Oxford/Canterbury Exchange Programme 2015
Oxford Fellowships at the
University of Canterbury
Application Form
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Introduction from the University of Oxford
Building on the lengthy association between the two universities, the Oxford/Canterbury Exchange
Programme provides an excellent opportunity for the regular exchange of staff between our
faculties and departments. The scheme is administered by the University of Canterbury, and we
are pleased to take an active and enthusiastic part in encouraging exchanges and contributing to
the ongoing success of the Programme.
The Programme has been successful in arranging exchange visits across the academic divisions,
involving a broad range of subjects. It has had an impact in highlighting some different
approaches to teaching and research in our institutions in fields ranging from the Humanities to the
Social Sciences to the Natural Sciences. It has also provided shared common experience,
through extended periods of living in the two different countries. Participating academics from
both Oxford and Canterbury have been uniformly positive about their experiences.
The University offers a warm welcome to any member of staff from Canterbury coming to Oxford
under the Programme and I look forward to meeting future visitors. At the same time, we strongly
encourage members of staff at Oxford University to consider the benefits of taking part in this
Programme. Further information is available from the Erskine Programme Manager at the
University of Canterbury (Erskine@canterbury.ac.nz). Enquiries about the nomination procedure
at Oxford University may be directed to Ed Nash, International Strategy, University Offices,
Wellington Square, OX1 2JD, Tel: +44 (0) 1865 280489, e-mail: ed.nash@admin.ox.ac.uk.
Professor Ian Walmsley FRS
Pro-Vice-Chancellor (Research, Academic Services and University Collections)
University of Oxford
United Kingdom
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Introduction from the University of Canterbury
The University of Canterbury and the University of Oxford, in furtherance of their mutual interests in
teaching and research, and as a contribution to increased international cooperation between them,
hereby agree to cooperate within the framework of the regulations applying in each of the
institutions and subject to the availability of resources, to enable the exchange of academic staff
members.
This arrangement continues, under different terms, the staff exchange programme initiated
between the universities in 2002. While visiting the exchange university, staff members will
participate in teaching, seminars and academic meetings, as agreed with the hosting department,
in order to facilitate the sharing of ideas and expertise with staff and students at the exchange
university. The exchange also creates opportunities for joint research and encourages the
exchange of publications and academic materials.
I warmly commend this expanded Programme for the undoubted growth it is bringing in the
exchange of knowledge, professional links, and research collaborations between our two
universities. The Fellowships to be awarded each year are available in all faculties and are
additional to those available under the existing Visiting Erskine Fellowships, Erskine Grants,
Visiting Canterbury Fellowships, Canterbury Grants and other leave programmes.
Professor Steve Weaver
Deputy Vice-Chancellor (Research)
University of Canterbury
Christchurch, New Zealand
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Oxford Fellowships at the University of Canterbury
Regulations
1
Under the Oxford/Canterbury Exchange Programme, Visiting Oxford Fellowships may be
awarded to academic staff members of the University of Oxford who are already advanced
in the learning of any subject taught at the University of Canterbury for the purpose of
giving lectures to students in such subjects at the University of Canterbury and contributing
generally to the teaching programme.
2
An award will normally be for a period of from one to three months. The maximum funded
period of a Visiting Oxford Fellowship may be increased to four months if a case is made
and approved at the time of the nomination.
3
A Visiting Oxford Fellow at the University of Canterbury will receive a grant-in-aid that takes
account of a return air fare London/Christchurch by the most direct and economical route,
return rail or coach travel Oxford/Reading/Heathrow, and a daily allowance towards living
expenses. When relevant, a second airfare will be offered for a spouse/domestic partner or
other immediate family member living at the same address for a minimum visit, excluding
travelling time, of 28 nights during the period of the Fellowship. The family member need
not travel with the visitor in either direction. Please note that the University of Canterbury
does not remit cash overseas to visitors for travel purposes or make cash reimbursements,
after arrival.
4
Accommodation for the Visiting Oxford Fellow and immediate family member/s will be
arranged and paid for by the University of Canterbury for the period of the Fellowship
proper. Any additional rental along with long distance (toll) telephone calls and internet
charges will be billed separately to the visitor. Whilst every effort to meet the
accommodation requirements of the visitor will be made we are unable to guarantee any
specific style or standard.
5
A Visiting Oxford Fellow normally remains on full salary from the University of Oxford for the
duration of the leave.
6
A Visiting Oxford Fellow will receive office space, shared secretarial support, library and
computer privileges, and honorary membership of the Staff Club for the duration of the visit
at no additional cost.
7
At the conclusion of the visit, a Visiting Oxford Fellow shall send to the Erskine Programme
Manager, University of Canterbury a brief report regarding the activities of the visit for the
purpose of facilitating international benchmarking in curriculum, teaching and learning.
The report will be circulated to the University of Oxford Council and to the University of
Canterbury Senior Management Team and academic departments.
Quota
Three Visiting Oxford Fellowships at the University of Canterbury by University of Oxford
academic staff members are available to be awarded each year. These Fellowships are additional
to those available under the existing Visiting Erskine Fellowships, Visiting Canterbury Fellowships
and other leave programmes.
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Nominations
Nominations for Visiting Oxford Fellowships at the University of Canterbury are made by the Head
of the relevant School/Department at the University of Canterbury and endorsed by the relevant
College Pro-Vice-Chancellor. The nomination should also be supported by the Head of the
relevant Department or Faculty at the University of Oxford.
The deadline for the receipt of nominations is 30 April for Fellowships to be held the following
year.
Nominations are sent to the Erskine Programme Manager, University of Canterbury and are
considered in the first instance by the Deputy Vice-Chancellor Research, University of Canterbury.
Short-listed nominations will be forwarded to the University of Oxford prior to final selection.
Decisions are expected to be notified in August/September.
General Information
Terms Dates 2016
Oxford
Canterbury
Michaelmas Term
11 October 2015 to 5 December 2015
Hilary Term
17 January 2016 to 12 March 2016
Trinity Term
24 April 2016 to 18 June 2016
Michaelmas Term
9 October 2016 to 3 December 2016
First Semester:
22 February 2016 to 8 April 2016
2 May 2016 to 27 June 2016
Second Semester:
11 July 2016 to 19 August 2015
5 September 2016 to 14 October 2016
Contact
For any assistance required, please contact:
Erskine Programme Manager, University of Canterbury at erskine@canterbury.ac.nz
Postal address:
P B 4800, Christchurch, NEW ZEALAND
Voice:
+64-3-364-2363 (direct line) (Standard New Zealand time: 12 hours ahead
of GMT/UST)
Office:
Level 5 South, Matariki, University of Canterbury
Additional Information
Additional information can be found in the Canterbury Fellowships at the University of Oxford –
Information for Staff (http://www.admin.ox.ac.uk/researchsupport/findfunding/internal/oxfordcanterburynzexchange/)
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University of Canterbury
Application for Oxford Fellowship at the University of Canterbury
To be completed by the Head of School/Department & Colle Pro-Vice Chancellor from the
University of Canterbury
Please refer to the accompanying regulations governing Visiting Oxford Fellowships at the University of Canterbury. A curriculum vitae,
a list of publications and a letter of support from the relevant Head of Department or Faculty of the University of Oxford and the
University of Canterbury must be attached to this application.
Please type
1
Name, postal address and email
address of nominee: (please capitalise
the surname)
2
Present position:
3
Field of special interest and/or
qualifications:
4
Faculty/ies in which lectures are to be
given to students:
School/Department(s) in which lectures are to be given (note a minimum of three lectures per week (or
equivalent student contact hours) is expected
Number of lectures:
Course code(s): please also state the
expected number of students in each
course
Topics to be covered in the lectures:
5
Name(s) of the staff members who
will be interacting directly with the
Fellow:
Principal host name:
6
Other teaching related activities e.g.
seminars, public lectures, field trips,
post graduate research (details can
be provided on a separate sheet if
appropriate)
7
Suggested length of visit (in days):
days from
to
Year:
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8
Will the Fellow be out of New
Zealand for any part of the above
period?
9
Maintenance allowance sought:
Date(s)
nights @ NZ$100 per night = NZ$
Note: Unless a special case to the contrary is made and approved the maintenance allowance is
payable only for the period spent at the University during teaching terms (i.e. non-term time is
excluded). If your visitor will be interacting with students during the break please note all details.
Please see Regulations – Note 2)
State the number of days (if any) of
projected work during non-term time:
10
Accommodation and utilities will be arranged and paid by the Erskine Programme for the duration of
the Fellowship. Any additional rental (e.g. mid-term break, Easter etc) along with long distance (toll)
telephone calls will be billed separately to the visitor.
Office use only – whole period or ______________________________________________
11
Cost of travel for the period of the Fellowship (office use only). Number of airfares for which the visitor
is eligible (see Regulation 3) _______________________________________
The Erskine Programme Office will obtain a quote from the University’s travel agency Orbit Travel in
due course if the nomination is approved.
12
Please give details of financial
assistance from other sources that
has already been awarded, or is
likely to be awarded.
13
Please ensure the following documents are attached to the application:
14

A curriculum vitae and a list of publications; and.

A signed letter of support by the Head of the relevant Department or Faculty at the University
of Oxford.
Signature of applicant
……………………………………………………..
Date:
15
Head of School/ Department, University of Canterbury
Whom did you consult about this
application and what form did the
consultation take?
Comment:
Name
Signature:
…………………………………………………
Head of School/Department
of
at University of Canterbury
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Date:
16
College Pro-Vice Chancellor, University of Canterbury
Comment:
Name
Signature:
…………………………………………………
Head of School/Department
of
at University of Canterbury
Date:
Please forward the completed application form and supporting documents to Erskine Programme
Office, Level 5 South, Matariki.
17
Deputy Vice-Chancellor Research, University of Canterbury
Approved or declined
Signature:
…………………………………………………..
Date:
Shortlisted applications are referred to the University of Oxford for final selection
18
University of Oxford (Director of International Strategy)
Approved or declined
Signature:
…………………………………………………
Date:
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