MINUTES
VAN- FAR R-I
SCHOOL DISTRICT
.
Thursday, October 17, 2013
Christy Nelson, President
Mark Udelhoven, Vice-President
Jim Hopke, Secretary
Larry Wheeler, Treasurer
Pete Nasir, Director
Greg Frost, Director
Kevin Motley, Director
CALL TO ORDER
The meeting was called to order at 7:00 p.m.
ROLL CALL
Seven members were present.
APPROVAL OF AGENDA
Motion:
To approve the consent agenda with the exception of check number 32418.
Made by:
Mr. Motley
Seconded by: Dr. Frost
Vote:
7 yes, 0 no
Motion:
Made by:
Seconded by:
Vote:
To approve check number 32418
Mr. Nasir
Mr. Wheeler
6 yes, 0 no, 1 abstention – Mr. Motley
STUDENT RECOGNITION
Jr./ Sr. High student of the month:
Samantha Davis – 2013 Girls’ State
Cody Buie – 2013 Boys’ State
Both students told about their experience. At Boys’ and Girls’ State students set up a
mock government. Both students felt it was a great learning experience. Cody ran for a
public office. State political figures were on campus and skyped-in to make presentations
for the event.
NEW TEACHER RECOGNITION
Blake Hampleman- Fifth grade teacher and jr. high football coach
Scott Eickhoff- Sixth grade teacher and jr. high football coach.
Kylie Epperson- personal finance teacher, PLATO instructor, and softball, basketball
coach.
STAFF/PATRON INPUT
No input was given
VFTA RECOGNITION/INPUT
No input was given.
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MINUTES
VAN- FAR R-I SCHOOL DISTRICT
Thursday, October 17, 2013
INFORMATIONAL ITEMS
Superintendent’s Reports
Enrollment
Dr. Hunter reported enrollment up 20 students from September of 2013. Current
enrollment is 608.
Food Service Update
Dr. Hunter introduced Sheila Frost, Opaa representative, to the Board. Mrs. Frost updated
members on new government regulations required for school districts. August 2012
regulations dealt focused on lunches, and August 2013 regulations are targeted at
breakfast. August 2014 regulations will be implemented on sodium, whole grain rich
foods, and competitive foods. Competitive foods being foods sold for fund raisers.
Districts will not be allowed to “sell” any foods that do not meet “regulations” between
midnight and thirty minutes past the last bell of the school day. In addition, the 2014
regulations will greatly impact the ala carte items. Mrs. Frost gave board members the
online address for USDA to post public comments on the upcoming standards. The public
comment deadline is October 28, 2013. She encouraged board members to go to the
website and express their concerns.
Activities Update
(see attachments)
Dr. Hunter gave the board two handouts. The first handout was a list of ten items of intent
determined from the Van-Far/Community R-VI committee meeting. Dr. Hunter stated
the cooperative has provided positive learning experiences for students and shall
continue. The board will need to approve continuation of the cooperative at the
November meeting to comply with the MSHSAA deadline.
The second handout was a drawing of the new press box at the football field. Dr. Hunter
reminded the board that booster club presented their proposal at the June board meeting.
The athletic booster club has designed a four level structure. The first level will house
restrooms, and the second level is for storage. The third level is designated for the
announcers and media. Teams will use the top level for game filming. Workers are
needed at 9:00 a.m. on October 26th and November 2nd to demolish the old press box.
MSBA Fall Meeting
The fall meeting will be held in Mexico at 6:00 p.m. on Wednesday, October 24th.
The spring regional meeting will be held at Van-Far. Date and time will be announced at
a later date.
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MINUTES
VAN- FAR R-I SCHOOL DISTRICT
Thursday, October 17, 2013
Consider Changing December Board Meeting
Dr. Hunter asked members to consider changing the December meeting to Wednesday,
December 18th. This change has been made in the past to help ease the congestion of
board meeting follow-ups and payday on an early-out day. Members also agreed to
change the time of the November meeting to 6:00 p.m. in the high school library, to
allow them to attend the EMO Conference choir concert being hosted by Van-Far that
evening.
Motion:
Made by:
Seconded by:
Vote:
To change the meeting date of the December meeting to December 18th
Mr. Hopke
Mr. Wheeler
6 yes, 0 no, 1 abstention – Mr. Nasir
First Reading of “GCPCA/GDPCA Staff Retirement Incentives” Updates
The revision of these policies is to require a notification date of the January regular board
meeting if an employee is planning on retiring and is eligible for the incentive. Policy
GCPCA will change the term “teachers” to “professional staff members” to be consistent
throughout the policy. This was the first reading up the revision.
Principals’ Reports
(see attachment)
In addition to their written reports the principals presented the following information:
Mrs. Crane reported a 94% turnout for parent-teacher conferences. The book fair will be
held from October 21st through the 25th. The food drive in the elementary building has
collected over 900 items.
Mrs. Pirch reported the EMO speech workshop was held at Van-Far on October 10th. We
will also host the EMO speech contest scheduled for February 22nd. Many fund raisers
are being held for the new blessings in a bag program. Twenty students are currently
being served. She invited board members to attend the Veteran’s Day celebration on
November 11th. Veterans will arrive for breakfast at 8:30 a.m. and the program begins at
9:30. She added that plans are being made to host a celebration for the 10th anniversary
of the state basketball championship.
Action Items
Approve Assessment Plan
(copies of the assessment plan are located in the superintendent’s office)
Motion:
To approve the 2013-2014 Assessment Plan
Made by:
Mr. Nasir
Seconded by: Mr. Wheeler
Vote:
7 yes, 0 no
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MINUTES
VAN- FAR R-I SCHOOL DISTRICT
Thursday, October 17, 2013
2013-2014 Budget Amendment
(see attachment)
Dr. Hunter explained the amendment. Revenues decreased by $2,994 and expenditures
increased by $37,546. The amendment reflects revisions to federal funding in revenues
and the redistribution of purchased services to salaries, benefits, supplies and equipment
for the local AEL program in expenditures. An amendment will be made in March to
revise budget revenues to reflect the collection of county tax receipts.
Motion:
Made by:
Seconded by:
Vote:
To approve the 2013-2014 budget October amendment
Dr. Frost
Mr. Nasir
7 yes, 0 no
REPORTS OF MEMBERS
Mr. Nasir suggested members call their legislators regarding the lunch standards.
ADJOURN
Motion:
To adjourn at 8:11 p.m. and go into executive session for the reasons listed
on the agenda.
Made by:
Mr. Hopke
Seconded by: Mr. Motley
Vote:
Mrs. Nelson – yes, Mr. Udelhoven – yes, Mr. Hopke – yes, Mr. Wheeler –
yes, Mr. Nasir - yes, Dr. Frost- yes, and Mr. Motley - yes
________________________________
President
________________________________
Secretary
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