Creating Tables and Smart Art
Quick Links to Presentation Contents
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Create a Table
Change the Table Design
Select Cells
CHECKPOINT 1
Change the Table Layout
Draw a Table
Sort Text in a Table
Perform Calculations in a Table
Create SmartArt
CHECKPOINT 2
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Create a Table
To create a table:
1. Click INSERT tab.
2. Click Table button.
3. Drag to create desired
number of columns and rows.
4. Click mouse button.
OR
1. Click INSERT tab.
2. Click Table button.
3. Click Insert Table.
4. Specify number of columns
and rows.
5. Click OK.
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Table button
Create a Table - continued
table move handle
move table column marker
end-of-row
marker
gridline
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end-of-cell marker
5
resize handle
Create a Table - continued
To move the insertion point
Press these keys
to next cell
Tab
to preceding cell
Shift + Tab
forward one character
Right Arrow key
backward one character
Left Arrow key
to previous row
Up Arrow key
to next row
Down Arrow key
to first cell in the row
Alt + Home
to last cell in the row
Alt + End
to top cell in the column
Alt + Page Up
to bottom cell in the column
Alt + Page Down
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Create a Table - continued
To use the Insert Table dialog
box:
1. Click INSERT tab.
2. Click Table button.
3. Click Insert Table at dropdown list.
4. At Insert Table dialog box,
enter number of columns
and rows.
5. Click OK.
Insert Table
dialog box
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Change the Table Design
TABLE TOOLS DESIGN tab
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Change the Table Design - continued
To apply a table style:
1. Make TABLE TOOLS DESIGN
tab active.
2. Click More button.
3. Click desired style from dropdown gallery.
gallery of
style options
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Change the Table Design - continued
To use table style options:
1. Make TABLE TOOLS DESIGN
tab active.
2. In Table Style Options
group, check desired boxes.
Table Style
Options group
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Change the Table Design - continued
To apply shading to a table:
1. Make TABLE TOOLS DESIGN tab active.
2. Click Shading button arrow.
3. Click desired shading color at drop-down gallery.
Shading
button arrow
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Change the Table Design - continued
To apply borders to a table:
1. Make TABLE TOOLS DESIGN tab active.
2. Click Borders button arrow.
3. Click desired border option at drop-down list.
Borders button arrow
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Select Cells
 The left edge of each cell, between the left column
border and the end-of-cell marker or first character in
the cell, is called the cell selection bar.
 Each row in a table contains a row selection bar, which
is the space just to the left of the left edge of the table.
row selection bar
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Select Cells - continued
To select this
Do this
cell
Position the mouse pointer in the cell selection bar at the left
edge of the cell until it turns into a small, black arrow
pointing up and to the right and then click the left mouse
button.
row
Position the mouse pointer in the row selection bar at the
left edge of the table until it turns into an arrow pointing
up and to the right and then click the left mouse button.
column
Position the mouse pointer on the uppermost horizontal
gridline of the table in the appropriate column until it
turns into a short, black, down-pointing arrow and then
click the left mouse button.
continues on next slide…
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Select Cells - continued
To select this
Do this
adjacent cells
Position the mouse pointer in the first cell to be
selected, hold down the left mouse button, drag the
mouse pointer to the last cell to be selected, and
then release the mouse button.
all cells in a table
Click the table move handle or position the mouse
pointer in the row selection bar for the first row at
the left edge of the table until it turns into an arrow
pointing up and to the right, hold down the left
mouse button, drag down to select all rows in the
table, and then release the left mouse button.
text within a cell
Position the mouse pointer at the beginning of the
text and then hold down the left mouse button as
you drag the mouse across the text. (When a cell is
selected, the cell background color changes to gray.
When text within cells is selected, only those lines
containing text are selected.)
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Select Cells - continued
To select
Press
next cell’s contents
Tab
preceding cell’s contents
Shift + Tab
entire table
Alt + 5 (on numeric keypad
with Num Lock off)
adjacent cells
Hold down Shift key and then
press an arrow key repeatedly.
column
Position insertion point in top
cell of column, hold down Shift
key, and then press downpointing arrow key until
column is selected.
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1) A table is made up of information
boxes called this.
a. areas
b. cells
c. columns
d. rows
Answer
3) Press this key to turn on Extend
mode to select text.
a. F1
b. F2
c. F4
d. F8
Answer
Next Question
2) Press these keys to move the
insertion point to the preceding
cell using the keyboard.
a. Ctrl + Tab
b. Alt + Tab
c. Shift + Tab
d. Alt + Ctrl + Tab
Answer
Next Question
4) To select the next cell’s contents
press this key(s).
a. Tab
b. Shift + Tab
c. Alt + Tab
d. Ctrl + Tab
Answer
Next Question
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Next Slide
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Change the Table Layout
TABLE TOOLS LAYOUT tab
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Change the Table Layout - continued
To select with the Select button:
1. Click TABLE TOOLS LAYOUT
tab.
2. Click Select button.
3. Select desired option at dropdown list.
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Select button
Change the Table Layout - continued
To view gridlines:
1. Click TABLE TOOLS LAYOUT
tab.
2. Click View Gridlines button.
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View Gridlines button
Change the Table Layout - continued
To insert a row or
column:
1. Click TABLE TOOLS
LAYOUT tab.
2. Click desired button
in Rows & Columns
group.
Use these buttons to
insert rows or columns.
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Change the Table Layout - continued
To delete a table, row, or column:
1. Click TABLE TOOLS LAYOUT
tab.
2. Click Delete button.
3. Click desired option at dropdown list.
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Delete button
Change the Table Layout - continued
To merge cells:
1. Select cells.
2. Click TABLE TOOLS LAYOUT tab.
3. Click Merge Cells button.
Merge Cells button
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Change the Table Layout - continued
To split cells:
1. Click in cell.
2. Click TABLE TOOLS LAYOUT
tab.
3. Click Split Cells button.
4. At Split Cells dialog box
change desired options
and click OK.
split cells
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Change the Table Layout - continued
To change the column width
using the move table column
markers:
1. Position mouse pointer on a
marker.
2. Drag marker to desired
position.
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move table
column marker
Change the Table Layout - continued
To change the column width
using the table gridlines:
1. Position arrow pointer on
gridline.
2. Drag gridline to desired
position.
gridline
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Change the Table Layout - continued
To adjust row height using the adjust table row markers:
1. Position mouse pointer on a marker.
2. Drag marker to desired position.
adjust table
row marker
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Change the Table Layout - continued
To make the column widths
automatically fit the contents:
1. Click TABLE TOOLS LAYOUT
tab.
2. Click AutoFit button.
3. Click AutoFit Contents option
at drop-down list.
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AutoFit button
Change the Table Layout - continued
To change the cell alignment using the alignment
buttons:
1. Select cell(s).
2. Click TABLE TOOLS LAYOUT tab.
3. Click desired alignment button.
alignment buttons
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Change the Table Layout - continued
To repeat a header row:
1. Click in header row or select rows.
2. Click TABLE TOOLS LAYOUT tab.
3. Click Repeat Header Rows button.
Repeat Header Rows button
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Change the Table Layout - continued
To insert a quick table:
1. Click INSERT tab.
2. Click Table button.
3. Point to Quick Tables.
4. Click desired table.
Quick Tables option
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Change the Table Layout - continued
To change the cell margin
measurements:
1. Click TABLE TOOLS
LAYOUT tab.
2. Click Cell Margins button.
3. Change desired options in
Default cell margins.
4. Click OK.
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Table Options dialog box
Change the Table Layout - continued
To change the cell margin measurements
for one cell or selected cells:
1. Click TABLE TOOLS LAYOUT tab.
2. Click Properties button.
3. At Table Properties dialog box, click
Cell tab.
4. Click Options button.
6. Remove check mark from Same as
the whole table option.
7. Specify new cell margin
measurements.
8. Click OK.
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Same as the whole
table option
Change the Table Layout - continued
To change the direction of text in a cell:
1. Click TABLE TOOLS LAYOUT tab.
2. Click Text Direction button.
Text Direction button
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Change the Table Layout - continued
To change the table alignment:
1. Click TABLE TOOLS LAYOUT
tab.
2. Click Properties button.
3. Click Table tab.
4. Click desired alignment
option in Alignment section
of dialog box.
Alignment section
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Change the Table Layout - continued
To change the table size with the resize handle:
1. Hover mouse pointer over table.
2. Position mouse on resize handle.
3. Drag resize handle to increase or decrease size and
proportion of table.
resize handle
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Change the Table Layout - continued
To move a table:
1. Position mouse pointer on table move-handle until
pointer displays with four-headed arrow attached.
2. Hold down left mouse button.
3. Drag table to desired position.
4. Release mouse button.
table move handle
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Change the Table Layout - continued
To convert text to a table:
1. Select text.
2. Click INSERT tab.
3. Click Table button.
4. Click Convert Text to Table.
Convert Text to
Table dialog box
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Change the Table Layout - continued
To convert a table to text:
1. Click TABLE TOOLS LAYOUT
tab.
2. Click Convert to Text button.
3. Specify separator.
4. Click OK.
Convert Table to
Text dialog box
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Draw a Table
To draw a table:
1. Click INSERT tab.
2. Click Table button.
3. Click Draw Table option at drop-down list.
4. Drag pen pointer to create table.
table created
with the Draw
Table option
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Sort Text in a Table
To sort text:
1. Select desired rows.
2. Click Sort button on
TABLE TOOLS LAYOUT
tab.
3. Specify column
containing text to sort.
4. Click OK.
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Sort dialog box
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Perform Calculations in a Table
To perform a calculation:
1. Position insertion point
in cell where you want
result.
2. Click TABLE TOOLS
LAYOUT tab.
3. Click Formula button.
4. Type desired formula or
select desired function
and change number
format in Formula dialog
box.
5. Click OK.
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Formula dialog box
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Create SmartArt
To insert a SmartArt graphic:
1. Click INSERT tab.
2. Click SmartArt button.
3. Double-click desired graphic.
Choose a
SmartArt
Graphic
dialog box
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Create SmartArt - continued
 When you double-click a
graphic at the dialog box,
the graphic is inserted in
the document and a text
pane displays at the left
side of the graphic.
text pane
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Create SmartArt - continued
To change the text wrapping style:
1. Click SMARTART TOOLS FORMAT
tab.
2. Click Position button.
3. Click desired position at dropdown gallery.
Position button
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Create SmartArt - continued
To insert an organizational chart:
1. Click INSERT tab.
2. Click SmartArt button.
3. Click Hierarchy.
4. Double-click desired organizational chart.
Hierarchy option
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1) To see the column measurements
as you drag a gridline, hold down
this key.
a. Shift
b. Alt
c. Ctrl
Answer
d. F1
3) The SUM part of the formula is
called this.
a. operative
b. divider
c. operator
d. function
2) If a table is divided between
pages, consider adding this at the
beginning of the table.
a. footer row
b. footer column
c. header row
d. heading column
Answer
4) Click this option in the left panel
of the Choose a SmartArt Graphic
dialog box to create an
organizational chart.
a. Hierarchy
b. Cycle
c. List
Answer
d. Process
Next Slide
Answer
Next Question
Next Question
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Next Question
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Creating Tables and Smart Art
Summary of Presentation Concepts
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Create, edit, and format a table
Change the table design and layout
Sort text in a table
Perform calculations on data in a table
Create and format a SmartArt graphic
Create and format a SmartArt organizational chart
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