1118 Fifth Avenue
Seattle WA, 98101
{t} 206.461.4888
ywcaworks.org
Table Captain Roles & Responsibilities
YWCA Benefit Luncheon table captains play a vital role in furthering the mission of the YWCA of Seattle ∙
King County ∙ Snohomish County to advance the quality of life for women of all ages, races and faiths and
their families.
We honor your commitment to the YWCA through your role and responsibility as a Benefit Luncheon Table
Captain. By inviting your friends, family and colleagues to join you at the Luncheon you’ll increase their
awareness of the issues facing women and families in King and Snohomish Counties. As a Luncheon
leader, you spread the enthusiasm for the work of the YWCA to mobilize your guests to participate—through
their charitable giving to the YWCA—in the solutions that support a healthy community and to advance the
quality of life for women of all ages, races and faiths and their families.
Together, all of us will be instrumental in creating a community where all women and families have safe and
stable housing, opportunities to achieve self-sufficiency and freedom from domestic violence and
discrimination. We sincerely thank each table captain for your generous commitment. For more
information, please visit our website at www.ywcaworks.org
A Table Captain’s Commitment:

Register with the YWCA to host one or more Luncheon tables by filling out a hard copy table
captain sign-up card or by going online to YWCA Inspire Luncheon.

Email or phone the YWCA events team at luncheons@ywcaworks.org or 206.490.4378.

For a full table: Invite nine or ten guests who will join you at the Benefit Luncheon and provide
them with a basic understanding of the mission and work of our YWCA. Communicate the
minimum requested gift amount and goal for your table at the Luncheon that they will attend.

For a co-table: Invite four guests who will join you at the Benefit Luncheon and provide them with a
basic understanding of the mission and work of our YWCA. Feel free to co-table captain with a
friend. Or - if you would like us to match you up with another co-table captain, we are happy to do
so.

Confirm with your guests that they will attend and submit your guest list via email or online to the
YWCA prior to the guest list deadline (3 weeks prior to the luncheon).

Be sure to remind your guests a few days prior to the Luncheon date and be sure that they
received the materials indicating the event location, parking instructions, etc.

Help us thank your guests after the event for joining you in support of the YWCA.
1118 Fifth Avenue
Seattle WA, 98101
{t} 206.461.4888
ywcaworks.org
The YWCA’s Commitment to our Table Captains:

Initiate ongoing communication with table captains that is timely and meaningful to keep them
actively engaged in the YWCA and their volunteer role with the Luncheons.

Ensure table captains have the tools, information & training they need to make it easier to fill their
tables, both hard copy and online at the YWCA Luncheon website.

Ensure table captains, along with their guests, feel appreciated.

Provide the support and materials that you will need to successfully fill a table

Step-by-step guide for table captains to use as a reference with each step of your
planning

Key deadlines to remember as you fill your table

Seven habits of highly effective table captains with helpful tips for your Luncheon planning

Guest speaker biography to reference in spreading the word about our guest speaker

Sample letters/emails and phone scripts to make guest communication simple

Luncheon guest list to complete and return to the YWCA

Luncheon postcards to use in spreading the word to prospective guests