Oral Presentation
Techniques
Trainer’s Guide
Oral Presentation Techniques
TRAINER'S GUIDE
OBJECTIVES
By the end of the session, participants should be able to—
1.
2.
3.
4.
Understand the key factors of successful presentation delivery.
Prepare effective visual aids.
Deliver successful presentations.
Evaluate their presentation delivery.
Total Time Required: 1 hour, 35 minutes
PREPARATION
1. Read the Session Notes.
2. Think of your presentations in the past. Which ones were successful or dull? Why?
List at least three points that made them successful or dull.
3. Prepare four or five examples of both good and bad visual aids to use in discussion.
VISUAL AIDS
1. Title Slide
2. Objectives
3. Key Factors for Successful
Presentation
4. Timing
5. Attention Span
6. Personal Approach
7. Gesture
8. Voice
9. Eye Contact
10. Breathing
11. Elements of an Oral Presentation
12. Why Do We Need Visual Aids?
13. Visual Aid Rules
14. Prepare a Presentation in a Logical
Sequence
15. Situation
16. Theme
17. Storyline
18. Storyboard
19. Master
20. Production
21. Practice
22. Evaluation
23. Conclusion
1
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
ORGANIZATION AND KEY POINTS OF SESSION
The intention of this session is to introduce participants to principles of effective oral
presentation and visual materials. This is usually an optional session, presented on
one free afternoon or evening of the course.
First Component
 30 minutes
 VAs 1-9
Delivering a Presentation
This component gives an overview of some useful techniques for oral presentation.
Begin the session by eliciting from participants some characteristics of terrible
presentations that they have experienced, listing them on a whiteboard or flip chart.
Distinguish different presentation environments: for example, classroom teaching,
interactive seminars, policy briefings, and large scientific meetings. Stress that effective
presentation style varies with the setting. The techniques to be discussed in this
session are most appropriate to policy briefings or scientific meetings, where there is
one-way flow of information and a short, fixed time for presenting.
Second Component
 60 minutes
 VAs 10-20
Preparing Effective Visual Aids
The principles of effective visual aids are similar no matter what the presentation
setting. Lead the participants through the logical sequence of preparing a presentation.
Following the presentation of the visual aids for this session, display 8 to 10 examples
of good and bad visual aids and elicit comments. This will help to illustrate the
principles and provoke discussion.
Conclusion
 5 minutes
 VA 23
Return to the list of characteristics of terrible presentations that participants listed at the
beginning of the session on the whiteboard or flip chart. Summarize the principles of
effective communication in reference to these negative examples.
2
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 1
Oral Presentation
Techniques
1
Slide 2
Oral Presentation Techniques:
Objectives
• Understand the key factors for
successful presentation delivery
• Prepare effective visual aids
• Deliver successful presentations
• Evaluate presentation delivery
Oral Presentation Techniques
3
2
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 3
4 Key Factors for a Successful
Presentation
1. Timing
2. Attention span
3. Personal
approach
4. Practice
Oral Presentation Techniques
3
Slide 4
1. Timing
Do not ramble on during a presentation
Remember:
One Minute per Slide as Guideline
Oral Presentation Techniques
4
4
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 5
2. Attention Span:
Audience attention fluctuates
Voice
A
T
T
E
N
T
I
O
N
Repeat
ideas
key
Jokes
TIME
Oral Presentation Techniques
5
Slide 6
3. Personal Approach
Personal features of the presenter can
make or break presentation
A. Gesture
B. Voice
C. Eye Contact
D. Breathing
Oral Presentation Techniques
5
6
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 7
3A. Gesture
Important in nonverbal communication
• Emphasize points
• Highlights
• Audience attention
• Vary gesture
• Important elements
– Position of speaker
– Position of transparencies
– Not too much movement
Oral Presentation Techniques
7
Slide 8
3B. Voice
Critical part of a verbal presentation
• Volume—speak
to be heard
• Modulation—
vary the voice
• Pause—make
emphasis with
pause
Oral Presentation Techniques
6
8
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 9
3C. Eye Contact
Look at each member of your
audience
•
•
•
•
Involvement
Trust/support
Interest
Spontaneous reaction
Oral Presentation Techniques
9
Slide 10
3D. Breathing
Breathing during presentation is
different from normal breathing
• Breathe deeper for
– Volume
– Control
– Emphasis
• Don't lose your
breath or you will
drown in mid-air
Oral Presentation Techniques
7
10
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 11
Elements of an Oral Presentation
• Good visual
aids
• Logical
sequence
Oral Presentation Techniques
11
Slide 12
Why Do We Need Visual Aids?
•
•
•
•
Crystallize ideas
Keep speaker on track
Generate interest
Help information retention
Use visual aids to maximize the
effectiveness of your presentation
Oral Presentation Techniques
8
12
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 13
Visual Aid Rules
•
•
•
•
•
•
•
Keep it simple
Minimize words
Use large fonts
List key points
Use exact phrasing
Use color
Prepare handouts
Oral Presentation Techniques
13
Slide 14
Prepare a Presentation in a
Logical Sequence
1. Situation
2. Theme
3. Storyline
4. Storyboard
5. Master
6. Production
7. Practice
8. Evaluation
Oral Presentation Techniques
9
14
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 15
1. Situation
Consider the audience carefully
•
•
•
•
•
•
How big?
Who?
Level of knowledge?
Level of interest?
Resistance?
Time?
Oral Presentation Techniques
15
Slide 16
2. Theme
Define your theme in one short
sentence
• Be concise
• Be direct
Oral Presentation Techniques
10
16
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 17
3. Storyline
Break down your theme into major
parts
Theme
Problem
Definition
Approach
Findings
Recommendation
Storyline
Oral Presentation Techniques
17
Slide 18
4. Storyboard
Visualize the storyline into a
storyboard
Theme
Problem
definition
Approach
Findings
Recommendation
Oral Presentation Techniques
11
18
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 19
5. Master
Finalize the flow of the presentation
•
•
•
•
•
•
Finalize data
Sketch all diagrams—clarity
Conclusion
Check for logic
Consultation
Rehearsal
Oral Presentation Techniques
19
Oral Presentation Techniques
20
Slide 20
6. Production
• Allow plenty of time for
production
• One key message per slide!
• 5 rules when preparing a
visual aid:
– 1. Keep it simple
– 2. Minimize words
– 3. List key points
– 4. Make letters large
– 5. Use exact phrasing
Note: This is an example of not practicing what we preach!
12
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 21
7. Practice!
Adequate rehearsal is essential for a
good presentation
• Development of
each visual
• Transition
• Self-confidence
• Timing
Practice Makes Perfect
Oral Presentation Techniques
21
Oral Presentation Techniques
22
Slide 22
8. Evaluation
• After every presentation
EVALUATE
– Did the audience
“get” the key points?
– Were the visual aids
clear and useful?
– Were the questions
relevant?
• When possible, use
written evaluations
13
TRAINER’S GUIDE
ORAL PRESENTATION TECHNIQUES
Slide 23
Conclusion
• Any professional can become an
effective presenter
• Knowledge is not enough
• Communication is equally important
• Investing time and effort in
improving presentation skills is
always rewarded
Oral Presentation Techniques
14
23