JAC Position Descriptions for 2016-17 Season
POSITION
JAC Coordinator
Executive
JAC Vice
Coordinator
Executive
Secretary-Minutes
Executive
Treasurer
Executive
Registrar
Executive
Attendance/Carnival
Recorder
DESCRIPTION
Oversees the running for the Junior Club
Chairs CHSLSC JAC meetings
Attends Branch meetings alternating with Vice-President. Represents or
nominates representative on CHSLSC Limited Board of Directors.
Assists the President
Attends Branch meetings per alternating cycle.
Fills in and undertakes President duties when President unavailable.
ESTIMATED HOURS
REQUIRED
Attendance required at all
meetings
EQUIPMENT REQUIRED
Attendance required at all
committee meetings.
Records and distributes minutes/agendas for Club JAC meetings.
Collects mail.
Replies and sends outgoing correspondence.
Check Club emails
Newsletter
Oversees all monetary records and banking.
Regular financial reconciliations and banking.
All incoming monies to be reconciled and banked.
Provides monthly report to committee at local meetings.
Required to attend all
committee meetings.
Has mail box key
Own Computer with
internet access
Prepare calendar in liaison with JAC Executive, Branch & Senior club.
Oversee registration of all Junior members.
Encourage parent membership of Cudgen SLSC.
Process all members on surfguard individually and transfers for the
junior club.
Follow up Surf Ed and process by 31 December
Prepares all attendance/placing’s lists for carnivals and home beach
activities.
Collates weekly attendance & carnival recording sheets.
.
Attendance required at all
committee meetings
Own Computer with
internet access
Position takes an average of
one to two hours a week.
Need to be at most beach
activity days and carnivals to
collect sheets
2 hours before each carnival.
Approx. 6 carnivals per
season
Computer
An understanding of excel
Computer Program is
helpful
Attendance required at all
committee meetings.
Carnival Entries
Compilation of names entering carnivals & submit to appropriate body.
Ideally someone who goes to most carnivals.
Chief Instructor
Appropriately qualified person to conduct all proficiency qualifications &
Surf Ed Programs.
Water Safety
Supervisor
Co-ordinates all water events and supervise setting of cans prior to start
of events. Bronze medallion holder.
Attendance required each
Sunday
Club Coach
Coaches all age groups including training.
6 Hours per week
Access to Club computer
Ass. Club Coaches
Assists coach. Organise water safety roster for board training
Wednesday and Friday and Iron Person training on Saturday.
6 hours per week
Coaching
Coordinator
Confirm coaching requirements, ensure risk assessment completed,
water safety and attendance sheet coordination, signing out/in club
equipment, perform or assign water safety supervisor for training events
4 hours per week
Team Manager
Non carnival role of age manager coordinator, organize and attends Age
Manager meetings. At competitive carnivals this role includes liaison
with officials & club members.Liaises and be available for Age Mangers
& Club Coach regarding team selections for team events at carnivals.
1 hour before start of
carnivals. Be available to
attend all official meetings
prior to start of carnivals
IRB Coordinator
Qualified IRB driver. Organise roster of suitable qualified personnel to
be driver and crew of IRB for each activity day. Instruct them on setting
cans before competition then act as water safety. IRB & cans are then
cleaned & stored.
Looks after all Junior Club equipment. Checks to identify repairs,
particularly boards. Undertakes running repairs or organises
professional repairs. Educate nippers and their parents on the care of
the boards.
Undertakes fundraising activities to assist the junior Club’s monetary
needs. Finds sponsors, contact & follows up. Runs raffles, trivia nights
etc.
Trains & manages the march past team for carnivals
Required each activity day
Promotes Junior Club with local newspapers, good news stories,
carnival & point score results, advertising information etc. Contacts
schools & media outlets at season beginning & provides advice on all
upcoming events, eg Cudgen Classic.
Responsible for all canteen purchases & sales of food and drink for
Junior canteen. Organises roster for assistance on weekends &
carnivals. Records all purchase and sales information & provides to
Treasurer.
Maximum of 10 hours per
season
BBQ Coordinator
Organises BBQ roster & purchasing of sausages, bread & sauces etc for
weekly BBQ.
Attendance required each
activity day.
Beach set-up work
party
6 persons
6 volunteers to set up the beach each week as directed by beach
referee. Rotate fortnightly with 3 alternating weekly
1 hour prior to
commencement of activity
day.
Home Beach
Coordinator
Run activities as normal for all age groups of participants not attending
carnivals. Be available to attend Cudgen on carnival days.
Approx. 6 days per season
Gear Steward
Fundraising
Approx 4 people.
March past
Publicity Officer
Canteen Coordinator
Weekly 1 hour
Attendance required every
activity day.
Surf equipment repair
skills
Assistant Home
Beach Coordinator
Assistant Home Beach Coordinator with their duties.
Approx. 6 days per season.
Grievance Officer
Facilitating information in relation to the Surf Lifesaving Australia
Grievance Policy and Procedures and the Surf Lifesaving Member
Safety and Wellbeing Policy. Liaising with Cudgen Senior SLS
Grievance Officer to deal with complaints raised.
As required.
Child Safety Officer
Collecting signed Prohibited Employment Declaration annually
from Junior members to be stored at club. Providing Information on
processes in relation to Child Safety issues raised in the Club.
AGE MANAGERS
Co-ordinates & manages weekly activities of age groups. Organises
team selections for carnivals in consultation with Team Manager &
Coach. Accurately records information at carnivals & beach activities for
all individuals. Attends Age Manager meetings.
Run relevant age group when age manager is absent in particular on
carnival days. Preferably a parent of a child that prefers not to compete
at carnivals.
Oversees the organisation & running of the Classic which is held last
weekend in October. Organises major sponsors. Requires assistances
from 4 personnel.
Assist the Co-ordinator in all areas of organisation and running the
Classic, marketing, registration packs, beach set-up, etc
Assistant Age
Manager
Cudgen Classic
Coordinator
Cudgen Classic
Assistants (4
persons)
Attendance required every
activity day, and all carnivals.
Approx. 6 days per season
plus general assistance on
home beach days.
Off season leading up to
October
Off season leading up to
October
Computer
Computer