National MDT Co-ordinator’s Taskforce
‘Making a Difference Together!’
Thursday and Friday 12th & 13th July 2006
Crowne Plaza, NEC, Birmingham
Meeting notes:
No:
Topic:
Comments:
Action:
1.
Present:
Margaret Fleming, Serena Hodges, Suzanne Jenkins, Sue Hughes,
Juanita Asumda (Chair), Kay Pollard, Diane Wilkes, Trish Hewitt (12th only)
2.
Apologies:
Anne Blackburn, Mandy Moyse, Lynne Newbury
3.
Sue Bates
Cover:
Role split between Dianne Riley, Associate Director, Waiting Times, CAT
and Chris Carrigan National Co-ordinator for the Cancer Registry. Di Riley
is the main person looking after the taskforce. Due to meeting Di tomorrow.
It has been recommended that we go to them for any advice.
4.
President and
vice
president::
Lynn Fouldes-Wood will be the President and Bob Haywood will be Vice
President . JA will modify logo to include the president and VP. JA to
contact them and give them an up-date on what we are doing as a taskforce
JA
5.
Pfizer
funding:
No time limit yet – Pfizer are still paying for accommodation and training
sessions and are also providing some funding for the conference next year.
Not sure of the level of in-put Debbie and Kate are going to be able to give
in the coming year. Both Debbie and Kate are willing to act as mentors for
the Taskforce - JA to let taskforce know e-mail addresses for D&K.
Contact at Pfizer - Tina Fisher. In the future should Pfizer pull out it may
well be worth approaching other drug companies for sponsorship. Each
taskforce member to put together a list of useful drug companies to contact.
Companies will be welcome to put up stalls at next years conference. DW to
send drug company letter used for last years contract to JA for amendment. .
JA
MF
TaskForce
DW
6.
Trackers –
Belfast:
Margaret to contact taskforce members with the sort of information that
required. Taskforce will decide which members will go over the NI to help
when required. Taskforce to send on to MF any useful documentation
related to tracking that they think may help Margaret in developing her
tracking and performance related processes.
7.
National
Mesothelioma
framework
meeting:
AB sent a document for circulation. Comments from AB - MP to write to
networks regarding setting up mesothelioma meetings. Comments from SJ –
already set up in SEW and worked very well for approx 18 months but
private funding now running out and MDT will not longer be able to
continue. Biggest problem will be with funding the meetings in the future.
SJ
SJ to send on process used for setting up the meso MDT in SEW.
8.
The National
Good to have the taskforce represented on this group. JA to request a
National MDT Co-ordinator’s Taskforce
‘Making a Difference Together!’
InterCollegiate
Care
Committee
statement of purpose. JA happy to attend initially and feed back to the
taskforce the relevance of continued attendance by the taskforce. If
appropriate a second taskforce member to attend with JA, one covering the
morning session and a second person covering the afternoon session.
Afternoon session:
1.
MDT
taskforce
poster.
2.
Roles and
responsibilities
within the
Contract of
Commitment:
JA to forward to Suzanne Jenkins for editing.
Branding – JA to re-format MDTC
Work in progress to be added to newsletter
 MM to lead on contract of commitment
 Constitution for MDT taskforce to be amended by SJ. JA to send on
current document to SJ for her attention. Needs to be signed up by
all members of the taskforce. Formalise draft for next meeting in
October 2007.
 Treasurer – JA to obtain a job description.
 Include values and strengths in the contract.
 Communication by e-mail to all members when appropriate
 DW to be responsible for marketing, fundraising and the newsletter
 Kay Pollard is the events co-ordinator
 Lynne Newbury responsible for the website/Yahoo
 Draft document required for September on
tracking/processing/pathways/diagnostics/treatment to be led by SH,
SerH and TH.
JA
SJ
DW
MM
JA/SJ
JA
MM
TaskF
DW
KP
LN
SH/SeH
/TH
Friday, 13th July 2007
1.
Di Riley
addressed the
taskforce
meeting :
Di Riley, Cancer Action Team – Reviewing national programmes for Cancer.
Funding is not guaranteed and future is still uncertain for the Cancer Action
Team in its present form. Chris Carragon, National Co-ordinator for
National Registries. Louise Hooker, Workforce skills. Infomatics.
Topics discussed:
 Aims of the group and how we fit in nationally with NDP’s.
 Sharing good practice.
 Cancer Reform strategy, around how to take things forward. Build
on what has been done. Looking at areas around primary care,
moving into primary care as much as possible. Seamless service.
Looking at clinical outcomes, what information is available.
National audits. Improve the use of data being collected at the
moment.
 National cancer intelligence service.
 UKACR conference in October in B’ham – useful for taskforce to
attend. Members wishing to attend need to complete their own
Taskf
National MDT Co-ordinator’s Taskforce
‘Making a Difference Together!’
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registration forms. JA to contact Sarah Parr regarding funding for
travel expenses for taskforce members.
Going further on cancer waits. Person to contact is Sian Gordon
Brown, DoH.
E-MDT/learning (ARDEO) and NVQ – Louise Hooper/Hooker –
Workforce planning and skills for health – DR will speak to LH.
ARDIO will supply software for MDT co-ordinators to try out – this
is not what was intended. The idea is that all the competencies
agreed by the taskforce for an NVQ would now be put forward into
an e-learning package. Should be something similar to the ECDL
package. SH, MF. KP, JA to liaise with DR to ensure that this is
taken forwards.
DR to find out about training for the taskforce to include
presentations skills, fundraising/marketing. Evaluate usefulness.
Personalised business cards for taskforce members.
Both DR and CT will slit the workload as project managers and work
together – copy both in to any e-mails.
Best practice documentation. Probably loads available, could that be
amalgamated into one document? Manual on how to run an MDT is
available on the CSC. SH to email DR for any information already
available on best practice regarding workstreams related to MDT
working, tracking pathways, waiting time, data collection etc.
Driley@nhs.net.
DR to send dates of NDP to SeH
DR to find out how much funding has been allocated to the taskforce.
Communication and referral protocol – sending patients to tertiary
centres – DR to e-mail to all members.
National survey – results have been given to Mike Richards – need to
know what is going to happen to now. SEH to send electronic copy
to DR.
Cancer Conference 12th March 2008
1.
Venue:
 JA and KP met Eventpro to look at the Holiday Inn
Wolverhampton. Venue met all the requirements for this event.
Cost of venue within budget. If successful this venue could be
the home for the taskforce and house future meetings and
conferences. Costing for Evenspro involvement in assisting
with organising the conference is under discussion.
2.
Programme
 Suggested Speakers.
Mike Richards,
Lynn Faulds Woods (president) ,
Prof Bob Heywood
JA
DR
SH/MF
/KP/JA
DR
DR
DR
SH
DR
DR
DR
DR
National MDT Co-ordinator’s Taskforce
‘Making a Difference Together!’
 Workshops
1.
Tumour site workships to include:
H&N, Haematology and Dermatology
2.
Treatment. modalities – chemo and XRT
 Presentation:
3.
4.
Cancer Reform Strategy - Implications of going
further on cancer waiting times
Cancer Registries and Cancer Information
 Sharing good practice table – documents
Suggested timetable:
9.30 a.m.
10.00 a.m.
10.15 a.m.
10.30 a.m.
11.00 a.m.
12.00 a.m.
13.00 p.m.
14.00 p.m.
15.00 p.m.
15.30 p.m.
16.00 p.m.
Registration & coffee
Welcome plenary
LFW - president
MR – Cancer Reform Strategy
Workshop
Workshop
Lunch
Workshop
Registries – Chris Carragon
Closing and questions
Finish
3.
Contacts:
SJ to contact Catherine Strong regarding Sue Bates contacts list and contact
details.
SJ
4.
Forum:
AB - E-mail forum members for suggestions for workshops. Ask members
if they would like to write an article for inclusion in the
programme/newsletter offering a prize for the article chosen for publication.
AB
5.
Programme/
Newsletter:
 Lynne Faulds Woods and Bob Heywood to provide a statement
as president and Vice President to the Taskforce
 Statement by Mike Richards
 Statements of support with photograph (if possible) to be written
by Trust Cancer Lead Clinicians and provided by taskforce
members. Send onto Di Wilkes for inclusion in the newsletter
and the programme
 Suggested Taskforce Slogan – ‘The future is YOU’
Taskf
National MDT Co-ordinator’s Taskforce
‘Making a Difference Together!’
 Personalised itinerary for the day
6.
Delegate pack:
 Calendar with tips, post-its, pens, pencils, blank paper.
 Delegate list
 Delegate badges - eventspro
 Taskforce badges (name and logo) and posters to be organised by
SJ
SJ
 Business cards
7.
Stands:
8.
MDT
Newsletter:
 SJ to set up contacts database for consultants and drug companies.
All Taskforce members to contact SJ with details.
Contents:
 Conference details and flyer.
 JA to provide welcome
 Feedback from 2007 conference – already provided in Cancer Action
newsletter – re edit this and forward to Di Wilkes.
 Mission Statement – a potted history of MDT working (Cancer
Action Newsletter)
 Conference 2008 – details
 Cancer Calendar – each taskforce member to e-mail Serena with any
forthcoming cancer events of interest
 FAQ - each taskforce member to think of 2 frequently asked
questions with answers and e-mail them onto Di Wilkes.
 Goodbye to Sue Bates.
9.
Date and time
of next
meeting:
SJ
9th August 2007 at 10.a.m.
JA
Taskf
Taskf