State of Connecticut
Core-CT Project
Application:
Module:
Business Process:
Requirement Number:
HRMS
Human Resources
Maintain Workforce
HR306
Requirement Title:
Ability to produce “Citizenship Status/Country of Citizenship/Visa Audit”
report by department
Module Leads: Lina Simonu, Lisa Lagus
1.
Requirement Description
Describe the requirement (gap). Include a description of the delivered PeopleSoft functionality.
Currently, the University of Connecticut, Storrs and University of Connecticut Health Center store
passport and visa information in their legacy systems and have the ability to report on it. PeopleSoft
also has the capability of storing this information and provides two reports for auditing. The first
report is discussed in requirement HR305. The second report, the Citizenship Status/Country of
Citizenship/Visa report lists employee ID and name for all employees without a visa, and whose
native/naturalized country is not the US, however, this report is run statewide and should only be run
by organization.
2.
Business Need
Provide a justification for the requirement. Include information about frequency, volume, number of
users impacted, etc.
Ability to identify employees at these organizations whose do not have a passport/visa, and whose
native/naturalized country is not the US. Currently, at UCONN there are 1009 foreign nationals on
Visas and 250 resident aliens. At UCHC there are 450 employees with visas.
3.
Required By: (Y/N)
Federal ____
State Statutory ____
Agency __Y__
State Regulatory ____
Bargaining Unit ____
State Procedural ____
4.
Requirement Priority
__Low___ (High, Medium, Low – please see “Requirements Prioritization Criteria”)
5.
Recommended Solution
Enter an “X” next to the appropriate category
______
__
Process Solution
Option Number
____X__
__1_
Application Modification
Option Number
6.
Explanation for Recommendation
Provide reasons for recommendation. Please do not re-state the description of the solution itself.
Because this impacts a small number of employees, a query would suffice. Only two agencies would
need access to execute the query.
7.
Organizational Impact of Recommendation
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State of Connecticut
Core-CT Project
Describe the changes to the organization that result from the recommended solution. Include a
description of any role, process, statute, or bargaining unit agreement affected.
Central HR Specialists at UCONN and UCHC would need to be trained to create and execute queries.
8.
Process Solutions
Describe the possible Process Solutions. Include a description of impacts and benefits of each
solution.
Option 1. UCONN and UCHC would create a query to identify employees whose native/naturalized
country is not the US and who do not have a visa/passport.
9.
Application Modifications
Describe the possible Application Modifications. Include a description of impacts and benefits of each
solution.
Option 1.
Modification Type (On-line, Batch, Interface, Report, Workflow): Report
Complexity (Easy, Medium, Difficult): Easy
Description: Modify the delivered Citizenship Status/Country of Citizenship/Visa Audit, PER033,
so that it may be run by Organization and only include employees whose native/naturalized
country is not the US and who do not have a visa. Note, we have not yet determined the levels of
organization at UCONN or UCHC and do not know if Department ID is the distinguishing value.
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