TO:
FROM:
Bidder
Marietta W. James, Ed.D.
Superintendent
RE: District Internet Service For 2007 - 2009
The Columbia School District will accept bids until 2:00 p.m., Friday, January 19, 2007, for
ISP services in accordance with the Rules and Regulations of the Schools and Libraries
Division for the Universal Services Program “E-Rate” for a period of two years from July 1,
2007 - June 30, 2009. Bids will be opened at 2:00 p.m., Friday, January 19, 2007, in the conference room of the Columbia School District Administration Office at 613 Bryan Avenue.
Bids should be submitted in a sealed envelope clearly marked “Internet Service Provider Bid”.
Bids must include the “Price Sheet” included with the bid specifications and all fields in the
Price Sheet must be completed. Bidders may attach any additional information they wish to the
Price Sheet. The board reserves the right to reject any and/or all bids and to waive any informalities.
Addendums to these specifications, if any, will be posted on the Columbia School District Web site at http://www.columbiaschools.org/bids/ISP . No addendums will be posted past the date of Jan 10, 2006. For additional information or to check for addendums bidders may contact the district at any of the following addresses or numbers.
Email ispbids@columbiaschools.org
Phone 601-736-2366 (Marvin Adams)
Fax 601-736-2653 (Attn: Marvin Adams)
Mail Marvin Adams
613 Bryan Ave
Columbia, MS 39429
Page 1 of 10

The Columbia School District is seeking bids for Internet services for the period of July 2007 through
June 2009 (2 years)
The bid will be separate for each location described below so that the Columbia School District will have the option of using multiple ISPs if it determines that doing so will be the most cost effective method of providing Internet service to the schools. Bids must include individual prices for Internet access from each of the locations and other components listed on the attached “Price Sheet”. The
Columbia School District wishes to purchase all components from a single vendor but reserves the right to purchase individual components from the lowest bidder for the component.
PART I
The Internet Service Provider (ISP) making bids must have the following qualifications:
A – Be able to provide an E-Rate Service Provider Identification Number (SPIN) for the bidding vendor.
B – Must provide 24 hour access to emergency technical support and 8:00 to 5:00 access to regular technical support.
C – Must have local or toll free dialup access to the Internet from the following Mississippi cities.
Aberdeen
Bay Saint Louis
Biloxi
Booneville
Brandon
Carthage
Clarksdale
Columbia
Decatur
Gautier
Greenville
Gulfport
Hattiesburg
Indianola
Laurel
Long Beach
Madison
McComb
Meridian
Mississippi State
Moss Point
Natchez
Ocean Springs
Oxford
Pass Christian
Starkville
Vicksburg
Yazoo City
D – Must provide 3 references from business or school districts that currently use the same or similar services that are proposed on this bid.
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PART II
The locations for which the Columbia School District is seeking Internet services are as follows:
A) The Columbia School District Central office located at 613 Bryan Ave, Columbia, Mississippi
39429. Phone Number 601-736-2366
B) The Columbia Elementary School located at 401 Mary Street, Columbia, Mississippi 39429.
Phone Number 601-736-2362
C) The Columbia Primary School located at 913 West Ave, Columbia, Mississippi 39429. Phone
Number 601-731-3761
D) The Jefferson Middle School located at 611 Owens Street, Columbia, Mississippi 39429.
Phone Number 601-736-3762
E) The Central Office Annex located at 1100 Broad Street, Columbia, Mississippi 39429. Phone
Number 601-736-5336
Services being sought for each building are as follows:
F) Columbia School District Central Office – 6mb X 6mb Internet Connection. This connection will NOT be needed for year one of the contract and may not be needed for year two of the contract depending on the actions of the Mississippi Department of Education toward purchase of that connection on behalf of the districts in the state. All equipment necessary to establish the connection will be the property of the ISP. The ISP will provide the Columbia School
District with an RJ45 female connection of 10 mbps or greater to connect the building LAN to the Internet ISPs equipment. Any routers or DSL modems although owned by the ISP must be designed for commercial Internet connections and not for consumer connections. Cisco equipment is preferred. ISP will provide the district with 6 usable public IP addresses for servers at this location.
G) Columbia Elementary School – 4 Mbps or greater GUARENTEED rate inbound with 640Kbps or greater GUARENTEED rate outbound. All equipment necessary to establish the connection will be the property of the ISP. The ISP will provide the Columbia School District with an
RJ45 female connection of 10 mbps or greater to connect the building LAN to the Internet ISPs equipment. Any routers or DSL modems although owned by the ISP must be designed for commercial Internet connections and not for consumer connections. Cisco equipment is preferred. ISP will provide the district with 6 usable public IP addresses for servers at this location.
H) Columbia Primary School – 4 Mbps or greater GUARENTEED rate inbound with 640Kbps or greater GUARENTEED rate outbound. All equipment necessary to establish the connection will be the property of the ISP. The ISP will provide the Columbia School District with an
RJ45 female connection of 10 mbps or greater to connect the building LAN to the Internet ISPs equipment. Any routers or DSL modems although owned by the ISP must be designed for commercial Internet connections and not for consumer connections. Cisco equipment is preferred. ISP will provide the district with 6 usable public IP addresses for servers at this location.
I) Central Office Annex – 1.5 Mbps or greater Best Effort rate inbound with 384Kbps Best Effort rate outbound. All equipment necessary to establish the connection will be the property of the
ISP. The ISP will provide the Columbia School District with an RJ45 female connection of 10 mbps or greater to connect the building LAN to the Internet ISPs equipment. Any routers or
DSL modems although owned by the ISP must be designed for commercial Internet connections and not for consumer connections. Cisco equipment is preferred. ISP will provide the district with 6 usable public IP addresses for servers at this location.
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J) Jefferson Middle School – Internet connection with the effective bandwidth of 3.0 Mbps X 3.0
Mbps GUARENTEED. All equipment necessary to establish the connection will be the property of the ISP. The ISP will provide the Columbia School District with an RJ45 female connection of 10 mbps or greater to connect the District’s LAN to the Internet ISPs equipment.
Any routers or DSL modems although owned by the ISP must be designed for commercial
Internet connections and not for consumer connections. Cisco equipment is preferred. ISP will provide the district with 30 usable public IP addresses for servers at this location.
K) The Columbia School District will also require a single dialup Internet account for its employees to use while away from the district. If the dialup account is not normally an additional component available to everyone who purchases the proposed service then the account is not E-Rate eligible and must be billed separately from any other billings. The account must provide unlimited access to the Internet with toll free access from the following
Mississippi Cities:
Aberdeen
Bay Saint Louis
Biloxi
Booneville
Brandon
Carthage
Clarksdale
Columbia
Decatur
Gautier
Greenville
Gulfport
Hattiesburg
Indianola
Laurel
Long Beach
Madison
McComb
Meridian
Mississippi State
Moss Point
Natchez
Ocean Springs
Oxford
Pass Christian
Starkville
Vicksburg
Yazoo City
L) The Columbia School District will require co-location of 3 servers on the premises of the ISP.
The ISP must have both battery and generator backup power at the location. The co-location point must be climate controlled and have automatic fire extinguishing equipment designed for use with electronic equipment. Before awarding the contract, a representative of the Columbia
School District may visit the co-location site to verify that all specifications above are met. Any restrictions for the co-location equipment such as periodic bandwidth limits must be specified on the Price Sheet provided
M) The Columbia School District will require that the ISP provide access to at least 2 DNS servers to provide DNS services to the district’s on-site DNS servers. The District also requires that the ISP provide access to a Network Time Server for access by the District’s computers.
N) Execution of any contracts that result from this bid request will be contingent upon funding provided to the Columbia School District through the Schools and Libraries Division of the
Universal Services Administrative Company. If funding becomes unavailable, all contracts resulting from this bid request will become void.
O) The winning bidder(s) must include in the contract resulting from the winning bid(s) that the
Columbia School District may negotiate for an increase or decrease in bandwidth in year two of the contract for any or all location covered by the contract.
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(Bidder Must Complete EVERY field to be eligible for consideration. Additional information may be attached)
Columbia School District Central Office
Guaranteed 6 Mbps X 6 Mbps Internet Connection as Specified in PART II F.
Monthly Charge
One time charges
Total for term of the contract (note: only year 2)
_________________
_________________
_________________
Details on both type of connection proposed and equipment specifications including brand and model of equipment proposed. Also include any restrictions placed on this connection and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Columbia Elementary School
Guaranteed 4 Mbps X 640 Kbps Internet Connection as Specified in PART II G.
_________________ Monthly Charge
One time charges
Total for term of the contract
_________________
_________________
Details on both type of connection proposed and equipment specifications including brand and model of equipment proposed. Also include any restrictions placed on this connection and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
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Columbia Primary School
Guaranteed 4 Mbps X 640 Kbps Internet Connection as Specified in PART II H.
Monthly Charge
One time charges
Total for term of the contract
_________________
_________________
_________________
Details on both type of connection proposed and equipment specifications including brand and model of equipment proposed. Also include any restrictions placed on this connection and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Central Office Annex
Best effort 1.5 Mbps X 384 Kbps Internet Connection as Specified in PART II I.
Monthly Charge
One time charges
Total for term of the contract
_________________
_________________
_________________
Details on both type of connection proposed and equipment specifications including brand and model of equipment proposed. Also include any restrictions placed on this connection and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Page 6 of 10

Jefferson Middle School
Guaranteed 3 Mbps X 3 Mbps Internet Connection as Specified in PART II J.
Monthly Charge
One time charges
Total for term of the contract
_________________
_________________
_________________
Details on both type of connection proposed and equipment specifications including brand and model of equipment proposed. Also include any restrictions placed on this connection and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Diaup Access
Dialup account as described in PART II K
Monthly Charge
One time charges
Total for term of the contract
_________________
_________________
_________________
Details on type of service proposed. Also include any restrictions placed on this service and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Statement certifying that bidder will provide toll free access from the Mississippi Cities listed in
PART II K
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Page 7 of 10

List the address and phone number of the co-location site, include any restrictions placed on this service and describe any one-time charges.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Statement certifying that Co-Location facilities meet all of the specifications listed in PART II L listing each specification again here.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Page 8 of 10

DNS and Time Service
DNS and Time Service specified in part II M (Put $0.00 if these services are provided to all of your customer accounts normally)
Monthly Charge
One time charges
_________________
_________________
Total for term of the contract _________________
Primary DNS IP Address __________________
Other
Secondary DNS IP Address
Time Server IP address or fully qualified Domain Name
__________________
__________________
USAC SPIN
Tech Support Phone Number
Support Contact Name
__________________________________
__________________________________
__________________________________
Emergency Support Number __________________________________
Site Visit to Verify Co-Location specifications are met as specified in Section K. The visit must occur no later than January 25, 2007
Contact Name for
Co-Location Site Visit __________________________________
Contact Number for
Co-Location Site Visit
References
__________________________________
Please provide 3 references of schools or businesses that currently use your ISP services in a similar manner to what you are proposing in this bid.
Company Name Contact Name Phone Number
_____________________ _____________________ ______________________
_____________________ _____________________ ______________________
_____________________ _____________________ ______________________
Page 9 of 10

DIALUP ACCESS NUMBERS
(Insert the toll free access numbers for the cities below in the blank provided)
Aberdeen ______ ______________
Bay Saint Louis
Biloxi
______ ______________
______ ______________
Booneville
Brandon
Carthage
Clarksdale
______ ______________
______ ______________
______ ______________
______ ______________
Columbia
Decatur
Gautier
Greenville
Gulfport
Hattiesburg
Indianola
Laurel
Long Beach
Madison
McComb
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
Meridian
Mississippi State
Moss Point
Natchez
Ocean Springs
Oxford
Pass Christian
Starkville
Vicksburg
Yazoo City
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
______ ______________
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