CLATSOP SOIL AND WATER CONSERVATION DISTRICT
REGULAR BOARD MEETING
MINUTES – MARCH 13, 2013
OSU EXTENSION CONFERENCE ROOM
ASTORIA, OREGON
Those in attendance:
Cary Johnson – Director at large 2
Jerome Arnold – Director Zone 1
Katherine Kahl – Director Zone 2, Treasurer
Ted Warila – Director Zone 3, Vice Chair
John McKesson – Director Zone 4
Wayne Carmichael – Director Zone 5
Misty Metcalf Ogier – Office Manager
Wendi Agalzoff-LaRue – District Technician
Nathan Herr – CREP Technician
Sarah Tanavasu – NRCS District Conservationist
CALL TO ORDER
Treasurer, Katherine Kahl called the meeting to order at 10:00 AM.
ANNOUNCEMENTS
Brownsmead Corn feed and farmers market, August 24, 2013
MINUTES
February 13, 2013 – The acting Chair, Katherine Kahl entertained a motion to approve
the minutes for the February 13, 2013 regular meeting, Wayne Carmichael moved,
Cary Johnson second, motion approved unanimously.
FINANCIAL
The Office Manager presented a report for the months of February 2013 of the General
fund budget vs. actual, a list of transactions for the checking and petty cash accounts,
customers served report and activities.
ACTION ITEMS
Master Garden Plant Sale – The District Technician presented a proposal to purchase
plants to sale at the Master Garden Seminar booth. Ted moved to approve a budget
amount of $50.00 from general fund to purchase native plants for resale at the Master
Garden booth show, Wayne Carmichael second, motion approved unanimously.
Connect 2013 Training for Staff – Ted Warila moved to send and cover travel expenses
for the Office Manager and District Technician to go to the Connect 2013 Training,
Jerome Arnold second, motion approved unanimously.
OCEAN Dues for staff – Jerome Arnold moved to pay employees dues of $10.00 each
for a total amount due of $20.00 to the Oregon Conservation Education Association
Network to access scholarships for employee training opportunities, Ted Warila
second, motion approved unanimously.
Garmin Budget Proposal – The District Technician presented a proposal for the purchase
of 2 digital Garmin GPS units that would upgrade her from manual entry to directly
uploading data, reducing time spent doing data entry and replace the ones that were
borrowed from NRCS. She has secured funding to purchase one unit and is asking for
funding from general fund for the other unit. John McKesson asked about personal
property insurance. Wayne Carmichael suggested checking multiple retailers to seek best
pricing.“Cary Johnson announced a potential confict of interest” Jerome Arnold moved
to approve a budgeted amount of $510.00 for the purchase of a digital Garmin GPS
unit, John McKesson second, motion approved unanimously.
District Wear Proposal – The District Technician presented her research on developing
district wear for employees and Directors or to make available to the public. The District
Tech chose to use Vista Print and was asking if after each person paid for their own item
ordered if shipping and handling could be taken out of general fund. John McKesson
suggested not taking that out of general fund. It was agreed that all who order would
share the shipping and handling cost. Ted Warila moved to approve covering the
expense of District Wear for employees that require the use of signage in the field out
of the project monitoring account and Directors and public would pay own expense
and shipping for the product, John McKesson second, motion approved unanimously.
Biosecurity – Katherine Kahl asked that we look into disinfecting our shoes before
visiting landowner’s property or purchasing shoe covers out of respect for our local
farmers. The board asked that staff research this and present proposal at the next
meeting.
NEW BUSINESS
CREST Task Agreement – The District Technician presented to the board the CREST
Task Agreement for manual bio-control of purple loosestrife for CREST.
John McKesson asked about Brownsmeads purple loosestrife. Katherine Kahl reminded
John that he is not covered under workers compensation in the field only at a Board
meeting.
TA/LMA funding scope of work – The District Technician presented the Scope of work
for the TA/LMA funding and received feedback from the Board. Wayne Carmichael
asked that a higher percentage be focused on outreach.
2012-13 District Annual Work Plan – The District Technician presented the previous
year work plan with proposed changes and a rough draft of the Districts work plan for
next fiscal year for Board input. Katherine Kahl suggested that Board members review
these documents to be discussed at the April meeting.
Use of District employee’s License – The Office Manager reported communications
regarding use of the District’s herbicide applicator license. The District Technician will
be addressing and purchasing personal protection equipment for weed specialist
employees.
Clatsop NRCS District Conservationist Position – The office manager suggested with the
start of a new biennium and with possible federal funding cuts that the District write a
letter of support to the Basin Team Leader requesting NRCS maintaining a District
Conservationist in the Clatsop office especially after it was very clear at the local work
group meeting how valuable a DC located in Clatsop is to the County. The Board agreed
to have the District Technician write a letter from the Board in support of a District
Conservationist located in Clatsop County.
Forestry Meeting – Jerome Arnold reported on a Forestry meeting in Cannon Beach,
introducing a change to the State Forest Management Plan for high value conservation.
County Funding – After speaking with a couple of Commissioners, Jerome proposed the
Board request $6000.00 for the 2013 County Contribution. The Board was in consensus
to ask for $6000.00 this year as oppose to $4000.00 asked for during previous years.
OLD BUSINESS
Oregon Resiliency Plan – John McKesson discussed the aftermath possibilities after a big
Cascadia earthquake event and recovery. Jerome Arnold expressed that SWCD’s could
play a large role during a resiliency effort.
Native Plant Sale – Staff shared the overwhelming response to the Districts first native
plant sale. The District was unable to supply the demand. All plants sold with-in the first
30 minutes and many contacts made. 468 plants were sold, 4 of which were donated,
creating 100% profit for those 4 plants.
REPORTS
District Technician – Wendi Agalzoff-LaRue. Report reviewed. See report. Wendi
asked if the District would like to begin being a part of the NACD Annual Poster Contest
for outreach purposes, the Board agreed to table that decision to another year.
CREP Technician – Nathan Herr. Report reviewed. See report.
District Conservationist – Sarah Tanuvasa. See report.
BOARD MEMBERS
Director Zone 1 – Jerome Arnold. Jerome reported that he attended & testified at the
legislative Joint Ways & Means Sub-Committee on Natural Resources about the OWEB
budget and spoke with Tom Byler and Jerry Nicolescu. He also met with Representative
Deborah Boone and Senator Betsy Johnson. Jerome urged the Board talk to everyone
they can about the District going for a tax base.
Director Zone 2 – Katherine Kahl. No report.
Director Zone 3 – Ted Warila. Ted reported that Diking District #9 received their annual
report back form the Army Corps and is considered unacceptable, which means that the
Corps would not assist in the event there was a dike breach. Diking District #9 has been
combined with #5 and #8. Jerome asked if OCZMA could help. John did not believe
that would be beneficial. There may be a program they can enter in if they have a plan
for repair, then they can get assistance from the Corps.
Director Zone 4 – John McKesson. Report was shared during new and old business item.
Director Zone 5 – Wayne Carmichael. Wayne had some HB’s to discuss but in the
essence of time he would table until the next meeting.
Director at large position 1 – Mike Seppa. Absent.
Director at large position 2 – Cary Johnson. No report.
ADJOURN
Meeting was unanimously adjourned at 12:27 PM.
MINUTES APPROVED: _____________________, CHAIR
DATE: _________________