MINUTES
R-I SCHOOL DISTRICT
High School Cafeteria
Thursday, November 19, 2015
VAN- FAR
Christy Nelson, President
Jim Hopke, Vice-President
Kevin Motley, Secretary
Larry Wheeler, Treasurer
Greg Frost, Director
Pete Nasir, Director
Kimber Nation, Director
PRAYER- PLEDGE OF ALLEGIANCE
CALL TO ORDER
The meeting was called to order at 7:00 p.m.
ROLL CALL
Six members were present. Pete Nasir was absent.
APPROVAL OF AGENDA
Motion:
To approve the consent agenda with the exception of item E. Approval of
Consultant Contract with Crystal Sparks.
Made by:
Mr. Motley
Seconded by: Mr. Wheeler
Vote:
6 yes, 0 no
Motion:
Made by:
Seconded by:
Vote:
To approve a Consultant Contract with Crystal Sparks.
Mrs. Nation
Mr. Wheeler
5 yes, 0 no, 1 abstention – Mr. Motley
STUDENT RECOGNITION
Mrs. Pirch and Ms. St. John presented FFA members who had attended recent events and
the students reported on these events. Washington Leadership Conference – Renee
Nelson, Matty Northcutt and Hailey Hopke. World Dairy Expo – Logan Wilson,
Mackenzie Kurz and Alec Adam. Food For America at the elementary – Jada
Borgmeyer, Mackenzie Kurz, Alec Adam, Dalton Buie and Caden Wilburn. National
FFA Convention- Clayton Haddock, Courtney Jennings, Renee Nelson, Haley Hopke,
Dalton Buie, Jada Borgmeyer, Caden Wilburn, Logan Wilson and Paul Schambach.
STAFF/PATRON/VFTA INPUT
Shelly Buie, VFTA representative, reported that informational meetings were held in
October and November and the Welfare Committee had met with administration. Plans
are underway for the Carnival to be held April 1st.
INFORMATIONAL ITEMS
Presentation by Gerding, Korte and Chitwood – 2014-15 Audit
Travis Huntley, auditor, thanked the board for the opportunity to perform the district’s
audit. He also thanked Dr. Hunter and the office staff for providing the requested
information. Mr. Huntley stated the district received a clean audit and all aspects of the
audit proved materially correct. The only concern reported was the small number of
personnel that are responsible for the accounting duties. This is always a noted concern
in small districts that cannot justify hiring enough staff for these positions. He provided
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MINUTES
R-I SCHOOL DISTRICT
High School Cafeteria
Thursday, November 19, 2015
VAN- FAR
an overview of the audit report and reported that the district reserves are considered in a
healthy range.
Motion: To approve the 2014-15 Audit.
Made by:
Dr. Frost
Seconded by: Mrs. Nation
Voted:
6 yes, 0 no
Superintendent’s Reports
Enrollment
Dr. Hunter reported that total enrollment is 623 students, with 261 in the Jr./Sr. high
school and 362 in the elementary.
Facilities Update
Dr. Hunter provided updates on the following items:
-The piping in the high school hallway has been leaking in some areas due to
condensation. The pipes were originally installed for heat only and when chilled air
passes through it causes condensation that drips through gaps in the insulation where the
brackets are located and where the pipes pass through the walls. Bids have been received
to remove the damaged parts and install more insulation in the troublesome areas. The
plan is to have the work completed over Christmas break.
-Dr. Hunter provided information based on research of possible turn lane options at the
high school. MoDot will not fund such a project and the cost would be approximately
$100,000 construction cost per lane, plus design costs, etc. Discussion emphasized that it
would make the area safer, pulling in and out of the parking lot, but is too costly for the
operating funds. Widening the entrance with the parking lot project was suggested.
Parking lot lighting was also discussed and Ryan Morris reported he has been working on
getting one of the light fixtures replaced as the entire unit isn’t operable.
-The recent successes of our athletes in district and sectional titles have brought attention
to the banners in the gym. The current banners are made of felt and it is hard to match
the material and style. There are newer banner designs that would last longer and might
be a good option. The cost would be approximately $110-120 per banner. We could start
with this year’s softball, track and cheerleader titles and gradually replace others.
-Jon Berendzen, Berendzen and Associates, provided information about preparing for the
next step of the construction/remodel project, which is the abatement and pod remodel at
the elementary. The proposed timeline is to advertise for bids in January and approval in
February. In March, the parking lot bid could be finalized. Due to the tight time-line,
Mr. Berendzen suggested that the abatement and remodel bids be under one contract for
better pricing and accountability. He estimated the cost of the abatement portion to be
around $100,000. Dr. Hunter and Mr. Berendzen had a walk-thru of the project. Mr.
Berendzen reported the project is progressing on schedule, with a January 1st completion.
There have been three change-order notices: some of the doors have been traded and
moved around, requiring the purchase of additional handles and closures; the addition of
five isolation valves for each area covered by the Samsung mechanical unit; power to the
wash fountains in the elementary restrooms was overlooked and added in lieu of battery
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MINUTES
R-I SCHOOL DISTRICT
High School Cafeteria
Thursday, November 19, 2015
VAN- FAR
units. The additional cost of $740.00 will be split between the school and the architect
firm.
-Additional phones have been purchased for the elementary classrooms.
-The district will look to surplus the Early Childhood trailer after the move to the new
facility.
Closing of Flex Spending Checking Account
The flex spending checking account is no longer used with the switch to American
Fidelity. The balance will be transferred to the general checking account.
2014-15 APR Review
Dr. Hunter presented information on the Annual Performance Review (APR) and MSIP5
scoring. The five scoring areas are Academic Achievement, Subgroup Achievement,
College & Career Readiness, Attendance Rate and Graduation Rate. Our district total
score was 90.7%, up from 81.4% in 2014.
AEL Monetary Bonus
Dr. Hunter reported that the Adult Education program had received a one-time monetary
bonus of $15,000.00.
Principals’/Director’s Reports
(see attached)
In addition to their written reports, the following was reported:
Mr. Hummel:
11/20 - Dental checkups by Dr. Pappa and PTO Movie Night.
11/24 - Kindergarten Thanksgiving Dinner
12/4 - Leader In Me Student Lighthouse Team will attend Student Leadership Day in
Hannibal.
12/5 - Regional Math Competition
12/7, 12/10 and 12/17 - Elementary Music Programs
Mrs. Pirch:
11/24 - Barnwarmin’
12/5 - Winter Formal
12/8 - Winter Concert
12/11 - DAR will recognize veterans at the ballgame and Project Prom Soup Supper
12/18 - Drama will present a one-act play and chili supper fundraiser
12/25 -12/30 - Band Trip to Florida. Mrs. Pirch reported there has been wonderful
community support of this event.
Second Reading of MSBA Policy Updates 2015C
This is the second reading for the 2015C Policy Updates.
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MINUTES
R-I SCHOOL DISTRICT
High School Cafeteria
Thursday, November 19, 2015
VAN- FAR
ACTION ITEMS
MBSA Policy CBG- Evaluation of the Superintendent
This policy was tabled at the October meeting. There is still some concern with the
structure of this policy. The issue failed due to lack of a motion.
Set Filing Dates for Board of Education
Motion:
To set filing dates for Board of Education as 8 a.m. December 15, 2015 to
January 19, 2016 at 5 p.m., during regular business hours, excluding days
the business office is closed.
Made by:
Mr. Motley
Seconded by: Mr. Wheeler
Vote:
6 yes, 0 no
Approval Online Policy and Full-Maintenance With MSBA
Motion:
To approve the online policy and Full-Maintenance with MSBA.
Made by:
Mr. Hopke
Seconded by: Mr. Wheeler
Vote:
6 yes, 0 no
Approve Surplus Item(s):
(see attached)
Dr. Hunter reported that the procedure for surplus items has been updated. The only
change is we can list items online and we are looking into listing with govdeals. We
would advertise in the paper before listing online. The cost with govdeals is minimal and
will be further discussed at the December meeting.
Motion:
Made by:
Seconded by:
Vote:
To approve the list of surplus items.
Mr. Hopke
Mr.Wheeler
6 yes, 0 no
REPORTS OF MEMERS:
Mr. Wheeler inquired about the dates in the principal search. After discussion, the salary
would be negotiable, based on experience, resume deadline of 12/31/15, initial review of
candidates January 6, 2016 and interview by board January 13, 2016.
Mr. Motley read a thank you from the family of Bonnie Boin for the plant.
Mrs. Nation provided research information on a 4-day school week. She listed some of
the states utilizing it and their reasons: teacher retention, parent and student relationships
and cost savings. It was suggested that this be placed on the December agenda.
Mrs. Nelson thanked the board for their support of the Project Prom Basket Lucky.
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MINUTES
R-I SCHOOL DISTRICT
High School Cafeteria
Thursday, November 19, 2015
VAN- FAR
ADJOURN :
Motion:
agenda.
Made by:
Seconded by:
Vote:
To adjourn at 9:00 p.m. to executive session for the reasons listed on the
Mr. Motley
Mr. Wheeler
Mrs. Nelson – yes, Mr. Hopke – yes, Mr. Motley – yes, Mr. Wheeler –
yes, Mr. Frost – yes, Mrs. Nation- yes
_____________________________
President
_____________________________
Secretary
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