March 2011
Office of
Financial Affairs
Newsletter
Bookstore
The bookstore will be closed for inventory on
Saturday, March 19.
We would prefer that all departments use their ONU
credit cards when making purchases in the bookstore. It saves a LOT of paperwork and time to
simply swipe the card versus using manual purchase
request forms.
The Payroll Schedule is available here:
http://www.onu.edu/files/pay-schedule.pdf
YOUR BEST TIP: Set a recurring reminder in your
calendar and/or cell phone to enter your time or to
follow-up with your employees/students for their time.
Most of us carry a phone even when not at the University.
This will be your walking reminder that time entry is due!
Mark your Calendars!
Bi-Weekly Time Submission
DID YOU KNOW…that employees who do not enter
or have their work time approved in Luminus for
payment can cause up to three hours of manual work,
depending on the situation, for our HR staff?
Employees: It is imperative that all bi-weekly
employees enter and submit their time prior to
midnight every other Monday. (See pay schedule for
dates). Please keep the following in mind:
If you are off-campus or on vacation, your time
must be entered prior to your departure!
Even if Monday is a holiday, the deadline is still
Monday at midnight. Make sure to record and
submit your time before you leave for the long
weekend, or log-in remotely to ensure that you
are paid appropriately.
If you fail to log your time by the deadline, you
will need to come to HR to pick up a manual biweekly time sheet, complete it, obtain the
approver’s signature, and wait until the next pay
period to receive these wages. HR reserves the
right to make exceptions in cases where
emergencies may have caused the delay of
entering time (such as hospitalization or the
death of an immediate family member).
Approvers: As an approver for support staff and
student bi-weekly pay employees, it is your
responsibility to make sure that you have all of your
employees’ hours and then approve them promptly
based on the pay schedule. If you have any problem
accessing/approving time, please contact HR prior to
the approver deadline to ensure that the issue is
resolved before the payroll system closes the entry
process.
This is a reminder of the upcoming forums to discuss the
new chart of organization and chart of account numbers
that will roll out June 1.
The new org and account numbers have not yet all been
determined, but we would like to do a high-level review
of how they will make reporting and analysis easier for
everyone and give you a chance to ask questions. We will
also answer any questions you may have about the FY12
budget process.
We encourage everyone to attend, especially if you work
directly with the organization and account numbers. Both
open forums will be held in the McIntosh Center
Activities Room:
Thursday, March 17, at 2 p.m.
Friday, March 18, at 10 a.m.
We look forward to seeing you there!
Excavation Work
Weather permitting, excavation and trenching will be
taking place near the baseball field in preparation for an
AT&T cell tower. This tower will be located near the
WONB tower and should be operational in two to four
weeks. This tower will provide the latest 4G LTE
technology. Please use caution if walking near the work
area during construction.
Free Scratch Pads Available
Don’t pay extra for scratch pads. Printing Services makes
them in various sizes and color from scrap paper. They
are available at no charge to the campus community.
Outdated printed pieces can also be made into pads at no
charge and either returned to your department or made
available to anyone on campus.