ROLE DESCRIPTION
Title:
Society Treasurer
Department:
Student Activities
Your lead Sabbatical Mentor:
Vice President Activities
Your lead Staff Mentor:
Societies Coordinator
Who you support:
Society committee volunteers within your society. All members and
potential members of your society.
Who supports you:
Societies Leadership Committee
The Student Activities team.
Info desk and the base staff
Purpose of your Role:
You sit on your society committee and you are integral in deciding
the direction for your society during your term of office. You are
responsible for administration of your society including promoting
and facilitating Society events throughout the year.
Typical time commitment:
15- 25 Hours per month
Key additional benefits:
Eligibility for the Northumbria Volunteer Awards
Volunteer Training
National Student Awards
How you will be selected:
Committee elections take place in March every year through an
Annual General Meeting (AGM) for all society members. This will be
conducted as a meeting where you will be required stand in an
election.
Specific Duties & Responsibilities
1. To keep up to date records of all income and expenditure for your Society.
2. To ensure that the society remains solvent.
3. To create, plan and update budgets using an event spreadsheet for any large society activities.
4. To ensure that all members of the society have insurance cover for any trips abroad.
5. To ensure all society money is banked with the Students Union and money is stored securely if it
is collected for membership or trips.
6. To ensure that the correct process is used and appropriate forms are completed for cheque
request and petty cash requests, and record all transactions for the society.
7. To take the lead role in completing grant application forms and to ensure that grants are spent
within the correct regulations.
8. To receive weekly account updates from the info desk.
9. To coordinate any fundraising for the society and ensure that all money collected is banked with
the Students’ Union
10. To set an annual budget plan based on the activities planned for the society
11. To actively seek sponsorship for the society and ensure that all sponsorship is approved by the
societies coordinator before the agreement is signed by the sponsor.
12. Where the opportunity arises work with similar societies in Northumbria Students’ Union and
across the UK.
13. To actively encourage good communication between NSU activities, Society Reps, society
committees and society members.
14. To attend any additional training appropriate to your society, to communicate training offered by
external organisations to the lead staff member (e.g. Societies Coordinator), and to make them
aware of any further training needs.
15. To fully understand the importance of your role within the structure of Societies, NSU and the
University and to uphold the values of Northumbria SU and Northumbria University.
16. To give other committee members two weeks’ notice if you intend to go on holiday or if you
have upcoming academic commitments which will impact on your role, and to give at least one
month’s notice if you intend to step down from your role.
Other Duties and Responsibilities (which we would expect of all NSU volunteers)
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To aspire to the highest standards of customer care at all times.
To attend appropriate and relevant training events, courses and conferences as required.
To be committed to NSU’s values of Democracy, Inclusive, Ethical, Innovation, Quality and
Partnership
To abide by the Students’ Union Constitution, policies and procedures at all times.
Key graduate attributes that you can develop through this role:
Leadership
Time Management
Organisation
Communication
Initiative
Report Writing
Promotion
Presentation
Working to Deadlines
Motivation
How you will know you’ve been successful in your role:
You will see an improvement in the quantity and quality within your society, including an increase in the
numbers of members and the variety of activities.
You will be able to track this contribution to your society through minutes of meetings, photos of
delivered activities and feedback from society members.
Thanks to your involvement your society will become bigger and better! Your work will leave a lasting
legacy which will ensure that Northumbria Students can enjoy the society for years to come.
To ensure that you are fully aware of all of the benefits that you are entitled to as a key NSU volunteer,
and that you know what to do if you encounter any difficulties in your role, please refer to our
Societies Handbook.