JOB DESCRIPTION
Position: Society Coordinator
Reports to: Communication & Engagement Manager
Created: March, 2012
Revised: August, 2014
Position Summary
The Society Coordinator will work under the direction of the Communication &
Engagement Manager to ensure that all student societies have access to Association
resources and are acting in accordance with its policies. The incumbent will act as the
liaison between societies and SMUSA in order to ensure effective communication and
that appropriate paper work is completed in a timely manner and maintained for
review.
The Society Coordinator is responsible for allotting funding to student society events
dependent on event merit and contribution to the university community, as determined
by the Student Society Policy and the annual budget for such expenses. The incumbent
will play a key role at the Association as they will be responsible for tracking society
activities, contact information of society executives as well as facilitate successful
society events and fundraisers.
In short, the Society Coordinator works to create a cohesive and connected student
community by way of plentiful and successful society events both on and off campus.
Responsibilities
1. Foster a positive and friendly atmosphere among societies and facilitate
collaboration between groups on campus.
2. Provide direction to students who are seeking to create a new society or re-ratify
an existing society.
3. Maintain updated membership and executive member lists from each society.
4. Maintain and distributing the society newsletter.
5. Coordinate the Society Summit, Society Expo and other society events with the
Communication & Engagement Manager and Vice President Events &
Programming.
6. Coordinate one Society Night each semester for the benefit of all societies.
7. Assist societies with the completion of funding request forms and the proper
preparation of event budgets. Ensure that funding requests are submitted to the
Society Coordinator no less than two weeks in advance of the event.
8. Ensure that all post-event reports are submitted no later than one month
following the completion of the events, including the budget and all receipts.
9. Ensure that all societies comply with the Student Event Risk Management
(SERM) process and that all society event organizers have Primary Event
Organizers (PEO) training.
10. Work with societies to book facilities on campus for society events.
11. Inform the Society Committee when societies are not acting responsibly and
when disciplinary action may be warranted. Participate in a conflict resolution
process as needed with the assistant of SMU’s Conflict Resolution Advisor.
12. Coordinate society information, events, contact lists and forms on the
Association’s website.
13. Attend various society events that require support or monitoring.
14. Any other tasks reasonably assigned by the Communication & Engagement
Manager or General Manager.
Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA Society
Coordinator” no later than 4:00 (AST) on Tuesday, August 26th, 2014. Applications must
include a one page cover letter accompanied by a resume and contact information of
the applicant including three (3) references. Any questions regarding this job posting
may be addressed to Karla Hodge via email or by phone at (902) 496-8700.
This position will required to work thirty (30) hours per week during Welcome Week and
roughly twenty (20) hours per week throughout the academic year. Hours are to be
reported and monitored by the Communications & Engagement Manager.
Remuneration: $11/hour with the possibility of a bonus based on performance.