Job Description
Date:
August 2013
Job title:
Human Resources Manager
Responsible to:
Deputy Chief Executive
Status of Post:
Full-time, permanent post. NICVA salary scale J, Salary
equivalent to NJC Salary point 38 – 40 (£31,754 - £33,661)
Responsible for:
Receptionist, Senior Caretaker, Caretaker
Key working relationships: Senior management team, Project Managers and
other NICVA staff.
Summary of main responsibilities:

To provide NICVA internally and the voluntary and community sector
externally with support, guidance, information advice and training on Human
Resource issues which are consistent with good practice and employment
legislation.

To support NICVA’s premises and conference facilities needs including the
implementation of health & safety legislation and policies and the provision
of general services.
Specific duties:
Recruitment & Selection
5
To devise and review Job Descriptions and Personnel Specifications for all
posts and ensure implementation via the NICVA/SIPTU negotiation.
6
To manage and participate in all recruitment processes in line with
appropriate equality legislation and employment procedures and to monitor
all recruitment exercises in line with NICVA’s recruitment procedures and
Equal Opportunity Policy and take action as appropriate.
7
To manage all administration associated with employing staff including
devising contracts of employment and managing the formal induction and
probation processes.
1
8
To edit the Jobs section of CommunityNI.
Policy and Procedure
9
To monitor and review NICVA’s human resources policies and procedures
in accordance with employment law and best practice.
10
To monitor and review system NICVA’s system of performance
management and produce an annual training and development plan.
11
To provide advice and support to managers, employees and voluntary and
community organisations on human resources policies and procedures
including legal responsibilities and models of good practice.
12
To write, edit and publish content and guidance on statutory changes and
best practice on NICVA’s websites.
Internal and External Organisational Development
13
To contribute to the development and implementation of the organisation’s
Human Resources Strategy.
14
To participate in the preparation of agenda, minutes and personnel reports
for the Resources Committee. To present these reports and make
recommendations as appropriate.
15
To contribute to the achievement and implementation of Investors in
People, European Foundation for Quality Management (EFQM) and other
quality systems as appropriate.
16
To report to the Deputy Chief Executive and contribute reports and
evidential outputs for NICVA’s quarterly operational review.
17
To contribute to the Operational Planning process as required.
18
To contribute to the provision of training internally to NICVA and externally
to voluntary and community sector organisations on Human Resource
policies and procedures and statutory requirements as appropriate.
19
In association with the Deputy Chief Executive ensure ongoing
development and implementation of NICVA’s holistic approach to staff
development.
2
20
21
To design and deliver consultancy training to NICVA members.
To identify training needs of NICVA staff through appropriate procedures
and procure training as appropriate.
Employee Relations
22
To assist, support and advise managers on all NICVA’s HR policies and
statutory requirements when dealing with grievance, discipline, appraisal,
probation, absence management, dismissal and redundancy.
23
To manage and administrate employee relations processes such as
grievance, discipline, appraisal, probation, absence management,
dismissal, redundancy and job evaluation/review.
Premises Management
24
To manage Health & Safety in compliance with Health & Safety legislation
and ensure risk assessments, emergency evacuation procedures and drills
are periodically carried out and acted upon.
25
To manage the delivery of office based services to include the purchasing
of stationery, furniture, catering and cleaning materials.
26
To ensure maintenance and repairs are carried out as necessary.
27
To oversee the day to day running of the conference facilities function,
including NICVA’s Food Safety Management System.
Financial & Budgetary Control
28
To undertake the completion of the monthly payroll with the Finance
Manager.
29
To process all payments associated with office based services.
Other Duties
30
To contribute to the promotion of NICVA.
31
To liaise with legal advisors when required.
32
To undertake such other reasonable duties as NICVA may from time to time
require.
3
Personnel Specification
Job title:
Human Resources Manager
Qualifications and experience
Essential
1
Degree, diploma or postgraduate qualification in Human Resource or
Personnel Management, Business Management or a similar relevant field.
2
CIPD membership at Graduate level.
3
Three years paid work experience in a generalist Human Resources
environment to include work in each of the following areas:
 recruitment and selection;
 employee relations;
 organisational development and planning;
 provision of advice to individuals and/or organisations on general Human
Resource issues;
 development of Human Resource policies and procedures in line with
statutory requirements and best practice
4
Experience of managing and developing a team of people.
5
Experience of devising and delivering training programmes.
Desirable
1
Experience of facilities management.
2
Knowledge and experience of Investors in People, EFQM or other similar
systems.
3
Experience working with and/or providing HR advice to the voluntary and
community sector, SMEs, social enterprises or similar.
4
CIPD membership at Chartered level.
4
Skills and competencies:
Essential
1
Excellent organisational skills and ability to organise workload to achieve
agreed targets and objectives, while working to deadlines.
2
Excellent written and verbal presentation/communication skills and the
ability to adjust the style and content to meet needs as appropriate.
3
Excellent interpersonal skills and the ability to build and maintain effective
working relationships with individuals, client organisations and other key
stakeholders.
Interests and knowledge
Essential
1
Extensive understanding and knowledge of equality legislation, employment
law, current employment issues and Health and Safety regulations.
2
An interest and understanding of the voluntary and community sector in
Northern Ireland.
Disposition
Essential
1
Ability to work within the mission, vision and values of NICVA.
2
Ability to work flexible hours and to travel throughout Northern Ireland at
times demanded by the job.
3
Committed to NICVA’s policy of equality of opportunity.
Legal
Essential
1
To ensure the appropriate business car insurance is in place if the
successful candidate claims mileage expenses and uses their own vehicle
for work purposes.
5