Minutes of the Roosevelt Public Library
Board of Trustees Budget And
Regular Board Meeting
Tuesday, August 05, 2014
The regular meeting of the Board of Trustees was called to order at 7:47 p.m. by Trustee
Dr. Bola Majekodunmi, and a quorum was declared.
Present:
Francis S. Abel, Trustee
Wilton Robinson, Trustee
Dr. Bola Majekodunmi, Trustee
Emarinsie Funderburke-Ivey, Trustee
Rev. Dr. Jerome D. Taylor, Trustee
Hashabah Abdul-Hakim, Clerk/Treasurer to the Board (Excused)
Gary Hertzan, Board Accountant
Gerard Terry, Esq., Board Counsel
Guests:
Michael Arnold
Ann Hickson
Robert Sumerville
Roberts Bridges
Ava Jackson
E. Reginald Pope
Henrico
Wilhelmina Funderburke
Gwen Andrews
Wendy Thomas
Carl Hawkins
B. T. Landers
Ujima A.H. Jaime
Natalie Connely
MINUTES
The minutes of the July 9, 2014 regular board meeting were presented for acceptance by
the Board’s Counsel, Mr. Gerard Terry in the absence of the Clerk and tabled:
Moved by
:
Seconded by :
Carried
:
Trustee Dr. Jerome Taylor
Trustee E. Funderburke-Ivey
4-Yes
1-Absent
Minutes of a special meeting held on July 22, 2014 were presented by Trustee Dr.
Majekodunmi. At this meeting it was decided to re-elect the Board’s President and Vice
President. The Board’s President is now Trustee Dr. Bola Majekodunmi and the Vice
President is now Trustee Emarinsie Funderburke-Ivey.
TREASURER’S REPORT
The Treasurer’s Report for June 30, 2014 was re-presented for acceptance.
Treasurer’s Report for month ending June 30, 2014:
City National General Account
City National MM Operating Account
City National Payroll Account
Petty Cash
Total
49,214.12
2,021,770.12
37,774.12
480.01
2,109,238.37
TOTAL CURRENT ASSETS
2,109,238.37
There were no further comments on the Treasurer’s Report for June 30, 2014, and
therefore Trustee Dr. Majekodunmi announced report was accepted for filing.
Treasurer’s Report for the month ending July 31, 2014:
City National General Account
City National MM Operating Account
City National Payroll Account
Petty Cash
Total
13,215.56
1,401,795.50
12,455.10
330.44
1,427,796.60
TOTAL CURRENT ASSETS
1,427,796.60
Treasurer’s Report for July 31, 2014 were tabled as there were questions concerning
voided checks and would be re-presented at the September meeting.
APPROVAL OF WARRANTS
Warrants for the month ending June 30, 2014:
General NOW Account (City National Account), check numbers 12393 thru 12453 in
the amount of $ 101,009.15; Payroll Account (City National Payroll Account),
(AccuData) – check numbers 130012 thru 130045 for a total of $13,727.43; Direct
Deposits – Voucher numbers 4057V thru 4082V, for a total of $22,631.78; Impounded
Taxes (2 pay periods) – for a total of $12,090.25. ALL FOR A TOTAL OF
$48,449.56. TOTAL EXPENDITURES FOR THE MONTH OF JUNE, 2014 $149,458.61. TRANSFER TOTALS: (TO General and Payroll A/C’s) - $145,000.00
from GENERAL MM OPERATING A/C.
Tuesday, August 5, 2014
Page 2
TRANSFERS
General Operating Money Market Account Transfers to:
Payroll Account
$ 45,000.00
General NOW Account
100,000.00
Total Transfers
$145,000.00
INTEREST
Total Interest for June, 2014:
N/A
Total Interest for May, 2014:
MM Operating A/C
$
801.50
General NOW A/C
$
6.66
Total Interest
$
808.16
Trustee Dr. Majekodunmi announced that the Warrants Report for the month of June,
2014 remained tabled.
Warrants for the month ending July 31, 2014:
General NOW Account (City National Account), check numbers 12454 thru 12536 in
the amount of $ 493,522.35; Payroll Account (City National Payroll Account),
(AccuData) – check numbers 130046 thru 130110 for a total of $28,126.47; Direct
Deposits – Voucher numbers 4083V thru 4116V, for a total of $30,394.58; Impounded
Taxes (3 pay periods) – for a total of $20,285.92. ALL FOR A TOTAL OF
$78,806.97. TOTAL EXPENDITURES FOR THE MONTH OF JULY, 2014 $572,329.32. TRANSFER TOTALS: (TO General and Payroll A/C’s) - $510,000.00
from GENERAL MM OPERATING A/C.
TRANSFERS
General Operating Money Market Account Transfers to:
Payroll Account
$ 55,000.00
General NOW Account
455,000.00
Total Transfers
$510,000.00
INTEREST
Total Interest for July, 2014:
Total Interest for June, 2014:
MM Operating A/C
General NOW A/C
Total Interest
N/A
$
$
$
766.99
8.39
775.38
Motion to table the Warrants for the month of July, 2014:
Moved by
:
Trustee Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
4-Yes
1-Absent
Tuesday, August 5, 2014
Page 3
ACCOUNTANT’S REPORT
Mr. Gary Hertzan, CPA, presented the accountant’s report for the seven months ending
July 30, 2014.For the seven months, Total Cash in Bank and Cash on Hand,
$1,427,466.60; Prepaid expenses and insurance, $42,057.93; Total Assets of
$1,469,854.53; Accounts Payable and Accrued expenses, $62,805.37; leaving a Fund
Balance of $1,407,049.16. For the month of July the library received revenues of
$2,574.16; Salaries for the month were $75,221.45; Computer expenditures of $4,792.00;
Books, Data bases, library materials $22,570.33; Operating expenses, Note payment of
$249,202.00 and Interest payment of $155,744.33, Total Operating Expenses of
$423,482.32; Contractual Expenses of $15,379.84; Employees Benefits of $10,118.90.
Total Expenditures for the month were $551,564.84 and there was a deficit for the month
of $548,990.68.
Budget as compared to the seven months activity of the Library; Real property taxes we
have received 50% of the tax levy. For the seven months we are at 50% of the budget.
The payroll line is at 50% of the budget; Capital expenditures at 89% of the budget; the
books are at 32%. Total library materials (databases, periodicals, videos) is at 49.85%;
Office expense is at 78% of the budget (which is high because the note payment is part of
this line); Contractual expenses 57% of budget; Employee benefits is 30% of budget. For
the seven months ending July 31, 2014 there is a deficit of $28,965.36.
Construction fund there is $220.541.61 and for the month of July, 2014 we made $83.06
in interest on the bank account.
Trustee Dr. Majekodunmi announced that the Accountant’s Report was accepted for
filing.
COUNSEL’S REPORT
Mr. Gerard Terry, Counsel stated to the Board that his report in its entirety would be in
executive session.
Mr. Hertzan explained to the Board of Trustee that our bank – City National Bank of
New Jersey is leaving the community. We are now required to find another bank, we will
have to go to what is referred to as a State Bank (National Bank of Long Island is the
suggested state bank) because the municipal banks will not take on small municipal
accounts any more due to restrictions placed on them by the government. Mr. Hertzan
has looked into the matter and will get all the paperwork necessary and make sure the
Board has the paperwork before the next Board meeting.
Tuesday, August 5, 2014
Page 4
The following resolution regarding procedures for payment of claims was presented by
Board Counsel.
Resolution
BE IT RESOLVED, that any bill, invoice, purchase order, claim or the like presented to
the Roosevelt Public Library (the “Library”) for payment shall first be presented to the
Director and Library Accountant for review; and
BE IT FURTHER RESOLVED, that following said review, the item shall be transmitted
to the Board of Trustees, with or without a written recommendation as to approval and/or
payment; and
BE IT FURTHER RESOLVED, that each Trustee shall individually review and audit any
such bill, invoice, purchase order or claim so transmitted and, if such Trustee approves
the payment thereof, shall so indicate by initialing the voucher therefor; and
BE IT FURTHER RESOLVED, that upon any such voucher bearing the initials of three
or more Trustees, the related Bill, invoice, purchase order or claim shall be deemed
approved and, thereafter, a check shall be promptly prepared, signed and released for
payment thereof; and
BE IT FURTHER RESOLVED, that the regular and recurring obligations of the Library,
stated as follows, may be paid in advance of said review and audit, upon the approval of
the Library Accountant:
AT&T
CABLEVISION
CARR BUSINESS SYSTEMS (lease)
CIT (lease)
CSEA EMPLOYEE BENEFIT FUND
DE LAGE LANDEN (lease)
HAMILTON CONTAINER CO LLC
KEYSPAN/NATIONAL GRID
PSEG-LI
VERZION
;and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
June 3, 2014, nunc pro tunc.
Motion to accept the Resolution as read by the Board’s Accountant:
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Dr. Jerome Taylor
Carried
:
4-Yes
1-Absent
Tuesday, August 5, 2014
Page 5
Resolution regarding the employment of seasonal (summer) pages was read by the
Board’s Counsel.
Resolution
WHEREAS, by Resolution approved June 3, 2014, the Board of Trustees has previously
authorized the employment of seasonal (summer) pages for 2014;
NOW, THEREFORE, BE IT RESOLVED, that the appended list shall constitute the final
and complete record of those individuals authorized to be employed in such position of
seasonal (summer) page for 2014; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Motion to approved the Resolution as read by Board’s Counsel:
Moved by
:
Trustee Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
4-Yes
1-Absent
Trustee Robinson was recognized and presented correspondence dated August 5, 2014
from Steven Lester, Esq. to the Board.
Resolution regarding the Nassau County Civil Service Commission was read by the
Board’s Counsel.
Resolution
BE IT Resolved, that the President of the Board of Trustees or, in his absence or inability
to act, the Vice-President of the Board of Trustees, be and hereby is designed as the
authorized signatory and legal representative of the Roosevelt Public Library to the
Nassau County Civil Service Commission, for the purposes of payroll certification and
all other civil service matters, for the remainder of calendar year 2014; and
BE IT FURTHER RESOLVED, that all prior authority granted by the Board of Trustees
in respect to authorized signatories to the Nassau County Civil Service Commission be
and hereby is revoked; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Motion to approve the Resolution as read by the Board’s Counsel:
Moved by
:
Trustee Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
3-Yes
1-Opposed (Tr. Robinson) 1-Absent
Resolution regarding a personnel matter was read by the Board’s Counsel.
Tuesday, August 5, 2014
Page 6
Resolution
WHEREAS, the Roosevelt Public Library has previously authorized and posted an
internal promotional opportunity for the position of Librarian II; and
WHEREAS, two Library employees having the title of Librarian I applied for said
promotional opportunity; and
WHEREAS, one of said employees was interviewed for said promotional opportunity
and one of said employees declined to be so interviewed;
NOW, THERFORE, BE IT RESOLVED, that Ms. Stacey Smith-Brown be and hereby is
promoted to the position of Librarian II, subject in all respects to final approval by the
Nassau County Civil Service Commission; and
BE IT FURTHER RESOLVED, that said promotion be and hereby is made pursuant to
the provisions of the collective bargaining agreement currently in force between the
Library and CSEA, and the compensation of said Ms. Stacey Smith-Brown shall be as set
forth in said collective bargaining agreement; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Motion to approve the Resolution as read by the Board’s Counsel.
Moved by
:
Trustee Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
4-Yes
1-Absent
Programs
“The Crochet Connection” – December 4, 11, 18, 2014 – no cost to the Library.
“Driver Safety Course” – October 11, 2014 – no cost to the Library.
“Urban Zumba” – Wednesday, October to December, 2014 - $1,000 cost to the Library.
“Computer Classes for Adults” – October 16, 23, 30; November 6, 13, 20, 2014 - $1,00
cost to the Library.
“New Reverse Mortgages” – October 21, 2014 – no cost to Library.
“Inspirational Yoga” – Mondays, October to December, 2014 - $1,000 cost to Library
(**note-minimum five committed participants for eight sessions in order for course to be
held).
Tuesday, August 5, 2014
Page 7
Motion to approve the above six (6) listed programs presented to Board.
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Dr. Jerome Taylor
Carried
:
4-Yes
1-Absent
“Book Presentation – Detour Before Midnight” – September 13, 2014 – no cost to the
Library (**note – permission granted to author to sell books).
Motion to approve the “Book Presentation” at no cost to the library.
Moved by
:
Trustee Wilton Robinson
Seconded by :
Trustee Jerome Taylor
Carried
:
4-Yes
1-Absent
PUBLIC EXPESSION
Members of the public addressed the Board with their comments and questions.
Trustee Robinson left the meeting at 9:05 pm.
Upon a motion, the Board recessed into executive session at 9:29 pm.
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Dr. Jerome Taylor
Carried
:
3-Yes
2-Absent
The Board reconvened in public session at 10:37 am.
Program – “Hispanic Month Celebration” – budget NTE $2,000.
Motion to approve:
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Dr. Jerome Taylor
Carried
:
3-Yes
2-Absent
Motion was made for the purpose of engaging an outside moving company or the like
(bonded and insured) for the implementation of internal space/office reallocations plans.
Budget not to exceed $2,000.
Moved by
:
E. Funderburke-Ivey
Seconded by :
Trustee Dr. Jerome Taylor
Carried
:
3-Yes
2-Absent
Motion was made for the purpose of engaging an outside electrical contractor (licensed,
bonded and insured) for implementation of internal space/office reallocation plans.
Budget not to exceed $2,000.
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Jerome Taylor
Carried
:
3-Yes
2-Absent
Tuesday, August 5, 2014
Page 8
Motion was made to change the date of the next regular Board Meeting from September
2, 2014 to September 9, 2014 (due to proximity to Labor Day holiday).
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Dr. Jerome Taylor
Carried
:
3-Yes
2-Absent
There being no further business, Trustee Dr. Majekodunmi closed the meeting at 10:51
pm.
(Note: This report was prepared with the help of Mr. Gerard Terry, who acted as
Secretary pro tem due to my absence for illness at the August 5, 2014 meeting.)
Tuesday, August 5, 2014
_________________________
Date Approved
Page 9
__________________________
Respectfully Submitted
Hashabah Abdul-Hakim
Clerk-to-the Board