Berwick Fire Hall – Kitchen Addition Information to Proponents Section:00100 December 2015 Berwick Fire Hall – Kitchen Addition Owner: 1. Fire Commission for the District of Berwick & Town of Berwick Proposal Submission .1 Submit completed Section 00330 – Tender Form February 11 2016, by 2:00pm on for above project in sealed envelope marked as follows: DESIGN-BUILD PROPOSAL Berwick Fire Hall–Kitchen Addition and addressed to: Fire Commission for the District of Berwick & Town of Berwick 236 Commercial Street PO Box 130 Berwick, Nova Scotia B0P 1E0 2. Proposal Opening .1 Proposals will be opened immediately after closing, at the Offices’ of the Town of Berwick. Opening will be public. Pricing will not be disclosed at opening. 3. Contacts .1 .2 Steve McMahon, mcmahon@lbelec.com 902-680-6115 Ken Redden, klredden@hotmail.com 902-599-3261 4. Accuracy of Referencing .1 Indexing and cross-referencing are for convenience only. 5. Conditions of Proposal Submission .1 Take full cognizance of content of all Contract Documents in preparation of Proposal. Refer to Section 00330 – Tender Form for a complete list of Contract Documents. 6. Proponents to Investigate .1 Proponents will be deemed to have familiarized themselves with existing site and working conditions which may affect performance of the Contract. No plea of ignorance of such conditions as a result of failure to make all necessary examinations will be accepted as a basis for any claims for extra compensation or an extension of time. 1 Berwick Fire Hall – Kitchen Addition Information to Proponents 7. Clarification and Addenda Section:00100 December 2015 .1 Notify the Owner not less than 7 working days before proposal Closing of omissions, errors or ambiguities found in Contract Documents. If the Owner considers that correction, explanation or interpretation is necessary, a written addendum will be issued. All addenda will form part of Contract Documents. .2 Confirm that all addenda have been received. 8. Preparation of Proposal .1 Complete Tender Form provided with Project Documents in ink or by typewriter. Complete all items and fill in all blanks. Have corrections initialed by person signing Proposal. 9. Taxes .1 Include all taxes except Harmonized Sales Tax in tender unit prices. 10. Proposal Security .1 Provide Proposal Security in amount of 10% of the Estimated Contract Price with Proposal, in the form of A Certified Cheque or Money Order payable to the Owner or a Bid Bond on CCDC Form 220. 11. Contract Security .1 The successful Proponent (Design-Build Contractor) shall submit to the Owner a performance guarantee in the form of a Performance Bond and for fifty percent (50%) of the contract amount. 12. .1 Refer to General Conditions for insurance requirements. Insurance 2 Berwick Fire Hall – Kitchen Addition Information to Proponents Section:00100 December 2015 13. Agreement and General Conditions .1 CCA Document 14-2000 Design-Build Stipulated Price Contract forms the basis of Agreement and General Conditions between the Owner and Proponent. 14. Return of Proposal Security .1 Proposal Security will be returned to: 15. Amendment or Withdrawal of Proposal .1 all except the three lowest Acceptable Proponents within 7 days of Proposal Opening. .2 two remaining unsuccessful Proponents within 7 days of Date of the executed Agreement. .3 successful Proponent following receipt by Owner of Executed Agreement, specified Contract Security, and Insurance documents. .1 Proposals may be amended or Withdrawn by post or Facsimile. .2 Amendment of individual unit prices is the only acceptable price amendment. Amendments shall not disclose either original or revised total price. .3 Head amendment or withdrawal as follows: “(Amendment)/(Withdrawal) of Proposal for Berwick Fire Hall – Kitchen Addition”. Sign and seal as required for Proposal, and submit at Address given for receipt of Proposal prior to time of Proposal Closing. 16. Informal or Unbalanced Proposal .1 Proposal which in the opinion of the Owner are considered to be informal or unbalanced may be rejected. 17. Right to Accept or Reject any Proposal .1 Owner reserves right to accept or reject any or all 3 Berwick Fire Hall – Kitchen Addition Information to Proponents Section:00100 December 2015 proposal including without limitation the lowest price proposal, and to award the award the Contract to whomever OWNER in its sole and absolute discretion deems appropriate notwithstanding any custom of the trade nor anything contained in the Contract Documents or herein. OWNER shall not, under any circumstances, be responsible for any costs incurred by the Proponent in preparing of its Proposal. Without limiting the Generality of the foregoing, the OWNER reserves the right, in its sole and absolute discretion, to accept or reject any Proposal which in the view of the OWNER is incomplete, obscure, or irregular, which has erasures or corrections in the documents, which contains exceptions and variations, which omits one or more prices, which contains prices the OWNER consider unbalanced or which is accompanied by a Bid Bond or Consent or Surety issued by a surety not acceptable to the OWNER. Criteria which may be used by the OWNER in evaluating proposals and awarding the Contract are in the OWNER’s sole and absolute discretion and, without limiting the generality of the foregoing, may include one or more of: experience of design team, price, total cost to OWNER; the amount of Nova Scotia and local content; the amount of Canadian content; reputation; claims history of Proponent qualifications and experience of the Proponent, the design team and its personnel; quality of services and personnel proposed by the Proponent; ability of the Proponent to ensure Continuous availability of qualified and experienced personnel; the Construction Schedule and Plan; the proposed Labour and Equipment; the quality of the submission; and the proposed Supervisory Staff. An early completion will be weighed strongly in the evaluation of Proposals. Should the OWNER not receive any proposal satisfactory to the OWNER in its sole and absolute discretion, the OWNER reserves the right to re-issue the Request for Proposals for the Project, or negotiate a contract for 4 Berwick Fire Hall – Kitchen Addition Information to Proponents Section:00100 December 2015 the whole or any part of the Project with anyone or more persons whatsoever, including one or more of the Proponent. 18. Safety Certification 19. Security Clearance .1 Submit with Proposal, a copy Proponent’s current and valid Letter of Good Standing issued jointly by the Nova Scotia Construction Safety Association and the Province of Nova Scotia Department of Labour. .2 Out of province companies shall submit, with their Proponent, a current and valid Letter of Good Standing from their province of origin or from a recognized Safety Association which utilizes an External audit element. .3 Out of province companies may obtain a Letter of Good Standing from the Nova Scotia Construction Safety Association upon submission of documentation verifying training and compliance with the Nova Scotia OH&S Act and Regulations. .4 In any event, out of province Proponent will have to satisfy the Nova Scotia Construction Safety Association in respect to their safety status prior to being awarded a contract. .5 Subcontractors are not required to have Nova Scotia Construction Safety Association certification. .1 The successful Proponent must Submit proof of security back-ground clearances for all staff proposing to work on the project. .2 The Owner reserves the right not to award the contract Based on the results of the security background clearance. 5 Berwick Fire Hall – Kitchen Addition Information to Proponents 20. Workers Compensation Board .1 Section:00100 December 2015 The Contractor shall provide to the Owner’s Representative a clearance certificate from the Workers’ Compensation Board at the following project milestones: .1 Prior award of the contract .2 Every three months during the progress of the project. .3 Prior to release of Holdback. 21. Permits .1 The Proponent shall be responsible for obtaining and Paying for all permits, licenses and fees from the appropriate authorities including the cost of any building permits required. 22. Professional Seals .1 This Performance Specifications and drawings are provided as a guideline for minimum requirements for the development of detailed design by the Design Team members of the Design-Build Proponent. .2 The responsibility for the design, construction, commissioning and warranty of the project will reside with the Design-Build proponent. ****** End of Section 00100 ****** 6 Berwick Fire Hall – Kitchen Addition Proposal Submission Requirements Section:00200 December 2015 Design Build Proposal Submission Requirements 1. General .1 The intent of this design build proposal is to obtain a complete price for the design, construction, commissioning, and handover of a kitchen addition to the Berwick and District Volunteer Fire Department. The contractor shall use the specifications within this document and the attached drawings as a guide for the requirements of this space. The approximate size of the addition will be 22’ wide by 20’ deep. It will be up to the contractor to finalize the exact size to line up the interior walls with the existing kitchen in width, and match the exterior end wall to line up with the exterior wall of the apparatus floor section of the fire hall. 2. Architectural Design .1 Provide a floor plan in adequate detail to show footprint, location size and swing of doors, structural components including bracing. .2 Provide building cross sections to indicate eave height, flashing, and insulation details. .3 Provide elevations of the exterior view of the addition. .4 Provide detailed description of exterior wall systems including type of construction, insulation rating and type, flashings, air and vapour barriers, thermal breaks, interior and exterior finishes. .5 Provide a detailed description of roofing system including type of construction, thickness, slopes, drainage, insulation rating and type, air and vapour barriers, snow loads and wind resistance design. .6 Provide a schedule of interior finishes, door and framing types. .7 Existing kitchen ceiling height is approximately 10’-00”. Identify if addition ceiling height can be maintained or if it is necessary to have a lower ceiling height in the addition. 3. Minimizing Disruption and Security .1 The existing kitchen must remain operational during the construction period. Provide for a dust barrier between existing kitchen and addition during construction. .2 The building must remain secure during the period of construction. .3 Any lawn, landscaping, or parking lot damage incurred during construction shall be repaired and returned to original condition. 1 Berwick Fire Hall – Kitchen Addition Proposal Submission Requirements Section:00200 December 2015 4. Exterior .1 Steel siding, trim, facia, and brick work to match existing building. Existing siding and brickwork that is removed from existing exterior wall may be reused in the new addition. .2 Windows from existing kitchen shall be reused in the addition. .3 Roof shingles on the addition are to match existing and be of equal quality. .4 Gutters and downspouts to match existing with concrete splash pads under downspouts. .5 36” Exterior man door and frame to be equivalent in quality to existing exterior doors. Door to have a thermopane window approximately 24” x 24”. .6 Exterior door hardware to match existing fire hall door hardware. Lock to be keyed to match existing fire hall keys. 5. Foundation and concrete floor .1 Foundation and frost wall to suit site conditions. Existing building utilizes a 4’-0” frost wall on a strip footing. .2 The connection of the addition’s frost wall and floor to the existing building shall be done using industry best practices to prevent movement. Proponent shall describe intended method in their proposal. .3 Floor shall be minimum of 4” of 4000 PSI concrete with wire mesh reinforcement. 6. Exterior walkways .1 Install a 4’-0” wide x approximately 20’-0” long concrete pad with brushed finish along the South wall. Pad shall be minimum 4” thick of minimum 5000 PSI concrete with wire mesh reinforcement. Pad to be sloped ¼” over the 4-00” wide away from the building. Joint between pad and addition frost wall shall be caulked with an appropriate flexible caulking product. 2 Berwick Fire Hall – Kitchen Addition Proposal Submission Requirements .2 Section:00200 December 2015 Install a 3’-0” wide concrete walkway between the south side pad and the existing asphalt walkway to clubroom door. Walkway shall be minimum 4” thick of minimum 5000 PSI concrete with wire mesh reinforcement. 7. Insulation Levels .1 Ceiling minimum R60. Existing building uses cellulous blown in insulation. .2 Walls minimum R40. Existing building uses 2x8 stud walls with 8” of fiberglass batt type insulation and 2” of extruded Styrofoam insulation on the inside face of the wall. .3 Floors Minimum R20. Existing building uses 2 layers of 2” extruded Styrofoam layered with staggered joints under the concrete floor. .4 Thermal breaks to be provided where concrete floor meets the foundation wall. 8. Interior .1 Floor tile and baseboard to match existing. .2 Ceiling tile to match existing. .3 Walls to be ½” GWB Taped and filled to industry standard. .4 The ceramic tile backsplash adjacent the openings between the existing kitchen and addition shall be extended to cover the edges of the new opening to the height of the bottom of the upper cabinets. 9. Paint Finishes .1 Paints shall be either Pitt Teck or Benjamin Moore Ultraspec 500 latex. .2 All surfaces shall receive a minimum of one coat of primer topped with a minimum two coats of finish. Tinted primer will not count as a coat of finish. .3 Colours are to be as follows: Interior walls – White Swan Semi Gloss Door Frames – Natural Wool Satin Interior of Man Door – Indian Corn Exterior of Man Door – White Satin 3 Berwick Fire Hall – Kitchen Addition Proposal Submission Requirements Section:00200 December 2015 10. Cabinets and Countertops .1 New cabinets and countertops to match existing cabinets and countertops. .2 Supply and install two cabinets 48”wide outside x 24” deep inside by 84” high outside. Cabinets to have one center fixed shelf and two adjustable shelves above and two adjustable shelves below the fixed shelf. .3 Supply and install one cabinet 24” wide outside x 24” deep inside x 84” high outside. Cabinet to have one fixed shelf 60” from bottom of cabinet and one adjustable shelf above the fixed shelf. .4 Supply and install a shelf 48” long with closet rod of same construction style as found in existing coat room in the auditorium. .5 Reuse four 24 x 24” lower cabinets that are removed from existing kitchen to construct a new fixed island approximately 48” wide x 96” long. Reused cabinets to be located back to back at each end with 2 adjustable shelves approximately 48” x 48” between them and doors installed to match existing cabinet doors. .6 New island countertop to be approximately 50”wide x 96” long to match existing countertops. .7 Supply and install two new countertops to match existing countertops where cabinets are modified to make openings between existing kitchen and addition. .8 Install 2x8 blocking in walls behind new cabinets approximately 48” AFF. 11. Mechanical .1 Supply and install ducting as required to a 2’ x 2’ ceiling mount supply grill in the addition using appropriately sized ducting. .2 If any duct work is located in unconditioned space install appropriate insulation. .3 Balance the air handling system. .4 Extend / relocate existing range hood ducting to allow for new roofline if required. 4 Berwick Fire Hall – Kitchen Addition Proposal Submission Requirements Section:00200 December 2015 12. Plumbing .1 Relocate existing exterior hose bib to addition exterior wall. 13. Electrical .1 Supply and install a 18 circuit Siemens type BL 3 phase 4 wire bolt on breaker panel with door kit to be fed from Panel K located in the existing kitchen. Contractor to supply and install a 60A 3P type BL breaker in panel to power the new 18 circuit panel. .2 Supply and install six new recessed fluorescent light fixtures c/w lamps matching the fixtures in the existing kitchen. The new lights are to be connected onto the existing kitchen lighting circuit. A new 4 way switch with stainless steel cover is to be installed at the new outside entrance and wiring adjusted so that all lights in the existing kitchen and addition can be turned on from either of the two existing switch locations and inside of the new outside entrance. Fixtures shall be Lithonia 2GT8 332 A12125 MVOLT 1/3 GEB10IS CSA c/w F32T8 3500K lamps. Fixture designation F1 .3 Supply and install six new recessed lights c/w LED lamps in facia to match existing facia pot lights. Fixtures shall be Lithonia L6WCSA c/w LED screw base lamps 11Watt A19 2700K. Control with a photocell mounted under the soffit on the south side of the addition. Fixture designation R1 .4 Supply and install 20A duplex receptacles for fridge, freezer, and island plugs as indicated on the drawings. Each of these receptacles to be fed from their own 20A breaker. Receptacles shall be Hubbel CR15I or equivalent with stainless steel wall plates. Receptacle mounting height to be 12” AFF except the 2 Island mounted receptacles. .5 Supply and install commercial grade general service 15A duplex receptacles in locations indicated on the drawings. Receptacles shall be Hubbel CR20I or equivalent with stainless steel wall plates. Receptacle mounting height to be 12”AFF except the one receptacle on the south inside wall at 7’-0” AFF for the insect trap. .6 Supply and install exterior GFCI receptacles as indicated on the drawings c/w weatherproof covers. .7 Supply and install two 1250 watt 208V electric base board heaters fed from a line voltage double pole thermostat. Locations as indicated on the drawings below windows. Baseboard heater designation BB1 .8 Install a run of 18/2 LVT cable and a run of Cat5 cable for door lock system from the door frame of the exterior man door to the control cabinet in the radio room. Installation of the door strike reader and termination of wiring will be others. 5 Berwick Fire Hall – Kitchen Addition Proposal Submission Requirements .9 Section:00200 December 2015 Supply and install a door bell button outside of the man door and connect to existing door bell system in kitchen. *******End of Section 00200****** 6 Berwick Fire Hall – Kitchen Addition Tender Form 1. Section:00330 December 2015 SALUTATION: .1 To: Fire Commission for the District of Berwick and Town of Berwick c/o Town of Berwick 236 Commercial Street, PO Box 130 Berwick, Nova Scotia B0P 1E0 .2 For: Berwick Fire Hall – Kitchen Addition .3 From: _________________________________________ ______________________________________________ ______________________________________________ 2. 3. PROPONENT DECLARES: .1 That this proposal was made without collusion or fraud .2 That the proposed work was carefully examined. .3 That the Proponent was familiar with local conditions. .4 That Contract Documents and Addenda No.____ to ____ Inclusive were carefully examined. .5 That all above were taken into consideration in preparation of this Proposal. PROPONENT AGREES: .1 To enter into a contact to supply all design services, Labour, materials and equipment and to do all the work necessary to design and construct the Work as described and specified herein for the prices stated in the Breakdown of Prices. .2 That this Proposal is valid for acceptance for 90 days from the time of Proposal Closing. .3 To provide evidence of ability and experience within 7 days of request, including: experience in similar work, work currently under contract, senior supervisory staff available for the project, equipment available for use on project, and financial resources. 1 Berwick Fire Hall – Kitchen Addition Tender Form Section:00330 December 2015 .4 To execute in triplicate the Agreement and forward same together with the specified Contract security and insurance documents to the Owner with 14 days of written notice of award. .5 That failure to enter into a formal contract and give specified insurance documents and Contract security within time required will constitute grounds for forfeiture of certified cheque or enforcement of bid bond. .6 That if certified cheque is forfeited, Owner will retain difference in money between of Proposal and amount for which Owner legally contracts with another party to perform the Work and will refund balance, if any, to Proponent. .7 That the Contract Documents include: .1 Standard Specifications for Municipal Services listed in Table of Contents Page. .2 CCDC 2 – 1994 Stipulated Price Contract listed in Table of Contents Page. .3 Project Documents .1 Section 00100 Information to Proponents .2 Section 00200 Proposal Submission Requirements .3 Section 00330 Tender Form .4 Section 00400 Supplementary Proposal Information .5 Room Data Sheet Room 1 .6 Drawings A-1 E-1 E-E E-S E-S P-1 .7 Architectural Layout – Proposed Kitchen Addition Floor Plan Electrical Layout – Power Distribution and lighting Partial Plan 1 Elevation East Elevation South Elevation West BDVFD Kitchen Addition 2015 Photos Addenda as issued and as confirmed in Subsection 2.4 of this section. 2 Berwick Fire Hall – Kitchen Addition Tender Form Section:00330 December 2015 4. BREAKDOWN OF PRICES 4.1 April 2016 Construction Start 1. Site work and building construction $____________ 2. Mechanical, HVAC $____________ 3. Electrical $____________ TOTAL (Excluding HST) $____________ Proponent’s HST Registration No.___________________ 5. COMPLETION TIME 5.1 April 2016 Construction Start .1 Proponent agrees to complete the work within ____ weeks of the date of the Executed Agreement. 3 Berwick Fire Hall – Kitchen Addition Tender Form Section:00330 December 2015 6. SIGNATURE* DATED THIS ______ DAY OF ___________2016. ______________________________ Name of Firm Submitting ________________________________________________________________ Witness Signature of Signing Officer ________________________________ Name and Title (printed) _________________________________________________________________ Witness Signature of Signing Officer ________________________________ Name and Title (printed) __________________________________________________________________ Company Address ________________________________ Telephone No. ________________________________ Fax No. *NOTE: Proposals submitted by or on behalf of any Corporation must be signed and sealed in the name of such Corporation by a duly authorized officer or agent. ******End of Section 00330****** 4 Berwick Fire Hall – Kitchen Addition Tender Form Section:00330 December 2015 5 Berwick Fire Hall – Kitchen Addition Supplementary Proposal Information Section:00400 December 2015 1. This Section is required to be completed at the time of proposal submission with all Information requested completed in full. 2. Submit with Proposal the following: .1 Name and address of the chartered Canadian bank or reputable financial institution to vouch for proponent’s financial status. .2 Name and address of the company who has agreed to underwrite the bonds for Performance and for Labour and Material Payment. .3 Name and address of the company who will underwrite the contract insurance required. .4 Particulars of recent contracts successfully completed or progressing towards completion, including design-build experience, and experience with solar heating, and air heating pumps, Commercial Building Incentive Program (BDIP). . .5 3. A list of equipment to be used. .6 A list of project personnel. .7 A list of subcontractors. .8 A program of the work. Submittals .1 Confirmation of Proponent’s financial status. Name _____________________________________________________________ __________________________________________________________________ Address ___________________________________________________________ __________________________________________________________________ Contact Person ___________________________Telephone _________________ .2 Name and address of company who has agreed to underwrite the bonds for Performance and for Labour and Material Payment. These bonds shall be issued by 1 Berwick Fire Hall – Kitchen Addition Supplementary Proposal Information Section:00400 December 2015 a duly licensed surety company authorized to transact the business of suretyship in the Province of Nova Scotia. Name _______________________________________________________________ ____________________________________________________________________ Address _____________________________________________________________ ____________________________________________________________________ Contact Person __________________________Telephone ____________________ .3 Name and address of company who has agreed to underwrite insurance, the type and amount. This insurance shall be issued by a company having insurance adjusting representation in the Berwick area. Name _______________________________________________________________ _____________________________________________________________________ Address ______________________________________________________________ _____________________________________________________________________ Contact Person _____________________________ Telephone _________________ Type of Insurance Amount ________________________________ ______________________ ________________________________ ______________________ ________________________________ ______________________ ________________________________ ______________________ ________________________________ _______________________ ________________________________ _______________________ ________________________________ _______________________ 2 Berwick Fire Hall – Kitchen Addition Supplementary Proposal Information .4 Section:00400 December 2015 List of project personnel. Include below the names, qualifications and previous experience of those employees who will be directly involved with the project. Include project engineer or manager, superintendent, foreman, and other senior staff. .5 Name _______________________ Position Architect ___________ Related Experience ___________________ _______________________ Structural Engineer ___________________ _______________________ _______________ ___________________ _______________________ ___________________ ___________________ _______________________ _____________________ ___________________ _______________________ _____________________ ___________________ _______________________ _____________________ ___________________ _______________________ _____________________ ___________________ _______________________ _____________________ ___________________ _______________________ _____________________ ___________________ List of Subcontractors Enter the name and address of each Subcontractor used in making up this Proposal. Only name one Subcontractor for each part of the Work to be sublet. Upon acceptance of a Proposal by the Owner, the Contractor shall not substitute another Subcontractor in place of the one named without the written approval from the Owner’s Representative. 3 Berwick Fire Hall – Kitchen Addition Supplementary Proposal Information Subtrade .6 Section:00400 December 2015 Value of Work ________________ Subcontractor Extent of Work Name and Address __________________ ________________ _________________ __________________ ________________ ______________ _________________ __________________ ________________ ______________ _________________ __________________ ________________ ______________ _________________ __________________ ________________ ______________ _________________ __________________ ________________ ______________ _________________ __________________ ________________ ______________ ______________ Program of the Works Insert a brief description of the proposed method of operation and phasing to ensure Completion in the period set forth in Section – 00330 – Tender Form, Subsection 5 – COMPLETION TIME. ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ******End of Section 00400****** 4 Berwick Fire Hall - Kitchen Addition Photographs of existing building. Hose bib to be relocated Approximate width of addition Berwick Fire Hall - Kitchen Addition Photographs of existing building. Addition East wall to line up with back apparatus floor wall Windows to be reused Fan may require duct extension Berwick Fire Hall - Kitchen Addition Photographs of existing building. Existing island to be rotated 90 degrees Edges of openings to addition to have ceramic tile matching existing to height of lower cabinets Berwick Fire Hall - Kitchen Addition Photographs of existing building. South existing lower cabinets to be reused in new island South countertop to be replaced Berwick Fire Hall - Kitchen Addition Photographs of existing building. Existing Panel K North existing lower cabinets to be reused in new island North countertop to be replaced