WELSH RUGBY UNION
WOMEN’S CLUB DEVELOPMENT PLAN
Name of Club
_____________________________________________
Start Date
_____________________________________________
End Date
_____________________________________________
VISION: (brief statement stating why your Club wants to set up a Women’s and Girls’ section)
OVERALL AIMS
1.
2.
3.
4.
5.
6.
Page 1 of 15
NEW TEAM ONLY
GATHERING INFORMATION
OBJECTIVE
Research the feasibility of setting up a
women’s & girls’ section & the work
involved
METHOD
WHO BY
Contact local development office &,
WRU Community Development
manager for advice & support
Founder member
Approach committee for approval
Founder member &
development officer
Conduct a feasibility study / SWOT
analysis (appendix 1)
Founder member &
development officer
Contact existing teams for advice &
possibility of partnership
Founder member
Identify voluntary positions which need
filling e.g, coaches, administrative staff,
players etc
Arrange an inaugural meeting of
interested parties
Founder member &
development officer
Complete the following action plan
Founder member
Founder member
Page 2 of 15
TARGET
DATE
COST
ACHIEVEMENTS
Example SWOT analysis
STRENGTHS
WEAKNESSES
Teams
Numbers of players
Numbers of volunteers – what & who
(women’s & girls’ co-ordinator ,manager,
coaches & qualifications, referee, first aid,
child protection, administration, etc
Volunteer co-ordinator,
Player recruitment strategy;
Facilities: changing rooms, toilets,
equipment, storage, etc
Flood lights
Pitch time availability
Club/committee support
Existing junior section
Club reputation
OPPORTUNITIES
Catchment area
Accessibility
Links with Secondary schools – list schools and contacts within
catchment area
Links with FE colleges & universities – list those within catchment
area
Public transport
Partners & sponsors
Club development plan
Funding opportunities
THREATS
Other teams – find out if neighbouring teams have a women’s
section and the impact that you will have on that team. How
many players do they have? Could you work together?
Funding issues
Other sports clubs
Location of opposition re: competition for players, ease of
arranging fixtures
Prejudice
Page 3 of 15
DEVELOPING CLUB COMMITTEE / ADMINISTRATION
OBJECTIVE
Example
To recruit at least 3 members to look
after the admin details of the section
(W&G coordinator, Chairman,
secretary, treasurer, volunteer officer
etc.)
METHOD
WHO BY
Host an inaugural meeting of interested
parties to assign volunteer positions
Founder of Women
and Girls section
Page 4 of 15
TARGET
DATE
By 15/5
COST
ACHIEVEMENTS
VOLUNTEER RECRUITMENT
OBJECTIVE
Examples
To recruit 1 senior coach & 1 assistant
for each team
METHOD
WHO BY
E.g. Contact DO
E.g. Identify suitably qualified or
potential coaches
E.g. Book coaching course if required)
E.g. Volunteer Officer
Page 5 of 15
TARGET
DATE
By 16/6
COST
ACHIEVEMENTS
E.g. Meeting with RDO
on 25/5
Course on 13/5
PLAYER RECRUITMENT & RETENTION
OBJECTIVE
METHOD
WHO BY
TARGET
DATE
COST
ACHIEVEMENTS
Examples
To recruit 20 senior players
To build links with local secondary
school
E.g. Taster Days at Club
E.g. Visit to local 6th Forms and
Universities
E.g. Posters at local Leisure centres
E.g. Club coaches to run sessions in
schools
E.g. Club development day
E.g. W & G coordinator
Marketing Person
Page 6 of 15
By end of
June
By end of
June
E.g Event confirmed
3/7
4 visits booked 23-25/6
Posters created 28/6
PLAYING OPPROTUNITIES / COMPETITION
OBJECTIVE
Examples
E.g. Find out existing Women & Girls
activity in the area (i.e. schools,
universities etc.)
E.g. Organise a festival
METHOD
E.g. Contact WRDM
WHO BY
E.g. Secretary
Page 7 of 15
TARGET
DATE
E.g. Collate
info by
20/5
COST
ACHIEVEMENTS
E.g. Info received 15/5
COMMUNICATIONS, MARKETING AND PROMOTION
OBJECTIVE
Examples
E.g. To develop a website for the
section or to add to the existing
website
E.g. Produce publicity leaflet & poster
METHOD
WHO BY
E.g. Contact person for existing website
OR nominate someone to take on new
website
E.g. Press & Publicity
Officer
E.g. Agree content, obtain printing
quotes, distribution plan.
Page 8 of 15
TARGET
DATE
E.g. By
31/5
COST
ACHIEVEMENTS
E.g. Website not set up
for club, so meeting
with web designer on
28/5
FUNDING
OBJECTIVE
Example
E.g. To secure a kit sponsor
e.g. Apply for SCW funding
METHOD
WHO BY
E.g. Create a portfolio to deliver to
local businesses
E.g. Marketing / Press
& Publicity
E.g. Arrange meeting with RDO to assist
completion of community chest
application form
Page 9 of 15
TARGET
DATE
E.g. 31/5
COST
ACHIEVEMENTS
E.g. Portfolio done and
sent out 20/5
WELFARE & EQUITY
OBJECTIVE
METHOD
WHO BY
All volunteers involved with under
18’s to be CRB checked
Invite club child protection officer to
meeting to issue forms & instructions
Secretary
All players to be issued with photo
permission forms
Available from WRU
Team manager
Player medical details available at all
training sessions & games
Completed on back of registration cards
Player emergency contact details
available at all training sessions &
games
Completed on back of registration cards
TARGET
DATE
COST
Ongoing
Nil
Ongoing
Nil
Ongoing
Nil
Ongoing
Nil
Player/team manager
Player/team manager
Page 10 of 15
ACHIEVEMENTS
FACILITIES & EQUIPMENT
OBJECTIVE
Examples
E.g. Determine requirement for
facilities & equipment
METHOD
WHO BY
E.g. Carry out an audit of club facilities
& equipment
E.g. Treasurer
E.g. List equipment needed against that
already available
E.g. Price required equipment
E.g. Coaches
Page 11 of 15
TARGET
DATE
COST
ACHIEVEMENTS
HINTS
DEVELOPING THE CLUB COMMITTEE / ADMINISTRATION
Start the Committee with some of the following posts: Club Chairman, Women’s & Girl’s Co-ordinator, Treasurer, Secretary, Team
Managers, Press & Publicity Officer, Social Secretary, Fixtures Secretary, Marketing Officer, Volunteer officer
Grow the Committee: The more people the less each one has to do
Create specialist positions E.g. Web Master
Training courses for club officials
VOLUNTEER RECRUITMENT
Coaching and Refereeing Courses for existing members
First Aid/Sports Medic
Links to local coaching organisations
Links to local referees societies
Advertise opportunities (CRB checks)
PLAYER RECRUITMENT & RETENTION
Database
Taster Days/Club development days
Links with schools & universities (e.g. target Freshers Week)
Links with other local clubs for joint sessions and position specific clinics
Buddy Systems
Exit routes - senior clubs & regions
COMPETITION
Friendly fixtures
Enter WRU league & cup
Organise club tournaments & festivals
Page 12 of 15
COMMUNICATION & PROMOTIONS
Senior & Youth Club Links
School-club links
Develop web page
Links to WRU Web site
Posters & leaflets
Member contact details
Liaison with local schools, colleges & Universities
FUNDING
Membership
Match Fees
Sponsorship – i.e. kit, programme
Player Sponsorship
Community Chest
Sportsmatch
WELFARE & EQUITY
Training Needs
Priority Areas
Codes of Conduct
CRB Checks
Child Protection Policy
FACILITIES & EQUIPMENT
Pitch Availability (for training and matches)
Floodlight access for evening winter training
Equipment – Balls, Cones, Tackle Bags, Tackle Suits, Shields, Scrum Machine access
Page 13 of 15
KEY CONTACTS / ROLES & RESPONSIBILITIES
WCRM
RDO
CRC
SDO
-
Women’s Community Rugby Manager (see Start-up Handbook for details)
Rugby Development Officer (CRM will know who the RDO is for your area)
Community Rugby Coach (RDO can put you in touch for links with schools)
Sports Development Officer (based at Local Authority and are responsible for many sports in the area)
Page 14 of 15
This Action Plan has been agreed between the rugby club officials of the women’s committee, the men’s committee and the Welsh Women’s
Rugby Union
Men’s Rugby Club Chairman
Signed…………………………………
Name………………………………………..
Date….……
Name………………………………………..
Date….……
Name………………………………………...
Date……….
Women’s Rugby Club Chairman
Signed…………………………………
WRU WCRM
Signed………………………………….
Page 15 of 15