Section 4
Scope of Work
M.D. Anderson Cancer Center wishes to engage a Recruiting firm for the purpose of
identifying potential candidates for M.D. Anderson's Development Office.
The strategic plan is to identify and recruit candidates over the course of the fiscal year,
which ends on August 31, 2007. The positions that are identified include:
Associate Director of Development:
SUMMARY:
Function: Assist the Senior Director for Development and other staff with
developing a prospect strategy, day-to-day planning, and management of the
portfolios. Reports and monitor progress.
Scope: Assist with program planning, innovation, and operation exercising
independent judgment and authority as required. Utilize strong interpersonal skills to
communicate with a variety of institutional professionals, volunteers, prospects, and
staff. Adjust to shifting institutional priorities regarding major gift and planned
giving fund raising activities.
ESSENTIAL JOB FUNCTIONS:
1. Responsible for developing strategy and action plans and for monitoring progress
on the timely fulfillment of the Plan’s objectives.
2. Assist with assignment of prospects to field staff and tracking progress toward
acquiring gifts.
3. Assist in the identification, cultivation, solicitation and stewardship activities of
regional fund raising staff.
MARGINAL OR PERIODIC FUNCTIONS:
May be called upon to perform other tasks as required.
OTHER:
 Heavy travel required. Occasional evening and/or weekend hours are
probable.
 Must be able to use computing equipment for general office use.
 Membership in the Association of Fundraising Professionals (AFP), The
Association of Healthcare Philanthropy (ARP), the Council for Advancement
and Support of Education (CASE), or the National Society of Fundraising
Executives (NSFRE) preferred.
SUPERVISION:
Received: Directly supervised by the Project Director.
Given: None
Section 4
EDUCATION:
Received: Bachelor’s degree in Liberal Arts, Business Administration, or related
field.
Preferred: A graduate level education in related field.
EXPERIENCE:
Required: Five years experience in institutional advancement with direct experience
in strategic planning and marketing.
Preferred: Experience in campaign activities.
WORK CONDITIONS:
Required: The above referenced position requires the ability to adapt to changing
conditions in situations and priorities that may be characterized by high stress levels,
such as project deadlines. Must be able to work independently with minimal
supervision, budget and prioritize time and workload, address spontaneous issues and
problems, resolve conflicts, and make decisions. The position may also entail
physical exertion when necessary in the course of job responsibility including but not
limited to: ambulating from place to place on and around M. D. Anderson’s campus,
manual filing requiring reaching above the shoulder and reaching below the waist,
packing and unpacking supplies and other materials as needed which may require
stooping and/or lifting boxes of 25 lbs, or less.
Senior Associate Director:
SUMMARY:
Function: To provide high-caliber professional assistance in the broad spectrum of
development with particular emphasis on major gifts.
Scope: Performs cultivation, solicitation, and stewardship of prospects and donors.
Will have a role in regional and special events.
ESSENTIAL JOB FUNCTIONS:
 Through mail, telephone and personal visits, will pursue the identification,
cultivation, and solicitation of prospects particularly in the major gifts arena.
 Use clear, concise verbal communication on the phone and in person, when
handling calls from donors, faculty and staff to resolve and answer questions.
 Ability to accurately ascertain information from donors regarding
restriction/designation of their gifts.
 Use clear, concise written communication to compose and edit letters.
 Must be resourceful in researching varied donor contact information in order
to maintain accurate records. Must review and evaluate materials for
relevancy and accuracy. Complete donor follow-up in a timely manner.
 To work independently with minimal supervision; effectively and efficiently
organize and prioritize workload to meet dynamic demands; communicate
status of projects to appropriate staff members.
 Must have a comprehensive view of development operations.
Section 4
MARGINAL OR PERIODIC FUNCTIONS:
May be called upon to perform other tasks as required.
OTHER:
 Travel within the United States is required.
 Must be able to utilize technology for general office use.
 Attend monthly meetings with Field Officers and management team to review
prospect visits and solicitations.
 Professional and courteous interaction with donors as needed.
 Must be able to maintain confidentiality and professionalism.
 Must be able to successfully establish and maintain effective working
relationships with faculty, staff, administration, and the public.
SUPERVISION:
Received: Directly supervised by the Director of Development.
Given: May supervise Associate Director, Assistant Director, Development
Specialist and/or secretarial support staff.
EDUCATION:
Required: Bachelor’s degree in Liberal Arts, Business, Marketing, Education,
Communications, Public Affairs, or related field.
Preferred: Bachelor’s degree with emphasis in liberal arts plus attendance at
professional association development/fund raising seminars.
EXPERIENCE:
Required: Seven years experience in private fund development, marketing,
advertising, public/client relations, or closely related field.
Preferred: Seven years experience in private fund development and experience in
direct mail, telephone qualification of prospects, annual, capital, and planned giving.
WORK CONDITIONS:
Required: The above referenced position requires the ability to adapt to changing
conditions in situations and priorities that may be characterized by high stress levels,
such as project deadlines. Must be able to work independently with minimal
supervision, budget and prioritize time and workload, address spontaneous issues and
problems, resolve conflicts, and make decisions. The position may also entail
physical exertion when necessary in the course of job responsibility including but not
limited to: ambulating from place to place on and around M. D. Anderson’s campus,
manual filing requiring reaching above the shoulder and reaching below the waist,
packing and unpacking suppliers and other materials as needed which may require
stooping and/or lifting of boxes 25 lbs or less.
Section 4
Administrative Director, Development Office:
SUMMARY:
Function: Responsible for major gift fund-raising, with emphasis on major gifts.
Scope: Upper level field staff position to cultivate and solicit major donors and
prospects within designated regional area.
ESSENTIAL JOB FUNCTIONS:
 Manages a portfolio of approximately 150 donors who have the capacity to
contribute a gift of $1,000,000 or more.
 Develops relationships with individuals, corporations and foundations, which
ultimately result in the solicitation of gifts.
 Follows a program, in agreement with the supervisor, which includes specific
and measurable targets related to contacts, personal visits, solicitations,
stewardship activities made within each fiscal year.
 Works with regional team to fulfill comprehensive program to attain regional
goals as they relate to the overall Development Office goals.
 Presents various major gift options and donor recognition vehicles available to
potential major gift donors.
 Develop strategies to recruit new donors to fund Development Programs.
REQUIREMENTS:
 Must be able to work independently with minimal supervision and
demonstrate a high degree of initiative in a fast paced and high-pressured
environment.
 Must have highly developed verbal and written communication skills.
Responsible for handling a high volume of calls.
 Must be able to learn and operate a development software program and other
resources to conduct preliminary prospect research and develop strategies for
donors.
 Must be able to travel on all major forms of public and private conveyance,
including planes, trains, taxis, and private automobiles. Must be able to assist
President, faculty volunteers and donors with transportation to and from
meetings and events.
 Requires analytical ability for establishing strategic plan goals and reporting
on results.
SUPERVISION:
Received: Directly supervised by the Sr. Director for Development.
Given: Professional and clerical staff as called upon for program purposes.
EDUCATION:
Required: Bachelor’s degree in Liberal Arts, Marketing, Business or related field.
Preferred:
Section 4
EXPERIENCE:
Required: Eight years of experience in private fund development.
Preferred: Experience in health care fund raising, especially with planned gift
experience.
OTHER:
 Membership in the Association of Fundraising Professionals (AFP), Council
for Advancement and Support of Education (CASE), or the Association of
Healthcare Philanthropy (AHP) preferred.
 Moderate to heavy travel required.
 Must be able to use computing equipment for general office use.
WORK CONDITIONS:
Non-patient care environment. The above referenced position requires the ability to
adapt to changing conditions in situations and priorities that may be characterized by
high stress levels, such as project deadlines. Must be able to work independently with
minimal supervision, budget and prioritize time and workload, address spontaneous
issues and problems, resolve conflicts, and make decisions. The position may also
entail physical exertion when necessary in the course of job responsibility including
but not limited to: ambulating from place to place on and around M. D. Anderson’s
campus, manual filing requiring reaching above the shoulder and reaching below the
waist, packing and unpacking supplies and other materials as needed which may
require stooping and/or lifting boxes of 25 lbs or less.
The number of positions is:
Title
Associate Director
Senior Associate Director
Administrative Director
Number of
Positions
7
1
2
Timeline for Hiring
4 by 2/28/07
2 by 5/31/07
1 by 8/31/07
1 by 2/28/07
2 by 2/28/07