CHARITABLE REGISTRATION FOR SPORT AND RECREATION ORGANISATIONS UPDATE DECEMBER 2014 Executive summary Recent decisions by the Charities Registration Board [the Board] have raised questions about the standing of sport and the desirability of sport and recreation organisations seeking and maintaining charitable status. A detailed legal analysis and expansion of the points below follows this summary and begins on page 4. What is charitable status? Registration as a charitable entity may be granted by the Board to those organisations who purposes are predominantly charitable in nature (i.e. they clearly align with charitable purposes in the Charities Act). What are the benefits of charitable registration? Donee status is the principle direct benefit of charitable status. Donors may claim tax credit for all donations over $5. Tax status Most sports organisation can obtain tax exempt status under the Income Tax Act whether they are a charity or not as long as they exist mainly to promote amateur sport. Funders Some sport funders have historically declined applications other than from registered charities. However, recent inquiry has identified only one funder who maintains this practice. Perception There is some evidence of a positive perceptual bias towards registered charities although this is not quantified in any way. Commercial benefit Some suppliers offer favourable terms for registered charities. What are charitable purposes? The Charities Act 2005 was amended in 2012 to include; “the promotion of amateur sport may be a charitable purpose if it is a means by which a charitable purpose listed in subsection (1) is pursued”. This means that sport is not of itself charitable. A sports organisation may be charitable if it exists primarily to achieve one or more charitable purposes which are; Relief of poverty Advancement of religion Advancement of education Any other matter beneficial to the community Public benefit In addition to demonstrating one or more of the above purposes the organisation must meet the test of ‘public benefit’. This means engaging with a ‘sufficient section’ of the public and ensuring the benefits are direct to the public and not downstream (via other entities). The primary purpose is charitable The charitable purposes must be the main purpose. Just having the purposes stated in the constitution is not enough. The Board will look for evidence of actual activity, application of resource and evidence through public reporting. If there are other non-charitable purposes that the organisation undertakes (like the promotion of a sport or social activities) they must be secondary or ancillary to the main charitable purpose. What is not charitable? Recent decisions have ruled that; Single sport facilities are not likely to be charitable. Multipurpose facilities more probably meet the public benefit test. This is likely to be consequential in the development of single code facilities, high performance or otherwise. Managing and operating a team in a professional competition is too narrow to meet the public benefit test. A foundation developing and supporting elite players is not accessible to the wider public and therefore of limited benefit A World Championship event is not an ‘open’ event and therefore not benefiting a sufficient section of the public Being a regional body claiming to focus on ‘grassroots’ is not in itself adequate. Health benefits arising from sport can be charitable but some sports may have to prove with evidence how the sport provides that benefit. The Swimming New Zealand decision The recent decision by the Board to deregister Swimming New Zealand includes some general comments; “..as a general proposition, bodies established to administer and manage a sporting code or discipline in a region or for a nation are likely to be established for the purpose of promoting sport as an ends in itself” and 2 “ the promotion of sports for elite athletes does not provide sufficient public benefit to qualify as charitable in law and the promotion of sporting success is not itself a charitable aim” Those seeking charitable status Organisations will need to demonstrate the following; The dominant, primary or main purpose/s is charitable, The benefit is provided to a sufficient section of the public. The activities are directly beneficial to the public and not a downstream effect. Any non-charitable purposes do not account for more than 30% of the organisation’s activities Other options If the organisation has some purposes that are charitable in nature but when viewed holistically with its other purposes the organisation is not likely to be predominately charitable overall, a separate linked trust is probably the best option. There are issues related to cost, administrative and governance time and ongoing control of the entity that need to be considered. Detailed legal advice would be required in this case. The possible benefit needs to be carefully weighed. Donee Organisation Status Registered charities that have indicated they wish to hold donee status will automatically be granted it. This is an Inland Revenue Department process The current practice of the Department is that deregistration by the Charities Registration Board or the decline of an application for charitable status will automatically mean the loss of donee status or an inability to secure it. Some organisations can gain donee status without being a registered charity but this is likely to be difficult for sports organisations. The grounds are “charitable, benevolent, philanthropic or cultural” purposes. See the detailed advice for further explanation Other entities The summary above is largely relevant to national Sport Organisations (NSOs) and Regional Sporting Organisations (RSOs). The more detailed advice below considers other entities; facilities, clubs, events, partnerships and Regional Sports Trusts (RSTs). 3 UPDATE ON CHARITIES IN SPORT 1. INTRODUCTION 1.1 A recent decision by the Charities Registration Board to deregister national sports organisation, Swimming New Zealand, as a charity under the Charities Act has raised questions for sports organisations seeking to obtain, or retain, charitable status. 1.2 To assist sports organisations to assess their own situation, Sport NZ has obtained legal advice which is summarised in this paper. 1.3 This paper analyses the Swimming New Zealand decision and other decisions in sport and discusses the impact on sports organisations and their charitable status. In particular, this paper: a. summarises the law applying to sports organisations seeking to become, or remain, registered as charitable entities under the Charities Act 2005; b. discusses the advantages and disadvantages of being registered as a charitable entity; c. advises whether national sports organisations, regional sports organisations, sports partnerships, trusts/ foundations and clubs can be charitable entities; and, d. sets out the practical steps which can be taken in order to obtain, retain or withdraw from being a registered charitable entity. 2. SWIMMING NEW ZEALAND DECISION 2.1 On 30 September 2014, the Charities Registration Board (“Board”) determined that Swimming New Zealand could no longer be registered as a charity with effect from 30 October 20141. 2.2 Swimming New Zealand had been originally registered as a charitable entity in 2008 along with many other sports organisations. In 2012, Swimming New Zealand submitted changes to its constitution (as it was required to do) following the 2012 Review of Swimming New Zealand2. Swimming New Zealand, Deregistration Decision No D2014-3, 30 September 2014. For this decision and other sports decisions see Appendix A. 2 Swimming in New Zealand- Growing a Cornerstone Sport: Report of the Independent Working Group For the Review of Swimming New Zealand – June 2012. 1 4 2.3 After reviewing the constitution changes and enquiring into the activities of Swimming New Zealand, the Board concluded that Swimming New Zealand did have some charitable purposes, namely: a. promoting public participation in swimming as a means by which public health is promoted; and, b. advancing education in swim safe programmes. 2.4 However it found that the purpose of promoting competitive swimming was an end in itself, and did not advance any charitable purpose under section 5(2A) of the Act. 2.5 The Board concluded that: “viewed holistically we consider that Swimming New Zealand’s operation involves a significant investment in elite swimmers, coaches and events that constitutes an independent (free standing) purpose to promote sporting success.” 2.6 To be a registered charitable entity, the entity must have exclusively charitable purposes. If the entity has non-charitable purposes they must be ancillary or secondary purposes. 2.7 The Board found that Swimming New Zealand did not have exclusive charitable purposes, and had non-charitable purposes (such as promoting the sport) that were independent purposes and not ancillary or secondary. Accordingly the Board determined it was in the public interest for Swimming New Zealand to be removed from the charities register. 2.8 The next section of this paper looks at the law applicable to sports organisations wishing to be or retain charitable status including the impact of the Swimming New Zealand decision on sports organisations. 3. THE LAW Charities Act 2005 and Cases 3.1 The Charities Act 2005 applies to all entities wishing to be registered charitable entities in New Zealand.3 The Charitable Trusts Act 1957 also requires trusts and societies to have charitable purposes, but this Act does not confer any status as a registered “charitable entity”. An application under the Charities Act is required for registration as a charity. 3 5 3.2 In addition the decisions of the courts from cases brought under Act and previous charity laws are also applicable in interpreting the law. The decisions of the courts in other countries with similar laws such as from Canada and Australia are also taken in account. 3.3 Decisions on the registration and deregistration of charities are made by the Charities Registration Board (which is part of the Department of Internal Affairs)4. The decisions of the Board to decline registration or to deregister a charity are published on its website5. 3.4 The Board is not a court but has statutory decision making powers. Its decisions can be appealed to the High Court and then further appealed to the Court of Appeal and Supreme Court. 3.5 There have been several published decisions of the Charities Registration Board (and its predecessor, the Charities Commission) related to sport in New Zealand6. 3.6 The High Court has only dealt with one case involving sport under the Charities Act, namely Travis Trust vs Charities Commission7. In this case the court held that a trust which provided funds to the Cambridge Jockey Club as prize money for a specific horse race (the “Travis Stakes”) was not charitable. 3.7 There have also been several non-sport related cases in the courts on specific parts of the Charities Act. Those parts of the Act (and the court’s interpretation of them) also apply to a sports organisation seeking to be, or remain, registered. For example the Greenpeace case which was successfully appealed to the Supreme Court on the issue of political purposes8. 3.8 The Charities Act and its application as interpreted by the Charities Registration Board (including its predecessor) and the courts (where applicable) to sports organisations are summarised in this paper. Its predecessor was the Board of the Charities Commission which ceased to exist in 2012. See www.charities.govt.nz. The website does not include decisions where an entity chooses to withdraw its application for registration, or to deregister voluntarily, which often occurs when an entity is advised of the Board’s intention not to approve registration or to deregister. 6 See table of cases in Appendix A. 7 Travis Trust v Charities Commission, High Court, Wellington, CIV-2008-485-1689, 3 December 2008. 8 Re Greenpeace of New Zealand Inc [2014] NZSC 105, Supreme Court decision, 6 August 2014. In this case the Supreme Court held that a political purpose (promotion of disarmament and peace) can be charitable. 4 5 6 Amateur Sport 3.9 There is a specific section on sport in the Act (section 5(2A)) which provides that: “the promotion of amateur sport may be a charitable purpose if it is a means by which a charitable purpose listed in subsection (1) is pursued”. 3.10 This section was added to the Act in 2012 following the Travis Trust case9. In other words, amateur sport by itself is not charitable, but if the sport advances one of the purposes listed in paragraph 3.17 of this paper, it can be. 3.11 For example, if a sports organisation delivers sport which provides health benefits to a sufficient section of a community, it can be charitable under the “other matters beneficial to the community” category. 3.12 The term “amateur sport” is not defined in the Act so its ordinary meaning will apply. 3.13 This was discussed in the Greater Auckland Netball case, where the entity seeking to be registered a charity owned the Auckland team in the ANZ Trans-Tasman netball league. Here the Charities Commission said: “As players in the ANZ Championship are paid the Commission does not consider that these teams are amateur in nature. It is noted that the Oxford Concise English Dictionary defines “amateur” as a person who engages in a pursuit, especially sport, on an unpaid basis.”10 3.14 This does not mean elite and high performance athletes are not amateur. Sports organisations with purposes related to athletes who are not paid to play or compete, will still be amateur. However even if a sports organisation promotes amateur sport, this is not sufficient by itself for the organisation to be charitable. There are additional requirements to meet, such as the purposes being of benefit to a sufficient section of the community, as set out in this paper. 9 Travis Trust see para 3.6 of this paper Greater Auckland Netball Ltd at para 28 10 7 Charitable Purposes 3.15 A sports organisation wishing to be a registered charitable entity must have “charitable purposes”11. As noted above, the promotion of sport by itself is not charitable and it can only be charitable, if it is a means by which another purpose, which is charitable, is being achieved. 3.16 This was summarised in Travis Trust where the court said12: “A trust to promote racing could only be charitable in nature if its deeper purpose was the pursuit of some other objective… Thus if it could have been established that the true intention of the support for this race was promotion of health, education or perhaps even animal welfare, it might have satisfied the test.” 3.17 This means a sports organisation must have one of the following purposes as its main purpose and not just exist for the promotion of the sport itself. a. To relieve poverty or other people in need, aged or suffering genuine hardship such young or disabled people. Example: a sports organisation which is established to provide for disabled athletes. b. To advance religion: Example: a trust promoting religion through sport and culture. c. To advance education: Example: a sports organisation that delivers coaching, umpiring and other officials programmes for young people. d. To provide any other matter beneficial to the community Example: a not for profit organisation that runs fitness programmes for the general public. 3.18 In addition, a sports organisation that provides facilities for recreation or other leisure time occupation in the “interests of social welfare”, can be charitable under section 61A Charitable Trusts Act 1957. 3.19 Sports organisations will tend to fall within the categories of “relief of poverty”, “advancing education” or providing “other matter beneficial to the community”. The law and the Charities Board’s interpretation of these three categories, together with section 61A of Charitable Trusts Act, are discussed in more detail below. 11 12 Section 5(1) Travis Trust at para 59. 8 Relief of Poverty or Others in Need 3.20 The relief of poverty is wider than relief from being poor. 3.21 In the decision of the Charities Commission in NZ Snowboardcross,13 the trust had been established to form a snowboardcross team to compete at the 2014 Sochi Winter Olympics as it was stated that the national body (Snowsports New Zealand) could not provide financial support for the team. In seeking charitable status, the trust said its purpose was to support young people with limited means. 3.22 However the Commission said: “to be charitable under relief of poverty, a purpose must be directed at people who are poor, in need, aged or suffering genuine hardship and it must provide relief. Poverty is interpreted broadly in law and a person does not have to be destitute to qualify as poor. People who are in need, aged or who are suffering genuine financial hardship from a temporary or long term change in circumstances are likely to qualify for assistance. Generally, this will include anyone who does not have access to the normal things of life that most people take for granted.” 3.23 The Commission went on to conclude that: “The Board does not consider encouraging and enabling young New Zealanders to participate in one of the world’s most elite sports competitions [2014 Sochi Winter Olympic Games] will amount to relief for people who are suffering genuine hardship or who do not have access to the things in life that most people take for granted.” “Providing persons from a low decile school with an opportunity to learn about snowboarding is not the provision of a necessity or a quasi-necessity.” 3.24 The purpose of “relieving poverty” may therefore include sports organisations with purposes of sporting programmes and activities, for example, for disabled athletes, young people, older people or people from lower socio-economic areas. Advancing Education 3.25 The concept of education has been clarified in several decisions and cases. 3.26 In the case of Auckland Water Polo Academy & Educational Trust the trust was formed to educate and train water polo players, coaches and umpires to assist in progressing towards national and international representation including introducing them to USA universities. 13 NZ Snowboardcross at para 17 9 3.27 The Commission said: “in order for a purpose to advance education, it must provide some form of education and ensure that learning is advanced. The modern concept of education covers formal education, training and research in specific areas of study or expertise. It can also include less formal education in the development of individual capabilities, competencies, skills and understanding as long as there is a balanced an systematic process for instruction, training and practice”14. 3.28 In this decision the Commission noted that providing athlete and group education and training may be charitable “if there is a balanced and systematic process of instructions, training and practice…however merely increasing an individuals’ knowledge by providing informal advice or guidance is unlikely to amount to advancing education”15. 3.29 In addition, by way of example, research and development of sailing technology16 has been found not to be charitable in advancing education in a sporting context. 3.30 Examples of advancing education in sport which are more likely to be charitable (if all the other requirements are met) include: a. coaching and officials programmes especially if for younger people; b. sports programmes held within schools or as part of some structured education; and, c. programmes that educate people about nutrition, health and other benefits of participating in physical activity and sport. Other Matters Beneficial to the Community 3.31 This category will not include every kind of purpose that provides a community benefit. For example, it will not include purposes to provide catering, recreational entertainment or social activities for members of an entity17. 3.32 Also, the benefit must be demonstrated. There must be proof that the benefit will flow from each of the stated purposes, not merely a belief that it will or may occur. 3.33 In addition it must also be a direct benefit, and not a downstream one.18 Auckland Water Polo Academy & Educational Trust at para 30. Auckland Water Polo Academy & Educational Trust at para 39 16 Team NZ Trust paras 21-26 where the Commission stated it did “not consider that showing the public an example of expert seamanship and technological innovation in infrequently held high end yachting events such as the America’s Cup will have sufficient educative value to qualify as ancillary to the charitable purposes of educating the public about sailing skills” 17 Huia Fishing Club at para 24. 18 Swimming NZ at para 28 14 15 10 3.34 For example, in the Swimming New Zealand case, the Board did not consider the benefits to the growth and development of sport that elite athletes bring as role models in performing on the world stage, to be a direct benefit to the public. In the Southern Zone of NZRL case the Zone submitted (amongst other things) that it supported the delivery of rugby league at grassroots level and it was not just focussed on elite and high performance sport. 3.35 In that case, The Charities Registration Board said: “Offering a high level sporting event does not in itself provide spectators with a benefit that lies within the scope of charity, and any effect of the games inspiring participation at the grassroots level is at best a downstream benefit that does not serve to bring promotion of professional or elite competitions within the scope of charity”19. 3.36 The types of benefits which sports organisations may provide include health benefits (mental and physical) as well as social wellbeing/community cohesion. Economic benefits, however, are not charitable in law20. 3.37 Depending on the sport, these benefits may have to be demonstrated or proven (with evidence) before the Charities Registration Board will accept they exist. 3.38 For example, in a case involving the NZ Billiards and Snooker Association, where the national body sought registration, the Commission said: “Participation in billiards and snooker is unlikely to involve cardiovascular activity and the Commission has been unable to find any evidence that the promotion of these games will necessarily advance health or promote healthy activity. While the Applicant has stated that the playing of both billiards and snooker promotes members’ health, fitness, education and physical wellbeing, it has not provided any evidence of such a benefit”21. 3.39 In another case involving the Huia Fishing Club the Commission said: “promoting the recreational aspects of fishing and boating in the Manuaku Harbour is [not] education or health... the Commission would require evidence that participation in these activities would provide general health benefits for all those who participated. Although the Commission agrees that walking along the beach to find a spot to cast a line, fishing from a kayak and the act of pulling in a large fish all expend energy, this is only a small part of what is involved in fishing and boating. The [Club] has not provided any evidence… to justify a conclusion that fishing and boating promotes public health through cardiovascular fitness.” Southern Zone of NZRL at para 62 Northern Equestrian Region at para 48 21 NZ Billiards and Snooker Assn at para 21 19 20 11 3.40 Some sports organisations have been held in New Zealand and overseas to have purposes that are beneficial to the community. For example, in football, where a trust established by the English Football Association was found to be charitable. Its purposes were to organise and provide facilities to enable pupils at schools and universities in the United Kingdom, to play football or other games and sports by way of physical education and the development and occupation of their minds 22. 3.41 However a number of sports organisations have been held not to have purposes that are beneficial to the community including yacht racing23, angling24, football25, breeding and showing foxhounds26, flying, cricket, lawn-tennis, rowing, swimming, athletics27. 3.42 Care must be taken in reviewing these cases, as it is not the nature of the sport itself that determines charitability, but rather the specific application of the purposes within the sports organisation in connection with that sport. In other words just because football is listed as a sport that has been held not to be charitable, this does not mean sports organisations involved in football cannot ever be charitable. It will depend in each case on whether the sports organisation is advancing some charitable purpose through football. 3.43 It is also important to note the court has also said that “the idea of the concept of charitable purpose is evolving in response to changing social circumstances and the steady development of a more unique New Zealand culture”28 so it is not necessarily the case that the decisions in older cases will always be determined this same in the future. 3.44 In deciding if a sports organisation is, or should remain as, a charity, the Charities Registration Board is required to consider the stated purposes of the organisation (as stated in its rules/constitution). Inland Revenue Commissioner v McMullen [1981] AC 1. Re Nottage [1895] 2 Ch 649, where the English Court of Appeal held that the sport of yacht racing is not, in and of itself, charitable as the encouragement of a sport or game primarily calculated to amuse individuals apart from the community at large cannot be held to be charitable, even though it is, to some extent, beneficial to the public (at 654-656). 24 Re Clifford [1912] 1 Ch 29. 25 AYSA Amateur Youth Soccer Association (Canada) where the Canadian Supreme Court, held that it was an organisation set up to promote soccer and that any health benefits were simply consequential; and Northern NSW Football Ltd v Chief Commissioner of State Revenue [2011] NSWCA 51 where the court held that it had purposes to promote and manage football in the region and rejected the argument that the effects of playing football improved health and general wellbeing of the community and the participants as a purpose in itself. 26 Peterborough Royal Foxhound Society v Commissioner for Inland Revenue [1936] 2 KB 497. 27 Referred to in Travis Trust at para 40. 28 Travis Trust at para 45. 22 23 12 3.45 However it is also entitled to look at the actual, as well as the proposed, activities the organisation undertakes to see if: a. the activities reflect the stated purposes; b. there are other inferred or unstated non charitable purposes; c. the purposes are providing benefit to the public; and, d. the non-charitable purposes are ancillary. 3.46 The Board may (and usually does) examine documents and things such as websites, social media, promotional materials, annual reports and may also make its own enquires to ensure the purposes are, in practice, charitable. 3.47 In other words, merely drafting the wording of the purposes correctly in an organisation’s constitution will not be enough. Substance is considered over form. 3.48 The Board looks at each entity individually. It is not relevant to the Board that there may be other entities with similar purposes which are already listed on the register of charities. Public Benefit 3.49 In addition to demonstrating one of the above charitable purposes, the organisation must be for the public benefit. 3.50 This means a sufficient section of the public. 3.51 For example in the decision involving Optimist Worlds NZ, the Trust which had been set up to run the 2011 Optimist Worlds, applied for registration as a charity. In declining its registration, the Commission said: “sailing is a physical activity which is likely to have cardiovascular benefits, However management and control of the 2011 Optimist World Championships will only provide benefits for five elite sportspeople from New Zealand and a limited number [231]of sportspeople from other countries [55 countries]who are selected to participate. This event is not open to anyone who wishes to participate …” 3.52 In the Greater Auckland Netball case, on the issue of a sufficient section of the public, the Commission concluded: “the Commission does not consider that managing, operating and governing a team in the Tasman Trophy (ANZ Championship) is a purpose which provides sufficient public benefit to be charitable. The ANZ Championship teams consist of the top netball players in New Zealand and Australia. Participation in such team is restricted to a very limited number of people based on their skills or ability and would not be open to anyone who wishes to participate. Any benefits to the 13 members of the public from watching the ANZ Championship would be too remote to render this purpose charitable”29 3.53 Another example, where the issue of public benefit was discussed, was the decision on the SEED Foundation, which was established to spot, encourage, enhance and develop exceptional tennis players in New Zealand. In its decision declining registration the Commission said : “While the Commission recognises that the purpose of promoting participation in healthy activity can be charitable, that purpose must be available to the public or a sufficient section of the pubic, and must not be for private financial gain. The Commission considers that the [Foundation’s] purposes and financial resources are directed primarily towards supporting exceptional tennis players and that more or less skilled participants are not treated even-handedly.” 3.54 In another decision Team NZ Trust, (which is a separate trust from Team NZ Ltd with purposes including making grants for the development of sailing equipment whether or not used in the community), the Commission decided that : “a limited number of professional sportspeople are being paid to compete on behalf of a club using expensive high performance equipment which is beyond the reach of most people… which is unlikely to provide sufficient public benefit.”30 3.55 Finally in the decision on the Waikato Rowing Performance Centre (a regional high performance rowing centre) the Commission said: “The Commission considers that the provision of coaching, equipment and logistical support to rowers in the Waikato who have the potential to represent New Zealand will provide benefits to only a limited group of elite athletes [37]. … [therefore] the Applicant’s purposes will not be available to a significant section of the public.”31 3.56 The other aspect to “public benefit” is that the public must be able to access the benefit. As such exclusive membership or high membership fees may negate an otherwise charitable purpose. 3.57 In this regard, in Auckland Water Polo Academy and Educational Trust, the Commission set out some principles as follows: “a sporting entity must provide a public benefit. Factors that may count against this include: There are unreasonable or unjustifiable restrictions placed on who may benefit from the activity; Greater Auckland Netball Ltd at para 27 Team NZ Trust para 46. 31 Waikato Rowing Performance Centre at para 34. 29 30 14 Prohibitive costs associated with the activity (including fees and equipment) will exclude the less well off; There is an unreasonable risk of injury or harm associated with the activity which will outweigh any benefit to the public; Providing amusement, entertainment or social activities for members is a primary purpose.”32 3.58 In the case of Strathalbyn Show Jumping Club33 a court in South Australia looked at this issue in terms of whether members of two separate polo clubs and a polo association were a sufficient section of the public. The court held that : “the membership rules … have a common feature, namely the admission to membership and exclusion of membership is vested in the relatively small Board of directors or committee of management. It is not open to any member of the public who wishes to join. Such provisions are not surprising. They are common to a great many sporting and other associations of persons who have a common interest… It indicates, however, that those who may benefit from the provisions of the … Trust Deed constitute a highly restricted class... the class of person on whom the benefit is conferred is a group or groups of individuals who have a common interest in the playing of polo… Even if there were less stringent restrictions on or qualifications of membership, I doubt whether the class or beneficiaries would meet the necessary public interest test.” 3.59 In the Travis Trust case the court ruled that: “the purpose of the Trust is to fund a Group 2 race for the benefit of the Cambridge Jockey Club’s race program. The jockey club has 350 members. Membership is not open to the public generally upon payment of a subscription or similar. Instead members must be elected after being proposed and seconded in writing by two members of the club. It is very much a private club … I hold the Club is not the community or a sufficient section of it to amount to “public”34. Auckland Water Polo Academy & Educational Trust at para 20. Strathalbyn Show Jumping Club Inc v Mayes (2001) SASC 73 (South Australian Supreme Court) at p78 cited in Travis Trust at para 55. 34 Travis Trust at para 58. 32 33 15 Non-Charitable Purposes 3.60 Incorporated societies seeking to be charities must be established and maintained “exclusively” for charitable purposes and not be carried on for the private pecuniary profit of any individual. 3.61 The charitable purpose or purposes must be the dominant or main purpose and any other purposes must be secondary and not be independent purposes of the organisation in their own right. For example, the promotion of sport itself is not charitable so it cannot be the main or dominant purpose of the sports organisation if it wants to be charitable. 3.62 “Exclusively” means that sports organisations cannot have non-charitable purposes, unless they are merely ancillary to their charitable ones. 3.63 In deciding if a purpose is ancillary or not, this is assessed this from a quantitative and qualitative perspective. 3.64 In terms of quantitative, the focus is on the significance of the non-charitable purpose against the organisation’s overall endeavour. Factors which will be looked at include the portion of income received or spent in respect of that noncharitable purpose compared to the charitable purposes. It “cannot be measured by the number of pages in a book or website.35” In one case36 the court held that an activity that represented 30% of the Trust’s endeavours could not be said to be ancillary. 3.65 The qualitative assessment “has regard to the particular function in issue. A qualitative assessment helps to determine whether the [non charitable] function is capable of standing alone or is one that is merely incidental to a primary purpose37”. 3.66 For example, a rugby club which has social activities such as running a bar, quiz nights, gaming machines, social events and other non-sporting activities, where these activities account for the majority of the club’s income and/or a significant part of the Club’s activities, would be unlikely to be registered as a charity as social purposes are not charitable. In this situation the social activities might be regarded as stand-alone independent purposes of the Club. This does not mean that sports organisations cannot have social activities, but they must be secondary or incidental to the club’s main (charitable) purpose. Re Greenpeace of NZ Inc, High Court, CIV 2010-485-829, 6 May 2011. Re Education New Zealand Trust HC Wellington CIV 2009-485-2301, 29 June 2010. 37 Greenpeace (HC) at para 73. 35 36 16 3.67 In the case of Southern Zone NZRL the Board concluded that the promotion of sporting success for elite athletes; recreation and entertainment of audiences and supporters; and professional development of players, coaches and administrators are not charitable purposes. They were also found to be independent and standalone purposes and were not merely ancillary to a charitable purpose. Section 61A Charitable Trusts Act 3.68 Another basis on which charitable status can be granted by the Charities Registration Board is under section 61A of the Charitable Trusts Act. 3.69 Under this section three requirements have to be met. The entity must (1) have a “facility” (2) that is “provided for recreation or other leisure time occupation” and be (3)“in the interests of social welfare.” 3.70 The courts have found the provision of facilities for sports for community use and educational hobbies for young people to be charitable under this section38. 3.71 The courts have also held that the provision of stadia (for example Wellington Regional Stadium) as a community asset to host a range of multi-purpose sporting and cultural events in a region falls within this section.39 3.72 The most difficult element is in showing that the facility “is in the interests of social welfare.” 3.73 In the NZ Billiards and Snooker Assn decision the Commission decided the Association’s purpose did not meet section 61A for the following reasons: “Promoting the games of billiards and snooker could be considered to be a “facility” that is “provided for “recreation or other leisure time occupation. While these facilities are capable of making life more enjoyable, the Commission does not consider these facilities are provided in the “interests of social welfare”. That is the Commission does not consider that the facilities are provided with a view to meeting a need of the community which as a matter of social ethics ought to be met, nor are they provided with the purpose of improving the condition of life for the persons for whom the facilities are primarily intended.” 38 39 Guild v Inland Revenue Commissioners [1992] 2 AC 310 CIR v Wellington Regional Stadium Trust [2006] 1 NZLR 617 17 3.74 Subsequent to that case, the Board40 has indicated that in order for a facility to be provided “in the interests of social welfare”: a. the facility must meet a need of the community which as a matter of social ethics ought to be met in the attainment of some acceptable standard of living; and b. the organisation providing the facility must be altruistic in nature. 3.75 This means the activity being conducted must have as its purpose, the improvement of conditions of life for the participants or the attainment of some acceptable standard of living. Entertainment or social contact is not regarded as improving conditions of life. Factors that may be relevant in deciding if an activity meets a need to improve the conditions of life may include geographical isolation of the community, lack of public transport, alternative local facilities at affordable prices and the size of the community and comparisons with facilities available elsewhere.41 3.76 In Northern Region Equestrian Trust the Board stated that “it would be a unique case in which a facility purpose-fitted to a particular sport (or family of sports) would be shown to be in the interests of social welfare.”42 3.77 The Board noted the position of the Charities Commission of England and Wales on this as a starting point: “In principle the Act can apply to multi-purpose sports facilities such as sports centres or recreation grounds. Although such facilities are of course used by clubs and teams for playing competitive sport they are provided for use by the public at large – by people of all ages, of varying degrees of proficiency and of varying states of health. No special equipment is needed (or at least none which cannot be provided through a modest entrance fee). Such facilities are therefore characterised as ones for healthy recreation rather than ones for promoting sport and are therefore facilities provided with the object of improving conditions of life. However facilities of this kind can be contrasted with facilities for a single sport which are used only for the purpose of playing that particular sport… it is more difficult to regard a facility for the playing of a particular sport as one that is provided with the object improving conditions of life, since it seems to be concerned with the promotion of the sport in question.” Northern Equestrian Trust at para 26. Charities Commission of England and Wales interpretation of the equivalent section under its Act, referred to in Northern Region Equestrian Trust at para 27. 42 Northern Region Equestrian Trust at para 29. 40 41 18 3.78 It will probably not be enough for a single sport facility to say that it will be available for use by others. 3.79 For example, in Northern Region Equestrian Trust the Trust submitted that the facility would be available for non-equestrian events such as Tough Guy challenge, school cross country events, mountain biking/BMX , orienteering. However the Board concluded that: “the overriding focus is on securing and developing a facility capable of supporting equestrian sports in New Zealand… [which is] not analogous to the provision of public recreation grounds”. 4. ADVANTAGES AND DISADVANTAGES OF BEING REGISTERED AS A CHARITABLE ENTITY 4.1 The advantages and disadvantages of being registered as a charity are summarised in this section. Donee Status 4.2 Sports organisations that are registered charities under the Charities Act, and that indicate they want to be a donee organisation on the application form, will acquire that status43. 4.3 Where a sports organisation is a donee organisation any gifts of money it receives (over $5) from individuals and certain companies44 qualifies for a tax credit for that individual or company This is a significant incentive for many philanthropists and other funders seeking to support sport by way of a donation. 4.4 Sports organisations undertaking fundraising will also benefit from this status as it allows donations, for example by way of raffles, pins, and street appeals (if over $5) to be tax free. 4.5 Approval as a donee organisation is granted by the IRD (not the Charities Office) and may be granted to an entity that “applies its funds wholly or principally to charitable, benevolent, philanthropic or cultural purposes in New Zealand”. It is understood that it is the IRD’s current practice to accept the decision of the Charities Registration Board as to whether or not an entity has charitable purposes. If it has then donee status will be granted by the IRD. Similarly if the Charities Registration Board declines registration or deregisters a charity, the donee status will not be granted or will cease to apply, as the case may be. 44 Unlisted companies with less than 5 shareholders. 43 19 4.6 A sports organisation that is not a registered charity or which loses its status as such, will find it harder to become a donee organisation as, it will not meet the “charitable purposes” category and will instead have to demonstrate to the IRD that it applies its funds mainly in New Zealand for “benevolent, philanthropic or cultural purposes”. An example of this might be a Maori dance sport organisation, which might fit the cultural category. 4.7 lf a sports organisation has, but then loses its status as a registered charity, it will cease to be a donee organisation. For more information go to www.ird.govt.nz/charitable-organisations/chart-orgs-deregister. Tax Exemption 4.8 Registration as a charity provides automatic tax exemption on the income the charity receives as well as GST credits, and exemptions from paying fringe benefit tax (FBT) and residents withholding tax(RWT). 4.9 However most sports organisations can obtain tax exempt status under a different provision of the Income Tax Act (section CW46) if they are a club, society, association, or trust that is: a. established mainly to promote an amateur game or sport; and b. that game or sports is conducted for the recreation or entertainment of the general public; and c. the entity doesn’t use any of its income for private pecuniary gain. 4.10 It should be noted that until 30 June 2014, this tax exemption was not available for trusts, which is why many trusts had to rely on obtaining registration as a charity to receive the benefit of tax exemption. This is no longer the case following an amendment to the Income Tax Act 200745. 4.11 As most sports organisations, including trusts, will satisfy the amateur sport promoter criteria there is little advantage from a tax perspective for a sports organisation to be a registered charity. Funding 4.12 Some funders such as gaming trusts and community trusts will only provide funding to registered charities.46 4.13 If the sports organisation has funders or potential funders in this category, then not being a registered charity, or not having charitable purposes, will obviously impact on the extent to which funding can be obtained. Amendment to Income Tax 2007, by section 33(4) of the Taxation (Annual Rates, Employee Allowances, and Remedial Matters) Act 2014 (2014) No 39. 46 For example the Central Lakes Trust. 45 20 4.14 However there are still many funders in sport that do not require the sports organisation to be a registered charity. Status 4.15 Having status as a registered charity also provides sports organisations with a status that is increasingly being recognised as an advantage in the not for profit sector. This is largely because the obligations of the charity to annually report on the charity including its financials allow for greater scrutiny, transparency and accountability which can make charities more appealing to third parties looking to work with it. 4.16 The promotion of a sports organisation as a registered charity can also be a helpful “marketing” tool. However a sports organisation cannot say is a charity, unless it is a “registered” one. Discounts 4.17 Sports organisations that do not have charitable status may also miss out on suppliers of products and services that provide discounts or better rates for registered charities47 . Compliance 4.18 The Charities Act imposes obligations on registered charities (such as filing an annual return, alterations to rules, and officers) which are not required to the same extent,48 if a sports organisation is not a registered charity. 4.19 However with changes expected to the Incorporated Societies Act it appears likely the same or similar obligations will be introduced for all societies whether or not they are registered charities, so there may be little difference in compliance obligations for an organisation that is not registered as a charity. 5. WHICH SPORTS ORGANISATIONS ARE LIKELY TO BE CHARITABLE? National Sports Organisations 5.1 Based on the Charities Registration Board’s recent decisions, it now appears it will be difficult for most national sports organisations to obtain or retain charitable status. For example Microsoft and other technology related companies. See https://www.techsoup.net.nz/ Incorporated Societies are required to file an annual financial statement under section 23 of the Incorporated Societies Act. Trusts registered under the Charitable Trusts Act 1957 are not required to file annual returns. 47 48 21 5.2 In the Swimming New Zealand decision the Board made some general conclusions about national sports organisations as follows: “..as a general proposition, bodies established to administer and manage a sporting code or discipline in a region or for a nation are likely to be established for the purpose of promoting sport as an ends in itself.” [para 37] “ the promotion of sports for elite athletes does not provide sufficient public benefit to qualify as charitable in law and the promotion of sporting success is not itself a charitable aim.” [para 39] “the promotion of sport (including amateur conducted on a not for profit basis) as a means to the following ends is not a charitable purpose: a. providing private pecuniary interests to players and others involved in the sport; b. promoting sporting success for elite athletes; c. providing entertainment and recreation to spectators at sports events.” 5.3 To obtain or retain charitable status from the Board, it appears NSOs will now need to demonstrate the following: a. That the purpose of the sports organisation in promoting and governing the sport, is charitable, in that it either provides relief for vulnerable people, advances education and/or the sport itself provides health or other benefits to the community; b. That this charitable purpose/s is of benefit to a sufficient section of the public. A national squad or team will not be sufficient. A group of members or wider group of athletes may be sufficient depending on the number of them and as long as the criteria for joining is not restrictive; c. That this charitable purpose or purposes are the dominant, primary or main purpose of the NSO, and any other non-charitable purposes (such as supporting its members, managing elite sport teams, and holding competitions) are ancillary. If the amount of money received or spent on the non-charitable purposes and/or the effort and focus on them is greater than that received/spent on the charitable purposes, it will be difficult to demonstrate that the NSO has exclusively charitable purposes. As a guide, if the noncharitable purposes represent greater than 30% of the NSO’s operations, this will probably not be consider as ancillary. However this percentage should not be applied as a strict rule, as the Board will view the purposes and the activities holistically; 22 d. That the benefits provided by the NSO are directly beneficial to the public and not a downstream effect from the NSO’s operations. Where an NSO has programmes (like junior development programmes) which it delivers directly to the community this will be helpful. If they are delivered through regional and local clubs, it may be more difficult to prove the direct public benefit. Regional Sports Organisations 5.4 The position for Regional Sports Organisations (RSOs) is similar to NSOs. In the Southern Zone of NZRL decision, the Charities Registration Board said 49: “The Board considers that as a general proposition, bodies established to administer and manage a sporting code or discipline in a region are likely to be administered for the purpose of promoting sport as an end in itself. As such entities of this kind are likely to lie outside the scope of charity in the New Zealand law.” 5.5 The Board’s view also appears to be that rules which show membership by an RSO of an NSO to develop the sport as a whole, and/or other rules which create control by an NSO of the RSO (such as complying with its rules), mean the RSO is promoting sport as an end in itself. 5.6 The fact that the goal of an RSO is to deliver the sport at grassroots level is not seen as sufficient. In the Southern Zone of NZRL decision the Charities Registration Board said 50: “The Board considers that the fact that the Zone focuses on administration of the game at regional level does not in itself support an inference that the Zone promotes the game as a means to advance charitable purposes” ; and ”a purpose to promote rugby league … is not converted into a purpose to advance charitable purposes simply because it is focussed on the game at grass roots level.” 5.7 In other words because there may be some downstream benefits of the sport at grassroots level (which the regional body is helping to achieve), does not mean (in the Charities Registration Board’s view) that a regional body can claim that this is its charitable purpose. 5.8 However depending on how an RSO engages with its communities, it may be better able, than an NSO, to show a direct benefit to the public, especially if it is directly involved in delivering the sport at grassroots level and can show the health or other benefits of doing so. 49 50 Southern Zone NZRL Decision at para 37. Southern Zone NZRL Decision at para 59-61 23 Regional Sports Trusts 5.9 Most regional sports trusts are charitable trusts established under the Charitable Trusts Act. In theory, if they have been accepted for registration by the Registrar of Charitable Trusts (which requires them to have charitable purposes), then they should also satisfy the Charities Registration Board. However there have been some cases where there are differences of view between the two agencies, and to obtain the benefits of being a registered charity, it is the Charities Registration Board which must be satisfied the trust has charitable purposes. 5.10 Many regional sports trusts are delivering sport and physical activity directly to their communities. If this is their predominant purpose, they can prove the benefits being received and they are serving a sufficient section of their communities, they should have little difficulty in obtaining or retaining registration as a charitable entity. 5.11 RSTs that have as their main purpose more of a supporting role for others who actually deliver sport and physical activity (such as to Clubs and schools) may find it harder to obtain or retain charitable status. This is an important consideration as RSTs move towards less sport delivery in their communities than in the past to a focus on leadership and capability building. Sports Events Entities 5.12 The position for entities that own or manage sports events will depend on the nature of the event and how open it is, in terms of entry, to the public. 5.13 The Greater Auckland and Optimist World NZ decisions suggest that sports events which are not open to the public, or have restrictive criteria to participate, will have difficulty meeting the public benefit test and are unlikely to be charitable. For this reason national sports organisations establishing event entities for hosting World Championship and other international events, will have difficulty obtaining charitable status if that is their main purpose 5.14 Event entities that have as their primary purpose running sporting events for specific communities (eg children) or the wider public, where they are not doing so for private gain, should be able to obtain registration. Sports Partnerships/Sportsvilles and Facility Entities 5.15 Where sports clubs have formed an entity to manage a facility or to enable them to work together as a sports partnership or sportsville, they should be able to obtain registration as a charity as long as the primary purpose of that governing entity is for the public benefit and that benefit can be demonstrated. 24 5.16 The benefits intended by the governing entity (not of the clubs) need to be shown and cannot be downstream. For example it may not be sufficient for the governing entity to rely on the health benefits that the clubs themselves bring by having their sports played at the facility. The entity will need to show that “it” exists for benefits that directly reach a sufficient section of the public. For example, this may include purposes which allow the entity to provide fitness facilities as well as sport and physical activity programmes and activities which are open to the public. 5.17 If the facility is on public recreation grounds such as parks and playing facilities and is for multiple sports and /or multi-purpose it should be recognised as charitable. However if the facility is only for one sport or specific activities and not for general use or it has limitations on access (eg high costs to purchase a key or membership fees) this may negate the otherwise charitable purpose. 5.18 The Northern Region Equestrian decision makes it clear that facilities developed for single sports will have difficulty obtaining charitable status. Sports Clubs 5.19 Clubs which manage and deliver sport at a local level should be able to obtain registration as a charity, if their purposes, activities and constitution, reflect a dominant purpose of providing health or other benefits through sport. 5.20 For some sports, like billiards, fishing, gliding, bowls and croquet, evidence may be required to support the claim that the sport provides health and other benefits where the health benefits are not so obvious to those making the decisions. In some cases we are aware that the Charities Registration Board has relied on the sport or activity having a METS value of 3.0 or more to be regarded as providing a benefit.51 5.21 Clubs will also need to show in their rules that the membership is open to all and they have few restrictions on becoming a member. For example the fees cannot be unreasonable. 5.22 Clubs will also need to demonstrate that the charitable purpose will reach a sufficient section of the public. Depending on the size of the Club and the purpose it is seeking to achieve, benefits that only club members can receive, may limit the Club’s ability to show it is serving a sufficient section of the public. 5.23 Clubs that exist simply to deliver sport as an end in itself, and as a member body of RSO and NSO, may have difficulty in obtaining or retaining their status as registered charities. The METS level is set out in the Compendium of Physical Activities. See https://sites.google.com/site/compendiumofphysicalactivities/ 51 25 Foundations and Trusts 5.24 Some sports organisations have established foundations or trusts which are separate but linked to the organisation through mechanisms such as trustee appointment. Sometimes these are established by individuals outside of the sport. 5.25 It is clear that entities set up primarily to fund or support elite athletes will have difficulty in obtaining registration. They will need to have purposes which provide relief for vulnerable people (eg scholarships to athletes with financial hardship); advance education in a structured way (eg fund sports programmes for the community) or provide some other benefit, and in either case, do so to a sufficient section of the public. 6. PRACTICAL STEPS Not Registered 6.1 The first practical step to consider is whether or not registration as a charity is necessary for the sports organisation or whether the benefits can be obtained by other means. Constitution or Trust Deed Wording 6.2 If the decision is made to proceed (or continue) with registration then the wording of the objects in the constitution or trust deed must expressly state the specific charitable purpose/s of the organisation. This also applies when altering the constitution or trust deed of the sports organisation. 6.3 Objects which refer to the promotion of the sport in and of itself will not be charitable, unless they specify the charitable purpose being advanced such as education or community benefits. 6.4 References to the sports organisation’s membership of their national or regional bodies, where those bodies are not themselves charitable, will not be a charitable purpose, so they will need to be shown as ancillary in order to be approved. 6.5 The common reference in the objects to a sports organisations being an “amateur sport for the recreation or entertainment of the general public” is also not a charitable purpose. (Although such objects are appropriate if the sports organisation wishes to have tax exemption as an amateur sports promotion under another section of the Income Tax Act). 26 6.6 There are other sections of the constitution which must comply with the requirements of the Act including: a. Non pecuniary gain provisions; b. Winding up provisions which provide that any surplus assets are to be transferred to another charitable organisation or organisation with charitable purposes52. Activities 6.7 Even if the wording of the Constitution clearly sets out the organisation’s charitable purposes, this will not be enough to obtain or retain charitable status. The Charities Office will look behind the constitution to see the actual activities of the organisation. If they do not align, then registration as a charity may not be granted. 6.8 Sports organisations with charitable purposes should ensure the publications and information about their activities clearly demonstrates the charitable purposes. For example in websites and annual reports. Evidence 6.9 For some sports, organisations may have to obtain detailed evidence in support of their application or response to the Charities Office of the health benefits of their sport to prove those benefits exist. This evidence may take the form of academic research on the sport’s benefits to the community or a specific study. There may be other benefits that can be shown as well, such as social benefits to the community. Separate Entities 6.10 Sports organisations may consider “carving out” their charitable purposes from the organisation and undertaking them through a separate legal entity. This would enable that separate entity to be exclusively charitable and obtain the benefits of that status. 6.11 However establishing a separate entity brings with it several implications including: a. Legal and related costs to establish the entity; b. Possible amendments to the sport’s organisations constitution to permit the establishment of the trust and/or carve out the charitable purposes; c. Establishment of a separate governance structure including finding suitable board members and the cost and administration of that board; See The Browns Bay Raquets Club Inc and The North Shore Riding Club Inc (see table attached) which were declined registration as a charitable entity for this reason. 52 27 d. Separate reporting and accounting requirements will be required, and the two entities may need to consolidate their accounts. 7. CONCLUSION 7.1 Recent decisions of the Charities Registration Board will clearly make it more difficult for many sports organisation to obtain and retain registration as a charity. 7.2 We understand the Charities Registration Board has made a decision to remove some sports organisations from the Charities register on the grounds that sports promotion purposes are not charitable. Its view, as a general proposition, is that bodies established to administer and manage a sporting code or discipline in a region or nationally are likely to be promoting sport as an end in itself and are not likely to be charitable. 7.3 Unless the decisions of the Board are successfully challenged in our courts, or there is a law change (as they have done in the UK to expressly include amateur as a charitable purpose in and of itself), sports organisations at national and regional level in particular may wish to revisit whether or not they need to have registration as a charitable entity. 7.4 Sports organisations at local level will need to ensure they have their constitutions well drafted with their actual activities reflecting those charitable purposes. 28 APPENDIX A Entity Decision by Date SEED Foundation Inc, Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Commission Charities Registration Board Charities Registration Board Charities Registration Board Charities Registration Board 9 July 2008 The North Shore Riding Club Inc Huia Fishing Club Inc The Browns Bay Racquets Club Inc NZ Billiards and Snooker Association Inc Nelson Lakes Gliding Club Inc Greater Auckland Netball Ltd Team NZ Trust Team NZ Ltd Optimist Worlds NZ Ltd Kaikoura Aero Club Inc Auckland Water Polo Academy & Educational Trust Wakatere Sailing Development Trust Waikato Rowing Performance Centre Inc NZ Snowboardcross Community Health Fitness and Development Charitable Trust Southern Zone of NZRL Inc, Northern Equestrian Trust Swimming New Zealand Inc Reference No. (if applic) 9 July 2008; 8 August 2009 24 August 2009 19 October 2009 13 January 2010 15 April 2010 11 February 2010 11 February 2010 16 February 2011 15 July 2011; 16 August 2011 26 October 2011 5 April 2012 1 November 2012 19 November 2012 15 April 2013 15 April 2013 Decision No 2011-2, Decision No 2011 -8 Decision 2011-11 Decision No D2011-7 Decision No 2012-04 Decision No 2012-2 Decision No 2012-3 Decision No:2013-4, Decision No: 2013 -6 30 September 2014 All decisions of the Charities Commission and Charities Registration Board can be found at www.charities.govt.nz/charities-in-new-zealand/legal-decisions/view-the-decisions/ 29