YEAR 5-6
DAY EXCURSION “INFORMATION SHEETS”
PRE-VISIT

At least three weeks before the excursion day please contact HBEEC re
the day’s program

Ensure Day Excursion Information Sheet is completed and faxed to
HBEEC at least two weeks prior to day excursion. FAX (07) 40550506

Contact HBEEC if you would like us to visit your students to discuss your
planned activity.

It is essential that your visit here is an important part of a relevant
unit of work eg. a culminating or introductory activity.

Ensure relevant letters are sent home and consent forms for all students
returned.

Group List and Alert List Forms must be given to HBEEC teacher on
day of visit.
CONSIDER THE FOLLOWING IN YOUR PLANNING AND PREPARATION:
Clothing And Personal Items Students Will Need

Old, loose, cool, light clothing is preferable ie. shorts and long sleeved
shirts or at a minimum, shorts and t-shirts (no singlets or brief tops)

Enclosed footwear eg. joggers. No sandals, thongs etc.

A hat with a brim is preferable, with legionnaire style caps the next best
option. No visors please.

Sunscreen and insect repellent - teachers may bring bulk supplies from
school.
My Doc/Website Changes/Lyn 2006/ Day Excursion “Info Sheet”
FOOD

Morning tea, lunch and drink container and bag to carry everything in.
Please encourage students to bring litter free morning tea and lunches
(see page on litter free meals)
COSTS


TBA per student if no specialised equipment is being used eg. High
Ropes.
TBA per student for High Ropes.
Note: students will be charged either TBA
SANDFLY AND MOSQUITO INFORMATION

It is imperative that teachers discuss with children the consequences of not
being protected from these insects. For some general information go to
our website ‘Health and Safety Policy and draft Procedures’  2.11
Mosquito and Sandflies information.
 Aerosol cans are discouraged. There is the potential that it can be
sprayed into eyes or inhaled. Most repellents contain DEET which
dissolves paint, plastic and other materials.
ON ARRIVAL

Parking – as there is limited space inside the grounds of HBEEC and
because there are often many children moving around, we ask all
accompanying adults to park their cars in the cul-de-sac outside HBEEC
grounds. Buses deliver passengers inside the centre. All vehicle parking is
at owners risk.
 Children take all their gear under the covered area between the car park
and the oval. Depends on whether an overnight camp is on site or not!
My Doc/Website Changes/Lyn 2006/ Day Excursion “Info Sheet”
GENERAL INFORMATION

In the event of any accidents requiring ambulance assistance all children
at the HBEEC are fully covered under the Queensland Ambulance
Service’s School Subscription Scheme.

Although a timetable is sent before arrival, teachers must appreciate the
need for flexibility if unforseen situations arise eg. rain etc.

With all groups large or small it is the visiting teacher’s responsibility to
make sure children are fully supervised at all times as there is the
potential for dangerous situations to arise.

It is a risk assessment requirement that if you have never visited this site
before your excursion date YOU MUST familiarise yourself with the
centre’s layout and facilities.

Eating areas – the main area for day excursion groups to eat is under the
shade trees between the toilet block and the beach. If it is raining the
covered area or kitchen can be used, whichever is not being used by an
overnight camp group.
PARENTAL ASSISTANCE

For parents accompanying the school group it is STRONGLY ADVISED
THAT THEY DO NOT bring children who are not part of the visiting class
on the excursion. Their role on the day may be to supervise the students
participating in activities, which would be difficult to do if they are minding a
young child. Young children can also be distracting to the school children
during the activities and are more likely to react to mosquitoes and
sandflies.

Adults accompanying the school group (eg. aides, parents) must be
prepared to have a very active role in the day, if the day is to be a success.
All adults need to be involved with the children, to help get the most out of
each activity.
WET WEATHER

If the forecast is for rain the centre teacher will contact the weather bureau
on the morning of the excursion and then talk to the co-ordinating teacher
to discuss whether or not to go ahead. If we decide not to proceed with
the excursion, another day could be decided upon. If no other day is
available, the day will have to be cancelled.
My Doc/Website Changes/Lyn 2006/ Day Excursion “Info Sheet”
Litter Free Meals
HBEEC recommends students arrive with a nutritious litter free meal which
will promote good health and a cleaner environment.
Being litter free means that you have no or minimal packaging to throw away.
Food could be packed in washable, reusable containers rather than plastic or
cardboard packaging, alfoil or cling wrap.
HBEEC is promoting litter free meals as they:-.
 Are less expensive to make than a disposable lunch as it does not use
costly pre-packaged foods.
 Are healthier because generally fresh, less processed foods are used.
 Decrease the amount of litter around our Centre.
Tips for packing a litter free meal SUGGESTED LITTER FREE FOOD ITEMS
Fruit + Vegies
Sandwiches
Reusable containers
Dried food or nuts
Bulk yoghurt put into small reusable
container
ITEMS WE TRY TO AVOID
Purchased roll-up fruits/ muesli bars
Poppers
Wrapping food in Cling Wrap/ Alfoil
Packets of chips/noodles
Small purchased containers of yoghurt
Remaining organic matter is composted. Recyclable items are recycled.
Reusable containers are washed and returned home. This means no
rubbish should be going into the bins at the Centre from meals if everyone
brings a litter free meal.
Cold water is provided at the Centre. You can bring a water bottle to refill if
you wish.
See “Smart Food Choice” page for more recipes and helpful hints on Litter Free Meal
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My Doc/Website Changes/Lyn 2006/ P-3 Day Ex Info Sheets
STUDENT’S CODE OF CONDUCT POLICY
AS A MEMBER OF THE SCHOOL GROUP YOU SHOULD:
 show respect for other students, their ideas, opinions and their
property.
 listen to and follow directions by teachers and other supervising adults.
 take responsibility for your actions.
 demonstrate self-control when required.
 work equally hard for yourself and your group to ensure a happy and
successful camp.
 have fun.
 encourage and support others.
 feel safe.
 cooperate with your teacher, accompanying adults, centre staff and
fellow students.
 consider the safety of yourself and others.
 create situations that help make the camp a pleasant one.
AS A VISITOR TO THE HBEEC YOU SHOULD:
 show respect for the Centre’s property.
 show respect to all Centre staff.
 listen to and follow the rules and procedures of the Centre.
 show respect for the local environment.
 be responsible - you are representing your family and school.
SERIOUS BREACH OF THIS CODE OF BEHAVIOUS WILL RESULT
IN THE FOLLOWING PROCEDURE:
 First offence - warning and time out/cooling off period, (supervised).
 Second offence - excluded from activity (supervised).
 Third offence – after consultation with teacher, Centre staff and school
principal if in their opinion the student’s behaviour is no longer
acceptable, they will be sent home, ie. either returned to school or
parents asked to collect their son/daughter.
* Any additional expenses incurred will be the responsibility of the parents.
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My Doc/Website Changes/Lyn 2006/ P-3 Day Ex Info Sheets