REQUEST FOR BIDS:
PROCUREMENT OF 165 LAPTOPS AND DATA PROJECTORS OR COMBINATION
OF BOTH AND LEANERR RESPONSE SYSTEM
1.
RFB DETAILS
RFB No
CS/SCM/R15-16/20
RFB for
Procurement of 165 Laptops and Data Projectors or
Combination of both Learner Response System
Submission Deadline
RFB
Date
2.
2.1.
25 September 2015
Submission Corner Mirriam Makeba & President Street, Newtown,
Johannesburg, 2017
BACKGROUND INFORMATION
The Sci-Bono Discovery Centre is an independent Non Profit Company set up by
the Gauteng Department of Education. It is a flagship science centre located in
Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in
mathematics, science and technology. Sci-Bono works closely with, and on
behalf of, the Gauteng Department of Education (GDE), to enhance curriculum
delivery in schools.
3.
PURPOSE AND BACKGROUND
3.1. In pursuit of the GDE’s ICT Strategy and ensureing improved access, equity,
effeciency and quality of maths, science and technology, GDE through Sci-Bono
must procure interactive software for maths, physical science, life science and
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natural science for General Education and Tradining (GET) as well as Further
Education and Training (FET) grades.
It is imperative that the preidentified
schools be supplied with subject related learners’ interactive laptops and data
projectors or an equipment that has capability to perfom the combined functions.
3.
SPECIFICATIONS
The service providers must quote Sci-Bono on the below mentioned commodities or on
an equipment that has capabilities to perform the combination of the two:
3.1.
Laptops (165)
Standard 15.6’ Core i5 Laptop
Units
165
Screen Size
15.6” 16.9 Monitor
Processor
I5-4330M
Memory
4GB RAM
500GB Hard Drive
USB Ports
Minimum 3
Network
10/100/100mb
Base-TX Ethernet, Wireless
Windows
Windows 7 Professional or better
Warranty
Two years onsite warranty
Modem
Embedded or External 3G modem
Bag
15,6” Carry Bags
3.2.
Data Projectors
Data Projector’s Specs
Units
165
Resolution
Minimum SVGA 800X600, Maximum UXGA 1600 X
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1200, 1080p (1920 X 1080)
Brightness
Minimum 2000 ANSI lumens
Lamp Life
Minimum 3000 hours
Input Interface
Composite Video (RCA)
4.
MINIMUM REQUIREMENTS
4.1. The Service Provider must supply Sci-Bono Discovery Centre with the following
minimum requirement or the combination of both which is equipped with a learner
response system, failing which the proposal shall be automatically disqualified:
1) A formal written quotation;
2) Quotation Form;
3) Certification of Registration;
4) Valid SARS Tax Clearance Certificate;
5) Declaration Forms (SBD 4, SBD 8 & SBD 9) to be attached or obtained from the
Sci-Bono website;
6) BBBEE Rating Certificate;
7) Proposal that depict the functionality of the Learner Response System; and
8) Curriculum Vitae of the lead employee or Project Team Leader.
4.2.
REFERENCES
4.2.1. The bidders must further supply Sci-Bono Discovery Centre at most with two (2)
contactable references where the bidder has delivered the similar services by
simply stating the following:

Name of client

Position

Contact telephone numbers

Dates and Work performed.
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5.
PRICING SCHEDULE AND DELIVERY
5.1.
GENERAL PRICING FEE
1) The bidder must provide a clear and unambiguous price schedule (quotation),
and a clear multi-year pricing model for the maximum of two (2) years.
2) All disbursements and related costs shall be provided separately, if any, and
shall be negotiated.
3) Discounts shall be accepted but without any conditions.
5.2.
DELIVERY
1) The delivery address shall be delivered at Sci-Bono Discovery Center. Any
changes for the delivery will be communicated with the successful bidders.
2) Service providers must confirm the availability of stock and the delivery date.
Failing to provide this information may result to the disqualification of the
tenderer’s bid.
6.
CONDITIONS FOR SELECTION / SHORT LISTING
6.1. Proposals submitted will be evaluated using a system Method 3 (Financial Offer,
Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender
Evaluation Method) of Sci-Bono’s Supply Chain Management Policy.
6.2. All bids shall be subjected to the preliminary evaluation process and bidders who
shall not the minimum requirements set by this RFQ shall automatically
disqualified and shall not be evaluated for functionality, and ultimately for price and
preference.
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6.3. The functionality evaluation criterion shall be as follows:
CRITERIA
SCORE RANGE
Proposed Approach and Methodology
POINTS
SCORE
No understanding of PROJECT
0
Approach
Paper
Demonstrate understanding of PROJECT,
clear timelines and targets
10
(30)
Demonstrate understanding of PROJECT,
clear timelines, targets
20
Demonstrate understanding of PROJECT,
clear timelines, targets, and engagement
strategy
30
Appropriateness of suggested delivery
schedule indicating targets and time frames
per financial year and ability to reach and
exceed the set targets
No understanding of the PROJECT
Project and
Implementation
Plan
Demonstrate understanding of PROJECT and
clear timelines.
(30)
Demonstrate understanding of PROJECT,
clear timelines, and targets.
Demonstrate understanding of PROJECT,
clear timelines, targets, and engagement
strategy.
Verifiable of supporting documents of
resources to be deployed in the project
None
Organization, Poor: Staffing, and assets
Satisfactory: Staffing, infrastructure, and
Staffing and
assets machinery, tools.
Physical
Good: Project manager, staffing,
Resources
infrastructure and assets)
(20)
Very Good: Very good resources (clear
organogram with a project manager and
qualified staffing, infrastructure, financial and
assets
Tenderer's
Experience in Applying the Similar Project
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SCORE
30
30
0
10
20
30
SCORE
20
0
5
10
15
20
SCORE
20
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Experience
(20)
6.3.1.
or Experience of the Lead
Employee/Project Team Leader in Applying
the Similar Project.
0 – 2 years
2 – 5 years
4 – 5 years
5 – 8 years
8 years and above
TOTAL
0
5
10
15
20
100
Any proposal that scores less than 60% shall be disqualified and shall not be
evaluated for price and B-BBEE.
6.3.2.
The proposal obtaining the highest number of points may be awarded the
contract, although other factors may lead to a different decision.
6.3.3.
In the event of equal points scored, the tender will be awarded to the proposals
scoring the highest on BEE.
7.
CLOSING DATE AND TIME
7.1.
Submissions should be hand delivered by hand on or before 25 September 2015
at 12:00.
All documents must be to Corner of Mirriam Makeba & President
Street, Johannesburg, 2107.
7.2.
A compulsory briefing will be held on the 22 September 2015 at 13:00 at SciBono Discovery Centre. Service providers who shall not attend the
compulsory briefing shall not be eligible to submit the tender.
7.3.
All correspondences shall be done by e-mail tshifhiwa.ramaphala@scibono.co.za ; no telephonic correspondences shall be done before and after the
closing of bid. All bidders shall be informed in writing of the outcome of the bid
adjudication process.
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8.
DISCLAIMER
8.1.
Sci-Bono reserves the right to accept or reject any variation, deviation, tender
offer or alternative offer and may cancel the tender process and reject all tender
offers at any time before the formation of a contract. Sci-Bono reserves the right
not to appoint a provider, to accept and / or award the whole or any portion of the
tender, and is also not obliged to provide reasons for the rejection of any tender.
Sci-Bono will not incur any liability to a tenderer for such cancellation and
rejection, but will give written reason for action upon request to do so.
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