ADISHAM PARISH COUNCIL

There will be a Meeting of the Parish Council
At 7.30 p.m. on Monday 19th February 2007 in the Village Hall
AGENDA
1.
Apologies
2.
Minutes of the previous meeting.
3.
Matters arising from the minutes, not covered elsewhere (as marked *) in the agenda.
4. Declarations of Interests by Councillors.
Members are required to disclose the existence and nature of a personal interest at the commencement of the
item of business to which the interest relates or when the interest becomes apparent. An explanation in general
terms of the interest should also be given to the meeting. If the interest is also a prejudicial interest, the Member
should then withdraw from the meeting.
5.
Meeting to be adjourned for Public questions and comments (on agenda items only; 15 minutes
maximum).
Members of the Public are warmly invited to make their views known at this point of the meeting, but are
respectfully reminded that they may not legally do so otherwise.
6. Reports
School
Village Hall
Aylesham Community Development Partnership (ACDP)
7. KAPC / NALC /ARCK
KAPC ‘Parish News’, Issues no. 321 and 322, 11th December 2006and 22nd January 2007, (already distributed)
plus copy of a CPRE Kent Report on ‘A Water Resource Strategy for Kent’ and flyer giving notification of
training course on ‘The Progressive Council’ to be held at Harrietsham on Wednesday 24th January 2007
(Training course information passed to Chairman to consider attendance; enclosures to be circulated
after the meeting); request for identifying new Parish Council member for Canterbury City Council’s Standards
Board; notification of the Canterbury Area Committee to be held on 11 th April 2007 at Tyler Hill
NALC ‘LCR’, Volume 58, No. 5, January 2007
ARCK ‘Rural News’, No. 79, December 2006 and No. 80, Jan-Feb 2007; ‘Oast to Coast’, winter 2006;
invitation to attend the community Halls conference to be held on 14 th April 2007 at Ditton and fire safety
briefings to be held on 15th February and 15th March 2007 at Appledore and Leeds respectively; invitation to
renew membership for the year commencing 1st April 2007; Rural community opinion survey 2007 to be
submitted by 28th February 2007
8. Correspondence
CCC
Lists of Planning Applications submitted for the weeks ending 7th , 14th , 20th December 2006, 4th, 11th,
th
th
18 25 January, 1st and 8th February 2007
Agenda, List of Planning Applications and Supplementary Report of the Head of Development Services for the
Development Control Committees held on 12th December 2006, 9th January 2007 and 6th February 2007
CCC
Notification of award of Parish Concurrent Grant 2007-2008 (£3,818.37)
CCC
Extra copies of A to Z directory of council services (Already distributed)
CCC
Revised Register of Electors 2007
CCC
‘District Life’, Issue 25, Winter 2006
CCC
Notice of proposed works to trees in conservation area at Woodlands Cottage, Woodlands Road,
Adisham (Circulated to Planning Members for comments on the proposal to be submitted by 4 th January
2007 – no objections received)
CCC
Acknowledgement of request for further yellow lines and confirmation that parking restrictions on the
yellow lines area outside the School are now enforceable (PCSO Radcliffe advised that the Traffic
Regulation Order is in force)
CCC Invitation to the ‘Towards 2010’ presentation to be held in the Guildhall on Thursday 11th January 2007
(Passed to Chairman to consider attending)
CCC
Neighbourhood Development Team Housing and Community Development – e-Newsletter, Issue 9,
15th December 2006
CCC
Notification of the meetings to be held by the City Council and the Executive during January 2007 to
consider their responses to the representations received in connection with the Development Contributions
Supplementary Planning Document
CCC
Serco flyer requesting separation of large cardboard from paper recycling (Already displayed on
noticeboard)
CCC
Options document on the future regeneration of Herne Bay
CCC
Monthly updates to Parish Register of Electors
CCC
Rural Sustainability Scrutiny Review – Village Amenities Review (Survey completed by Clerk in
consultation with Chairman and returned for 12th January 2007 deadline)
CCC
Invitation to Parish Forum Meeting to be held at Adisham on Saturday 24 th February 2007 (Already
circulated to all Parish Councillors to consider attendance)
CCC
Electoral Register Monthly Updates
CCC
Neighbourhood Development Team Housing and Community Development e-Newsletter, Issue 10, 15th
January 2007
CCC
Agenda for the Joint Meeting of the Rural Area (North) Member Panel and Rural Area (South) Member
Panel to be held on 22nd January 2007
CCC
Notification of the Parish Concurrent Function Grant awarded for 2007-2008 (£3,915.47)
CCC
Parish Council Capital Grant Scheme – Evaluation results and new timetable; Invitation to submit bids
for Year 3 (2007-2008) for any new projects (Decision required whether any further bid to be submitted
and, if so, who should complete the application form to be submitted by 31 st March 2007)
CCC
Notification of Parish Council Training Session to be held on Thursday 8 th March 2007 at Canterbury
Guildhall (Decision on attendance required. N.B. This meeting clashes with the Chalkfoot Theatre visit to
the Village Hall)
KCC
Countryside Access Improvement Plan - Notification of forthcoming public consultation (Hard copy of
consultation document requested and subsequently received)
KCC/Medway Council
Copy of the adopted Kent and Medway Structure Plan 2006
Kent Highway Services Additional ‘Understanding’ leaflets on winter roads safety and responding to the
public
Kent Police
Information on neighbourhood policing resources; minutes of the Parish council Forum
meeting held on 5th December 2006
Kent Fire and Rescue Service
Kent and Medway Fire and Rescue Authority’s Integrated Risk Management
Plan 2007/08
The Office of Her Majesty’s Lord Lieutenant of Kent Invitation to the annual civic service to be held at
Maidstone on 20th March 2007 (Passed to the Chairman to consider attendance)
Southern Water Notification of Southern Water’s award of the UK’s first national Corporate Communications
Award; notification of the ban on the use of hosepipes and sprinklers being lifted
Dale Fabrications (Kent) Ltd Quotation for fencing work in Recreation Ground
Scanlock (UK) Ltd
Heating systems product brochure
Clayson Landscapes Ltd Letter of introduction to the services offered
Pfizer ‘Connections’ community newsletter, Issue 2, Autumn 06 (Already distributed)
Glasdon U. K. Ltd
Product Brochures
Bounty Pest Control
Service report for mole treatment carried out on 14 th December 2006, 11th and 17th
January and 2nd February 2007
SMP Playgrounds
Product brochure
Lord Mayor of Canterbury
Publicity material for the Lord Mayor’s Award 2007 (Poster already displayed
on noticeboard and leaflets circulated to Members)
Kent Downs AONB
‘Village Design Statements – Do they make a difference?’
Shaws Product catalogue for documents and books
Port Lympne Wild Animal Park
Events literature
SLCC ‘The Clerk’, January 2007; notification of the inaugural Conference for Practitioners to be held at
Stoke-on-Trent on 2nd and 3rd March 2007; invitation to the Kent Branch meeting to be held at Thanington
Without on 7th February 2007
Timberline
Brochure of play equipment and outdoor building
Clerks and Councils Direct, Issue 49, January 2007 plus Councils Suppliers Guide and Yearbook
Urban Projects Ltd
Brochure of lighting products and services
Stoker Watts Macleod (internal auditors) Notification of change of address
CPRE Membership renewal reminder
Circus Starr All Human Charity Circus Request to hire ground on which to erect a tent for the annual
‘Canterbury’ show on Wednesday 9th May 2007
Canterbury Archaeological Trust Ltd
Request for information for the Trust’s survey of twentieth-century
defences in Kent
Defra Review of the Quality Town and Parish Council Scheme
Stalco Engineering Ltd
Letter of introduction
The Lord Mayor of Canterbury
Invitation to the Lord Mayor’s Charity Banquet and Ball in aid of the Lady
Mayoress’s Charity to be held on 27th April 2007(Tickets £37 each)
Enjoy England Guide for organising a St George’s Day event
Audit Commission
Notification of extension of appointment of External Auditor to cover 2006/07 and
new fees to operate from 2006/07
Department of Communities and Local Government Revised Model Code of Conduct for Local authority
Members (consultation paper for comments to be submitted by 9 th March 2007)
9. Accounts
Incoming
NatWest
Interest from Reserve Account for the quarter ending 31/12/06
£53.83
NatWest
Interest from Capital Reserve Account for the quarter ending 31/12/06 £21.06
Mr H. Amson
Photocopying income 1/11/06-31/1/07
£66.05
Stripy Landscapes
Clearing tree and hedge on 7th December 2006 (Already paid)
£325.00
Bounty Pest Control
Quarterly contract charge – 1/1/07-31/3/07 (Already paid)
£64.63
Ricoh UK Limited
Copy charge for photocopier meter (1/10/06-31/12/06)
(£19.81 + VAT £3.47) (Already paid)
£23.28
Outgoing
Canterbury City Council Fee for retrospective planning application
(See Item 12 below) (Already paid)
Dale Fabrications (Kent) Ltd Recreation Ground fence works (£1,582.40 + VAT £276.92)
(Already paid)
ACRK
Membership subscription for the year commencing 1 st April 2007
Mrs E. A. Crossley
Clerk’s salary (£987.00) and expenses (£96.44)
(1/10/06 – 31/12/06)
£67.50
£1,859.32
£35.00
£1,083.44
Council to confirm payments of the above outgoings and to note the Budget Monitoring Report and the Bank
Reconciliation Statement distributed with the Agenda.
10. Planning
To note the following applications and decisions:
Application CA/06/01546/ADI-Erection of free-standing wind turbine at 1 Mill Cottages, Bramling Road,
Adisham – further details of tower received
Application CAC06/00015/ADI – Demolition of bungalow and garage in connection with redevelopment of site
at 94 The Street, Adisham – application withdrawn
Application CA/06/01346/ADI – Demolition of bungalow and garage and erection of three detached dwellings
with integral garages at 94 The Street (Outline application) – application withdrawn
11. Highways, footpaths, etc.
To consider any current problems, including the continuing lack of a footpath near Adisham House, and to
determine any action to be taken
12. Recreation Ground
To confirm (1) the contract to erect further fencing and (2) submission of the Parish Council’s retrospective
planning application for permission for its erection
13. Annual Parish Meeting
To suggest items and speakers for the Annual Parish Meeting to be held on Thursday 19 th April 2007
14. Noticeboard
To note the damage caused to the noticeboard on the wall of Manor Farm and to decide what remedial action to
take
15. Annual Audit
To delegate to the Clerk the appointment of an Internal Auditor and to determine the fee to be offered for
conducting the internal audit for the year ending 31 st March 2007
16. Other business for discussion only
17. Next Meeting
Monday 2nd April 2007 at 7.30 p.m. in the Village Hall
Ann Crossley
Clerk
13th February 2007