Emergency Evacuation Plan
Jefferson/Lyman Laboratories
17 Oxford Street
Cambridge, MA
Emergency Evacuation Plan
Building Occupancy Type: Laboratories
TABLE OF CONTENTS
Emergency Evacuation Plan (EEP)
PAGE
3
Emergency Contact Information
4
Medical Emergency
5
General Fire Alarms
6
Information for Disabled Occupants
7
Evacuation Monitor Information (insert building floor plans)
8
Emergency Evacuation Meeting Site
9
Site Maps (Insert Copies)
10
Fire Protection Systems (Insert CAD drawings)
11 – 12
Fire Prevention Information
13
Roles and Responsibilities of the Building Occupants & Residents
14
Roles and Responsibilities of the Evacuation Coordinator
15
Roles and Responsibilities of the Evacuation Monitor
Roles and Responsibilities of the Environmental Health & Safety
Roles and Responsibilities of the UOS Engineering and Fire Safety
Services
16 – 17
18
19
Roles and Responsibilities of Contractors
20
Training Recommendations
21
ATTACHMENTS
Harvard Maps
22
Hazardous Materials
23
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Emergency Evacuation Plan (EEP)
An emergency evacuation plan (EEP) is a written document required by particular OSHA
standards. The purpose of an EEP is to facilitate and organize student, staff and faculty actions
during workplace emergencies.
The elements of the plan must include, but are not limited to:

Means of reporting fires and other emergencies.

Evacuation procedures and emergency escape route assignments.

Medical Emergencies.

Assisting Disabled Occupants.

Procedures to account for all student, staff and faculty after an emergency evacuation
has been completed.

Procedures to be followed by student, staff and faculty who remain to operate critical
plant operations before they evacuate.

Roles and responsibilities of , Building Occupants and Residents, Evacuation
Coordinators, Evacuation Monitors, Environmental Health & Safety UOS Engineering
and Fire Safety Group and outside Contractors.

Training requirements for Building Occupants and Residents as well as Evacuation
Coordinators and Evacuation Monitors.

Names or job titles of persons who can be contacted for further information or
explanation of duties under the plan.
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Emergency Contact Information
EMERGENCY
Fire, Ambulance, Medical, Cambridge Police
911
Harvard University Police Department (HUPD)
Daytime & after hours building related emergencies:
Stuart NcNeil
University’s Operations Center
(617) 495 - 1212
(5) - 2874
(617) 495 - 5560
In case of an off hour emergency, Stuart NcNeil can be contacted via the University
Operations Center: 617 495 -5560
For additional information, contact Stuart NcNeil by e-mail at mcneil@physics.harvard.edu
Updated on 9/12/2011
In order to be prepared for an emergency, the following basic rules are recommended for all
students, staff and building occupants:





Keep a list of all important telephone numbers near telephones.
Learn the locations of manual pull stations, fire extinguishers and fire exit stairwells in
you work area.
Know the location of two emergency exit routes.
Never use an elevator during a fire – building emergency.
Participate in annual fire drills.
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Medical Emergency
Your actions during the first minutes of an emergency can be critical. As a general rule, you
should phone 911 and ask for assistance whenever someone is seriously ill or hurt.
If in doubt call for assistance - Medical Emergency - 911
Provide as much information regarding the injury and the exact location of the emergency:

What is your emergency?

How many people are injured?

Where is the victim located? Building, floor
and room number, etc.

What number are you calling from?

What is happening now?
One of the most dangerous threats to a seriously injured victim is unnecessary movement.
Moving the victim can cause additional injury and pain and complicate recovery.
An injured person should only be moved if there are immediate life-threatening dangers.
Additionally, if you are trained and providing first aid, always follow safety precautions for
your safety, electrical hazards, bloodborne pathogens, etc.
Location of Automated External Defibrillators (AED): (1) Located at all Elevator doors and
there is one at the basement main door.
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General Fire Alarm
You will hear a loud, three pulse tone horn sounding throughout the building
and see emergency strobe lights flashing.
Stop all work - Take your primary evacuation route to the nearest exit and leave
the building. Follow illuminated EXIT signs to fire rated staircases or exits.
Once outside the building, immediately report to your evacuation meeting site
and await further instructions from your Evacuation Monitor.
Your Evacuation Monitor will notify you at your evacuation meeting site when it
is safe to re-enter the building. Do not re-enter the building until you are told to
do so.
RELOCATE When you discover a fire, RELOCATE people in
IMMEDIATE danger if it is safe to do so.
ALARM
Activate the nearest pull box ALARM along your exit route
alert other occupants and the Fire Department.
CONFINE
Close doors, windows, and other openings to CONFINE
fire if it is safe to do so.
EVACUATE Evacuate the building by following the exit signs to the
nearest door or stairwell. Once outside the building,
immediately report to your designated evacuation meeting
site and await instructions from your Evacuation Monitor.
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Occupants with Disabilities
If a mobility impaired person(s) is located in the building on a floor that is not accessible
directly to the outside, the following procedures should be followed.

Do not use the elevator unless directed by the Fire Department.

Emergency response personnel will be responsible for evacuating disabled persons.

If necessary move the person horizontally away from the danger or to safe place of
refuge such as an office. Fire rated staircases may also be a refuge area.

All Evacuation Monitors shall immediately report the location of disabled occupants
to the Emergency Coordinator and or responding emergency personnel.

The Emergency Coordinator will report to emergency response personnel any people
remaining in the building and any other information pertinent to the situation.
Students, Staff and Faculty that may require assistance should contact their local Harvard
Disability Coordinator:
Accessible Education Office
1350 Massachusetts Avenue
Holyoke Center 486
Cambridge MA 02138
phone: 617-496-8707
TDD: 617-496-3720
FAX: 617-496-1098
Email: AEO@fas.harvard.edu
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Evacuation Monitor
During an Emergency Evacuation
 Direct People - Announce evacuation routes, meeting sites and procedures while
exiting the building;

Gather a head count from staff/occupants in your present area and report any
personnel that are unaccounted for to the Emergency Coordinator and or the Fire
Department.
Post-Emergency Evacuation
 Report any obstructions of the evacuation routes or exits to the building management
staff

Report any strobes/audible alarms that were not operating properly to building
management.
EMERGENCY CONTACT INFORMATION
Harvard University Operations Center: 617 – 495 -5560
Building Emergency Coordinator: Stuart McNeil
Alternative Emergency Coordinator: Jay McNeil
Evacuation Monitors: Lab safety Officers
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Evacuation Meeting Site
Meeting sites are designated by building management largely due to their accessibility and
distance from the building. A building may have multiple meeting sites depending on its size,
number of exits, number of buildings, occupants and events held in the facility.
Meeting sites provide a method to:
 Keep occupants safe from hazards
 Allow easier building access for emergency responders
 Allow information to be distributed more easily
 Account for occupants
Refer to the posted evacuation map for your specific work area and be familiar with your
primary and secondary exit routes.
The emergency evacuation meeting site(s) for the Jefferson Laboratory :
Primary Meeting Location:
The primary meeting location is the court yard behind Jefferson & Lyman. Move at
least 100 feet away from the building.
Secondary Meeting Location: Science Center - main lobby inside building
Multiple Meeting Locations: Move to rear of the buildings - court yard lawn near
Langdell Hall at the Harvard Law School
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Site Map
Meeting Location(s)
Primary Meeting Location:
The primary meeting location is the court yard behind Jefferson &
Lyman. Move at least 100 feet away from the building.
Secondary Meeting Location:
Science Center - main lobby inside building
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Fire Protection Systems
Fire extinguishers should only be used by people who have been trained or are
knowledgeable of how they work.
Multi-purpose type fire extinguishers can be found in fire extinguisher cabinets throughout
the building. While occupants are never expected to fight a fire, when used correctly, under
limited circumstances, a fire extinguisher may provide an escape route from a small fire.
A 20 pound ABC fire extinguisher only discharges for 18 - 20 seconds! If a fire – activate the
fire alarm by PULLING the fire alarm pull station as you exit the building.
LEARN TO P-A-S-S
PULL
AIM
SQUEEZE
SWEEP
Pull the pin or ring.
Aim the extinguisher nozzle at the base of the fire.
Squeeze or press the handle.
Sweep from side to side slowly at the base of the fire.
Extinguisher Information for Jefferson/Lyman Laboratory:
Fire extinguisher is limted to train personnel ONLY.
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Fire Protection Systems
Fire Department Knox Box Information:
Doors release upon activation of alarm system.
Location of Fire Equipment: Jefferson/Lyman Laboratory
Fire Alarm Control Panel:
Panels are located at ground level at entrance to each building.
Fire Control Valves
Ground floor
Fire Pump:
NO fire pump in this building.
Additional Fire Protection Notes:
Partical systems in Jefferson and Lyman. Alarm rings as one building.
Business Occupany - Assembly - Classrooms - Laboratories
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Fire Prevention
Generally, the best way to prevent fire is to minimize its potential through the observation of
safe work practices and housekeeping.
Common sense and periodic inspections in the work place will help to detect and prevent
hazardous conditions. You should observe the following basic guidelines:

Keep storage areas neat and clean. Avoid accumulating excessive amounts of paper
products.

Do not store combustible items such as paper and cardboard against electrical panels,
in telephone closets, stairwells, and corridors.

Do not store flammable or combustible fluids or gases outside designated flammable
storage or safety cabinets.

Maintain electrical appliances in good working order.

Periodically check for potential electrical hazards such as frayed cords, broken plugs
and overloaded electrical outlets. Avoid using extension cords.

Make sure all electrical appliances and cords are approved by the Underwriters
Laboratory (UL).

Do not block or obstruct hallways or exit doors. Keep fire doors closed—do not
block/hold open.

Refrain from stacking items too high or close to sprinkler heads, 18 inches of clearance
must be maintained. Do not hang anything from the sprinkler pipes or sprinkler heads.

Do not use space heaters. These units are a major cause of building fires and their use
is not authorized within the building
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Roles and Responsibilities of the
Building Occupants & Residents

Occupants and building residents should review and understand the information
contained in the fire safety pamphlet and other correspondence concerning
emergency procedures from building management;

Become familiar with facility maps and perform a “walk through” of their assigned
primary and secondary evacuation routes; Know nearby pull station locations;

Participate in Fire Safety Training and Evacuation Drills as required by the Emergency
Coordinator;

Avoid leaving fire doors open and blocking hallways and evacuation routes;

Follow recommended fire safety measures.

If the fire alarm is sounding – stop all work and immediately evacuate the building (if
safe to do so).
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Roles and Responsibilities of the
Evacuation Coordinator
Specific responsibilities of the Emergency Coordinator include:

Overseeing the local implementation of the Written Emergency Evacuation Plan.

Review and the written plan on an annual basis or as building structure, renovations,
personnel or conditions change and submit all revisions to the Program Manager.

Ensuring that Evacuation Monitors and Critical Operations Personnel are adequately
trained and notifying all plan holders of any changes to the written program.

Ensuring that building occupants are aware of emergency evacuation procedures by
posting and maintaining evacuation maps and by making pamphlets available to
building occupants.

Maintaining up-to-date lists of Evacuation Monitors and other Building Operations
Personnel with assigned duties under this plan. This list should be updated whenever
changes are made and should be available to emergency personnel at the time of an
incident to aid them in their response.

Obtaining, updating and posting evacuation procedures and maps.

Updating building specific information and emergency contacts in the Operations
Center Computer Aided Dispatch System.

Relaying applicable information to emergency personnel, occupants and Evacuation
Monitors in the event of an evacuation.

Coordinating evacuation drills with the Program Manager as required.
The Alternate Emergency Coordinator and will be responsible for the above duties in the
event that the Emergency Coordinator is unavailable.
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Role and Responsibilities of the
Evacuation Monitor
Evacuation Monitors play a critical role in the event of an emergency and assist with the
evacuation of the building. Evacuation Monitors should periodically review the following:

Read and be familiar with this Emergency Evacuation Guide.

Familiarize staff and co-workers with emergency procedures.

Act as a liaison between the Emergency Coordinator and department staff
communicating evacuation and fire safety information.

Knowledgeable of where their designated evacuation meeting site is and
communicating this information to occupants/staff.

When the fire alarm sounds, all Evacuation Monitors should ensure that nearby
personnel is aware of the emergency, quickly shutdown operating equipment if
necessary (e.g., compressed gas cylinders, gas tanks), close doors and make sure all
occupants exit the building using the stairwells.

Ensuring that disabled persons and visitors are assisted in evacuating the building.

If it is safe to do so, ensure that co-workers and visitors have vacated the premises
during an evacuation.

Having a list of personnel in their area of coverage and taking names at their
Designated Meeting Site

Instructing occupants to remain outside until directed by the Fire Department

Preventing re-entry into the building until notification and authorization is received by
the Fire Department or Emergency Coordinator.

Evaluating and reporting problems to the Emergency Coordinator after an emergency
event.
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Role and Responsibilities of the
Evacuation Monitor
If occupants are trapped in areas or the Evacuation Monitor is otherwise unable to completely
evacuate an area, they should immediately convey this information to the Emergency
Coordinator or emergency personnel.
Evacuation monitor training is available on-line at the UOS Environmental Health & Safety
web site.
It is recommended to conduct refresher training annually and whenever there are significant
changes to the building or operations.
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Roles and Responsibilities of the
Environmental Health Safety Emergency Management
The University’s EHS EM Department is responsible for assisting schools and departments
with the development of specific emergency evacuation plans. Specifically, the EHS EM will
act as the Program Manager
Specific responsibilities of the Program Manager include, but are not limited to:

Provide regulatory guidance to Harvard University regarding Fire Protection Standards.

Provide technical guidance on the customization and implementation of local written
emergency evacuation plans.

Evaluate and update the Emergency Evacuation Program on an annual basis or as
procedures change.

Perform and coordinate an annual review of the overall program.

Perform periodic field audits.

Provide guidance on the development of emergency evacuation routes and facility
maps.

Develop and provide evacuation training to Emergency Coordinators, Evacuation
Monitors and Building Managers, etc

Overseeing and providing feedback on emergency evacuation drills.
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Roles and Responsibilities of the UOS Engineering and
Fire Safety Services
The University Operations Services (UOS) Engineering and Utilities Fire Group is responsible
for the preventive maintenance, record keeping, inspection, servicing and installation of fire
protection hardware and equipment.
Examples of fire protection equipment maintained by the Fire Group may include but are not
limited to:

Portable fire extinguishers

Fire suppression and sprinkler systems (wet or dry)

Emergency generators/power and lighting

Fire alarms and pull stations

Fire detection devices

Fire pumps/hydrants

Exit signs and directional’s

Carbon monoxide (CO) monitors – system monitored units
It is important to recognize that the requirements for equipment, testing and preventive
maintenance may vary depending on the building classification and/or occupancy type. The
UOS Fire Group maintains building specific equipment inventories.
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Roles and Responsibilities of
Contractors
The senior on-site manager, foreman or supervisor of contracted employees who are required
to work inside the building must ensure that the elements of the emergency evacuation
program are communicated to the contractor prior to the start of work at the building.
Other responsibilities of contractors may include, but are not limited to:

Contractors must review the emergency maps that indicate exit routes in all areas of
the building where they will be working.

Contractors must be aware of the location of nearby fire pull stations and emergency
exits, and never remove or tamper with fire safety equipment.

Notify Harvard University Project Managers of potential fire hazards in their work area.

Notify Harvard University Project Managers of any fires or incidents that have occurred
as a result of the work being performed.

Contractors must adhere to all applicable requirements for the safe handling and
storage of hazardous and flammable substances. For more information, refer to the
Harvard University Hazard Communication, Chemical Hygiene, Hazardous Waste and SPCC
Programs.

If hot work (i.e. welding, cutting or brazing) is being performed, contractors are
expected to comply with all applicable Federal OSHA regulations and local
requirements for fire watches, permits and notifications.

Contractors must ensure that their vehicles and equipment do not limit safe and
efficient access to and egress from the building.
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Training Recommendations
Training is conducted on a regular basis by the EH&S Department for Emergency Coordinators
and Evacuation Monitors.
Additional information is available on the Harvard University UOS – Environmental Health &
Safety web page.
Mark Collins – 6-7168
Life Safety Officer
Mark_Collins@harvard.edu
Main page:
http://www.uos.harvard.edu/ehs/
Fire Safety Information:
http://www.uos.harvard.edu/ehs/fire_safety/
Evacuation Planning
http://www.uos.harvard.edu/ehs/fire_safety/fire_evacuation_planning.pdf
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Jefferson – Lyman Maps
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Hazardous Materials
Location of Hazardous Materials:
Laboratories contain hazardous materials - stallite accumulation areas in most labs.
Additional Comments:
Majority of the hazardous materials are stored in Jefferson. Totals are for Jefferson & Lyman.
Quantities of Flammable and Combustible Liquids, Solids and Gases
Class I liquids (containers < than 60 gallon.)
> 30 gallons gallons
Class II liquids (containers > 60 gallons)
>105 gallons gallons
Flammable gases within a building
>3000 cubic ft cu ft.
Flammable solids
< 1 pound pounds
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