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KHADI AND VILLAGE INDUSTRIES COMMISSION
(Ministry of MSME, Govt. of India)
3, IRLA ROAD, VILE PARLE (W), MUMBAI-400 056
Tel: 26719465,
E-mail:publicity@kvic.gov.in Web Site: www.kvic.org.in
TENDERS FOR PRINTING OF DIARY, WALL
CALENDAR , TABLE CALENDAR AND POCKET DIARY
FOR YEAR 2014
Sealed tenders are invited from reputed printing presses
located in Mumbai for printing of Diary, Wall Calendar , Table
Calendar & Pocket Diary for the year 2014 on Handmade
Paper. The Handmade Paper for printing will be supplied by
KVIC.
The entire work of Diary, Wall Calendar & Table
Calendar and pocket diary is required to be completed in time
bound manner positively by 15th of December 2013.
The Tender document detailing the specifications of Diary, Wall
Calendar , Table Calendar and pocket diary can be had from the
Directorate
of
Publicity,
Khadi
&
Village
Industries
Commission, Irla Road, Vile Parle (W), Mumbai-56 on working
days between 10.00 AM to 5.30 PM against payment of Rs.
500/- to be remitted by means of Demand Draft/Pay Order
drawn in favour of Chief Executive Officer, Khadi & V.I.
Commission, Mumbai-56. The tender document can also be
downloaded from KVIC's website www.kvic.org.in and in that
case the Tender Document cost of Rs.500/- shall be payable at
the time of submission of Tender. The tenders in sealed covers,
must reach the Directorate of Publicity at the above address
latest by 5.00 p.m. of 25.11.2013.
Director (Publicity)
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DIRECTORATE OF PUBLICITY
KHADI & VILLAGE INDUSTRIES COMMISSION
3, IRLA ROAD, VILE PARLE (W), MUMBAI-56
BRIEF
Guidelines for submitting offers for Diary, Wall Calendar, Table Calendar &
Pocket- Diary 2014
HOW TO APPLY
1. Printers must offer two bids viz. (1) Technical Bid and (2) Financial
Bid in 'two separate' envelopes clearly specifying on the top of the
envelopes.
(i) Tender for printing of Diary, Wall Calendar, Table Calendar &
Pocket Diary – Technical Bid.
(ii) Tender for printing of Diary, Wall Calendar, Table Calendar &
Pocket Diary – Financial Bid.
Both the covers should be placed in an outer cover superscripted
'Tender for Printing of Diaries, Wall Calendar, Table Calendar &
Pocket Diary addressed to the Director (Publicity), Khadi & Village
Industries Commission, 3, Irla Road, Vile Parle (W), Mumbai400056.
2. Technical Bid should have the pre-qualifications of the press viz.
(1) Infrastructure facilities available a) DTP unit; b) Machinery and
equipment; c) Man Power; d) Space / Godown facilities to stock
papers, (2) Yearly turnover, and (3) Xerox copy of license received
from BMC for running the press.(4) Name of the Govt. Clients. 5)
Minimum 3 years experience in the field, as detailed in the Format
(Annexure-'A'). The bidder must attached supporting documents
wherever mentioned otherwise it will be liable for rejection.
3. Financial Bid will contain only rates. Please quote the total price
per lot of 10,000 Diaries, 5,000 Wall Calendars & 3,000 Table
Calendars & 500 Pocket Diaries separately as well as packing
charges as detailed in the format (Annexure-'B')
4. The tender document cost of Rs.500/- shall be payable alongwith
Technical Bid through Demand Draft / Pay Order drawn in favour of
Chief Executive Officer, Khadi & Village Industries Commission
payable at Mumbai.
5. The Technical Bid shall be accompanied by refundable non interest
bearing EMD amount of Rs.10,000/- for Diary, Rs.2,500/- for Wall
Calendar & Rs. 2,000/- for Table Calendar & Rs.500 for Pocket
Diary through Demand Draft/Pay Order drawn in favour of Chief
Executive Officer, Khadi & V.I. Commission, Mumbai-56 payable at
Mumbai. The EMD amount should be submitted separately for each
item of work. The EMD of the successful bidder shall be retained as
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security deposit. The EMD of the unsuccessful bidder will be
refunded after finalization of tender.
6. The tenders received without Tender document cost and EMD
amount shall be liable for rejection.
7. Performance Security: In addition to EMD amount, the successful
bidder will have to pay 5% of the value as a security for the
performance which shall be furnished in the form of an account
payee Demand Draft / FDR from commercial Bank or Bank
guarantee from commercial Bank. Performance Security is to be
furnished within 10 days after awarding the work and should
remain valid for a period of 60 days beyond the date of completion
of all contractual obligation.
8. The tenders in sealed cover must reach the Directorate of Publicity
on the above address by 25.11.2013 upto 5 pm.
9. KVIC is not bound to accept the lowest quotation or to assign any
reason whatsoever for rejecting any or all the quotations.
10. The bidder so chosen on competitive terms will have to deliver
the items as per specification indicated in the order letter within
stipulated period of time. Failure to supply the items as per
specification will make it liable to forfeiture of EMD amount and
other payments in full. In case of delayed delivery, penalty @ 10%
of the total amount will be deducted from the payment.
11. Schedule of Execution – The work for printing of Diary should be
completed within 4 weeks from the date of receipt of work order.
The broad schedule shall be as under:
1st Proof
-
Within Five days of issue of work order.
2nd Proof
-
Within Two days from the date of receipt of
corrected Proof
Final printing -
Within 10 days from the date of receipt of
final proof.
Packing
-
Within a week from the date of completion
of Printing.
The calendars & Pocket Diary should be printed within 10 days
from the date of receipt of work order.
For outstation deliveries, the delivery of the parcels shall be
taken by the transporter directly from the press whereas copies
meant for Central Office, Mumbai shall be delivered by the printer
at no additional cost.
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12.
No advance payment will be made for executing the order.
The work order executed satisfactorily would be settled for
payment. Tax deduction at source (TDS) will be made as per Govt.
of India rules in case of defective work, KVIC shall not make any
payment & the printer shall have to compensate the KVIC & the
amount of compensation shall be decided by the KVIC depending upon
the nature and the extent of defect.
13. The printer selected for the printing work of Diary will have to
carry out the Packing of Wall Calendar & Table Calendar alongwith
the Diary so as to make the delivery of the diaries & Calendars
together to field offices of KVIC.
Director (Publicity)
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14. Specification of Diary-2014
1.
Size
:
The finished size is 16.5 cm X 25 cm.
(6.5"x 9.75")
2.
No. of copies
:
10,000 (Ten Thousand only)
3.
No. of pages
:
184 pages (108 date Pages,12 Information
pages,48 KVIC Office address pages, 8 pages
holiday list and 8 pages end leaves)
All pages in 2 Colour printing
(Please quote for addition/ deletion of 4 pages.)
4.
Colour Pages
:
5.
Paper
:
8 Color pages containing Photographs of KVI
Products Schemes & Success Stories will be
printed in 4 colors on 100 GSM art paper
sectionally sown with the Diary.
Handmade Paper (20" X 30") will be supplied by
this directorate.
6.
Cover
:
Galley cover 170 GSM Sinar Art paper will be
printed in 4 colours with Lamination.
7.
End Leaf
:
Endleaves will be of Handmade Paper pasted to the
front and back cover.
8.
Binding
:
Cover pasted with Endleaves, sectionally sewn and
hard bound binding.
9.
Book Mark
:
Satin Ribbon of 7 mm of good quality in each diary
(Colour to be approved).
10. Preparation of :
dummy
The printer has to prepare a Dummy of the diary
which will be approved by this directorate before
final printing.
11. General
a) Handmade Paper for the text (20" X 30")
Endleaves and mount board (Jacquard) for hard
bound binding as well as master art work will be
supplied by KVIC.
:
b) Art paper 170 GSM for cover and 100 GSM for
color pages at printers cost.
c) Date, Day, Month alongwith Footnotes in each
page (both in English and Hindi) are to be
composed for the entire date pages in suitable
type face that will be selected by KVIC.The entire
composing work of information pages, KVIC
addresses etc. is to be done by the press. All are
to be printed by offset process.
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d) In case the paper supplied is found defective, it
should be immediately returned to KVIC godown
for replacement. It will not be possible to consider
any claim for compensation or loss of time on this
account.
e)The diaries to be dispatched to different places
shall be packed by the printer. The delivery of the
parcels will be collected by the transporter from
the press. For the diaries meant for Central Office.
The delivery shall be given by the printer at no
additional cost.
f)The sample of the proposed diary can be seen
with the Directorate of Publicity, KVIC, Mumbai-56
g)The printer has to quote the total price per lot of
10,000 Diaries, which will include cost of
composing, processing, proofing, printing, and
binding alongwith 100 GSM art paper for color
pages and & 170 GSM art paper for cover.
h)Cost for packing shall be quoted separately.
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15. Specification of Wall Calendar-2014
1.
Size
:
The finished size is 14" x 19"
2.
3.
No. of copies
Printing
:
:
5,000 (Five Thousand only)
A flyleaf will be printed in 4 Colour on one
side & other side blank, alongwith Six
leaves (12 pages), printing back to back in
4 colors.
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Paper
:
Handmade Paper (22"X30") will be supplied
by this directorate.
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Binding
:
Wire-o-binding at the side of 14 inches with
punch hole.
6.
Proofing
:
Proofing of the entire Calendar pages
should be approved by Directorate of
Publicity, KVIC, before final printing.
7.
General
:
a)Handmade Paper (22"X30") will be
supplied by Directorate of Publicity, KVIC
for printing of Calendar.
b)Art work of pages in CD format and the
copy matter will be given by KVIC including
dates.
c)In case the paper supplied is found
defective, it should be
immediately
returned to KVIC godown for replacement.
It will not be possible to consider any claim
for compensation or loss of time on this
account.
d)The calendars to be dispatched to
different places shall be delivered by the
printer attending diary printing work & also
the calendars meant for Central office, the
delivery shall be given by the printer at no
additional cost.
e)The printer has to quote the price per lot
of 5,000 Wall calendars which will include
processing, proofing, printing and wire-obinding as decided by KVIC.
f)Costs for packing
separately.
shall
be
quoted
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16. Specification of Table Calendar-2014
1.
Size
:
The finished size is 6"X9" (23 cm X 15 cm)
2.
3.
No. of copies
Printing
:
:
3,000 (Three Thousand only)
A flyleaf will be printed in 4 Color on one
side & other side blank, alongwith Six
leaves (12 pages), printing back to back in
4 colors.
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Paper
:
Handmade Paper (22"X30") will be supplied
by this directorate.
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Binding
:
Wire-o-binding at the side of 6 inches with
punch hole.
6.
Triangular
Stand
:
7.
Proofing
:
Made out of 48 ounces thick board of
reputed mill with pasting their on 170 GSM
art paper with creasing in triangular shape
at printers cost.
Proofing of the entire Calendar pages
should be approved by Directorate of
Publicity, KVIC, before final printing.
General
:
a)Handmade Paper (22"X30") will be
supplied by Directorate of Publicity, KVIC
for printing of Calendar.
b)Art work of pages in CD format and the
copy matter will be given by KVIC including
dates.
c)In case the paper supplied is found
defective, it should be immediately
returned to KVIC godown for replacement.
It will not be possible to consider any claim
for compensation or loss of time on this
account.
d)The calendars to be dispatched to
different places shall be delivered by the
printer attending diary printing work & also
the calendars meant for Central office, the
delivery shall be given by the printer at no
additional cost.
e)The printer has to quote the price per lot
of 3,000 Table calendars which will include
processing, proofing, printing and wire-obinding and triangular stand (Mount board)
as decided by KVIC.
f)Costs for packing shall be quoted
separately.
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17. Specification of Pocket Diary -2014
1.
Size
2.
3.
No. of copies
No. of pages
4.
Paper
: Handmade Paper will be supplied by the
Directorate of Publicity, KVIC.
5.
Printing
: All pages will be printed in single color.
6.
Cover
: Printed on Handmade paper in four colors.
7.
Jacket
: Thick transparent plastic jacket on the cover
at printers cost.
8.
Endleaf
: Will be of Handmade paper pasted to the front
& back cover.
9.
Binding
: Cover
sewn.
10. General
: The finished size is 3.25"x 4.5" (8cm X
11.5cm)
: 500 (Five Hundred only)
: 136 pages (including 108 pages for 12
months, 16 pages for Name & Telephone No.,
4 pages information about KVIC with 8 pages
end leaves).
(Please quote for addition/ deletion of 8
pages.)
pasted
with
endleaves,
sectionally
: a)Handmade Paper for inner pages cover &
Endleaves as well as master art work will be
supplied by Directorate of Publicity, KVIC.
b)The entire composing work of months
information pages, KVIC addresses etc. is to
be done by the press. All are to be printed by
offset process.
c)In case the paper supplied is found
defective, it should be immediately returned to
KVIC godown for replacement. It will not be
possible
to
consider
any
claim
for
compensation or loss of time on this account.
d)The diaries to be dispatched to different
places shall be delivered to the printer
attending the printing work of diary & also the
diaries meant for Central Office. The delivery
shall be given by the printer at no additional
cost.
e)The sample of the proposed diary can be
seen with the Directorate of Publicity, KVIC.
f)The printer has to quote the price per lot of
500 Pocket Diaries, which will include cost of
composing, processing, printing, binding &
plastic jacket.
g)Cost for packing shall be quoted separately.
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FORM-I
Annexure-'A'
TECHNICAL BID DOCUMENT
(Information may be furnished on the letter head of the press)
ESSENTIAL ELIGIBILITY CRITERIA:







BMC/Factory License for running the Press must be enclosed.
Details of Income-Tax, Sales Tax certificates are to be furnished.
Average Annual Turnover of last 3 years ending 31st March, 2013 should be
atleast above Rs.20 lakhs per annum.
Infrastructure facility:
i) DTP facility with Operator in English and Hindi language.
ii) Offset printing machines- Single colour offset machine and two color offset
machine is mandatory.
iii) Bindery includes Cutting machine and Folding machine.
iv) Minimum 20 workers.
v) Space for storage of papers atleast 300 sq.ft.
Minimum 3 years experience as on 31st October, 2013 in the printing field.
Earnest Money Deposit (EMD) as prescribed in the BRIEF of guidelines for
submitting offers.
Cost of Tender Document.
Note: The Printers fulfilling the essential eligibility criteria will only be
considered.
PROFORMA FOR SUBMISSION
(All information should be filled in)
1.
Name of Press
2.
Where situated
(Full address)
3.
Telephone No.
(a) Press
(b) Mobile
4.
Details of the EMD submitted
(DD No./ Bank/ Amount)
5.
6.
Details of cost of Tender Document
Name and address of Proprietor/ Partners of the press
7.
Municipal and other Licenses
(a) BMC/Factory License
Must attach certified
(b) Sales Tax/ Income Tax Certificate
copy.
Must attach certified
copy.
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8.
Infrastructure facility available
Manpower (in numbers)
(i) Managerial :
(ii) Supervisory & Technical :
(iii) Workers :
DTP facility (furnish details)
Machinery and equipments
Offset machines:(i)Single Colour Offset:
Yes/No
(ii) Two Colour Offset:
Yes/No
Binding
(i)Cutting machine:
Yes/No
(ii) Folding machine:
Yes/No
Any other information about the
technical machinery available
Space/ Godown facilities to stock
papers
9.
Annual Turnover
(Must Attach balance sheet and tax
returns copy for last three years)
2010-11 Rs……… lakhs (copy enclosed- Yes/No)
2011-12 Rs……… lakhs (copy enclosed- Yes/No)
2012-13 Rs……… lakhs (copy enclosed- Yes/No)
10. Minimum 3 years experience in the
field as on 31st October, 2013.
Yes / No
11. Name of the Clients preferably
Govt. clients
(Last one year only)
Must attach order copy/copies
1)
2)
3)
Copies attached- Yes/No
(Note: Wherever Yes/No, strike off one of two as applicable.)
( Authorised signatory with seal )
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Annexure 'B'
FORM - II
PROFORMA FOR SUBMISSION OF FINANCIAL BID
Sr.
No
I.
II.
Particulars
Quantity
Total Price
Diary-2014
10,000
Per Lot :
Rs……...
Quote for Addition / deletion of 4 pages (Inner
pages) of Diary
10,000
Per Lot :
Rs……
Wall Calendar-2014
Size - 14 " x 19"
5,000
Per Lot :
Rs………
Table Calendnar – 2014
Size - 6" x 9"
3,000
Per Lot :
Rs………
Size - 16.5 cm X 24.5 cm. (6.5" x 9.75")
Handmade Paper will be supplied by KVIC
(Please refer Para 11 (g) (h) of specification).
Handmade Paper will be supplied by KVIC.
(Please refer Para 7 (e) (f) of specification)
III.
Handmade Paper will be supplied by KVIC.
(Please refer Para 8 (e) (f) of specification)
IV.
Pocket Diary -2014
Size -3.25"x 4.5" (8cm X 11.5cm)
Handmade Paper will be supplied by KVIC.
(Please refer Para 10 (f) (g) of specification)
Quote for Addition / deletion of 8 pages (Inner
pages) of Pocket Diary
2.
Packing charges per bundle
corrugated box with gunny cloth
a) Upto 20 Kg.
500
Per Lot:
Rs………
500
Per Lot
Rs………
Per
Rs………
of
Bundle
b) 21 Kg. To 40 Kg.
Per
Rs………
Bundle
3.
Taxes
(Please indicate applicable taxes, if any)
(Authorised Signatory with Seal)
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