SUBCOURSE
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AMMUNITION RECEIPT OPERATIONS
EDITION
A
AMMUNITION RECEIPT OPERATIONS
Subcourse Number MM0152
EDITION A
3 Credit Hours
Edition Date: August 1992
SUBCOURSE OVERVIEW
This subcourse is designed to provide you the information required to conduct conventional ammunition receipt
operations at a depot, directly from the port, or at an ammunition supply point (ASP). Upon completion of this
subcourse, you will be able to determine the proper procedures required to perform both receipt and turn-in
operations.
There are no prerequisites for this subcourse.
This subcourse reflects the doctrine which was current at the time it was prepared. In your own work situation,
always refer to the latest official publications.
Unless otherwise stated, the masculine gender of singular pronouns is used to refer to both men and women.
TERMINAL LEARNING OBJECTIVE:
ACTION:
You will learn to receive conventional ammunition from another ammunition supply point, from a
depot, or directly from the port. This will include planning requirements and turn-in procedures.
CONDITION:
You will require only the material contained in this subcourse.
STANDARD:
To demonstrate competency of this task, you must achieve a minimum of 70%, on the subcourse
examination.
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TABLE OF CONTENTS
Section
Page
Subcourse Overview....................................................................................................................................................i
LESSON:
Ammunition Receipt Operations ...........................................................................................................1
Part A: Receipt Operations/Procedures................................................................................................2
Part B: Turn-In Operations/Procedures ..............................................................................................15
Practice Exercise ................................................................................................................................25
Answer Key and Feedback .................................................................................................................26
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LESSON
AMMUNITION RECEIPT OPERATIONS
MQS II Critical Task: 03.4020.01-0001
OVERVIEW
LESSON DESCRIPTION:
In this lesson you will learn to conduct conventional ammunition receipt operations at a depot, directly from the
port, or at an ammunition supply point. Upon completion of this lesson, you will be able to determine the proper
procedures required to conduct both receipt and turn-in operations.
TERMINAL LEARNING OBJECTIVE:
ACTION:
You will learn to receive conventional ammunition from another ammunition supply point,
from a depot, or directly from the port. This will include planning requirements and turn-in
procedures.
CONDITION:
You will require only the information contained in this subcourse.
STANDARD:
You will be required to complete the practice exercise at the end of the lesson, then achieve
a minimum of 70% on the subcourse examination.
REFERENCES:
The material contained in this lesson was derived from the following publications: DA Pam
710-2-1, DA Pam 710-2-2, FM 9-13, and FM 9-38.
INTRODUCTION
You are about to enter a new area of concentration, that of being an Ordnance Munitions Materiel Management
Officer. This is that class of supply which is commonly called Class V (Ammunition). There are numerous
positions throughout the ammunition field, but the one position that you will inherit is an Accountable Officer for a
Standard Army Ammunition System level-4 (SAAS-4) location. Here, you will have a multitude of responsibilities,
one of which will be preparation for and receipt of Class V materiel.
As an Accountable Officer, you will be responsible for all functions at the ammunition storage facility, to include
the receipt of Class V stocks from another ASP, Corps Storage Area (CSA), Theater Storage Area (TSA), or
directly from the port or a manufacturing plant.
The receipt of ammunition includes the processing and preparation of all documentation necessary to account for,
report, and properly store all munitions items being received at the ammunition storage facility.
This subcourse will identify and discuss the planning requirements and other considerations required while
performing receipt operations. This will include unit turn-ins.
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Safety Considerations: There are no specific safety considerations for this subcourse; however, you are reminded
to stress safety in all ammunition related activities.
PART A: RECEIPT PROCEDURES
1. The term "receipt" refers to an incoming shipment of ammunition from another SAAS-4 activity, a port, or a
manufacturing plant. It does not include unit turn-ins. Ammunition receipts don't just happenthey are
planned and directed by the SAAS-1/3 activity, based on reported issues and remaining on-hand stocks.
a. Advance shipment notice. Advance notice of incoming shipments provide SAAS-4 locations with the
opportunity to do advance planning prior to arrival of the ammunition. The advance notice is a DA Form
5210-R (XBT Record) DIC (Document Identifier Code) XBT card from SAAS-3. All essential data about
the shipment is on the XBT card, including DODIC, condition code, quantity, document number
(transportation control number (TCN)) and required delivery date (RDD). See Figure 1 for interpretation
of this document.
b. The DIC XBT is known as an Intransit-in Notification (XBT-IIN). Do not record the XBT-IIN on the
document register. Data obtained from the XBT card is used by the stock control, storage, and
surveillance sections for planning. Use the following block or column instructions to complete the DA
Form 5210-R:
(1) (DIC)(cc 1-3). Enter XBT.
(2) (Trans Code)(cc 4-6). Enter appropriate 3-digit transaction code (LTS, IFS, LTR, or IIR).
appendix K of DA PAM 710-2-2.
See
(3) (St Pt Code)(cc 7-8). Enter 2-digit code that identifies the SAAS-4 activity making the report.
(4) (DODIC)(cc 9-12). Enter DODIC for reported item.
(5) (Acct Code Ammo)(cc 13-15). Enter ammunition account code, if known.
(6) (From CC)(cc 16). Enter condition code of reported DODIC.
(7) (Transaction Quantity)(cc 17-24). Enter the transaction quantity.
(8) (Ordinal Date Trans)(cc 25-29). Enter the ordinal date of the report from the data column of the
DODIC Master Record. NOTE: The ordinal date is a five-position number. It is the last two digits of
the calendar year and the 3-digit Julian date. For example, use 86031 for 31 Jan 86.
(9) (Transportation Control Number/Document Number)(cc 30-43). Enter the first 14 digits of the
transportation control number from the XBT-LTD, XBT-IFD, XBT-IIN cards, or TCMD (DD Form
1384), as applicable.
(10) (SUF)(cc 44). Enter suffix code when one is given on the XBT-LTD or XBT-IFD cards, or TCMD, as
applicable. Leave blank for LTR and IIR transactions.
(11) (RDD)(cc 47-49). Enter RDD from XBT-LTD card when reporting a location transfer shipment.
Otherwise, leave blank.
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(12) (St Pt Cd To)(cc 50-51).
Otherwise, leave blank.
Enter from XBY-LTD when reporting a location transfer shipment.
(13) (Supplementary Address)(cc 52-27). Enter from XBT-LTD card when reporting a location transfer
shipment or from XBT-IFD card when reporting an Intransit-from shipment. Otherwise, leave blank.
(14) (Proj Code)(cc 58-60).
Otherwise, leave blank.
Enter from XBT-LTD card when reporting a location transfer shipment.
(15) (Pri Dsg)(cc 61-62). Enter from XBT-LDT card when reporting a location transfer shipment.
Otherwise, leave blank.
(16) (Rtng Id Code)(cc 63-65). Enter from XBT-LDT card when reporting a location transfer shipment.
Otherwise, leave blank.
(17) (Mode)(cc 80). Enter appropriate shipment mode code from Appendix H, DA PAM 710-2-2.
Figure 1. Example of DA Form 5210-R
c. The stock control section posts the XBT-IIN to the DA Form 4999, Due-In Record. See Figure 2, page 4
for an example of DA Form 4999. Use the following column or block instructions to complete the DA
Form 4999:
(1) (Stock Number). Enter ammunition DODIC to the left, followed by the NSN, if applicable.
(2) (Date). Enter current Julian date of each posting.
(3) (DODAAC). Enter the unit name or DODAAC.
(4) (Date/Serial). Enter the SSA document control number assigned to the transaction.
(5) (Quantity). Enter the initial due in quantity.
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(6) (Received/BaI). Enter the quantity received in the upper half of the block. Enter the remaining due in
quantity in the lower half of the block as the new due in quantity. There are two columns for partial
receipts. When more than two partial receipts are expected, continue the posting on the next
available line.
(7) (Received/Bal). Change the column heading to PD/RDD. Enter the priority designator from the XBTIIN card in the PD section. Enter the required delivery date from the XBT-IIN card in the RDD
section.
Figure 2. Example of DA Form 4999
2. Planographs and Storage drawings.
a. Planograph. A planograph is a graphic representation of a storage location. The planograph depicts the
location of stocks in storage, and the available storage space remaining at the location. See Figures 3
and 4 for examples of planographs.
b. Planographs are important elements of a storage plan, especially when planning for ammunition receipts.
At a minimum, planographs should show where each lot of ammunition is located at the storage location,
number of pallets or boxes in each stack, national stock number (NSN) of the munitions, hazard class and
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Figure 3. Igloo planograph
Figure 4. Planograph for standard magazine
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division or the field storage category, and the net explosive weight (NEW) or gross tonnage of each lot of
ammunition at the storage location. The information is normally annotated on the reverse side of the
planograph. The planograph must be updated after each receipt.
c. Storage Drawings. Storage drawings give the type of stacks, quantity of stacks, method of stacking, and
the bill of materials to be used for dunnage in the different types of storage structures. The storage
drawings should be consulted prior to determining where the munitions will be stored at a selected
storage location. This information can be found in AMC-19-48 Series Drawings. See Figure 5 for
examples of typical storage plans.
Figure 5. Typical storage plan for rectangular (standard) and igloo magazines
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d. When planning ammunition storage, lot integrity is a must. Storage personnel must ensure that the
appropriate distance between lots is considered. Leave an access aisle that is wide enough to permit
removing one lot without relocating another lot. Generally, the largest lot(s) should be stored in the rear
of the magazine, and the smallest lots in front. Storing the smallest lots in front provides easy access for
material handling equipment (MHE), and allows for the issue of the smallest lot(s) first, which is priority
one for issue.
3. Receipt Processing
a. The primary document used to receive ammunition is DD Form 1348-1 (DOD Single Line Item
Release/Receipt Document). This document is prepared by the shipper. It is used both as receipt and
shipment documentation. Upon receipt of DD Form 1348-1, the stock records section assigns a
document number from the document register. They compare the data on the XBT-IIN card from the duein suspense file to the data on the DD Form 1348-1, and note any discrepancies. See Figure 6 for an
example of DD Form 1348-1. Use the following instructions to complete the DD Form 1348-1:
(1) (Doc Ident). Enter document identifier code.
(2) (Stock Number). Enter National Stock Number.
(3) (Unit of Issue). Enter the unit of issue.
(4) (Quantity). Enter the quantity shipped. If quantity is greater than five digits, drop the last three digits
and place an "m" in the last position.
(5) (Document Number). Enter document number.
(6) (Supplementary Address). Enter supplementary address, usually the ship-to DODAAC.
Figure 6. DD Form 1348-1 (DOD single line item release/receipt document)
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(7) (Project). Enter the project code.
(8) (Priority). Enter the priority designator.
(9) (Required Delivery Date). Enter the RDD.
(10) (Advice). Enter the advice code. For shipments from the SSA-level to the wholesale-level, enter the
applicable return advice code.
(11) (RI). Enter the RIC of the activity that directed the shipment.
(12) (Shipped From). Enter the name of the activity that is shipping the item.
(13) (Ship To). Enter the name of the activity to which the item(s) are shipped.
(14) (Mark For). Enter the applicable mark-for data.
(15) (Unit Pack). Enter the unit pack quantity.
(16) (Unit Weight). Enter unit weight.
(17) (Unit Cube). Enter the unit cube.
(18) (Document Date). Enter the date the shipping document was prepared.
(19) (Mat Cond). Enter the condition code.
(20) (Quantity). Leave this block blank. The receiver uses this block to annotate the actual quantity
received.
(21) (Freight Classification Code). Enter Department of Transportation shipping name.
(22) (W). Enter the DODIC.
(23) (Item Nomenclature). Enter nomenclature from the AMDF.
(24) (Total Weight). Enter the total weight.
(25) (Total Cube). Enter the total cube.
(26) (Remarks). Enter lot numbers and their matching quantities.
b. After reviewing the XBT card and DD Form 1348-1, DA Form 3151-R (Ammunition Stores Slip) is
prepared for each vehicle carrying ammunition into the storage area. See Figure 7 for a sample DA Form
3151-R. Use the following column or block instructions to complete the DA Form 3151-R:
(1) (Authority). Enter SSA document control number assigned to the transportation order, redistribution
order, etc.
(2) (Date). Enter the Julian date of the transaction.
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Figure 7. Sample of a completed DA Form 3151-R.
(3) (From). Enter the name of the activity that is losing the ammunition.
(4) (Name of Activity). Enter the name of the ammunition supply activity preparing the DA Form 3151-R.
(5) (To). Enter the name of the activity that is gaining the ammunition.
(6) (Vehicle No.). Enter the registration or serial number of the vehicle transporting the ammunition.
(7) (Receipt, Issue, Other). Check appropriate block. If OTHER, enter specific word that explains the
transaction (for example, rewarehousing, turn-in, etc.).
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(8) (Driver). Enter the name of the transport vehicle operator.
(9) (NSN, DODIC, Nomenclature). Enter national stock number, Department of Defense identification
code, and nomenclature of each item.
(10) (Lot No.). Enter the lot number (only one lot number per line).
(11) (ACC). Enter the condition code.
(12) (Location From/To). Self-explanatory.
(13) (Plts/Bxs). Enter number of pallets/number of boxes issued. Explain short pallets or boxes by adding
an asterisk (*) in this block and an explanation in the remarks block.
(14) (Total Rounds). Enter the quantity.
(15) (INIT). The clerk who posts the stock records initials this block as each item is posted to the stock
records.
(16) (Remarks). Use this block for special instructions, restrictions, or explanations.
(17) (Date). Enter the current Julian date.
(18) (Signature of Issuing Checker). The representative of the activity losing the ammunition signs this
block.
(19) (Date). Enter the current Julian date.
(20) (Signature of Receiving Checker). The representative of the activity gaining the ammunition signs
this block.
c. The storage section performs an inspection of all vehicles against the destination portion of DD Form 626,
Motor Vehicle Inspection (Transporting Hazardous Material), which is carried with each shipment.
Asterisked items must be checked. See Figure 8 for a sample of this form.
d. Supervision of Receipt Operations.
(1) Supervision of a receipt operation is normally geared to the physical placing of munitions items in
storage. During the advance planning phase, decisions were made concerning storage locations, the
amount of personnel and equipment required, and whether rewarehousing will be necessary to make
room for new receipts.
(2) When the stock control section completes their review of the shipment's documentation, the
appropriate number of DA Form(s) 3151-R are prepared and provided to the storage section. This
initiates the off-loading and storage process. A checker will be assigned to guide each vehicle or
group of vehicles to the correct storage location, and to supervise off-loading. When off-loading is
completed, posting of the planographs, completion of DA Form(s) 3151-R (Ammunition Stores Slip),
and preparation/posting of the Magazine Data Card (MDC)(DA Form 3020-R) are performed by the
checker(s) and storage personnel. The completed DA Form(s) 3151-R are returned to the stock
control section.
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Figure 8. DD Form 626 (motor vehicle inspection)
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Figure 9. DA Form 3020-R (Magazine Data Card)
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e. If the receipt is being stored with an existing lot, the checker enters the receipt as a gain on the magazine
data card for that lot. If the receipt is a new lot, the checker prepares a new magazine data card (DA
Form 3020-R) for the lot. See Figure 9 for a sample DA Form 3020-R. Use the following column or block
instructions to complete the DA Form 3020-R:
(1) DODIC. Enter Department Of Defense Identification Code (DODIC).
(2) NSN. Enter National Stock Number.
(3) Lot No. Enter lot number of ammunition.
(4) Location. Enter storage site or structure identity.
(5) Description. Enter nomenclature of item to include model number.
A thru E. Local use. (Such as grid, CIIC, QD, SCG, or color code the blocks to indicate unit, truck,
platoon, etc., for upload of UBL).
(6) Date. Enter the date in DD MM YY format that an activity occurs.
(7) Document Number. Enter document number causing the activity to take place.
(8) Action/Purpose. Reason for the activity. Entry should be short and informative, i.e., issued to
(organization), receipt from (organization), moved to or moved from another storage location,
inventory and type, adjustment, test (and organization), etc.
(9) Quantity. Exact quantity of the transaction in the appropriate block (A) Gain or (B) Loss.
(10) Balance. Add or subtract the quantity for that activity and enter the remainder into the balance
column. Verify that the quantity entered in the balance column agrees with what is actually on hand.
(11) Printed Name. Print first name, middle initial, and last name of individual performing the activity.
NOTES: Make all entries neat, legible, and with a ball point pen. Do not use felt tip pens or pencils. Make all
entries at the time of the activity. If MDCs deteriorate as a result of climatic conditions, or the actions of rodents
or insects, etc., place the forms in plastic envelopes (or a substitute) to prevent deterioration. The GSA catalog
contains items in the 7510 class that may be used for this purpose. An example is Envelope, transparent, NSN
7510-00-272-9804. This item is made of plastic, and has bound edges and metal eyelets for hanging.
f. Upon receipt of DA Form 3151-R from the storage section, the stock control clerk verifies the DODIC,
NSN, lot number, condition code, and quantity received between the DD Form 1348-1 and DA Form
3151-R. If there is a discrepancy on the actual amounts of ammunition received, an SF 364 (Report of
Discrepancy) must be prepared.
g. The quantities that are received are posted by DODIC and condition code to the lot locator or to serial
number record (if applicable), and the DODIC Master Record. See Figure 10, page 14 for sample DODIC
Master Record.
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Completion instructions by column or block for DA Form 5203 used as DODIC Master Record.
Enter transaction data in (A) through (I) of the DODIC Master Record. Enter one completed transaction, called a
DODIC transaction, per line. Record up to 16 DODIC transactions on each side of the DODIC Master Record.
Figure 10. DA Form 5203 (DODIC master record)
(A) (Date). Enter the Julian date of the day the posting is made.
(B) (Date/Serial). Enter the Julian date and serial number from the SSA document control number
assigned to the transaction.
(C) (DODAAC). Enter the customer unit name or its DODAAC.
(D) (Trans Code-Gain). Enter the appropriate SAAS transaction code for gains. See appendix J of DA
PAM 710-2-2.
(E) (Trans Code-Loss). Enter the appropriate SAAS transaction code for losses. See appendix J of DA
PAM 710-2-2.
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(F) (Gain Quantity). Enter gain quantity from the transaction voucher.
(G) (Loss Quantity). Enter loss quantity from the transaction voucher.
(H) (Balance on Hand). Enter the balance on hand for the DODIC after adding the gain or subtracting the
loss.
(I) (Quantity on Hand by Condition). Enter the balance brought forward or on-hand for each condition
code. There are four columns for this. Enter 0 if balance is zero.
Numbers are keyed to each example. Two examples are given for each type of transaction shown.
(1) (Issue transactions). Sample issue transaction. NIS is the loss transaction code for combat training.
(2) (Turn-in transactions). Sample turn-in transaction. TAR is the gain transaction code for training
assets returned.
(3) (Condition code transactions). Sample condition code change transaction. Transaction code CCC is
used for all condition code changes except changes to CC-H. Use transaction code CCH to show
condition code change to CC-H.
h. File any XBT-IIN advance shipment notices with supporting documents. Prepare an XBT with the
appropriate SAAS transaction code, such as IIR or LTR, for each DODIC and condition code received.
i. When all the documents supporting the receipt are completed, they are assembled and filed in supply
support activity (SSA) document number sequence. The document control clerk then closes out the
document register entry and files the documents.
4. Partial Receipts. Process partial receipts the same way as complete receipts. However, the document
register is not closed out until all partial receipts have arrived.
5. Receipts without advance notice. When a shipment is received without advance notice, the shipment must be
processed as a normal receipt of ammunition.
6. Wartime Receipts. Advance shipment notification in wartime is the same as in peacetime. After receipt
transaction reports are prepared, file receipts in accordance with wartime accounting procedures established
by the theater commander.
PART B: TURN-INS
1. Accepting Ammunition.
a. Turn-in is the return to the SAAS-4 activity of unexpended ammunition and salvage. SAAS-4 activities
must accept ammunition, explosives, and residue turned in by using units. The reason for turn-ins could
be due to completion of operations, mission change, basic load change, items on hand are suspended, or
the serviceability of ammunition items is questionable. These items may be serviceable, unserviceable
ammunition, or nonexplosive residue.
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b. Unit turn-ins can be a real headache, and time consuming for the SAAS-4 activity, when units fail to use
regulatory guidelines. However, proper coordination and communication with supported units (including
external SOPs) can make turn-ins easier for both the user and the SAAS-4 activity.
c. The following guidelines make turning in ammunition safer and easier to control:
(1) Encourage using units to return ammunition items in their original packs.
(2) Encourage using units to open only the rounds and packages they need, since they may have to turn
in the ammunition later.
(3) Inspect turn-ins thoroughly, because turn-ins may be in mixed lots and varying quantities. There may
also be unserviceable and hazardous ammunition included with a turn-in.
(4) Salvage/residue material must get a 100-percent inspection, and must be certified by the Quality
Assurance (QA) section as free of explosives.
2. Use of DA Form 581 by Supply Support Activity (SSA). Using units use separate DA Form(s) 581 to turn-in
ammunition and ammunition residue. Ammunition residue is defined as components and packaging materials
that are considered recoverable. The SAAS-4 activity's external SOP should tell customers which items are
considered serviceable and which are unserviceable.
a. The unit(s) must plan their turn-ins by coordinating with their S-4 or Division Ammunition Office (DAO)
and the SSA.
b. Turn-ins are not complete until salvageable materiel has been returned to the ammunition activity, or
accountability has been established.
3. Processing DA Form 581. The primary document used for the turn-in of ammunition is DA Form 581. This
form is used as a request for turn-in of ammunition/residue. A request for turn-in of ammunition must be
prepared by the requesting unit and submitted to the S-4 or DAO for approval. See Figure 11 for a sample
DA Form 581 as a request for turn-in of ammunition, and Figure 12, page 19 as a request for residue turn-in.
The combined quantities of live ammunition and residue turned in must balance with the quantities of
ammunition initially issued by the ASP.
a. Completion instructions by block number for DA Form 581 as a request for turn-in of ammunition.
(1) Issue. Leave blank.
(2) Turn-In. Check turn-in block.
(3) Document Number. Enter unit document number from the expendable document register. The unit
document number consists of the DODAAC, Julian date, and serial number.
(4) For local use.
(5) Pages. Enter total number of DA Forms 581 with this document number.
(6) Leave blank.
(7) Send To. Enter the name and address of the supporting ASP.
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Figure 11. Sample DA Form 581 as a request for turn-in of ammunition
(8) Request From. Enter name, address and UIC of using unit.
(9) Date Materiel Required. Enter appointment date and time at ASP.
(10) Priority. Leave blank.
(11) Allocation Period. Leave blank.
(12) DODAAC. Enter the using unit's DODAAC.
(13a) Requested By. Enter name of authorized requestor, as indicated by using unit's DA Form 1687.
(13b) Date. Enter the Julian date request prepared.
(13c) Signature. Enter signature of authorized requestor, as indicated on using unit's DA Form 1687.
(14a) Approved By. Enter the name of the authorized approving authority. Depending upon the type of
organization, the approving officer may be an S-4, division ammunition officer, or other authority.
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(14b) Date. Enter Julian date request approved.
(14c) Signature. Enter signature of authorized approving authority.
(15) Item. Enter Item number.
(16) DODIC. Enter Department of Defense Identification Code (DODIC).
(17) NSN. Enter National Stock Number.
(18) Nomenclature. Enter nomenclature. Enter the words "Last Item" after the final entry.
(19) UI. Enter unit of issue.
(20) Quantity Requested/Turned In. Enter quantity being turned in.
(21) TEC. Enter Training Event Code. See appendix K of DA PAM 710-2-1.
(22) Action Code. Enter one of the following codes:
NIS - Issue for training or combat
TAR -Training assets return
TIR - Turn-in residue
IBL - Initial Issue Basic Load
BLR - Basic Load receipts
RBL - Rotate Basic Load
NTI - Normal turn-in combat (23-27) Leave blank.
(28) Remarks. Enter the following statements as applicable:
"'The above items drawn on document number xxxxxxx were not expended. All other items drawn on
that document number were properly expended." (Training only.)
"Residue turn-in is under document number xxxxxxx." (Training only.)
"The vehicle listed below passed the safety inspection required by DD Form 626." (Optional entry.)
"As a result of shortages, DA Form 5811-R (Certificate of Damaged Class V Ammunition Items) is
attached." Enter this statement and attach completed DA Form 5811-R when there is a shortage
between the quantity of unexpended ammunition issued and ammunition returned to the ASP.
(Training only.)
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Figure 12. Sample DA Form 581 as a turn-in document for residue
(29) Related Document Serial Numbers. List all supporting DA Forms 581.
(30-31) Leave blank.
(32) TAMIS Control No. Leave blank.
b. Upon receipt of the DA Form 581 by the SAAS-4 activity for turn-in action, the stock control clerk pulls the
due in suspense copy of the original-issue DA Form 581 and reconciles the turn-in by:
(1) Comparing the TAMIS training codes on the turn-in documents with the issue documents (see Figure
13, page 20 for a sample issue document) to verify the reason why the ammunition was issued and
expended.
(2) Comparing the entries in blocks 2, 7, 8, 13a, 17, and 18 to verify technical and administrative entries.
(3) Check block 28 of the DA Form 581 to ensure the correct statements were entered and signed. The
turn-in statement entered by the customer must reference the document number that was used to
issue the ammunition to the unit.
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Figure 13. Sample DA Form 581 as a request for issue
(4) Quantity turned in is compared to the quantity issued. The stock control clerk totals the entries on the
DA Form 581 for ammunition and residue turn-in by DODIC and lot numbers.
(5) DD Form 626 (Motor Vehicle Inspection (Transporting Hazardous Material)) is used to inspect
vehicles for hazardous conditions before they enter the storage area for unloading (see Figure 14 for
sample). This form is prepared by the shipping activity.
(6) File the issue and turn-in documents in the due-in suspense file. DA Forms 3151-R are prepared and
sent to the inspection/turn-in section. The inspection/turn-in personnel make entries on DA Form
3151-R verifying quantities of items (such as brass, boxes, etc.) and quantities the unit actually turned
in. See Figure 15, page 22 for a sample DA Form 3151-R. The completed DA Forms 3151-R are
returned to the stock control section.
(7) The stock control clerk compares the DA Forms 3151-R to the issue and turn-in DA Form 581. If
there is a shortage, the stock control clerk lists the shortages on the DA Form 581. If a shortage
statement is not already on the DA Form 581, the using unit must submit a shortage statement within
5 working days.
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Figure 14. DD Form 626 (Motor Vehicle Inspection)
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Figure 15. Sample of a DA Form 3151-R
(8) SAAS-4 activities accept using unit turn-ins "as is" and, if necessary, without complete
documentation. However, the unit must provide complete documentation before final processing of
the turn-in.
b. When the unit turn-in and reconciliation is complete, the SAAS-4 activity must prepare a DIC XBH
transaction card (DA Form 5209-R) for each turn-in of ammunition and/or residue. This card is submitted
to the SAAS-3. SAAS-4 activities not reporting to a SAAS-3 will report turn-ins in accordance with
MACOM established procedures. See Figure 16 for sample DIC XBH transaction card. Use the following
column or block instructions to complete the DA Form 5209-R for use as an XBH record.
(1) (Dic)(cc 1-3). Enter XBH for all issues, adjustments, and turn-ins.
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Figure 16. Sample of DA Form 5209-R
(2) (Trans Code)(cc 4-6). Enter appropriate 3-digit transaction code. See Appendix K of DAPAM 710-22.
(3) (St Pt Code)(cc 7-8). Enter 2-digit code that identifies the SAAS-4 activity making the report.
(4) (DODIC)(cc 9-12). Enter DODIC for reported item.
(5) (Acct Code Ammo)(cc 13-15). Enter ammunition account code, if known.
(6) (From CC)(cc 16). Enter condition code of reported DODIC.
(7) (Transaction Quantity)(cc 17-24). Enter the transaction quantity.
(8) (Ordinal Date Trans)(cc 25-29). Enter the ordinal date of the report from the data column of the
DODIC Master Record. NOTE: The ordinal date is a five-position number. It is the last two digits of
the calendar year and the 3-digit Julian date. For example, use 86031 for 31 Jan 86.
(9) (To CC)(cc 30). Leave blank.
(10) (cc 31-76). Leave blank.
(11) (Trans Ser No)(cc 77-79). Serial number of reported transaction.
(12) (cc 80). Leave blank.
Note: Assign serial numbers to individual transactions beginning with 001 at the start of the reporting period and
ending at the reporting period cutoff date. Serial numbers ensure that no two valid transactions during the same
reporting period are identical. Serial numbers range from 001 through 999.
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If there are more than 999 XBH transactions during a reporting period, use letters to begin each subsequent block
of 100 transactions, such as A01-A99, B01-B99, etc.
c. Wartime turn-in procedures are generally the same as peacetime. However, the turn-ins of serviceable
ammunition are greatly reduced. When a unit does turn-in ammunition, the turn-in procedures discussed
in this lesson will be used except that turn-ins are accepted "as is" and, if necessary, without complete
documentation.
4. The turn-in is now completed by posting to the document register and stock records. All DA Form(s) 581 and
any additional documents supporting the turn-in are filed in SSA document number sequence.
5. Advance planning, external SOPs, coordination, and frequent communication between the SSA and
supported units is the key to efficient receipt operations. Coordination and communication is also necessary
for internal operations. Stock control must work closely with storage, surveillance, and the company
headquarters to ensure a smooth operation. Whether a receipt is received from another storage activity or as
a result of a unit turn-in, each requires processing of the documentation, filing when completed, and reporting
to higher headquarters in accordance with regulatory requirements.
6. You have completed the lesson. Now it is time for a Practice Exercise to use the knowledge you have
gained. When you complete Practice Exercise satisfactorily, proceed to the subcourse Examination.
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LESSON
PRACTICE EXERCISE
The following items will test your grasp of the material covered in this lesson. There is only one correct answer
for each item. When you complete the exercise, check your answers with the answer key that follows. If you
answer any item incorrectly, study again that part of the lesson which contains the portion involved.
1. Planographs are drawings of the magazine's floor space. At which of the following increments is the floor
space measured?
A.
B.
C.
D.
5 foot.
10 foot.
5 yards.
10 yards.
2. Which document provides advance notice of an incoming shipment?
A.
B.
C.
D.
DA Form
DA Form
DA Form
DA Form
5210-R.
581.
3020-R.
3151-R.
3. How should using units return unexpended ammunition?
A.
B.
C.
D.
Nose end up.
Unpacked for inspection.
With all containers opened.
In its original pack.
4. What form is used to turn-in live serviceable ammunition?
A.
B.
C.
D.
DA Form 3151-R.
DA Form 3020-R.
DA Form 581.
DD Form 1384.
5. What percentage of residue materiel must be inspected?
A.
B.
C.
D.
100%.
75%.
50%.
25%.
6. When planning storage of ammunition in a magazine, in which area should the smallest lots be stored?
A.
B.
C.
D.
Stack in the front.
Stack on the high side.
Stack in the rear.
Stack on the left side.
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LESSON 1
PRACTICE EXERCISE
ANSWER KEY AND FEEDBACK
ITEM
CORRECT ANSWER AND FEEDBACK
1
A. 5 foot.
(Figure 3, page 5).
2.
A. DA Form 5210-R.
Advance notice of incoming shipments provide SAAS-4 locations with the opportunity to do
advance planning prior to arrival of the ammunition. The advance notice is a DA Form 5210-R ...
(page 2, para 1.a.).
3.
D. In its original pack.
Encourage using units to return ammunition items in their original packs (page 16, para 1.c.(1)).
4.
C. DA Form 581.
The primary document used for the turn-in of ammunition is DA Form 581 (page 16, para 3).
5.
A. 100 percent.
Salvage/residue material must get a 100-percent inspection, and must be certified by the Quality
Assurance (QA) section as free of explosives (page 16, para 1.c.(4)).
6.
A. Stack in the front.
Generally, the largest lot(s) should be stored in the rear of the magazine, and the smallest lots in
front (page 7, para 2.d.).
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