PINEY GREEN SOCCER CLUB
BYLAWS
ARTICLE I
NAME
The name of this organization is Piney Green Soccer Club; hereafter
referred to as PGSC.
ARTICLE II
Section 1 – PURPOSE
The primary purpose of PGSC is to teach, foster, promote, and advance the
cause of youth soccer in both recreational and competitive league play and to
guard the interests of its teams and registered members (both players and
coaches). The intent is to teach good sportsmanship, educate all
participants in the fundamentals of the game as well as enhance the skills of
all players. PGSC is dedicated to the idea that the game of soccer is a fun,
healthy and worthwhile activity for all children.
Section 2 – GOAL
The goal of PGSC is to provide a soccer program that prepares each player
for any level of play that his/her desire, skill and talent allow – from
recreational through highly competitive. To accomplish this, PGSC will
provide recreation and challenge teams for league play under the scheduling
authority of Eastern Carolina Soccer Association, hereafter referred to as
ECSA. PGSC will support Onslow Classic Soccer Association, hereafter
referred to as OCSA, by preparing the most skilled players for participation
in higher levels of play, announcing OCSA tryouts, and providing the required
officers to serve on the Executive Board and Board of Directors as outlined
in Rule IV, paragraphs 4001 and 4003 of this document. PGSC will not
sponsor programs for boys and girls over the age of 18.
ARTICLE III
OFFICES
As there is no permanent club office space, the duly elected President of
PGSC will be the registered agent and his/her home address will serve as
point of contact for all business and correspondence.
ARTICLE IV
AFFILIATION
PGSC is a member of ECSA, OCSA, North Carolina Youth Soccer Association
(NCYSA), and U.S. Youth Soccer. Except as otherwise noted in this
document, or where local conditions prevent as determined by the Executive
Committee, the Federation Internationals de Football Association (FIFA)
and “Laws of the Game and Universal Guide for Referees” shall provide the
rules and regulation for games sponsored by or participated in by PGSC.
ARTICLE V
ADMINISTRATION
Section 1-GOVERNING BODY
The elected officers (President, Vice President, 2nd Vice President for
Challenge/Classic, Secretary, Treasurer, Registrar, and Commissioner) shall
serve as the Executive Committee responsible for the day to day operation
of the club. Each individual team’s Head Coach and one parent from each
team may serve on the Board of Directors (BOD).
Section 2-MEMBERSHIP
Registered players and their parents/legal guardians, registered coaches,
and the elected Executive Committee shall make up the membership of
PGSC. Membership is open to all of the community unless restricted for
risk, legal or disciplinary reasons as determined by the Executive Committee.
Section 3-ELECTION OF OFFICERS
The Executive Committee will be elected at the Annual General Meeting
(AGM). Each Head Coach is automatically a member of the BOD and each
team may elect one parent to serve on the BOD.
Section 4-ANNUAL GENERAL MEETING
The Annual General Meeting will be scheduled during April of each year and
attendance is open to all members. In addition to elections, any BOD
member may provide comments or concerns pertaining to the previous or
upcoming playing year. Any member who so desires will be afforded the floor
to address the Executive Committee/Board of Directors; comments are
limited to two (2) minutes.
ARTICLE VI
AMENDMENTS
Intent to propose an amendment to the bylaws may be made at any
Executive Committee/BOD meeting, however voting will be postponed a
minimum of thirty (30) days to allow publication of the intent. After thirty
days, the intended amendment may be moved, seconded and voted on by the
BOD. A two-thirds majority of the BOD members present will be required
to amend any bylaw. PGSC Rules are “standing” and may be amended by a
majority vote of the Executive Committee, subject to the ratification of the
BOD.
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PINEY GREEN SOCCER CLUB
RULES
RULE I
MEMBERSHIP
1001. MEMBERSHIP is determined after players have been properly
registered and fees paid for the ensuing season.
1002. VOTING RIGHTS – The BOD are representatives of the entire
membership and will vote on behalf of the members they represent along
with the Executive Committee. The President may comment and suggest, but
will only vote in the case of a tie.
Rule II
EXECUTIVE COMMITTEE, BOD & APPOINTED POSITIONS
2001. THE EXECUTIVE COMMITTEE is made up of the following elected
officers: President, Vice President, 2nd VP for Challenge/Classic, Secretary,
Treasurer, Registrar, and Commissioner.
2002. ELECTION OF OFFICERS will take place at the AGM and will serve
for a period of one year (June 1 –May 31) unless resigned or removed.
2003. RESIGNATION AND REMOVAL – Any elected officer, BOD member
or coach may be removed by a majority vote of the Executive Committee,
with or without cause, when it is considered to be in the best interest of the
club. Any officer, BOD member or coach may resign at any time by
communicating his/her desire in writing to the Executive Committee. Unless
an “as of” date is specified, the resignation will be immediate.
2004. DUTIES OF THE ELECTED OFFICERS shall be assumed as of June 1
unless earlier release of duties by the incumbent is requested.
2004.01 (a) THE PRESIDENT shall direct and supervise the management of
the club in accordance with the Bylaws & Rules.
(b) THE PRESIDENT will preside over all meetings of the
Executive Committee and BOD, sign all legal documents on behalf of the
club, act as spokesperson for the club and represent the club at ECSA
Presidents Meetings, OCSA BOD Meetings and NCYSA Meetings.
(c) THE PRESIDENT shall appoint a Micro-Soccer Coordinator,
Risk Management Representative and Discipline & Appeals Representative.
(d) THE PRESIDENT shall appoint temporary committees as
required or requested by the Executive Committee or BOD.
(e) THE PRESIDENT shall relinquish all club papers, files, records,
and property in his/her possession at the conclusion of term in office.
2004.02 (a) THE VICE PRESIDENT shall assume the duties of the
President in his/her absence and assume tasks as requested by the
President.
(b) THE VICE PRESIDENT shall relinquish all club papers, files,
records, and property in his/her possession at the conclusion of term in
office.
2004.03 (a) THE 2nd VICE PRESIDENT FOR CHALLENGE/CLASSIC will
collect a written resume’ from anyone desiring to coach a challenge team and
make recommendations to the Executive Committee on selection of challenge
coaches.
(b) THE 2ND VICE PRESIDENT FOR CHALLENGE/CLASSIC shall
schedule, coordinate, ensure publication of, and, if necessary, assist in the
tryout/selection process of challenge teams.
(c) THE 2ND VICE PRESIDENT FOR CHALLENGE/CLASSIC shall
act as challenge representative to ECSA.
(d) THE 2ND VICE PRESIDENT FOR CHALLENGE/CLASSIC shall
act as the Classic Representative to OCSA, serve on the Executive Board of
OCSA, and keep the Executive Committee informed OCSA activities, plans
and other matters of interest or concern to PGSC.
(e) THE 2ND VICE PRESIDENT FOR CHALLENGE/CLASSIC shall
relinquish all club papers, files, records, and property in his/her possession
at the conclusion of term in office.
2004.04 (a) THE SECRETARY shall keep the minutes of all PGSC meetings.
(b) THE SECRETARY shall ensure all notices are publicized in
accordance with these Bylaws & Rules.
(c) THE SECRETARY shall act as custodian of all records including
the official (signed) copy of these Bylaws & Rules.
(d) THE SECRETARY shall keep records of each members
address and phone number up to three years of active participation in PGSC.
(e) THE SECRETARY shall obtain and maintain annual financial
reports from the Treasurer.
(f) THE SECRETARY shall relinquish all papers, files, records, and
club property in his/her possession at the conclusion of term in office.
2004.05 (a) THE TREASURER shall maintain records of all financial assets
and transactions of PGSC.
(b) THE TREASURER shall maintain receive, deposit or disperse all
funds in a timely manner.
(c) THE TREASURER shall keep full and accurate account of PGSC
finances and present a quarterly financial report to the Executive
Committee.
(d) THE TREASURER shall cause a true statement of operations
for the fiscal year, in reasonable detail, to be reported to the Executive
Committee and filed with the Secretary within 60 days of the conclusion of
the fiscal year.
(e) THE TREASURER shall surrender all records for inspection by
an Audit Committee when requested.
(f) THE TREASURER shall relinquish all books, paper, files, and
club property at the conclusion of his/her term in office.
2004.05 (a) THE REGISTRAR shall attend all required NCYSA certification
clinics.
(b) THE REGISTRAR, along with assistant registrar(s), will cause
the proper registration of players and coaches.
(c) THE REGISTRAR shall perform his/her duties in accordance
with NCYSA Registrar Handbook.
2004.05 (a) THE COMMISSIONER shall act as liaison between PGSC and
NCYSA.
(b) THE COMMISSIONER ill be responsible for the alignment of
teams in each age group.
(c) THE COMMISSIONER shall assist the President in the day to
day operation of PGSC.
(d) THE COMMISSIONER shall relinquish all papers, files,
records, and property at the conclusion of his/her term in office.
2004.06 (a) THE MICRO-SOCCER COORDINATOR will assist and advise
the President, Commissioner and Executive Committee on matters pertaining
to the Under6 and Under8 teams including scheduling, structure and
modified rules of play.
(b) THE MICRO-SOCCER COORDINATOR shall relinquish all
papers, files, records, and club property at the conclusion of his/her term.
2004.07 (a) THE RISK MANAGEMENT REPRESENTATIVE shall attend all
required NCYSA certification clinics.
(b) THE RISK MANAGEMENT REPRESENTATIVE shall report all
risk concerns/solutions to the Executive Committee.
(c) THE RISK MANAGEMENT REPRESENTATIVE shall be
familiar with NCYSA Rules, Section 6, and perform his/her duties in
accordance with the same.
(d) THE RISK MANAGEMENT REPRESENTATIVE shall relinquish
all papers, files, records, and club property at the conclusion of his/her
term.
2004.08 (a) THE DISCIPLINE & APPEALS REPRESENTATIVE shall attend
all required NCYSA certification clinics.
(b) THE DISCIPLINE & APPEALS REPRESENTATIVE shall be
familiar with the NCYSA Discipline & Appeals Manual as well as NCYSA
Rules, Section 5, and perform his/her duties in accordance with the same.
(c) THE DISCIPLINE & APPEALS REPRESENTATIVE shall
relinquish all papers, files, records, and club property at the conclusion of
his/her term.
RULE III
MEETINGS
3001. Meetings of the Executive Committee and BOD will be called when
necessary in accordance with Article V (c) of PGSC Bylaws.
3002. Time and place of meetings will be announced as outlined in Article V
(c) & (d) of PGSC Bylaws.
3003. A quorum is constituted if 25% of the BOD are present or, in the
case of the Executive Committee, a majority of elected officers are
present.
3004. The Order of Business will be as follows:
(a) Call to Order
(b) Determination of a Quorum
(c) Reading/Acceptance of the Minutes of Previous Meeting
(d) Old Business
(e) New Business
(g) Good of the Club
(h) Adjournment
3005. Parliamentary procedures will be accordance with the latest edition
of “Robert’s Rules of Order.”
RULE IV
RECORDS & REPORTS
4001. All records pertaining to individual offices and committees will be
retained by that officer or committee chairperson. All other records and all
reports will be maintained by the secretary.
4002.01 Any and all records may be called for inspection by the Executive
Committee and should be surrendered in a timely manner.
.02 An Audit Committee should be formed and an audit of PGSC
financial records should take place:
a) Within thirty (30) days of election of officers
b) Whenever the Treasurer’s Office is vacated
RULE V
AMENDMENTS
5001. Proposed changes to PGSC Bylaws may be voted upon by the BOD
after a minimum of 30 days has elapsed and proper notification has been
given.
5002. Changes to the duties and/or authority of elected officers may be
made by a majority vote of the Executive Committee, subject to the
ratification of the BOD.
5003. Changes to PGSC Rules may be made by a majority vote of the
Executive Committee subject to the ratification of the BOD.
RULE VI
RULES OF PLAY
6001. Rules of Play as set by FIFA will be followed unless otherwise
modified by U.S. Youth Soccer, NCYSA, ECSA or, in the case of U-6 and U8, PGSC Executive Committee.
RULE VII
AGE LIMITS
7001. PGSC will field teams, as numbers permit, from Under 6 to Under–19,
within the limits of U.S. Youth Soccer, NCYSA and ECSA.
7002. To be eligible for a particular age group, a player may not have
attained that age before 1 August of the upcoming playing year (fall/spring).
7003. Although generally discouraged, players may “play up” an age group if
his/her abilities justify it and the players parents permit it.
RULE XIII
PROOF OF AGE
8001. All players will present a copy of their birth certificate to PGSC,
which will be held on file while the player participates in PGSC.
RULE IX
ROSTER LIMITATIONS
9001. Team roster limits for Under-9 and above will be in accordance with
NCYSA Rules.
9002. Team roster limits for Under-8 and below are outlined in appendix (a)
and (b).
RULE X
PLAYER RELEASE PROCEDURES
10001. Procedures to release players from one team or level to play with
another team will be in strict compliance with NCYSA Rule 2.
10002. Procedures to “drop” players from a team will be in strict compliance
with NCYSA Rule 2.
RULE XI
SUBSTITUTIONS
11001. Substitutions for age groups/divisions playing halves will be in
accordance with FIFA, NCYSA and ECSA rules.
11002. Age groups/divisions playing quarters may substitute only at the
beginning of each quarter, occurrence of injury, or issuance of a caution by
the official.
RULE XII
FORFEITURES
12001. Forfeit procedures for Under-9 and above will be in accordance with
ECSA Rules.
12002. As score is not kept for Under-8 and below, forfeit does not apply.
RULE XIII
CODE OF CONDUCT
13001. PGSC Coaches Code of Ethics (appendix (c)) will be issued to all
coaches prior to each playing season and a signed copy from each coach will
be maintained by the secretary.
13002. Parents of all players will be schooled on proper parental/spectator
behavior and sign PGSC Parents Pledge (appendix (d)).
RULE XIV
SUSPENSION
14001. Suspension of any coach/team will be accordance with NCYSA and
ECSA Rules. Length of suspension may be increased by PGSC Executive
Committee.
RULE XV
CONTROLLED SUBSTANCES
15001. Under no circumstances will alcohol or tobacco products be used on
or around PGSC playing fields.
RULE XVI
RISK MANAGEMENT PROGRAM
16001. NCYSA Rules, Section 6 will be strictly adhered to under the
supervision of the Risk Management Representative.
RULE XVII
DISCIPLINE & APPEALS (D&A)
17001. NCYSA Rules, Section 5 will be strictly adhered to under the
supervision of D&A Representative and the Executive Committee.
RULE XVIII
CHALLENGE LEAGUE
18001. PGSC may field challenge teams in age groups Under-10 through
Under-19 providing there are sufficient numbers of players with the
appropriate skill level to compete in an age group offered by ECSA. PGSC
WILL NOT field a challenge team unless the talent pool justifies a team in
any particular age group.
18002. Publicized tryouts must be held to ensure the most skilled players
have the opportunity to be selected.
18003. Challenge matches will be scheduled by ECSA. Only the
Commissioner of ECSA is authorized to reschedule a challenge match.
18004. Section 7B of NCYSA Rules and ECSA Challenge Policy will be
strictly adhered to.
RULE XIX
CLASSIC LEAGUE
19001. PGSC supports, assists and participates in the administration of
OCSA in the following areas:
a) PGSC President serves on the OCSA BOD
b) PGSC 2nd VP for Challenge/Classic serves on the Executive Board of
OCSA
c) PGSC will train, identify and recommend highly skilled players to
tryout for OCSA teams.
RULE XX
FINES & FEES
20001. Fines for forfeit and other violations which affect league play will
be enforced as outlined in NCYSA and ECSA Rules.
Voted on and Approved this _______ of April, 2004.
____________________
President
____________________
Secretary