Dublin City Council
Festivals & Events Programme 2015
Applications for Financial Assistance
CLOSING DATE – Friday 30th January 2015
Introduction:
The overall objective of the Dublin City Council Events Unit is to support and
facilitate an annual programme of public events that deliver social, cultural
and economic benefits to the City. The programme is a combination of Dublin
City Council’s own events, events in partnership with other bodies that have
similar objectives, and events run by external organisers who receive direct
funding contributions from Dublin City Council through a financial assistance
programme. Events that utilise city parks and public spaces are a key
contributor to the vibrancy and general well-being of our capital city, and the
financial assistance programme aims to ensure that high quality events can
happen in those spaces on an ongoing basis.
Who/what is this funding programme aimed at?
The Events funding programme is aimed at organisations and professional
event organisers who plan to hold a non-commercial public festival or event in
Dublin City in 2015 and require financial assistance via public funds to deliver
the festival / event. The event may be existing or new.
What are the minimum eligibility criteria for applications to be
considered?
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Proposed Festival / Event must take place in Dublin City preferably in
/on Dublin City Council owned public spaces.
Festivals/events must have a general audience appeal and be socially
inclusive.
Proposals must clearly demonstrate potential to generate social,
cultural and/or economic benefits to the City.
The applicant must demonstrate competence and awareness of event
management requirements, public safety, knowledge and
understanding of the regulatory environment associated with safe
delivery of events in the city. In this regard applicants should
familiarise themselves with the Dublin City Council Guidelines for event
organisers available on www.dublincity.ie
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Note: Funding is limited and there is no guarantee of funding for events
which achieve the minimum eligibility criteria. Award of funding in 2015
will not be an indication that funding will be awarded in future years.
Dublin City Council will consider every application on its merits and priority for
financial assistance, within available resources, will be given to events which:
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Are proposed by competent/qualified organisations or individuals who
can demonstrate an ability to compile an event management plan
which meets the requirements of Dublin City Council and other City
stakeholders and are in a position to comply with the general terms and
conditions of funding (as set out in Appendix 1).
Are medium-large in scale i.e. attracting audience of 500 – 5,000
people
Meet the Events Unit objective of compiling a varied programme of
events throughout the year including content, seasonal and
geographical spread.
Animate Dublin City Council public spaces in creative and innovative
ways.
Create opportunities for the general public to participate free of charge
and experience the city in a socially inclusive and family friendly
environment.
Demonstrate financial sustainability and have the capacity to develop
the event to a point where the financial support of Dublin City Council is
no longer required.
Have secured other funding and support from either public or private
sources.
Have a clear PR/Marketing plan including a social media strategy.
Assessment of Applications:
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Applications will be assessed by the Events Unit on the basis of the
information supplied in the standard application form and we may
consult other Council Departments if appropriate.
Assessment will include determination of the amount of funding having
regard to overall value for money considerations based on the
projected income and expenditure figures supplied.
Successful and Unsuccessful Applicants will be notified in writing by
end February 2015.
Please return 3 hard copies of completed application forms to:
“Application for financial assistance for Festivals and Events”
Dublin City Council – Events Unit
Culture Recreation & Amenity Department,
Block 4, Floor 0,
Civic Offices,
Wood Quay,
Dublin 8.
on or before the Closing date of 30th January 2015
All queries should be sent by e-mail to events@dublincity.ie
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Dublin City Council
Festivals & Events Programme 2015
Application Form
Section 1: Applicant
Applicant Details
Name of Applicant/
Organisation:
Address of Applicant/
Organisation:
Name and contact details of person dealing with the application
Name:
Title:
Email:
Telephone:
GROUP / ORGANISATION DETAILS
State nature of organisation e.g. commercial /
not for profit / community / charity etc.
Are your group / organisation affiliated to any
relevant local, regional or national body?
Company Registration No.
Does your company have Charitable Status? If
so please state Charity No. CYN No.)
Have you previous experience of staging
festivals / events in the public arena?
If, so describe briefly.
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Section 2: The Festival / Event
Details of Proposed Festival / Event
Name of festival/event :
Dates of festival/event:
Location of the festival / event:
Is the festival new or existing:
Frequency of festival/event:
Festival/event operating since
(year):
Festival / event office address:
Provide details of proposed event, ensuring to outline how this event will
achieve the objectives of Dublin City Council: (max 500 words)
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If this is an existing event, please outline the highlights of the previous
festival/event, including audience numbers, media reach, final financial
position.
(maxi of 200 words)
Section 3: Management and staffing
Festival Staffing
Number of Board Members:
Number of Voluntary Committee
Members:
Full time paid staff:
Part time paid staff:
Other Volunteers, seasonal contracts
etc:
Key Staff: Please provide details of the background and experience of key
staff / personnel / companies paid to manage the festival / event:
Committee / Board Members: Please provide details of the background
and experience of the principle members of the organising committee /
board
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Explain how your festival/event will contribute to the local economy:
Section 4: Projected Income and Expenditure
Note: The purpose of this section is to estimate the actual cost involved in
delivering the festival/event.
Programme and Event Production
Costs
Projected Spend 2015
Artists/Performers Fees,
PA/AV equipment costs
Infrastructure costs
Technical costs and fees
Security Costs
Garda Costs
Other (please specify)
Total Programme Costs
Other expenditure Costs
Marketing Costs
Public Relations –including all
leafleting/social media
Site branding and signage
Projected Spend 2015
€
Other (please specify)
Total Marketing Costs
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Total Operational Costs
(including; Staff salaries & costs, Office
rental & rates, Heat & Light, Phone & fax,
Postage, Office supplies & stationary,
IT Support, Accountancy & legal fees,
Insurance, IT Costs including hosting &
maintenance)
Other Costs
Total Expenditure
Earned Income
Ticket Sales
Festival/event merchandising
Festival/Event Programmes
Other (please specify)
Sponsorship
(please specify)
Grants
Arts Council
Local Authority
Fáilte Ireland
Other (please specify)
Fundraising
Borrowing
Other (please specify)
Total Income
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In Kind support / income
Please list approximate value of items and services provided to free of charge to
the event (e.g. accommodation, stewarding, advertising, transport etc)
Total value of In Kind support
11. Financial sustainability Strategy
Please provide details of your strategy to reduce reliance on Dublin City Council
funding (max 200 words)
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Section 5: Sales & Marketing Strategy
How will you promote the festival / event? Please outline your strategy.
If you have prepared a marketing plan please provide a copy in support of this
section
Section 6: Declaration
Declaration by Applicant (s)
We apply for funding of €
towards the total cost of the Festival/Event.
I/we have read and understood the standard Terms and Conditions for
financial assistance for Festivals and Events and the Dublin City Council
Guidelines for Event Organisers.
I/we certify that all information provided in this application, and all information
given in any documentation submitted in support of the application is truthful
and accurate.
Signed: ______________________________Date: _________________
Name: (in block capitals):
_____________________________________________________________
On behalf of: (organisation's name):
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THIS DECLARATION, DULY COMPLETED, MUST BE COMPLETED BY ALL
APPLICANTS
Name of Applicant:
Address:
Country:
_______________________________________________________
Please tick Yes or No as appropriate to the following statements relating to the
current status of your organisation.
The Applicant is bankrupt or is being wound up or its affairs are being
administered by the court or have entered into an arrangement with creditors or
have suspended business activities or are in any analogous situation arising from
a similar procedure under national laws and regulations.
Yes [
]
No [
]
The Applicant is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or for an
arrangement with creditors or of any other similar proceedings under national
laws and regulations.
Yes [
]
No [
]
The Applicant a Director or Partner, has been convicted of an offence concerning
his professional conduct by a judgement, which has the force of res judicata, or
been guilty of grave professional misconduct in the course of their business.
Yes [
]
No [
]
The Applicant has not fulfilled its obligations relating to the payment of taxes or
social security contributions in Ireland or any other State in which the event is
located.
Yes [
]
No [
]
No [
]
The Applicant, a Director or Partner has been found guilty of fraud.
Yes [
]
The Applicant, a Director or Partner has been found guilty of money laundering.
Yes [
]
No [
]
The Applicant, a Director or Partner has been found guilty of corruption.
Yes [
]
No [
]
The Applicant, a Director or Partner has been convicted of being a member of a
criminal organisation.
Yes [
]
No [
]
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The Applicant has been guilty of serious misrepresentation in providing
information to a public buying agency.
Yes [ ]
No [
]
The Applicant has contrived to misrepresent its Health & Safety information,
Quality Assurance information, or any other information relevant to this
application.
Yes [ ]
No [ ]
THIS FORM MUST BE COMPLETED AND SIGNED BY A DULY AUTHORISED
OFFICER OF THE APPLICANT.
I certify that the information provided above is accurate and complete to
the best of my knowledge and belief.
I understand that the provision of inaccurate or misleading information
in this declaration may lead to my organisation being excluded from any
future financial assistance programmes.
SIGNATURE
DATE:
NAME
TEL:
POSITION
EMAIL:
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