MILTON-UNION EXEMPTED VILLAGE SCHOOLS
School Board Meeting
Room 205/206 Elementary
Unofficial
Regular Meeting
The regular meeting of the Milton-Union Exempted Village Board of Education was called to order by
President Minneman on May 18, 2009 at 7:30 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Mr. Dehus, Mr. Long, Mrs. Minneman, Mrs. Swigart
Absent: Mr. Huffman
Visitors: Mary August, Dana Dickison, Andy Grafflin, Andy Grudich, Mick Nealeigh, Manuel Perez,
Melanie Yingis
SUPERINTENDENT'S REPORT
Superintendent Rammel reported that the Alumni Banquet was last Saturday night. Over 500 alumni
attended and had a great time.
DIRECTOR OF BUSINESS OPERATIONS REPORT
Director Johnson reported that the soccer fields should be seeded later this week.
TREASURER'S REPORT
Approval of Minutes
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to approve the April 20, 2009 Board of
Education Minutes.
Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Approval of Financial Report
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to approve the April 2009 Financial
Report.
Treasurer Klein reported that revenues are $224,292 or 1.94% above estimate and expenditures are $68,685
or 0.63% above estimate.
Vote: Yeas: Mr. Huffman, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
PRINCIPAL’S REPORT
Middle School Principal: Principal Hake reported that the zero point awards will be made soon. There are
76 middle school students who have not received any behavior points. The reward will be a canoe trip. He
also reported that the 8th grade promotion is in process. High School staff members are meeting with the 8th
graders to discuss the Freshman Focus process.
Curriculum Director: Director Bloom reported that Whitney Pennington received the Yes I Can Award at
Wright Patterson Air Force Base. Milton-Union has completed the Ohio Improvement Process. This puts us
ahead of the game. Finally he reported the results of the Alternative OGT assessment are back. 100%
passed due to the hard work of the staff.
OTHER SPECIAL REPORTS
MUEA: President August thanked the board for their support. She reported that the new MUEA president is
Steve Reeves and the Vice President is Randy Thompson.
Focus Forward: Andy Grafflin reported on this group. Focus Forward is working with the transition of 8th
graders to the high school. It has an academic focus. The goal is to increase the number of students who
achieve sophomore status. Using grades, the number of F’s earned decreased from 9% in 07-08 to 2% in 0809. To achieve this goal, the group has been working on aligning curriculum, using mentors and providing
the Freshman Focus class. In the class, study skills and test taking skills are taught. Currently the Freshman
Focus class is one semester. Next year, the class will be all year, two times a week. There are 25 mentors.
You want Fries with That? Manual Perez provided this groups progress. This group’s focus in on
graduation rate. Research shows that this is a K-12 problem and not just a high school problem. Surveys of
Milton-Union staff agree with this research. Drop outs can be identified as early as third grade. Poor
attendance is one of the first warning signs. Mr. Perez reviewed the other at-risk identifiers by building
level. He concluded that this group has worked through identifying the problem and will now start work on
possible solutions.
HEARING OF THE PUBLIC
None
AGENDA CONFIRMATION
Additions and Deletions to Agenda
None
Approval of the Agenda
A motion was presented by Mr. Long and seconded by Mrs. Swigart to approve the agenda as presented.
Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
OLD BUSINESS
None
NEW BUSINESS
Appropriations Modification
A motion was presented by Mrs. Swigart and seconded by Mr. Long to approve the attached appropriation
transfers within funds be approved as well as increases/decreases in total appropriations as presented.
Attachment
Milton-Union Exempted Village Schools
Appropriations Modification:FY2009
Presented May 18, 2009 Board Meeting
001 - General Fund
Function
1100
1200
1300
1900
2100
2200
2300
2400
2500
2600
2700
2800
2900
4000
5000
7200
7400
7500
002 - Bond Retirement
003 - Permanent Improvement
004 - Building Fund
006 - Lunchroom
007 - Expendable Trust Fund
009 - Uniform Supplies
010 - Classroom Facilities
013 - Lowry Rec. Complex
018 - Principals Fund
019 - Other Grants
035 - Termination Benefits
200 - Student Activity
300 - Athletic Fund
432 - EMIS
440 - Entry Year Program
451 - Data Communications
452 - School Net Prof Dev
Regular Instruction
Special Instruction
Vocational Instruction
Other Instruction
Support Services-Pupils
Support Services
Board of Education
Executive Administration
Fiscal Services
Business
Operation & Maintenance
Pupil Transportation
Central
Extracurricular
Facilities & Construction
Transfer Out
Advance Out
Refund of Prior Year
Receipts
Total
Total
Appropriation
$ 6,322,289.14
$ 1,276,568.31
$ 114,359.43
$ 195,000.00
$ 799,002.98
$ 688,740.51
$ 122,810.13
$ 1,076,888.54
$ 417,974.58
$ 129,877.05
$ 999,153.49
$ 711,718.27
$ 292,301.21
$
47,937.86
$
$ 401,807.46
$ 247,852.21
Monthly
Change
$ 1,617.16
$ 7,352.00
$
$
$ 2,942.05
$
$
314.66
$
$
129.66
$
$ 4,412.13
$
$
$
$
$
$ 247,852.21
$
3,108.00
$13,847,389.17
$
$ 264,619.87
$
22,100.00
$ 901,501.04
$ 100,839.00
$ 583,089.01
$
6,687.09
$ 100,967.00
$ 2,875,410.02
$
$
84,950.89
$
47,954.60
$ 103,116.79
$
49,355.53
$ 425,462.18
$
45,601.58
$
10,256.74
$
9,000.00
$
3,899.15
$
$ 346,218.67
$
$ 8,500.00
$
$ 2,530.00
$
$
$ 1,775.26
$
$
$ 2,940.00
$ 10,887.62
$
$
$
$
-
499 - Misc. State Grants
516 - Title 6B
572 - Title 1
573 - Title 2
584 - Drug Free Grant
587 - Preschool Grant
590 - Class Reduction Grant
599 - Miscellaneous Federal Grants
Total
NET APPROPRIATION CHANGES
$
4,312.91
$ 301,407.39
$ 202,167.85
$
3,628.91
$
9,443.49
$
4,529.81
$
76,471.72
$
11,695.41
$ 5,983,848.11
$
$
$
$
$
$
$
$
$ 372,851.55
$19,831,237.28
$ 637,471.42
Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Five Year Forecast
A motion was presented by Mr. Long and seconded by Mr. Dehus to approve the FY2009-FY2013 Forecast
as modified for spring submission as required by the Ohio Department of Education.
Vote: Yeas: Mrs. Swigart, Mr. Dehus, Mr. Long, and Mrs. Minneman
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Transfers and Advances
A motion was presented by Mr. Dehus and seconded by Mr. Long to approve the following:
1. Advance $247,852.21 from the General Fund to the PI Fund to be repaid during
FY10
2. Transfer $247,852.21 from the PI Fund to the Building Fund (004) for LFI square
footage overage
Treasurer Klein reported that OSFC requires seeing all the funds in place by May 1st for extra square footage.
We had planned to make the transfer next year, however due to the required timeline, the general fund will
loan the money to the PI fund and the PI fund will transfer the funds to the building fund. The loan will be
repaid next school year.
In response to Mr. Dehus, Treasurer Klein reported that the rating trip went well. There were meetings with
Standards and Poor’s, which resulted in a rating of A+. Treasurer Klein reported this is as well as we could
have hoped for. There were also two meetings with bond insurance companies. The hope was to buy
insurance to raise the rating to AA. However the requirement for the insurance is too expensive and not
recommended. The bonds will be sold at the end of this week and the interest rate is expected to be in the
high 4% range.
Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Treasurer Authorization
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to authorize the Treasurer to transfer
PI Income Tax collections to the Maintenance Fund (034) and the Bond Retirement Fund (002).
Treasurer Klein reported this is required to move the Income Tax collections to the correct fund for bond
payments and the required Maintenance Fund funding.
Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart and Mr. Dehus
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Donations
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to approve acceptance of the following
donations:
1. $500 from Mr. & Mrs. Wayne Shelley to the football program
2. $383 from the West Milton Rotary Club for freshman Orientation lunches
(August '08)
3. $8,000 from the West Milton Eagles #3621 to the Milton-Union Athletic
Department for the purchase of football uniforms
President Minneman thanked the community for their support.
Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Virtual Learning Academy Resolution
RESOLUTION TO APPROVE PARTICIPATION IN THE
VIRTUAL LEARNING ACADEMY
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to approve, in collaboration with the
Jefferson County Educational Service Center, participation in the Jefferson County ESC Virtual Learning
Academy, an internet-based educational delivery system designed for grades 5-12, providing alternative
educational options for credit deficiencies, alternative programs, students being schooled at home, and 2009
summer school programs. Contract Period: 12 months – July 1, 2009 –June 30, 2010. Fee for services:
$2,000.
Superintendent Rammel reported that the fee was the same as last year. This program helps between 20 and
40 credit deficient students. It is also used by some students who want to move forward more quickly as
well. It is well worth it.
Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Student Fees
A motion was presented by Mr. Dehus and seconded by Mr. Long to approve student fees for the 2009-2010
academic year. (see attached)
Superintendent Rammel reported that the Elementary and Middle School fees are about the same as last year.
She is pleased to announce that the High School fees have decreased.
Vote: Yeas: Mrs. Swigart, Mr. Dehus, Mr. Long, and Mrs. Minneman
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Resolution - Then & Now:
A motion was presented by Mr. Long and seconded by Mrs. Swigart to approve the following resolution:
THEREFORE, be it resolved by the Board of Education of the Milton-Union Schools that it approves the
purchase order payable to the Ikon Office Solutions of Dayton, Ohio for the amount of $7,943.86 for Color
& B/W copy charges retroactive to April 29, 2009. The payment will be disbursed from Fund 1 (General
Fund) and Fund 300 (Athletic).
Treasurer Klein reported that the charge is based on a count out of the copiers. The count and bill were
received before the PO was put in place.
Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Property, Fleet & Liability Insurance Coverage
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to award insurance coverage for
Property/Buildings, Fleet and BOE-owned vehicles and Liability to the Ohio School Plan (OSP) at an annual
premium of $31,503. The new premium represents a 1.5% cost reduction from the prior year. Effective dates
of coverage shall be July 1, 2009 through June 30, 2010.
Director Johnson reported this is an annual renewal and the district is happy with OSP. In response to a
question from Mr. Dehus, Director Johnson reported we would like to work with a local agent. However,
their bid was substantially higher, even after the agent offered to cut his commission.
Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Consent Calendar (1-2)
A motion was presented by Mr. Dehus and seconded by Mr. Huffman to approve the consent calendar.
Superintendent Rammel recognized the retirement of Mary Steele after 30 years of service to the district.
All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted
by the Board in one motion in the form listed below. There will be no discussion of these items prior to the
time the Board votes on the motion unless members of the Board, staff, or the public request specific items to
be discussed and removed from the Consent Calendar. The Superintendent and staff recommend approval of
all Consent Calendar agenda items.
(Certificated)
1. Employ the following certificated substitute personnel for the 2008-09 academic year:
a. Monica Bashone
c. Mary Hulme
e. Brian Anzek
b. David Friend
d. Noah Mitchell
2.
Employ the Milton-Union Certificated Staff through federal grants for work done
during Summer 2009. Stipend: $20/hr.
3.
Employ the Milton-Union Certificated Staff through federal grants for work done as a
facilitator during Summer 2009. Stipend: $40/hr.
(Supplemental)
4. Employ the following personnel on supplemental contracts for the 2008-09 school year:
POSITION
PERSONNEL
STIPEND
STEP
-Athletic Personnel Lester Trittschuh
Per Extra Curr. Personnel Supple. Wage Sched
-Home Instruction Sean Hogan
$20/hr.
N/A
5.
Employ the following personnel on supplemental contracts for the 2009-10 school year:
POSITION
PERSONNEL
STIPEND
STEP
-Football:
HS Head Coach
Brett Pearce
$5,865
4
HS Asst. Coach
Tim Antonides
$4,190
4
HS Asst. Coach
Ken Christello
$4,190
4
HS Asst. Coach
Larry Thoele
$4,190
4
HS Asst. Coach
Joe Blackburn
As per Extra Curr. Supple. Salary Schedule
Freshman Head Coach Dana Dickison
$2,430
4
8th Grade Head Coach
Mike (Gary) Rohr
$2,514
4
th
7 Grade Asst. Coach
Kyle Roy
$1,676
2
-Soccer:
HS Boys Head Coach
Chris Hogsten
$3,017
2
HS Girls Head Coach
Manuel Perez
$2,681
1
-Cross Country:
HS Head Coach
Mike Meredith
$2,849
4
HS Asst. Coach
Luke Kinninger
$1,341
2
-Volleyball:
HS Head Coach
William Ginn
$3,519
4
HS Asst. Coach
Michelle Roessner
$2,514
3
MS Coach
Kathryn Roose
$1,173
2
-Golf:
HS Head Coach
Andrew Grafflin
$2,849
4
-Wrestling:
HS Head Coach
Sean Hogan
$5,363
2
-Cheerleading
MS Football
Barb Peck
$922
4
HS Varsity Basketball
Barb Peck
$1,843
4
-District Library (80 hours) Heather Galentine
$20/hour
N/A
-HS Life Skills Add. Days (2) Marcia Scott
-MS Life Skills Add. Days (2) Linda Beaman
-Speech Add. Days (5)
Jean Zigler
-Nurse Add. Days (3)
Julie Cowell
-HS Guid Add'l Days (20) Paula Shaw
-HS Guid Add’l Days (20) Ronald Decker
-MS Guid Add'l Days (15) Natalie Poeppleman
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
N/A
N/A
N/A
N/A
N/A
N/A
N/A
6.
Employ the following certificated personnel on a supplemental contracts as follows:
a. Virtual Learning Coordinator for the 2009-10 school year – Paula Shaw
Stipend: $1,000
b. Twilight School Coordinator for the 2009-10 school year – Ron Decker
Stipend: $1,000
7.
Employ the following classified personnel on a supplemental contract, at her hourly rate of pay,
to monitor employment of students during Summer 2009. (not to exceed 40 hours)
a. Trisha Overla
(Classified)
8. Employ the following classified personnel for the 2008-09 academic year:
a. Tina Hill
- Special Education Paraprofessional
Effective
- April 6, 2009 (45 days)
Salary
$10.69
b. Teresa Deane - Bus Driver
Effective
- May 4, 2009 (25 days)
Salary
- $13.87
9.
Employ the following classified substitute personnel for the 2008-09 academic year:
a. Justine Bradley
(Seasonal)
10. Employ the following personnel on seasonal contracts for Summer 2009:
Name
Rate
Effective
a. Benjamin Garrett
$8.25/hr.
6/1/09
b. Doug Knepper
$8.25/hr.
6/1/09
c. Matthew Barker
$7.75/hr.
6/1/09
d. Brandon Birt
$7.75/hr.
6/1/09
e. Sean Hogan
$7.75/hr.
6/1/09
f. Nancy Rose
$8.75/hr.
6/1/09
Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
OTHER AUTHORIZATIONS, RESOLUTIONS, ETC.
Diplomas
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to grant diplomas to those members of
the 2009 Milton-Union High School graduating class who have met the State of Ohio and Milton-Union
Board of Education requirements.
Superintendent Rammel reported that the High School is working hard to clean up any pending issues.
Principal Powderly reported that two students had passed the remaining OGT tests and were cleared today.
Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Ohio High School Athletic Association Membership
A motion was presented by Mr. Dehus and seconded by Mr. Long to continue membership in the Ohio High
School Athletic Association, for the Milton-Union High School and Milton-Union Middle School, for the
academic year 2009-10. It is agreed that these schools will conduct their athletic programs in accordance
with the Constitution, bylaws, regulations, interpretations and decisions of the O.H.S.A.A.
Vote: Yeas: Mrs. Swigart, Mr. Dehus, Mr. Long, and Mrs. Minneman
Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
COMMITTEE REPORTS
Legislative & Student Achievement - Mr. Huffman
None
Policy Update - Mrs. Minneman and Mr. Long
None
Building & Transportation - Mr. Huffman and Mr. Dehus
Mr. Dehus reported on the April Core Meeting. He reported that the feedback on Geothermal has
been positive. This will save the district a lot of energy money over time and allow us to have a
greener facility.
MVCTC - Mrs. Swigart
None
Milton-Union Education Foundation - Mrs. Minneman (4th Monday of month)
The planning for the Wat Farrar Golf Outing is complete. It will occur on June 15th.
Audit/Finance Committee - Mr. Huffman (2 times/yr.)
None
INFORMATION ITEMS
1.
First reading of the following listed policies. Copies are on file and may be reviewed at the Central
Office during business hours, 8:00 a.m. to 3:00 p.m. – Monday through Friday.
3430.01
4430.01
5136V2
5136.01
7440
7440.01
7530.01V4
7541.02
7541.05
8330
8462
XV.
FMLA LEAVE
Professional Staff
FMLA LEAVE
Classified Staff
WIRELESS COMMUNICATION DEVICES
Students
ELECTRONIC EQUIPMENT
Students
FACILITY SECURITY
Property
VIDEO SURVEILLANCE AND ELECTRONIC
Property
MONITORING
WIRELESS COMMUNICATION ALLOWANCE
Property
AND STAFF USE OF WIRELESS COMMUNICATIONS
DEVICES
DISTRICT WEB PAGE
Property
ELECTRONIC MAIL
Property
STUDENT RECORDS
Operations
STUDENT ABUSE AND NEGLECT
Operations
BOARD ANNOUNCEMENTS (Meetings, etc.)
1. Team Management Meeting
June 1, 2009
7:30 p.m.
Board Conference Room
2.
Special Meeting
FY '10 Public Library Tax Budget Hearing
June 15, 2009
7:25 p.m.
Board Conference Room
3.
Regular Board of Education Meeting
June 15, 2009
7:30 p.m.
Board Conference Room
ADJOURNMENT
A motion was presented by Mr. Long and seconded by Mrs. Swigart to adjourn.
President Minneman declared the meeting adjourned at 8:43 p.m.