Please complete this application if your student organization or club is seeking official recognition status at Grand Rapids Community College or if your student organization or club is seeking renewal.
For New Student Organization Applications, you will need:
A roster of 10 members currently enrolled in GRCC credit courses (names, emails, and student ID numbers). You will be required to upload this information in an excel spreadsheet.
Executive leadership (President, Vice President, Treasurer, Secretary, etc) will need to be specified on the spreadsheet
Advisor contact information
Organization constitution. You will be required to upload this information in a word document.
Criteria for currently Recognized Student Organizations seeking renewal or Conditional Student Organizations seeking recognition:
1.) OrgSync Portal Update
Uploaded current constitution or guiding document to the "Files" folder
Current roster of officers and active members specified under the "People" tab
Meeting times scheduled and posted under the "Events" tab
2.) Student Alliance Meetings
Attendance at Student Alliance meetings, Town Hall and Collaborative, are required. Only one absence is excused per a semester.
Any member can be your representative; Does not have to be the same person.
3.) Budget
Did not overspend budget (see consequences below; as cited in Student Club and Organization Manual)
If organization is less than $150 over, that amount will be subtracted from the following semester's allocation.
If organization is $150 or more over, the organization will be placed on suspension (made inactive) for one semester.
If an organization is over budget (in any amount) two consecutive semesters in a row, the organization will be made inactive/suspended for one year, with required budget training prior to renewal.
Sample Roster
Name of Person Completing this Application [Required]
Last Name, First Name
Name of Organization [Required]
Email Address of Person Completing this Application [Required]
Valid input:
- name@myschool.edu
Phone Number of Person Completing this Application [Required]
Valid input:
- must be 10-15 digits long and may include only numbers, hyphens, and spaces.
Enter Reviewer Email [Required]
Please enter your advisor's email. The application will be routed to them for review before reaching the Office of Student Life and Conduct for final review.
Valid input:
- name@myschool.edu
Type of Application [Required]
If you are a new student organization seeking conditional status, please select "Application for New Student Organization". If you are a currently recognized student organization seeking renewal, please select "Application for Student Organization Renewal". If you are a student organization on conditional status and are seeking official recognition, please select "Application for Recognition".
Valid input:
- Select only one choice.
Page 1 of 4 · Applications for Student Organizations

[ ] Application for New Student Organization
[ ] Application for Student Organization Renewal
[ ] Application for Recognition
You will need to submit:
1.) A Roster of 10 Members - currently enrolled GRCC students (names, student ID numbers, and emails). You will upload this as a file. Make sure to specify executive leadership on roster. (excel sheet required).
2.) Name and Contact Information for Advisor (must be a full time GRCC employee).
3.) Organization Constitution or Guiding Document
Membership Roster [Required]
Upload a document that shows the first name, last name, email, and ID number of at least 10 students currently enrolled at GRCC. The document should also specify your leadership (e.g. President, Vice President, Treasurer, Secretary, etc.).
*You can only submit an Excel Spreadsheet.
Constitution/Guiding Document File Upload [Required]
Statement [Required]
Statement indicating how this group would be unique and/or different from other similar, existing organizations or opportunities on campus (this statement should clearly demonstrate what needs this new organization would meet that are not currently being met by existing organizations, programs or university services)
Advisor's Name [Required]
Last, First
Advisor's Title [Required]
Advisor's Campus Email [Required]
Valid input:
- name@myschool.edu
Advisor's Campus Phone [Required]
Valid input:
- must be 10-15 digits long and may include only numbers, hyphens, and spaces.
Co-Advisor's Name (if applicable)
Last, First
Co-Advisor's Title (if applicable)
Co-Advisor's Campus Email (if applicable)
Valid input:
- name@myschool.edu
Co-Advisor's Campus Phone (if applicable)
Valid input:
- must be 10-15 digits long and may include only numbers, hyphens, and spaces.
Page 2 of 4 · Applications for Student Organizations

New Student Organization Agreement [Required]
I certify that I have read, understand, and agree to all policies related to starting and managing a recognized GRCC student organization. I also certify that the information recorded in this application is accurate and has not been fabricated.
Valid input:
- Select only one choice.
[ ] I Agree
Please complete this form for the winter semester no later than February 15, 2016.
The following two requirements will determine if your group will receive your full budget allocation, requiring updates for each semester.
1.) OrgSync Portal Update
Upload current constitution (and by-laws if you have them) - (should also be loaded in "Files" folder)
Current roster of officers (should be reflected under the "People" tab in your organization's portal)
Active Members - maintain an active membership roster; delete old members (should be reflected under the "People" tab in your organization's portal)
Meeting and event times scheduled and posted under the "Events" tab in your organization's portal)
2.) Attendance at Student Alliance Meetings (both Town Hall and Collaborative)
Any member can be your representative; does not have to be the same person. Only one absence is excused.
Constitution [Required]
There are some student organizations that modify their constitution or guiding document during the year. Whether your organization changed theirs or not, please upload the current constitution or guiding document. Note: This document should also be uploaded under "files" in your organization's OrgSync portal.
Executive Board Roster [Required]
Please upload an excel spreadsheet with your most up to date executive board. Please provide first name, last name, title and email for each executive board member.
Note: These executive board members should also be reflected under "People" in your organization's OrgSync portal.
Term [Required]
Please indicate which semester you are seeking renewal. If this is renewal for the fall semester, you will be asked to upload an end of the year report.
Valid input:
- Select only one choice.
[ ] Fall Renewal
[ ] Winter Renewal
Please upload an of the year report below. The end of the year report should include items such as....
For an example of a report, click here (create a mock end of the year report, upload, and hyper link)
Year End Report [Required]
This year end report should also be included in your organization's portal under the "files" tab.
Please complete this form for the winter semester no later than February 15, 2016.
The following two requirements will determine if your group will receive your full budget allocation, requiring updates for each semester.
NEED TO SAY SOMETHING HERE ABOUT CRITERIA FOR REASONS WHY A GROUP MIGHT NOT BE GRANTED RECOGNITION. BASICALLY,
MATCH LANGUAGE IN STUDENT ORG MANUAL.
1.) OrgSync Portal Update
Upload current constitution (and by-laws if you have them) - (should also be loaded in "Files" folder)
Current roster of officers (should be reflected under the "People" tab in your organization's portal)
Active Members - maintain an active membership roster; delete old members (should be reflected under the "People" tab in your organization's portal)
Meeting and event times scheduled and posted under the "Events" tab in your organization's portal)
2.) Attendance at Student Alliance Meetings (both Town Hall and Collaborative)
Any member can be your representative; does not have to be the same person. Only one absence is excused.
Page 3 of 4 · Applications for Student Organizations

Constitution [Required]
There are some student organizations that modify their constitution or guiding document during the year. Whether your organization changed theirs or not, please upload the current constitution or guiding document. Note: This document should also be uploaded under "files" in your organization's OrgSync portal.
Executive Board Roster [Required]
Please upload an excel spreadsheet with your most up to date executive board. Please provide first name, last name, title and email for each executive board member.
Note: These executive board members should also be reflected under "People" in your organization's OrgSync portal.
Please upload a report below of how your organization performed during their conditional status. Were there any issues or concerns that arose that we should be aware of....add some more here.
For example of report, click here (create mock example, upload, and hyperlink)
Report [Required]
Page 4 of 4 · Applications for Student Organizations